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Hibiscus and Bays Facilities and Reserves Committee
27 April 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Renewal of community lease to North Harbour Volleyball
Association Incorporated, 63R Maxwelton Drive, Mairangi Bay 7
13 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Hibiscus and Bays Facilities and Reserves Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 23 March 2016, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Facilities and
Reserves Committee. This means that details relating to deputations can be
included in the published agenda. Total speaking time per deputation is ten
minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Hibiscus and
Bays Facilities and Reserves Committee
27 April 2016
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Renewal of
community lease to North Harbour Volleyball Association Incorporated, 63R
Maxwelton Drive, Mairangi Bay
File No.: CP2016/05989
Purpose
1. To seek the approval of the Hibiscus and Bays Facilities and
Reserves Committee to grant the renewal of the community lease to North Harbour
Volleyball Association Incorporated, at Mairangi Bay Park, 63R Maxwelton Drive, Mairangi Bay.
Executive Summary
2. North
Harbour Volleyball Association Incorporated (the Association) holds a community
lease entered into with the legacy North Shore City Council for use of the
council owned former bowling greens and clubrooms located on Mairangi Bay Park
for a term of 10 years commencing 23 September 2005 with provision for one
10-year right of renewal.
3. The
Association wishes to exercise its right of renewal for the term 23 September
2015 until 22 September 2025.
4. This report recommends the Hibiscus and Bays Facilities and Reserves
Committee the renewal of community lease to North Harbour Volleyball
Association Incorporated for a term of 10 years commencing 23 September 2015.
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Recommendation/s
That the Hibiscus and Bays
Facilities and Reserves Committee:
a) Grants
the renewal of the community lease to North Harbour Volleyball Association
Incorporated dated 13 October 2005 for premises at Mairangi Bay Park, 63R
Maxwelton Drive, Mairangi Bay on the following terms and conditions:
i) Term:
10 years commencing 23 September 2015;
ii) Rent:
$1.00 plus GST per annum;
b) All other terms and conditions as contained in the existing deed
of lease excluding this right of renewal.
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Comments
5. North
Harbour Volleyball Association Incorporated (the Association) holds a community
lease entered into with the legacy North Shore City Council for use of the
council owned former bowling green and clubrooms located on Mairangi Bay Park
for a term of 10 years commencing 23 September 2005 with one 10-year right of
renewal. The Association wishes to exercise its right of renewal for the term
23 September 2015 until 22 September 2025.
6. Mairangi
Bay Park, 63R Maxwelton Drive, Mairangi Bay, (Attachment A: Aerial photograph)
is described as Part Lot 1 on Deposited Plan 48177 and contained in NA11A/358
is held in fee simple by Auckland Council as a classified recreation reserve
and subject to the Reserves Act 1977.
7. The
Association has been registered as an incorporated society since 17 June 2005.
The Association’s objectives are:
· To
promote, foster and develop all aspects of the amateur game of volleyball
within the province of North Harbour
· To
increase public awareness of all aspects of the amateur game of volleyball
· To provide
assistance when required to affiliated clubs, corporate, teams and individuals
· To
organise and manage amateur tournaments and championships at provincial level
and issue appropriate medallions, certificates and trophies
· To approve and authorise a school,
club or corporate to house amateur tournaments or championships on behalf of
the Association
8. The
Association has 200 club members and over 6000 participants including local
primary and secondary schools. The Association’s school aged participation
numbers have increased 20% each year for the last five years and volleyball is
one of the fastest growing sports in New Zealand. The Association shares the
facility with users such as childcare, rugby, league and other volleyball
clubs.
9. The
Association employs 1.5 fulltime equivalent employees who teach both indoor and
beach volleyball.
10. The
Association has upgraded the bathroom facilities and plan to upgrade the
kitchen and social room areas within the facility in the near future.
11. Council staff have sought input from relevant council departments
and no issues have been raised.
Consideration
Local
Board views and implications
12. Council staff sought input from the Hibiscus and Bays Local Board
Facilities and Reserves Committee on 12 February 2016, at which time no
objections were raised.
13. The recommendations within this report fall within the committee’s
allocated authority relating to local, recreation, sport and community
facilities.
Māori impact statement
14. There are no changes in use or operational activities being
conducted on the land.
Implementation
15. The recommendations contained in this report do not trigger the
Auckland Council Significance Policy.
16. There are no cost implications for Auckland Council.
Attachments
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No.
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Title
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Page
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aView
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Aerial photograph - North Harbour Volleyball
Association Incorporated, Mairangi Bay Park, 63R Maxwelton Drive, Mairangi
Bay
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9
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Signatories
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Authors
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Donna Cooper - Lease Advisor
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Authorisers
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Rod Sheridan - General Manager Community Facilities
Lesley Jenkins - Relationship Manager
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