Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Thursday, 7 April 2016 at 6.30pm.

present

Chairperson	Vanessa Neeson, JP
Members	Brenda Brady, JP
	Peter Chan, JP
	Will Flavell
	Tracy Kirkley
	Luke Wilson

ABSENT

Deputy Chairperson	Shane Henderson
	Warren Flaunty, QSM

IN ATTENDANCE

Simon Matafai from the Whau local board

Henderson-Massey Local Board 07 April 2016

1 Welcome/Prayer

Member Tracy Kirkley led the meeting in prayer.

2          Apologies

Resolution number HM/2016/28

MOVED by Member B Brady, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) Accepts the apology from Member Shane Henderson and Member Warren Flaunty for absence.

CARRIED

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitemata Community Law Centre	Employee
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor  Trustee
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College Literacy Waitakere Board	Employee Board Member
Tracy Kirkley	District Licensing Committee  Churches Education Commission	Member Contractor
Luke Wilson	NZ Police D.A.R.E. - West Waitakere Rotary – Board member Silver Fern Motor Sports - Board	Employee Member Board member Board member

4          Confirmation of Minutes

Resolution number HM/2016/29

MOVED by Member B Brady, seconded by Member MFP Chan:

That the Henderson-Massey Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 17 March 2016, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions / Ward Councillor’s Update

There was no ward councillor’s update

8 Deputations

8.1	Henderson Business Association
	Resolution number HM/2016/30 MOVED by Member B Brady, seconded by Member TJ Kirkley: That the Henderson-Massey Local Board: a)      Receives deputation from Peter White from the Henderson Business Association. CARRIED

Member Tracy Kirkley left the meeting at 6.48 pm

8.2	Deputation from Toi Ora and the Humans of Hendo
	Resolution number HM/2016/31 MOVED by Chairperson VS Neeson, seconded by Member LW Wilson: That the Henderson-Massey Local Board: a)      Receives deputation from Janette Searle from Toi Ora and the Humans of Hendo project. CARRIED
	Secretarial note:           Tabled presentation has been placed on file copy and can be viewed on the Auckland Council website.
	Attachments a     Presentation on Humans of Hendo

8.3	West Auckland Pasifika Forum reporting
	Resolution number HM/2016/32 MOVED by Member WI Flavell, seconded by Member MFP Chan: That the Henderson-Massey Local Board: a)      receive the deputation from Dominique Leauga from the West Auckland Pasifika Forum. CARRIED
	Secretarial note:         Tabled presentation has been placed on file copy and can be viewed on the Auckland Council website.                                    You tube video is at https://www.youtube.com/watch?v=pxjuc-MVsB8

Member Tracy Kirkley returned to the meeting at 7.24 pm

8.4	Deputation from McLaren Park and Henderson South Community Trust (MPHS)
	Resolution number HM/2016/33 MOVED by Member B Brady, seconded by Member LW Wilson: That the Henderson-Massey Local Board: a)      Receives the deputation from Rochana Sheward and Will Ward representatives of McLaren Park and Henderson South Community Trust (MPHS). CARRIED
	Attachments a     Presentation from MPHS

9 Public Forum

9.1	Te’eva Matafai from Pacific Events and Entertainment Trust
	Resolution number HM/2016/34 MOVED by Member WI Flavell, seconded by Member TJ Kirkley: That the Henderson-Massey Local Board: a) Receives public forum submission from Te’eva Matafai from Pacific Events and Entertainment Trust. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Auckland Transport  Update Report - April 2016
	Resolution number HM/2016/35 MOVED by Member MFP Chan, seconded by Member TJ Kirkley: That the Henderson-Massey Local Board: a)      receive the Auckland Transport Update Report – April 2016. CARRIED

13

Local Board Transport Fund application update report – Glen Road and Henderson Creek shared path assessment

Resolution number HM/2016/36 MOVED by Chairperson VS Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      approve an additional allocation of $230,000 from the Local Board Transport Capital Fund for Project 225, Glen Road Safety Improvements in addition to the $1,821,000 previously allocated budget, noting the full cost of implementing this project is now projected to be $2,051,000. b)      consider holding a workshop in May this year to discuss which projects, including options identified through the Henderson Creek Shared Path Improvements Study, that the board my consider to allocate the remaining $561,774 (subject to (a)) in their Local Board Transport Capital Fund budget. CARRIED

14	Lowtherhurst Reserve State Highway 16 Western Ring Route - Lincoln Road to Westgate Corridor Improvements Project
	Resolution number HM/2016/37 MOVED by Member B Brady, seconded by Member LW Wilson: That the Henderson-Massey Local Board: a)     support  the divestment of approximately 7518m^2of Lowtherhurst Reserve (Attachment A) designated by the New Zealand Transport Agency for motorway improvements pursuant to Sections 50 and 52 of the Public Works Act 1981(all areas being subject to final design and survey). The land being legally described as: i)        Part Lot 25 DP43421 (2320m^2 more or less) ii)       Allotment 703 PSH OF Waipareira CT NA58B/833 (5198m^2 more or less) This being subject to the mitigation agreed by the local board. b)      support the granting of an easement over 1711m^2 of Lowtherhurst Reserve to the New Zealand Transport Agency for construction, landscape maintenance and access purposes (Attachment B). c)      approve the temporary occupation of an area 470m^2of Lowtherhurst Reserve  outside the designation, by the New Zealand Transport Agency and their contractors for a 30 month period from July 2016 to Feb 2019 (Attachment C). d)      delegate to the Director Community Services, under delegation from the Chief Executive, the authority to approve the final terms and conditions of the disposal, easement and temporary occupation of the land by New Zealand Transport Agency for the duration of the works required on site and all associated works within Lowtherhurst Reserve. e)      approve Option B for the mitigation of the effects of the divestment on Lowtherhurst Reserve and give approval for proposed mitigations that relate to local board delegations. f)      recommend Option B to the Parks, Sport and Recreation Committee to obtain an easement across New Zealand Transport Agency land ( Attachment C) to allow access to the proposed mitigations identified in Option B. g)     request any compensation received from the sale of Lowtherhurst Reserve under the Public Works Act are retained for the priorities identified in the Henderson-Massey Open Space Network Plan and be held in the Henderson-Massey local board budget. h)      Requests speaking rights at the Sports and Parks committee meeting on 26 April 2016. i)       Notes that maintenance for the project is cost neutral and funded from existing Parks maintenance budget and this should be taken into account when approving mitigation measures outlined in option B (p 37) of the agenda. CARRIED
	Secretarial note:         Amended attachments A and B have been placed on file and can be viewed on the Auckland Council website.
	Attachments a     Attachment A - Proposed divestment of land on Lowtherhurst Reserve b     Attachement B - Proposed easement on Lowtherhurst Reserve

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................