Agenda of Henderson-Massey Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are registeresd interests of elected representatives of the Henderson-Massey Local Board:

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitemata Community Law Centre	Employee
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College Literacy Waitakere Board	Employee Board Member
Tracy Kirkley	District Licensing Committee Churches Education Commission	Member Contractor
Luke Wilson	NZ Police D.A.R.E. - West Waitakere Rotary – Board member Silver Fern Motor Sports - Board	Employee Member Board member Board member

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 7 April 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Item withdrawn

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

21 April 2016

Waitakere Badminton Association Inc. - Request to Restructure Community Loan

File No.: CP2015/03815

Purpose

1. To obtain input and feedback from the Henderson-Massey Local Board with its recommendations to the Finance and Performance Committee on how the request from the Waitakere Badminton Association (Badminton Waitakere) to restructure its community and other loans should be handled.

Executive Summary

2. Badminton Waitakere, operating out of Makora Park, Massey, has requested assistance from Auckland Council to restructure its term loans with a total value of $528,536, comprising a Council loan of $123,386 plus accrued interest to 31 March 2016 of $81,612.06 (total $204,998.06) and an interest bearing private loan of $323,538, (Attachment A).

3. The Council loan originates from 1986 with the Waitemata City Council. Payments of $500 per month are currently being made in accordance with a 2010 arrangement with Waitakere City Council. These payments are not covering the interest charge each month.

4. The private loan (originally $500,000) is from an executive member of Badminton Waitakere, taken out to complete building works in 2008. This loan does not appear to have been authorised by Council in accordance with the provisions of the security arrangements entered into in 1986.

5. Badminton Waitakere is seeking assistance to restructure the private loan into a Council loan, at the Council interest rate charged on community loans (4.5% p.a.), vs. the rates currently being paid (8 to 8.5% p.a.), and for Council to either forgive the 1986 Council loan, or alternatively combine it with the private loan to consolidate into one monthly loan payment of principal and interest over a longer period of time.

6. Council staff are in favour of restructuring the loans, although on different terms to those requested by Badminton Waitakere.

7. Staff recommend that the full value of the Auckland Council loan (currently $204,998) and the Shirley Family loan (currently $323,538) should be amalgamated to form one new council loan repayable over 20 years at the current rate charged for community loans of 4.5% pa on the reducing balance, and that these arrangements be recorded in new loan documents.

Recommendation/s

That the Henderson-Massey Local Board:

a) advise the Finance and Performance Committee that the Henderson-Massey Local Board supports the restructuring of the Council and Shirley family loans to assist Badminton Waitakere meet its obligations, while ensuring the on-going operation of the facility.

b) Express it’s disappointment to Badminton Waitakere that the matter of the 1986 community loan remains unresolved after 30 years, but acknowledges the role Badminton Waitakere plays in providing a facility that is well utilised by both the badminton and wider community.

Comments

Request from Badminton Waitakere to Restructure the Auckland Council and Other Loans

8. On 2 September 2015, Badminton Waitakere formally requested assistance from Auckland Council to consider and assist restructuring both the long outstanding 1986 Auckland Council community loan and other private loans held by Badminton Waitakere. Attachment A.

9. In addition to the Auckland Council loan of $204,998.06 (including principal and accrued interest) Badminton Waitakere also has loan obligations to a private individual lender totalling $323,538, giving total term loan obligations of $528,536.

A Long Association With West Auckland Since 1968

10. Waitakere Badminton Association Inc., trading as Badminton Waitakere, is an incorporated society that is also registered on the DIA – Charities Register (CC42697). It was formed in 1968, originally as the Waitemata Badminton Association Inc.

11. Badminton Waitakere occupies Makora Park which is a recreation reserves subject to the Reserves Act 1977. Badminton Waitakere leases the land under S54(1)(b) for a term of 10 years from 19 September 2013, enjoying rights of renewal with a final expiry date of 18 September 2033.

12. Badminton Waitakere owns the hall which has an insured value of $5.2million. The hall comprises 12 playing courts, ladies and men’s changing facilities, mezzanine viewing area, kitchen area and lounge area.

13. Badminton Waitakere is a member of Badminton New Zealand, one of twenty-six such associations in New Zealand. The catchment area, as defined by Badminton New Zealand, commences at New Lynn, swinging west to include Te Atatu peninsula, Henderson, Massey and as far afield as Helensville.

14. As an Association, Waitakere’s members are its Clubs (rather than individual members). These include Senior Clubs of Henderson, Kumeu, Massey, Te Atatu, Titirangi, West Harbour and Lynndale, Ladies Day Clubs of Te Atatu, Kumeu, and Henderson, plus the Junior Clubs of Westside, Henderson, Kumeu, Titirangi and West Harbour.

15. Apart from managing the public hall usage (over 1000 cards issued for users) that caters for Club and public play, the other main responsibility for Badminton Waitakere is organising representative play.

16. Currently, this includes Juniors (5 x U13 teams, 1 x U15 teams, 2 x U17 team and 1 x U19 team), Senior (4 teams), Masters (6 teams), Vets (6 teams) and Super Vets (1 team). Waitakere has a total of 26 representative teams (including more Masters and Vets teams than any other association in New Zealand) which involves some 244 players.

17. There is a large volunteer base that enables Badminton Waitakere to manage the significant number of representative teams.

18. Badminton Waitakere has enjoyed considerable success being the New Zealand Division One champions for 2013, 2104 and 2015. It has had many players formerly representing NZ and others that are current NZ individual title holders.

19. The other significant users of the courts are secondary schools for inter-school competition. This has been increasing over the years and in 2015 play occurred on two days per week with a total of 38 teams involving 152 people.

Council Loan Dating Back To 1986

20. In June 1986 the former Waitemata City Council granted a loan of $125,000 to Badminton Waitakere to extend the then six playing courts by providing a new two storey building comprising a storage area at ground level and a lounge area adjoining the kitchen upstairs.

21. The Waitemata City Council resolved that the loan would be for a term of 10 years, with interest payable at 10% per annum, reviewable annually, and the principal repayable in full in December 1996.

22. Subsequent to this, the loan has been the subject of many reports to the former Waitakere City Council and a high-level summary of key events is set out in the table below:

Approximate Date	Comment	Council Loan Balance
June 1986	Waitemata City Council approves a loan to Badminton Waitakere of $125,000, interest rate of 10% pa, payment of principal deferred until Dec 1996.	$125,000
December 1996	No action taken to repay loan.
30 September 1997	Waitakere City confirms the loan balance	$123,386
14 November 1997	Waitakere City confirmed principal repayment deferred a further 5 years from Dec 1996. Principal repayment now due Dec 2001.
December 2001 to June 2005	No follow up on 1997 Waitakere City (WCC) decisions; no principal repayments made.
11 July 2005	WCC resolved, further deferral of repayment of principal for 5 years until August 2010, interest payable at 7% pa. on the outstanding loan balance; repayments to occur over 10 years from 1 August 2010.	$123,386
January 2008	Badminton Waitakere accepts $500,000 loan advance from Shirley Family. There is no evidence that this was authorised by WCC in accordance with the Mortgage of Lease documents, although the existence of this loan has been fully disclosed in the audited accounts of Badminton Waitakere since 2008.
Sept 2010	WCC resolved to allow CFO to negotiate repayment arrangement. Interest to accrue each month, however repayments of only $500 per month agreed. The total amount owing continued to increase as the repayments were less than the monthly interest charge. Commencing principal to be repaid was $166,571, being $123,386 principal plus $43,185 accrued interest ($719.75 pm x 60 months – August 2005 to July 2010).	$166,571
October 2015	Request received from Badminton Waitakere to restructure and/or consolidate the 1986 Council loan and the balance of the 2008 Shirley Family loan. Council Loan balance is now: Principal $123,386, accrued interest $43,185 to October 2010, plus further accrued interest of $34,336. Shirley loan circa $330,000.	$200,907
March 2016	Badminton Waitakere were asked to approach commercial banks to determine if the loan(s) can be re-financed into a bank loan, with Auckland Council providing a loan guarantee to the bank. Awaiting feedback. Loan balance is now: $166,571, plus further accrued interest of $38,427. Shirley loan $323,538.	$204,998

23. Throughout the period 1986 to 2010 Badminton Waitakere obtained additional loans and loan guarantees from Council and ASB Bank. These have all been repaid on time and the Council loan guarantees to the ASB Bank have all been discharged.

24. The only Council loan outstanding is the original 1986 loan with accrued interest ($204,998 at 31 March 2016).

25. The 1986 loan is subject to a Mortgage of Lease, which appears to remain the underlying operative security document for the loan notwithstanding alternative arrangements that have been entered into regards principal repayments, interest rates, deferral of principal and interest payments or loan repayment holidays.

26. Of particular interest are the ‘negative covenant’ clauses included in the 1989 Mortgage document that limits the ability of Badminton Waitakere to incur any further debt without Council’s prior written consent.

27. As noted in the table at paragraph 21, the Shirley Family loan does not appear to have been formally approved by the Waitakere City Council, although it has been fully disclosed in the annual audited accounts from 2008 through to date.

28. Discussions between Badminton Waitakere and Waitakere City Council took place in 2010 leading up to local government amalgamation relating to commencing repayments of the loan. The discussions and arrangements were confirmed by the then Director of Finance in a letters dated 22 June 2010 and 13 October 2010, copies attached as Attachment B.

29. The letters confirm the balance outstanding, and arrangement for repayment of the Council loan at $500 per month, which commenced in November 2010. This agreed amount was based on the then ability of Badminton Waitakere to pay. These monthly payments continue to be made.

30. The loan repayment tables produced at the time indicate that interest was to be charged at the rate of 7.0% per annum, which was comparable to the rates charged by commercial banks at the time (2010).

Association Executive Member Personal Loans Used To Complete Development

31. In the mid 1990’s Badminton Waitakere developed a master plan for undertaking significant upgrades to the hall; providing an additional six courts; recladding the external asbestos walls; and providing new court surfaces.

32. In 2000, Badminton Waitakere undertook Stage One of its court extensions to the hall. Funding was secured from a combination of Council, the Waitakere Trusts, and ASB Community Trust with the major portion of the funding coming from Badminton Waitakere annual operating surpluses.

33. In 2008 the final three courts were constructed. The cost of these were significant - approximately $1,850,000. Badminton Waitakere received funding support from the Waitakere Trusts and ASB Community Trust, while the Council agreed to fund the additional car parking area at the rear of the hall.

34. After a four year period of completing detailed design, obtaining resource and building consents and undertaking a competitive tender process, Badminton Waitakere was left with a major funding shortfall of $500,000. All external funding avenues had been exhausted leaving Badminton Waitakere to seek this funding shortfall from within the organisation.

Paul and Lyn Shirley – Personal loans to Badminton Waitakere

35. In 2007 the Shirley family had offered to fund the final construction funding shortfall by way of a personal loan to Badminton Waitakere.

36. At a Special General Meeting of Badminton Waitakere on 19 January 2008 the offer of the personal loan was accepted thereby enabling construction to commence and completion of the final stage of work to be undertaken.

37. The Shirley family mortgaged their private residence to provide the funds to Badminton Waitakere. The original $500,000 loan was split into 6 separate loans with interest rates varying from 8 to 8.5% per annum. The balance owing at 29 February 2016 had reduced to $323,538.

38. Representatives of Badminton Waitakere have confirmed, and a search of Council records indicates that this loan was not approved by Council, notwithstanding the provisions of the 1986 Mortgage of Lease (supra).

39. Since drawing down the loans Badminton Waitakere has repaid approximately $177,000 of the Shirley family loans, essentially prioritising these over the Council loan.

40. Details of the Shirley Family loans are as follows:

	Balance at 3 April 2015	Balance at 29 February 2016
1	$12,466.59	$8,141.93
2	$18,226.15	$11,380.64
3	$10,118.27	$8,665.18
4	$94,532.98	$92,048.52
5	$69,451.25	$68,301.77
6	$140,000.00	$135,000.00
Total	$344,795.24	$323,538.04

41. The loans are for varying terms and at varying interest rates.

42. The existence of this loan has been fully disclosed in the annual audited accounts of Badminton Waitakere, but has not been queried or any documentation provided evidencing that Waitakere City Council approved the arrangement.

Financial Position of Badminton Waitakere

43. Badminton Waitakere has been striving to improve its financial positon by not only increasing revenue, but also reducing costs. It is this latter area where Badminton Waitakere is seeking further assistance from Council by way of restructuring all outstanding debts into one community loan at lower interest rates than it is currently paying.

44. A table showing the trading results and financial positon of Badminton Waitakere for each of the years ended 30 September 2007 through 2015 inclusive is attached at Attachment C.

45. This summary shows that Badminton Waitakere has been reporting trading losses for seven of the last 9 years, including the last 5 years. The Working Capital Ratio (an indication of the ability of an entity to pay its debts as they fall due) has been deteriorating in recent times, and for each of the years 2014 and 2015 the ratio has fallen below the desirable level of 1:1.

46. After allowing for cash held in respect of grants tagged to particular projects, the current assets, particularly cash, have also been deteriorating progressively.

Badminton Waitakere’s Restructuring Request

47. Badminton Waitakere have requested Auckland Council consider the following options to assist it restructure the loans:

· Forgive the original 1986 Waitemata City Council loan ($123,386 plus interest – total $204,998) and refinance the personal loan ($323,538) at the Council interest rate for community loans (circa 4.5% p.a.); or

· Refinance both loans into Auckland Council community loans, with the original 1986 loan being interest free, and the remaining loan attracting interest at the Council’s prevailing rate for community loans (circa 4.5% p.a.).

48. The former Waitemata and Waitakere City Councils exhibited a large amount of latitude towards repayment of the 1986 Council loan, and despite periodic requests from Badminton Waitakere over the 24 years up to the 2010 amalgamation, there is no evidence in Councils records that suggests the Council has considered forgiving this debt.

49. On the contrary, the councils have instead chosen to defer the payment of principal, and in 2010 capitalised accrued interest assuming that it will be repaid one day.

50. Unfortunately there is not a good track record of repayments in respect of this particular Council community loan, which contrasts with how other loans and financial arrangements with Badminton Waitakere have been handled.

Options Available for Council

51. There are a number of options to consider with a request of this nature. These range from:

a) do nothing, i.e. retain the status quo, allowing the Club to fall further into arrears and delaying the inevitable need to address the deteriorating situation

b) enforce the 2010 repayment arrangements, forcing Badminton Waitakere into financial distress which may ultimately result in Badminton Waitakere winding up and Council

i) gaining ownership/control of a badminton facility,

ii) the loans having to be written off as no further recovery action will be possible against the Club or its members, but leaving an individual Badminton Waitakere executive member with a large mortgage to be settled.

iii) Council having to either operate the facility itself, or go through the process of finding new tenants / users

c) terminate the loan and lease arrangements immediately with the same result as (b) above

d) agree to restructure the loan to ensure repayments of interest and principal commence and continue to occur on a regular basis.

From a practical perspective, and for the ultimate good of Badminton Waitakere, facility users and wider community, Council staff consider that Option (d) is the most reasonable to proceed with.

52. Options A, B, C would probably result in the dissolution of Badminton Waitakere and the loan having to be written off as irrecoverable. As Badminton Waitakere is an incorporated society it is not possible to take recovery action against the individual members in the absence of any other wrong doing.

53. Option D would ensure that the Council maximises it chances of the loan being repaid. Even though it is not desirable for the loan repayment term to be extended further, this is better than forcing Badminton Waitakere into a position where it will be in further default on the loan and lease and the loan having to be written off.

54. The 1986 Mortgage of Lease provides for penalty interest to be applied to the overdue payments. While staff have calculated the value of the penalty interest, it would be counter-productive to impose this on Badminton Waitakere as it increases the amount owing by the Association many times over and realistically would never be paid.

55. The request from Badminton Waitakere represents a realistic option that will enable the loan to be repaid without jeopardising the financial viability of Badminton Waitakere any further.

Restructure Options For Council to Consider

56. A number of options exist to address the outstanding loans. A table at Attachment D sets out how some of these options may look:

57. Options for Council to consider include:

a) Only seek to recover the original principal owing under the 1986 Council loan ($123,386), effectively giving Badminton Waitakere a grant of $81,612, being the accrued interest. Leave Badminton Waitakere to make arrangements to continue repaying the Shirley loan ($323,538). Total combined loans $446,924.

b) Recover the full amount owing including all accrued interest in respect of the Council loan ($204,998). Leave Badminton Waitakere to make arrangements to continue repaying the Shirley loan. Total combined loans $528,536.

c) Recover the full amount owing including all accrued interest in respect of the Council loan ($204,998) – PLUS - Refinance and take over the Shirley loan ($323,538). Total new Council loan of $528,536

d) Recover the original principal and interest owing as at October 2010 ($166,571) PLUS - Refinance and take over the Shirley loan ($323,538). Total new Council loan of $490,109.

Risks and Mitigation

58. The greatest risks that exist centre around the impact on Badminton Waitakere, users and wider community should Council elect to enforce the existing loan agreement, effectively pushing Badminton Waitakere into financial distress.

59. As noted above, should the lease be terminated under the provisions of the various agreements, Council would effectively inherit the facility and the associated building owner responsibilities as well as losing the ability to recover anything further in respect of the loan. Badminton Waitakere would probably be wound-up with the knock-on negative effective on badminton in the western area of the city.

60. As Badminton Waitakere provides facilities and fulfils an important role in both the western side of the city as well as wider Auckland areas, this would represent a significant loss to the community.

61. Auckland Council would almost certainly also face considerable negative publicity about forcing Badminton Waitakere to the brink of liquidation and closure should it seek to enforce its rights under the various agreements.

62. In the interests of exploring all options available prior to exercising the rights to call-up the loan, it is in the interests of all parties to ensure that every effort has been made to find alternative solutions to secure repayment of the loan.

63. If the Badminton Waitakere request is approved either in part or whole, it will be necessary to put in place, or strengthen a number of safeguards used to protect Council’s position. These include ensuring the provisions of the 1986 Mortgage of Lease are still relevant, with strengthened cross-default provisions linked to the lease of the site by Badminton Waitakere, as well as further negative covenants limiting the ability of the organisation to take on any more debt while the community loan remains payable to Council.

64. Existing agreements with the Club will be reviewed to ensure Council’s interests as a lender are fully recognised. This will include details of a security interest being registered on the Personal Property Securities Register (PPSR).

65. To date Badminton Waitakere appears to have opted to favour repayment of the loans provided by the Shirley family over that provided by Council. Consolidating the debt with a lower interest rate will mean that Badminton Waitakere will be able to make greater progress towards repaying the loans.

Consideration

Local Board views and implications

66. The purpose of this report is to obtain the opinions and any recommendations of the Henderson Massey Local Board that can be incorporated into the report to the Finance and Performance Committee to consider when it meets to consider this matter.

Māori impact statement

67. The clubs comprising Badminton Waitakere have open membership and all members of the surrounding communities are invited to join the clubs or leagues and to make use of the facilities offered by Badminton Waitakere. There are no known or identified implications for Maori specifically if this request to restructure the loans is favourably supported. If Badminton Waitakere is faced with being wound-up, all users of the facilities, including Maori, will be inconvenienced.

Implementation

68. If the loan restructuring package is approved following consideration by the Finance and Performance Committee, it will be necessary for Council staff to continue negotiations with Badminton Waitakere to put in place the necessary legal documentation to record all the various arrangements covering all aspects of the new loan arrangements.

69. As Council has entered into similar arrangements previously, many templates and precedents have been established that enable this process to proceed seamlessly.

Attachments

No.	Title	Page
a View	Badminton Waitakere 2015 Letter Requesting Assistance to Restructure Loans	15
b View	WCC 2010 Letters to Badminton Waitakere Confirming Loan Balance	23
c View	Badminton Waitakere Trading Results 2007-2015	25
d View	Loan Restructure Options	27

Signatories

Authors

Leigh Redshaw - Strategic Funding Advisor

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 April 2016

Henderson-Massey Local Board

o Grants Programme 2016/17

Our Grants Programme aims to provide contestable and discretionary community grants to local communities.

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

• A community where we know our neighbours work together on issues and value diversity

• A good life for young and old

• We get back to our eco-city roots

• A vital business sector that values local employment opportunities

Our priorities for grants

The Henderson-Massey Local Board welcomes grant applications that align with the following local board plan priorities:

Note: these priorities relate to the local board initiatives as outlined in the local board plan.

• Events that foster community spirit

• Trialling a local match fund

• Strengthen governance capacity in our community and recreational organisations

• Providing a fund for local community safety projects

• Enhancing and celebrating our natural environment

• Enhancing community and economic opportunities

• Fostering arts, culture and sport in the community

Lower Priorities:

We will also consider applications for other services, projects, events and activities. However, these may be considered a lower priority.

The Henderson-Massey Local Board has identified the following activities as lower priorities:

• events that charge an admission fee

• catering

• fundraising events

• travel

In addition to the eligibility criteria outlined the Community Grants Policy the Henderson-Massey Local Board will not fund:

• groups whose previous accountability requirements are unmet for council grants

• salaries or project management fees

Investment approach

The Henderson-Massey Local Board has allocated budgets to support the local grants programme as follows:

• Quick Response Grants:

- Minimum amount per grant: $500

- Maximum amount per grant: $2,000

Application dates

Grant rounds for 2016/17 will be as follows

Quick Response

2016/17 funding rounds	Opens	Closes	Decision made	Projects to occur after
Round one	13 June 2016	15 July 2016	1 September 2016	1 October 2016
Round two	30 January 2017	28 February 2017	April 2017	1 May 2017
Round three	27 March 2017	29 April 2017	June 2017	1 July 2017

Local Grants

2016/17 funding rounds	Opens	Closes	Decision made	Projects to occur after
Round one	13 June 2016	15 July 2016	1 September 2016	1 October 2016
Round two	13 March 2017	14 April 2017	June 2017	1 July 2017

Multi-board funding

The Henderson-Massey Local Board may allocate grants to a project that benefits multiple local board areas on a case-by-case basis.

Henderson-Massey Local Board

21 April 2016

New community lease to The Norcross Falls Heritage Trust (formerly known as The Falls Hotel Preservation Trust), Falls Park, 22 Alderman Drive, Henderson

File No.: CP2016/06094

Purpose

1. This report seeks Henderson-Massey Local Board approval to grant a new community lease to The Norcross Falls Heritage Trust (formerly known as The Falls Hotel Preservation Trust) and approval for The Norcross Falls Heritage Trust to continue its sub-lease arrangements.

Executive Summary

2. The former Waitakere City Council entered into a Deed of Lease with The Falls Hotel Preservation Trust on 4 May 1988. The lease commenced 1 April 1988 and will expire 30 March 2018. The Falls Hotel Preservation Trust owns the Falls Hotel.

3. The Falls Hotel Preservation Trust would like to surrender its current Deed of Lease dated 4 May 1998 and enter into a new community lease under the newly formed Trust: The Norcross Falls Heritage Trust (the Trust).

4. The land is described as being Part Lot 7 DP 1467 and containing 8403 square metres. Part Lot 7 is held in fee simple by Auckland Council and subject to the Local Government Act 2002.

5. Public notification and iwi consultation is required.

6. The Trust sub-leases to The Waitakere City Improving School Attendance Programme for a portion of the facility. The Trust is wishing to sub-lease The Falls Hotel Restaurant operation and is currently advertising for a new operator.

7. The Trust would like to continue these sub-lease arrangements and are seeking approval under the new community lease.

8. A community outcomes plan is not required to be attached to the community lease document as the Trust is not actively involved in the activities being conducted on the land by the sub-lessees.

9. The Trust has expressed an interest in applying for a new community lease for a term of thirty-three years.

10. This report recommends that a new community lease be granted to the Trust for a period of ten years from 21 April 2016 with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Recommendation/s

That the Henderson-Massey Local Board:

a) Approves the surrender of the current Deed of Lease dated 4 May 1998 to The Falls Hotel Preservation Trust effective upon the date of entering to a new lease.

b) Grants a new community lease to The Norcross Falls Heritage Trust for part of Falls Park, 22 Alderman Drive, Henderson subject to one months’ public notification, and with no objections, on the following terms and conditions:-

i) Term – 10 years commencing 21 April 2016 with one 10 year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

c) Approves the continuation of the sub-lease arrangements in principle, pending further information regarding the operational business model of the new restaurant operator and proposed rental terms and conditions;

d) Approves all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Comments

11. The former Waitakere City Council entered into a Deed of Lease with The Falls Hotel Preservation Trust on 4 May 1998. The lease commenced 1 April 1998 and expires 30 March 2018. The Falls Hotel Preservation Trust owns the Falls Hotel.

12. The Falls Hotel Preservation Trust would like to surrender their current Deed of Lease dated 4 May 1998 and enter into a new community lease under the newly formed Trust: The Norcross Falls Heritage Trust.

13. The land is described as being Part Lot 7 DP 1467 and containing 8403 square metres. Part Lot 7 is held in fee simple by Auckland Council and subject to the Local Government Act 2002.

14. Public notification and iwi consultation is required.

15. The newly formed Trust was registered as an Incorporated Society on 3 June 2015.

16. The purpose of the Trust is to:-

- Acquire heritage and historic buildings in the Henderson area for the benefit of the public;

- To allow the said historic buildings to be used for purposes beneficial to the community;

- To acquire art, heritage treasures and historical records that promote the history of the Henderson area;

- To record, film, video, print the oral history of the Henderson area;

- To promote education and knowledge of the general history of the Henderson area.

17. The Trust sub-leases to The Waitakere City Improving School Attendance Programme for a portion of the facility. The Trust is wishing to sub-lease The Falls Hotel Restaurant operation and is currently advertising for a new operator.

18. The Waitakere City Improving School Attendance Programme design educational programs that focus on children with poor attendance records. The Attendance Programme is currently working with 34 schools in the West Auckland area.

19. The Trust would like to continue these sub-lease arrangements and are seeking approval under the new community lease.

20. A community outcomes plan is not required to be attached to the community lease document as the Trust is not actively involved in the activities being conducted on the land by the sub-lessees.

Consideration

Local Board views and implications

21. The issues involved in this report have been considered by the Henderson-Massey Local Board portfolio holders.

Māori impact statement

22. Consultation was undertaken with nine mana whenua who have a key interest in the site. No objections were received.

Implementation

23. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

24. Provided there are no objections, the cost implications for Auckland Council for the public notification of the lease will be an initial cost estimated at $750.00.

Attachments

No.	Title	Page
a View	Attachment A	37

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 April 2016

New community lease to West Auckland Woodturners Guild Incorporated, 26 Seymour Road, Henderson

File No.: CP2016/06099

Purpose

1. This report seeks Henderson-Massey Local Board approval to grant a new community lease to West Auckland Woodturners Guild Incorporated.

Executive Summary

2. Auckland Council entered into a Deed of Lease with West Auckland Woodturners Guild Incorporated (the Woodturners). The term of lease was for twenty years commencing 19 February 2015 with one 10 year right of renewal. The Woodturners own the building.

3. The Woodturners would like to surrender its current Deed of Lease and enter into a new community lease which will include the relocation of a 50 square metre building on-site to accompany the existing clubrooms.

4. Increasing the footprint of the leased area will enable the Woodturners to develop and expand its already compact clubrooms.

5. Land owner approval has been granted and the Woodturners will be required to obtain all other necessary consents and permits.

6. The land lies within the portion of Section 1 SO 361236 and is held in fee simple by Auckland Council under the Local Government Act 2002.

7. Section 138 of the Local Government Act specifies that public consultation of the proposed lease is required along with iwi consultation under Section 4 of this Act.

8. As the Woodturners own the building and improvements it has an automatic right to re-apply at the end of the occupancy term without a requirement for an expressions of interest process as specified under the Community Occupancy Guidelines 2012.

9. This report recommends that a new community lease be granted to the Woodturners for a period of ten years commencing 21 April 2016 with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines.

Recommendation/s

That the Henderson-Massey Local Board:

a) Approves the surrender of the current Deed of Lease to West Auckland Woodturners Guild Incorporated effective upon the date of entering into a new lease.

b) Grants a new community lease to West Auckland Woodturners Guild Incorporated located within the portion of Section 1 SO 361236, 26 Seymour Road, Henderson subject to one months’ public notification, and with no objections, on the following terms and conditions:-

i) Term – 10 years commencing 21 April 2016 with one 10 year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested.

c) Approves all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

Comments

10. Auckland Council entered into a Deed of Lease with West Auckland Woodturners Guild Incorporated (the Woodturners). The term of lease was for twenty years commencing 19 February 2015 with one 10 year right of renewal. The Woodturners own the building.

11. The Woodturners would like to surrender its current Deed of Lease and enter into a new community lease which will include the relocation of a 50 square metre building on-site to accompany the existing clubrooms.

12. Increasing the footprint of the leased area will enable the Woodturners to develop and expand its already compact clubrooms.

13. Land owner approval has been granted and the Woodturners will be required to obtain all other necessary consents and permits.

14. The land lies within the portion of Section 1 SO 361236 and is held in fee simple by Auckland Council under the Local Government Act 2002.

15. Section 138 of the Local Government Act specifies that public consultation on the proposed lease is required along with iwi consultation under Section 4 of this Act.

16. As the Woodturners own the building and improvements it has an automatic right to re-apply at the end of the occupancy term without a requirement for an expressions of interest process as specified under the Community Occupancy Guidelines 2012.

17. The Woodturners was registered as an Incorporated Society on 21 December 1986.

18. The objectives of the Woodturners are to promote and teach the craft and skills of wood turning among local people and offer a practical means of utilising leisure time amongst members of the youth community.

19. The Woodturners currently has 51 members who meet every Monday and Saturday and every first and third Thursday of the month. Junior members aged 12 to 17 years meet on Tuesdays and are welcome at all meetings and many juniors attend weekly hands-on supervised learning.

20. Demonstrations are held annually at Model X, Rudolf Steiner Advent Fair, Lake House Arts Festival and the Helensville Heritage Day.

21. The future plans of the Woodturners are to continue its promotion of woodturning and woodcrafts to the public in general and to increase fostering of juniors.

Consideration

Local Board views and implications

22. The issues involved in this report have been considered by the Henderson-Massey Local Board portfolio holders.

Māori impact statement

23. Consultation was undertaken with nine Mana Whenua groups who have a key interest in the site. No objections were received.

Implementation

24. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

25. Provided there are no objections, the cost implications for Auckland Council for the public notification of the lease will be an initial cost estimated at $750.00.

Attachments

No.	Title	Page
a View	Site map of West Auckland Woodturners Guild Incorporated, 26 Seymour Road, Sunnyvale	43
b View	Outcomes plan West Auckland Woodturners Guild Incorporated	45

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 April 2016

Name and Location of Land/Facility	West Auckland Woodturners Guild Incorporated
	26 Seymour Road, Sunnyvale
Name of the Community it serves	Henderson-Massey and the wider community
Local Board Area	Henderson-Massey Local Board
Name of Community Group	West Auckland Woodturners Guild Incorporated
Postal Address	PO Box 69135, Glendene
	Waitakere 0645
Contact persons	Graham Bourquin – bourquin@xtra.co.nz
	Paul Altena – paulaltena@hotmail.com
Name of Community Lease Advisor	Michelle Knudsen

Auckland Council and/or Local Board Priority

Performance Measure

Target

Achievements

LB Priority 1:

A community where we know our neighbours, work together on issues and value diversity

AP SD1:

Create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· Making the facility available

· Open Days

· Newsletter

Mondays & Saturdays – 1.00pm to 3.00pm

Club meeting evenings – Every 1^st and 3^rd Thursday of the month - 7.15pm to 9.00pm

Juniors – Tuesday – 9.30am to 11.30am

Committee Meeting – Every 2^nd Thursday of the month – 7.00pm to 8.30pm

Up to 2 per annum

Send out monthly newsletters

LB Priority 2:

A good life for young and old

AP SD1:

Create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· Youth - The number of members under 20 years of age

· Adults – The number of members over 20 years of age

· Participation in community events

Up to 10 members

Up to 40 members

Hold annual demonstrations at:

Model X

Rudolf Steiner Advent Fair

Lake House Arts Festival

Helensville Heritage Day

LB Priority 3:

We are an eco-city

AP SD7:

Acknowledge that nature and people are inseparable

· Promote recycling

· Encourage sustainable practices

Illustrate the ways in which you source re-cycled timber

Ensure Auckland Council recycling bins are available at all times

Henderson-Massey Local Board

21 April 2016

New community lease to Community Waitakere Charitable Trust, Te Atatu Peninsula Park, 39 Neil Avenue, Te Atatu Peninsula

File No.: CP2016/06168

Purpose

1. This report seeks Henderson-Massey Local Board approval to grant a new community lease to Community Waitakere Charitable Trust, located at Te Atatu Peninsula Park, 39 Neil Avenue, Te Atatu Peninsula.

Executive Summary

2. Community Waitakere Charitable Trust (the Trust) has a licence to manage and occupy the Waitakere Community Resource Centre, 8 Ratanui Street, Henderson for a term of 1 year commencing 1 July 2015. The renewal of lease for two further terms of one year will be considered by the Henderson-Massey Local Board.

3. The Trust wishes to support the development of a community nursery at the northern end of Te Atatu Peninsula Park. The land is described as being part of Lot 89 Deposited Plan 45192 and classified as a recreation reserve under the Reserves Act 1977.

4. The activity of the nursery is of a local purpose nature and a lease under Section 73 (3) of the Reserves Act is required. The new lease will include a condition that the portion occupied by the nursery be reclassified from recreation reserve to local purpose (community buildings) reserve when funds permit.

5. Prior to granting the lease, public notification of the lease will be required under Section 73 (4) of the Reserves Act, iwi consultation under Section 4 of the Conservation Act 1987, and approval from the Minister of Conservation or its delegate.

6. In cases of a vacant building, space or land identified as appropriate for development, the council will seek applications through an expression of interest process.

7. The Nursery will use the council owned shed for storage and the Henderson-Massey Local Board has indicated support for the provision of a new lease to the Trust without the need for an expressions of interest process.

8. Auckland Council will charge a set fee for the unmetered water supply until such time as a 5000 litre tank is installed.

9. This report recommends that a new community lease including a Community Outcomes Plan (Attachment B) be granted to the Trust for a period of five years from 21 April 2016 with one five year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Recommendation/s

That the Henderson-Massey Local Board:

a) grant a new community lease under Section 73 (3) of the Reserves Act 1977 to Community Waitakere Charitable Trust for part of Te Atatu Peninsula Park, 39 Neil Avenue, Te Atatu Peninsula (Attachment A) subject to one months’ public notification, and with no objections, on the following terms and conditions:-

i) Term – 5 years commencing 21 April 2016 with one 5 year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) Maintenance Fee - $250.00 plus GST per annum;

iv) Access to unmetered water supply fee - $150 plus GST per annum.

v) That the portion to be occupied by the nursery be reclassified from a recreation reserve to a local purpose (community buildings) reserve when funds permit.

b) approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Comments

10. The Trust currently has a licence to manage and occupy the Waitakere Community Resource Centre, 8 Ratanui Street, Henderson for a term of 1 year commencing 1 July 2015. The renewal of lease for two further terms of one year will be considered by the Henderson-Massey Local Board.

11. The Trust was registered as a Charitable Trust on 10 December 2007. The Trust’s objectives are to:

· Practice and support sustainable community development in Waitakere City, across social, environmental, cultural and economic well-being;

· Work collaboratively with other organisations, local government and central government agencies to improve the wellbeing of people in Waitakere City.

12. The Trust wishes to support the development of a community nursery at the northern end of Te Atatu Peninsula Park. The land is described as being part of Lot 89 Deposited Plan 45192 and classified as a recreation reserve under the Reserves Act (1977).

13. The activity of the nursery is of a local purpose nature and a lease under Section 73 (3) of the Reserves Act (1977) is required. The new lease will include a condition that the portion occupied by the nursery be reclassified from a recreation reserve to local purpose (community buildings) reserve when funds permit.

14. Prior to granting the lease, public notification of the lease is required under Section 73 (4) of the Reserves Act, iwi consultation under Section 4 of the Conservation Act 1987, and approval from the Minister of Conservation or their delegate.

15. The Trust wish to support the development of a community nursery on Te Atatu Peninsula Park. The proposed nursery is to be located at the northern end of Te Atatu Peninsula Park behind one of two council owned maintenance sheds on an area of 350m2 of reserve.

16. The community nursery will have use of a 7x7m council owned maintenance shed.

17. In cases of a vacant building, space or land identified as appropriate for development, council will seek applications through an expression of interest process.

18. The Trust will use the Council owned shed for storage and the Henderson-Massey Local Board has indicated support for the provision of a new lease to the Trust without the need for an expression of interest process.

19. Auckland Council will charge a set fee for the unmetered water supply until such time as a 5000 litre tank is installed.

20. The current nursery is located at the home of Hone Pene who is working with recidivist offenders suffering from addiction. Hone’s home is unable to contain the number of plants being produced and a larger site is required.

21. Hone will manage the nursery and volunteer programme and the proposed site will allow Hone to increase his capacity for plant production and mentor and support clients.

22. The Trust will assist Hone through a partnership arrangement until such time as the nursery becomes self-sufficient and the ‘He Tohu Aroha Trust’ is established.

23. Seedlings will be propagated on site with the potential to increase capacity through sourcing seedling trays from Paremoremo Prison in conjunction with Hoani Waititi Marae.

24. The plants produced will be made available to community organisations at a reduced cost for various reserve native bush and wetland restoration programmes.

Consideration

Local Board views and implications

25. The issues involved in this report have been considered by the Henderson Massey Local Board portfolio holders on 22 March 2016.

Māori impact statement

26. Consultation was undertaken with nine Mana Whenua groups who have a key interest in the site. No objections were received.

Implementation

27. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

28. Provided there are no objections, the cost implication for Auckland Council for the public notification of the lease will be an initial cost estimated at $750.00.

Attachments

No.	Title	Page
a View	Site map of Te Atatu Peninsula Community Nursery	51
b View	Coummunity outcomes plan: Community Waitakere Charitable Trust Te Atatu Peninsula community nursery site lease	53

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 April 2016

New Road Name Approval for the Residential Subdivision by Birdwood Residential Estates Limited at 172A Don Buck Road, Massey

File No.: CP2016/05730

Purpose

1. The purpose of this report is to seek approval from the Henderson-Massey Local Board, for new road names for a road created by way of Subdivision at 172A Don Buck Road, Massey.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names, were determined to meet the road naming policy criteria.

Road Number	Preferred New Road Name	Meaning/Source
1	Mamaku Drive	Mountain range in the North Island
3	Tararua Street	Mountain range in the North Island
4	Kaimai Avenue	Mountain range in the North Island
JOAL Lot 103	Akatarawa Street	Valley in the Tararua Range

4. Local Iwi groups were consulted as to the four suggested road names. Only one response was received from Ngati Whatua. Tame TeRangi deferred to Te Kawerau Iwi to respond. As of the writing of this report no reply has been received by the Applicant from Te Kawerau.

5. The Preferred New Road Names above, proposed by the Applicant are recommended for approval to the Local Board.

Recommendation/s

That the Henderson-Massey Local Board:

a) approve, pursuant to Section 319(1)(j), of the Local Government Act 1974, the road names of Mamaku Drive, Tararua Street, Kaimai Avenue and Akatarawa Street, proposed by the Applicant, for the new roads and Jointly Owned Access Lot (JOAL) created by way of subdivision at 172A Don Buck Road, Massey.

Comments

6. Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Council’s approval.

7. In 2014, Auckland Council approved an Application for a combined land use and subdivision consent to undertake a subdivision creating 79 residential allotments at 172A Don Buck Road, Massey. The subdivision contains 3 roads and 1 Jointly Owned Access Lot (JOAL), which will provide road access to all residential allotments. The Consent holder has proposed to label the 3 roads and 1 JOAL as shown in the above table. (SUB2014-1098)

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012-2022), allocated the responsibility for the naming of new roads, pursuant to Section 319(1)9j) of the Local Government Act 1974, to Local Boards.

Assessment

9. All of the above Preferred New Road Names meet the criteria set out in the Road Naming Guidelines.

10. The proposed use of “Drive”, “Street” and “Avenue” are appropriate in the circumstance.

11. As all of the Applicant’s preferred names meet the criteria, they are recommended for consideration for approval.

Consideration

Significance of Decision

12. The decision sought from the Henderson-Massey Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

13. The decision sought from the Henderson-Massey Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the World”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. Local Iwi groups were consulted as to the four suggested road names. Only one response was received from Ngati Whatua. Tame TeRangi deferred to Te Kawerau Iwi to respond. As of the writing of this report no reply has been received by the Applicant from Te Kawerau.

15. Consultation was undertaken with NZ Post and all suggested names were accepted.

Financial and Resourcing Implication

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative implications

17. The decision sought from the Henderson-Massey Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that the appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 April 2016

Community Led Small Build Programme

File No.: CP2016/06196

Purpose

1. This report provides an update on the implementation of the Community Led Small Build programme (‘the programme’).

2. This report also requests that Henderson-Massey Local Board delegate to one or more board members to provide the Local Board’s views on new applications to the programme.

3. For Community Led Small Build projects the Henderson-Massey Local Board will have a decision making role in relation to funding of projects or where projects are to be located on land or in a facility that the local board is the land owner or has delegated decision making.

Executive Summary

4. The programme has been developed following feedback from local boards and community groups on the barriers that communities encounter when trying to progress small build projects for themselves.

5. This initiative aims to support community groups who want to deliver assets for their wider community, examples include changing sheds, connecting paths, public art or refurbished kitchens in community halls. The intention is to support projects that are community priorities and community led, as such at least 80% of the funding or resources need to come from the community with no more than 20% from rate payer sources, for example, local boards LDI Capex or business improvement districts.

6. Projects that do not require funding from local boards will also be eligible. In these cases the local board views will be a factor in deciding whether the project is supported through the programme.

7. For all new applications in the Henderson-Massey Local Board area the Board will be asked for their views on whether the project is consistent with the priorities and preferences of the wider community and on the capability of the community group to deliver. A delegation is requested from the Henderson-Massey Local Board to ensure that new applications can be progressed quickly.

8. If the project is planned to be located on land or in a facility that the local board is the land owner or has delegated decision making on, local board consent will be sought through the standard processes and delegation protocols. .

9. When allocating resources council has to balance community led initiatives with their responsibility to all rate payers. For this reason the programme is focused on simple, smaller projects with the majority of funding coming from the community. The criteria are:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset, usually on land owned or managed by council, that is accessible to the wider community

10. The support provided by council will include a single point of contact in the new Community Facilities department, a toolkit, consent fees generally covered by council and ongoing maintenance of assets vesting with council. Strategic Brokers in the new Community Empowerment team will also play a key role in working with community groups to build capacity.

11. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa.

12. The programme will be rolled out in full once the initial stages of the pilot projects are evaluated in early 2016. The programme will be evaluated after the first year. The community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

Recommendation/s

That the Henderson-Massey Local Board:

b) delegate to one or more board members to provide the local board’s views on new applications for the programme in the Henderson-Massey Local Board area.

Comments

13. The programme is aimed at supporting communities who want to deliver assets of value to their wider community. The types of projects that may receive support include paths, public art, refurbished kitchens in a community hall or changing sheds. The programme is not designed to support ongoing operational activities. For example if the proposed project is to build a new community garden this programme could support the building of the garden beds and paths, but not the ongoing use of the garden.

14. The programme will predominantly support initiatives on land owned or managed by council however there may be exceptions for projects on land owned by others. Accessibility by the wider community will be a key factor in considering these exceptions.

15. Council has to balance enabling community initiatives with ensuring use of council resources is providing value to rate payers across Auckland. Projects supported through this programme will not be assessed using council’s usual prioritisation frameworks, such as asset management plans, and so need to be simple, smaller projects with the majority of funding coming from the community. As outlined in the executive summary these are key considerations in setting the following criteria for the programme:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset that is accessible to the wider community (fees can be charged to cover costs and the asset can be secured when not in use)

16. Projects that require notification during the resource consents process will not be considered straightforward unless the notification requirements are limited and all affected landowners provide their support. The requirement for the project to be standalone refers to it not being a part of a larger project, as this could add complexity to the consenting process and is likely to take total costs beyond the $250k threshold.

17. Community groups may receive funding for their project from local board discretionary funds, other council funds (such as the Waste Minimisation Innovation Fund) or a Business Improvement District, however in total this cannot exceed more than 20% of the project cost.

18. The support provided by council will include:

· A single point of contact in council (a project co-ordinator)

· A toolkit including procurement guidance, health and safety checklists and community engagement guidance.

· Consent fees covered by council

· Ongoing maintenance of assets vesting with council

19. Projects will go through a simplified project management process with 4 phases – Apply and Assess, Planning, Delivery and Asset Handover/Evaluation. Gateway assessments during these phases will cover issues such as health and safety, technical requirements and consistency with regional policy and plans.

20. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa. The Grey Lynn Pump Track is a proposed sealed all weather bike track at the northern end of Grey Lynn Park. The Waitemata Local Board support the project and may provide funding.

21. The bunkhouse is proposed overflow accommodation for the Peter Snell Youth Village. The Hibiscus and Bays Local Board support the project but are not providing funding and the project is on land not owned or managed by council. The Peter Snell Youth Village bunkhouse is being used in the pilot to test a project that is not on council land. Accessibility is an important factor for projects not on council land, a fee to cover costs can be charged and assets can be secured when not in use. The Peter Snell Youth Village provides facilities to schools, youth clubs and holiday programmes and provides an opportunity to test the accessibility criteria.

22. The Community Facilities Department, established through the Services Reshape, will be responsible for delivery of the Community Led Small Build programme going forward. A Community Led Projects Co-ordinator will be appointed to lead this programme and facilitate the appropriate level of support across council for each project.

23. Early in 2016, once the initial stages of the two pilot projects have been assessed, the programme will be rolled out more broadly across all local board areas. The programme will be trialed for a year to assess its effectiveness in assisting community groups to deliver assets of value. Those community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

24. Local boards will play an important role in community led small build projects including:

Developing the idea with the community group, ensuring that the views of the wider community are considered

· Potentially providing up to 20% funding

· Providing input into the assessment of new applications

· Promoting the initiative, encouraging support and volunteers across the wider community

· Launch activities and supporting ongoing use of the asset

25. Local board input is important to ensure that the right community initiatives are supported. In particular the Henderson-Massey Local Board will be asked to comment on whether a proposed project is consistent with the priorities and preferences of the surrounding community as reflected in the Henderson-Massey Local Board Plan. The capacity of the community group to deliver the project is also a factor that local board input may be asked for.

26. A delegation is requested from the Henderson-Massey Local Board to one or more board members to provide input on new applications. The delegation is aimed at speeding up the progress for community groups with new applications by eliminating delay due to meeting schedules.

27. If Henderson-Massey Local Board decide to support a community led small build initiative with funding this needs to be managed through a separate process and formally approved by the Board. However, to reduce the demands on the community group the accountability report (on final delivery of project) could be used both for the local board funding requirements and the programme.

28. Local boards will be provided with regular updates on projects that are receiving support under the programme including an update on which projects are at application stage, planning stage, delivery stage and asset handover/evaluation.

Consideration

Local Board views and implications

29. This programme has been developed based on feedback from community groups and local boards that council needs to ‘get out of the way’ for communities who want to deliver small, straightforward initiatives for themselves.

30. An initial proposed approach was presented to Local Board Chairs on 27 July 2015. Local Board Chairs were generally supportive of the approach although questioned whether the $250,000 limit on project cost and 20% funding limit from council were too low. This feedback will be considered when the programme is evaluated after the first year. The applications for support in the first year will provide an indication of whether the current programme design and criteria is effective in supporting community priorities.

Māori impact statement

31. Community groups wanting to improve outcomes for Māori will be able to access this programme. The Community Led Projects Co-ordinator can organise access to expertise within council to support the community group to achieve their goal.

32. Where any aspects of a proposed project are anticipated to have a significant impact on sites of importance to mana whenua, appropriate consultation will follow, led by the Resource Consents team.

Implementation

33. This programme is aligned with the community empowerment model being implemented by council. Strategic Brokers will play an important role in promoting use of the programme and building the capacity and capability of community groups to deliver small build initiatives.

34. The community group leading a project under the programme is responsible for the delivery of the project; however to different degrees they will be reliant on input from council staff. Simple projects will predominantly be delivered by the community group with a low level of reliance on council process. More comprehensive projects will need more project management, technical input and will need to go through the consenting process.

35. Council will endeavour not to cause delay to a Community Led Small Build project over and above the necessary time required for consents, health and safety, legal and procurement processes.

Attachments

There are no attachments for this report.

Signatories

Authors

Karen Titulaer - Senior Project Manager

Authorisers

Roger King - GM - Commercial Services

Dean Kimpton, Chief Operating Officer

Karen Lyons, Manager Local Board Services, Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

21 April 2016

Annual Plan 2016/17

File No.: CP2016/06540

Purpose

1. This report requests that the Henderson-Massey Local Board:

a) makes decisions on:

i. final LDI budgets by activity, within funding envelopes

ii. key advocacy issues

b) provides any feedback on regional issues, including:

i. the Uniform Annual General Charge (UAGC)

ii. the Interim Transport Levy (ITL)

iii. Māori land rates

iv. rates for farm/lifestyle properties over 50 hectares

c) makes recommendations to the governing body on other financial matters such as:

i. any new/amended Business Improvement District (BID) targeted rates

ii. any new/amended local targeted rate proposals

iii. proposed LDI capital projects outside local boards’ decision-making responsibility

Executive Summary

2. This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.

3. Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

Recommendation/s

That the Henderson-Massey Local Board:

a) makes decisions on final 2016/2017 LDI budgets by activity, within funding envelopes

b) agrees key advocacy issues

c) provides any views it may have on regional financial policy issues

d) recommends any new or amended BID targeted rates

e) recommends any new or amended local targeted rate proposals

f) recommends any proposed LDI capital projects, which are outside local boards’ decision-making responsibility

Comments

Locally Driven Initiatives (LDI)

4. Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

5. As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered. The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

Advocacy issues

6. Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation. Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps. This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information (see Attachment B).

7. Local boards consulted on their local advocacy issues in February and March 2016. The results from the consultation have been analysed and summarised, and provided to the local boards. This has been attached to this report for information (see Attachment C).

8. In light of this information, the Local Board may now wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

9. Local boards provided feedback on regional financial policy issues (in November 2015) which were going for consultation. The results from the consultation have been analysed and summarised, and provided to local boards (see Attachment C).

10. The Local Board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee.

Local targeted rate and BID targeted rate proposals

11. Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local Board views and implications

12. Local board decisions and feedback is being sought in this report.

13. Local boards play an important role in the development of the annual plan, and provide views and information at key stages as council continues through the annual plan process.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adopting the Annual Plan 2016/2017.

Signatories

Attachments

No.	Title	Page
a	Locally Driven Initiatives (LDI) (Under Separate Cover)
b View	Local Board Advocacy	111
c View	Annual Budget 2016/2017 consultation feedback report	113

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Christine Watson - Manager Financial Advisory Services - Local Boards

Henderson-Massey Local Board

21 April 2016

Annual Budget 2016/2017 consultation feedback report for Henderson-Massey Local Board

1. Purpose

2. This report summarises all feedback received through the Annual Budget 2016/2017 consultation on Henderson-Massey Local Board proposals. It also summarises feedback on the regional proposals from people or organisations based in the Henderson-Massey local board area.

3. The purpose of this report is to inform the Henderson-Massey Local Board of the views of their local community on the annual proposals. This will build on the boards understanding of community priorities and preferences as established in the development of the Henderson-Massey Local Board Plan 2014.

4. The feedback received will inform the Henderson-Massey Local Board decisions on allocation of their local budgets in their local board agreement for 2016/2017. It will also inform the Henderson-Massey Local Board discussions with the Finance and Performance Committee on 6 and 9 May on advocacy and local priorities in relation to the regional budgets and proposals.

5. An appendix of specific comments from written submissions and Have Your Say events will be tabled at the meeting.

6. Executive Summary

7. Out of the 3300 submissions received on the Annual Budget 2016/2017, 98 were submissions from people living in Henderson-Massey local board area or concerning Henderson-Massey Local Board local proposals.

8. Of the 98 submitters, 71 gave feedback on the board’s priorities.

9. The majority indicated support, either full or partial. 26 (38%) supported them, 11 (16%) did not support them, 27 (39%) gave partial support and 36 provided comments for change.

10. 38 submission points were on transport in general, 12 of which were on travel demand management specifically.18 submission points referred to local parks, sports and recreation.

11. 1 submission requested funding to support delivery of a sport and recreation programme under a three year funding agreement.

12. 11 submissions on Henderson-Massey Local Board priorities were from submitters outside the local board area.

13. 20 pro forma submissions opposing fluoridation were received

14. Regional proposals consulted on for 2016/2017

Fixed charge (Uniform Annual general Charge or UAGC)

15. Of the 94 submitters who indicated a preference, 80% wanted the UAGC to remain at $397 or be lower. When asked to indicate a specific figure, most indicated lower or no change, with 47% indicating $350 and 30% not sure or not wanting a change.

Interim Transport Levy (ITL)

16. 51% of Henderson-Massey submitters supported businesses paying more and 27% supported keeping the same approach. When asked whether the charge should be fixed or based on property value, 59% indicated it should be based on property value and 19% supported a fixed charge.

Farm and lifestyle rates

17. 70% of Henderson-Massey submitters supported rates being kept at 80% of the urban residential rate. 20% were not sure either way. 9% supported a reduction to 60% of the urban residential rate.

Māori land rates

18. 62% of submitters did not support reducing the rates on Maori land, 20% supported a reduction and 16% were not sure. The remaining 2% indicated a preference for another option.

19. Have Your Say Events

20. Henderson-Massey’s Have Your Say events were hosted by McLaren Park Henderson South (MPHS) and Massey Matters, local community organisations. Massey Matters hosted an event on 2 February at the Manutewhau community hub in Massey. MPHS hosted at Hubwest in Henderson South on 2 March 2016. Just over 80 issues were discussed across the two sessions.

21. At the request of the residents of Waitakere Gardens, a retirement village in Henderson, a second information and feedback session event was held. The discussion was largely around transport and roading issues.

22. Context

23. This report is being provided to the Henderson-Massey Local Board summarising the local consultation feedback received on the annual budget. Council received feedback in person at community engagement events, through written forms (including those submitted online) and through social media.

24. The Henderson-Massey Local Board consulted on the following local proposals.

· Provide field lighting and a new car park at Fred Taylor Park

· Develop a new park and play facilities at Royal Reserve

· Upgrade the playground and park furniture at Riverpark Reserve

· Provide a new walkway and fitness equipment at Te Atatu South Park

· Implement sand carpet, floodlights and toilets at Massey Domain

· Seeking partners in the Henderson area to help develop the Henderson town centre

· Establishing a new Business Improvement District (BID) programme for the Henderson Lincoln area

25. Feedback on Henderson-Massey Local Board local proposals and on regional proposals from the Henderson-Massey area was received through:

· Written feedback – 98 feedback forms

· In person – Feedback was received through two events. One was a Have Your Say event, the other was an information and feedback session.

· Hubwest on 2 March

· Waitakere Gardens on 24 March

26. Almost half (46%) of the board’s written submissions were electronic (online or via email) and the remaining were hardcopy.

Feedback Received on local proposals

27. Of the 98 submitters, 71 gave feedback on the board’s priorities. 26 (38%) supported them, 11 (16%) did not support them, 27 (39%) gave partial support and 36 provided comments for change.

28. The following table indicates the level of submitter support for each of the priorities. Percentages are rounded so do not always add up to 100%.

Local Proposals	Support	Do not support	Not sure
Provide field lighting and a new car park at Fred Taylor Park	10 (56%)	3 (17%)	5 (28%)
Develop a new park and play facilities at Royal Reserve	11 (61%)	4 (22%)	3 (17%)
Upgrade the playground and park furniture at Riverpark Reserve	8 (47%)	3 (18%)	6 (35%)
Provide a new walkway and fitness equipment at Te Atatu South Park	12 (71%)	2 (12%)	3 (18%)
Implement sand carpet, floodlights and toilets at Massey Domain	13 (72%)	2 (11%)	3 (17%)
Seeking partners in the Henderson area to help develop the Henderson town centre	10 (56%)	0	8 (8%)
Establishing a new Business Improvement District (BID) programme for the Henderson Lincoln area	7 (58%)	0	5 (42%)

Overview of feedback received on regional proposals from Henderson-Massey area

29. The consultation on the proposed annual budget focused on four key issues, Uniform Annual General Charge, Interim Transport Levy, Rural rates and Maori Freehold Land rates. The written feedback received from the Henderson-Massey area on these key consultation topics is summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

30. Uniform Annual General Charge (UAGC)

31. Auckland’s residents and ratepayers were asked if the UAGC should be kept at $397 so that rates are spread differently between high and low value properties, and should it be changed to $350, $450, $550 or $650.

32. The graphs below give an overview of the responses from the Henderson-Massey area.

Question 1a” What is your opinion on the fixed charge portion of the rates (UAGC)?

Question 1 b: If changed, what should the fixed charge be?

33. Interim Transport Levy (ITL)

34. People were asked if businesses should pay more than they currently do toward the ITL (meaning other ratepayers pay less) and should the levy continue to be a fixed charge for businesses or be based on the size of the business (meaning small businesses pay less than large ones).

35. The graphs below give an overview of the responses from the Henderson-Massey area.

Question 2a: What is your opinion on the ITL amount paid by businesses versus the amount paid by all other ratepayers?

Question 2b: What is your opinion on the amount businesses pay in relation to their property value?

36. Farm and Lifestyle rates

37. Auckland’s residents and ratepayers were asked to provide their thoughts on the rates paid by farm/lifestyle properties (over 50 hectares) reducing to 60 per cent from 80 per cent of the urban residential rate (meaning all other ratepayers pay less).

38. The graphs below give an overview of the responses from the Henderson-Massey area.

Question 3: What is your opinion on the rates paid by farm/lifestyle properties over 50 hectares?

39. Māori Freehold Land rates

40. People were asked if they supported reducing rates for some Māori land to reflect restrictions on its use.

41. The graph below gives an overview of the responses from the Henderson-Massey area.

Question 4: What is your opinion on reducing the rates collected from Māori land to reflect restrictions on its use?

42. Henderson-Massey Have Your Say Event

43. Henderson-Massey’s Have Your Say event was held at Hubwest in Henderson South on 2 March 2016. Just over 80 issues were discussed.

44. Levels of support for the various regional rating issues were largely followed the tone of written submissions.

45. Discussion was in general support of the board’s priorities, with some comments expressing support for initiatives specifically local to Massey and Henderson South.

46. Attendees at the Massey event were largely supportive of businesses not having to pay more towards the interim transport levy.

Henderson-Massey Local Board

21 April 2016

Chairperson's report

File No.: CP2016/06902

Purpose

1. To provide an opportunity to the Chairperson of Henderson-Massey Local Board to update the board on her activities, projects and issues since February 2016.

Monday 29 Feb			Community Empowerment - Invitation to Open Day
			Chairs Catch-up
Tuesday 1 March			Meeting with Betty MacLaren - update on projects
			Transport Portfolio briefing
			Henderson-Massey Local Board Workshop
Wednesday 2 March			Business Associations catch- up with Garry Bates
			Chairs catch-up
			Henderson-Massey (Henderson) Local Board HYS Event
Thursday 3 March			Tracy Haggo’s - Farewell
			Catch-up regarding Lincoln Road Project (with Ross Liew)
			Library Portfolio
			Youth Connections discussion with Jacqui Dillon
			Glendene Community Hub
			Love Hendo
			Henderson-Massey Local Board Workshop
			Henderson-Massey Local Board Business Meeting
Saturday 5 March			Peninsula Arts Inc. warmly invites you to the Dawn Opening Ceremony of the 2016 Harbourview Sculpture Trail
Monday 7 March			Meeting to discuss NorthWest Planning
			Arts and Culture Portfolio
			Chairs Catch-up
			Catch-up with Peter White (Henderson Lincoln Business Assoc.)
Tuesday 8 March			Parks Portfolio
			Update on Westgate
			Henderson-Massey Local Board Workshop
			Auckland Conversations - Changing Streets to Change the World
Wednesday 9 March			Resource Consent meeting with Campbell Brown)
			Henderson Lincoln Business Association AGM
Thursday 10 March			Invite from Sir Don McKinnin
			RFA Local Board Function 2016
			Invitation to view Pridelands
Friday 11 March			Hone Blessing
			Quarterly Meeting of West Councillors and Local Board Chairs
Saturday 12 March			Massey Playcentre - New Playspace Opening
Monday 14 March			Sport and Recreation Portfolio
			Discussion regarding Smokefree
			Transport for Future Urban Growth
Tuesday 15 March			Chairs Catch-up
			Henderson-Massey Local Board Workshop
Wednesday 16 March			Zeal Busking Box unveiling
			Citizenship Ceremony
Thursday 17 March			Meeting with Tracy Mullholland
			Site visit & Workshop
			Henderson-Massey Local Board Business Meeting
Friday 18 March			Elected Members Professional Development Programme
			Local Board Briefing on the new Health and Safety at Work Act 2015
Saturday 19 March			Neighbours Day
			Love Hendo
Monday 21 March			Events Portfolio
			Chairs only session
			Local Board Chairs Forum meeting
			Elected Members - Local Government Excellence Programme LGNZ Briefing
Tuesday 22 March			Parks Portfolio
			Community Places Portfolio
			Henderson-Massey Local Board Workshop
Wednesday 23 March			Catch-up regarding Social Sector Trials
			Safer HTC Plan - Projects Progress Meeting
			Alternative Financing Sources
			Badminton Waitakere
Thursday 24 March			Lollypops
			Ranui Social Sector Trial Advisory Group Calibre
Tuesday 29 March		Henderson Massey Local Board Workshop
Thursday 31 March		Te Atatu Community House Meeting
Friday 1 April		Opening the Waitakere Art Exhibition
Saturday 2 April		Open Arts Day 2016
		Youth Connections Workshop
Monday 4 April	Snow in the Park discussion
	Planning for HMLB work programme 16-17
	Chair's catch-up
Tuesday 5 April	Parks Portfolio
	Transport Portfolio
	Henderson-Massey Local Board Workshop
Wednesday 6 April	Regional Strategy and Policy Committee and Local Board Chairs workshop (BID Policy)
	Boost Graduation Ceremony
	Henderson Lincoln Business Association
	Review and updates of Crime and Safety in Henderson
Thursday 7 April	Transport For Urban Growth
	Discussion regarding Sportfields
	Henderson-Massey Local Board Workshop
	Henderson-Massey Local Board Business Meeting
Tuesday 12 April	Monthly Update on Westgate
	Henderson-Massey Local Board Workshop
Wednesday 13 April	Massey Community Network Meeting
Thursday 14 April	Governance Framework Review
Friday 15 April	Snow planet meeting to discuss snow logistics, big slide and date

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the Chairperson’s report.

Attachments

There are no attachments for this report.

Signatories

Authors	Busola Martins - Local Board Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Auckland Council and Local Board Priorities	Performance Measure	Target	Achievements
Local Board Outcome We are an eco-city Auckland Plan Outcome A green Auckland	Increase capacity for plant production in year one Plants produced will be made available to community organisations for various reserve native bush and wetland restoration programmes Ensure that the leased area is well cared for	Up to 10,000 native plants At a reduced cost Community Waitakere Charitable Trust will maintain the grounds and improvements
Local Board Outcome A vital business sector that creates valued local employment opportunities Auckland Plan Outcome An Auckland of prosperity and opportunity	The Trust will assist the Nursery in establishing relationships with other projects and organisations to optimise opportunities	List the relationships established within the community and how they will benefit the Nursery project
Local Board Outcome A community where we know our neighbours, work together on issues and value diversity Auckland Plan Outcome A beautiful Auckland that is loved by its people	Better promote the Nursery Project and its purpose	Develop three initiatives List the initiatives developed Illustrate how these initiatives were implemented

Initiative	Department/CCO response
Henderson to be a strategic development area Henderson presents an opportunity to showcase transit oriented urban regeneration in an area where all the infrastructure is already in place, the community supports apartment type growth and there is market interest. Auckland Council has multiple land holdings in Henderson which provides opportunities to facilitate exemplar urban redevelopment and the PPP model (Urban Living transformational shift). It is encouraging that Panuku Development Auckland (PDA) has identified Henderson as a priority area; the board looks forward to developing its relationship with PDA to progress its vision for Henderson.	Henderson metropolitan centre was approved as a Transform location by the Auckland Development Committee in December. Panuku Development Auckland plans to convert the former Waitakere City Council building into a mixture of new homes, commercial and retail space. Panuku is also considering re-purposing the Waitakere Central site next door into new apartments and townhouses. There is the potential for more than 3200 new homes in the area. A High Level Project Plan will be completed by mid-2016 followed by a Masterplan for the area. Panuku will also explore partnership opportunities within the Auckland Council family, central government and the private sector.
Westgate strategic land purchase for recreation purposes A city the size of Whanganui is forecast at Westgate and community feedback supports this growth, so long as recreational and community facilities are provided. Purchasing land now will result in cost savings compared to the cost of purchasing the same land once development has taken place. The land purchase supports the transformational shift of radically improving the quality of urban living. A priority for the facilities planning should be a swimming pool to complement the West Wave aquatic facility and AUT millennium in Albany. West Wave is already at capacity and the consequent effect is increased cost of continually maintaining and upgrading the facility	Public open space will be important to support the transformational shift to radically improve the quality of urban living. For the new Westgate Town Centre there is an approved public open space network plan with associated land acquisition and park development budget. The Local Board has endorsed the public open space network plan. To date the majority of the land has been acquired and delivery of the network plan has commenced under three stages. Stage 1 works are completed with contracts issued for Stage 2 works. The Local Board Chair has been briefed on the remaining acquisition which is included within a Special Housing Area. Once a master plan of the SHA is finalised and the open space area confirmed, the Board will be updated. Once the master plan is determined, negotiations to formally acquire the land can commence. Other public open space developments within the new town centre include a town park and a skateboard area. The Refresh process for the 2016/17 Annual Plan is seeking to bring funding forward from FY22 to FY17 to facilitate the purchase and physical works for the two developments. The investigation of the need for pool and leisure space in the north-western area to address potential gap in provision and projected population growth is identified as a priority within the Community Facilities Network Plan. This investigation will also include recognising opportunities for co-location with other community and sport facilities.
Transport planning in response to growth in the North West. Transport planning in the northwest to support special housing areas and growth in general needs to take an integrated approach. That means giving equal emphasis to public transport infrastructure, including a dedicated northwest busway and future use of the existing rail line beside State Highway 16	Auckland Transport, NZTA and Auckland Council will be undertaking public consultation on options for transport improvements for the special housing and future urban growth areas in the North West during February and March. A preferred network transport of improvements will then be identified and consulted on during April and May with the three organisations subsequently adopting a preferred network approach.

No.	Title	Page
a View	Workshop Record - 2 February 2016	131
b View	Workshop Record - 9 February 2016	133
c View	Workshop Record - 16 February 2016	135
d View	Workshop Record - 23 February 2016	137
e View	Workshop Record - 1 March 2016	139
f View	Workshop Record - 3 March 2016	141
g View	Workshop Record - 8 March 2016	143
h View	Workshop Record - 15 March 2016	145
i View	Workshop Record - 22 March 2016	147
j View	Workshop Record - 29 March 2016	149

ITEM	TOPIC	PRESENTER
1	Lowtherhurst Reserve - NZTA Motorway widening Staff discussed the Lowtherhurst Reserve and provided their views on the NZTA motorway widening.	Paul Clark and Andrew Wood
2	Westgate Youth Employment Hub Staff discussed ongoing work with the Westgate Youth Employment Hub. The board requested staff start work on the project as outlined in the previous report. The board also requested for measurable progress on the project. Staff to report to board on progress in the coming months.	Jonathan Sudworth
3	Pasifika Injury Prevention Aukilana (PIPA) Ms Harrop from PIPA discussed their work in the Auckland region. The board supported in principle that PIPA scope an action plan on Pasifika Injury prevention in the Henderson-Massey Local Board area.	Sandy Harrop
4	Junior Dragons’ Den Competition MPHS have been contracted to run the Junior Dragon’s Den project on the HMLB’s behalf. Board members volunteering to be dragons.	Jonathan from MPHS
5	HC2A funding Housing Call 2 Action funding from Auckland Council has ended. The HMLB has does not have capacity to replace the regional funding previously provided to HC2A.	Amy Donovan, Manu Pihama, Amanda Kelly

ITEM	TOPIC	PRESENTER
1	Local Board Portfolio Updates Board members discussed Auckland Transport portfolio and projects relating to Footpath at Candia Road and Glen Road AT Project	Board members
2	Te Atatu South Community Centre Staff discussed the requirements needed for bringing the Te Atatu South Community Centre up to compliance. Staff’s recommendations include more toilets, disability access, table and chair storage. The board will be able to finance refurbishment after 15/16 FY	Jan Brown
3	Te Atatu Community House The expression of interest process was successful in sourcing potential community leasees. Staff to work with the Te Atatu Community House society to convert the Te Atatu Community House to a community service centre.	Jan Brown
4	399 Don Buck Road Staff provided guidance on how to proceed with 399 Don Buck Road building and recommended leasing the building to Massey Matters.	Jan Brown
5	Moire Road Hall Staff provided update on the process of gifting the building. Auckland Council legal advised that there no longer has to be public notification of the gifting of the Moire Road Community Hall.	Jan Brown
6	Wai Ora Wai Maori Wai Ora Wai Maori are the Auckland Council team that oversees the implementation of the National Policy statement on fresh water. They described their work and advised the board of several projects to be presented to them by other teams in Council came under their oversight.	Paula Vincent

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson

Name and Location of Land/Facility	Te Atatu Peninsula Park
Name of the Community it serves	Waitakere community
Local Board Area	Henderson-Massey Local Board area
Name of Community Group	Community Waitakere Charitable Trust
Contact person	Chris Burton
Name of Community Lease Advisor	Michelle Knudsen