Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Thursday, 21 April 2016 at 3.30pm.

 

present

 

Chairperson

Vanessa Neeson, JP

 

 

 

Deputy Chairperson

Shane Henderson

 

 

 

Members

Brenda Brady, JP

 

 

 

 

Peter Chan, JP

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Luke Wilson

 

 

 

 

ABSENT

 

 

Will Flavell

 

 

 

 

Tracy Kirkley

 

 

 

 

 

 

 

 


Henderson-Massey Local Board

21 April 2016

 

 

 

1          Welcome

 

The Chairperson welcomed those present.

 

2          Apologies

 

Resolution number HM/2016/38

MOVED by Deputy Chairperson SP Henderson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         accepts the apology from Member Tracy Kirkley for absence and from Member Luke Wilson for lateness.

CARRIED

 

3          Declaration of Interest

           

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

           

BOARD MEMBER

ORGANISATION

POSITION

Vanessa Neeson, JP (Chairman)

Ranui Sector Trial

Chair

Shane Henderson (Deputy Chairman)

Waitemata Community Law Centre

Employee

Brenda Brady, JP

Safer West Community Trust
District Licensing Committee

Trustee
Member

 Peter Chan, JP

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)

Whau Coastal Walkway Trust

Member
Member
Member
Member
Advisor 

 

Trustee

Warren Flaunty, QSM

Westgate Pharmacy
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd

Life North West Pharmacy

Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.

Contractor
Director
Director
Director
Director

Elected Member
Elected Member
Elected Member
Member
Member

Will Flavell

Rutherford College

Literacy Waitakere Board

Employee

Board Member

Tracy Kirkley

District Licensing Committee 

Churches Education Commission

Member

Contractor

Luke Wilson

NZ Police
D.A.R.E. - West

Waitakere Rotary – Board member

Silver Fern Motor Sports - Board

Employee
Member

Board member

Board member

 

4          Confirmation of Minutes

 

Resolution number HM/2016/39

MOVED by Member B Brady, seconded by Member MFP Chan:   

That the Henderson-Massey Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 7 April 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Item withdrawn

 

8          Item withdrawn

 

9          Item withdrawn

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Member Luke Wilson entered the meeting at 3.34 pm

 

12

Waitakere Badminton Association Inc. - Request to Restructure Community Loan

 

Resolution number HM/2016/40

MOVED by Member B Brady, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)    Advise the Finance and Performance Committee that the Henderson-Massey Local Board supports the restructuring of the Badminton Waitakere Association Inc. loans to assist the Association meet its obligations, while ensuring the on-going operation of the facility.

b)    Support Auckland Council restructuring the Auckland Council part of the loan, including the principal and outstanding interest

c)    Does not support Auckland Council restructuring the Shirley family part of the loan.

d)    Request the legacy Waitakere City Council Hilary Commission funds held by Auckland Council be used to fully discharge the Auckland Council part of the Waitakere Badminton Association Inc. loan and outstanding interest.

e)    Express its disappointment to Waitakere Badminton that the matter of the 1986 community loan remains unresolved after 30 years, but acknowledges the role Badminton Waitakere plays in providing a facility that is well utilised by both the badminton and wider community.

f)     Require the attendance at governance training by the governing body of Waitakere Badminton at a governance training course nominated by the Henderson-Massey Local Board be a condition of the restructure of the Auckland Council part of the loan. The Henderson-Massey Local Board will fund the governance training.

CARRIED

 

13

Henderson-Massey Local Board Community Grants Programme 2016/2017

 

Resolution number HM/2016/41

MOVED by Member LW Wilson, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)    Approves the Henderson-Massey Local Board community grants programme 2016/17 as presented in Attachment A.

CARRIED

 

14

New community lease to The Norcross Falls Heritage Trust (formerly known as The Falls Hotel Preservation Trust), Falls Park, 22 Alderman Drive, Henderson

 

Resolution number HM/2016/42

MOVED by Deputy Chairperson SP Henderson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      Approves the surrender of the current Deed of Lease dated 4 May 1998 to The Falls Hotel Preservation Trust effective upon the date of entering to a new lease.

b)      Grants a new community lease to The Norcross Falls Heritage Trust for part of Falls Park, 22 Alderman Drive, Henderson subject to one months’ public notification, and with no objections, on the following terms and conditions:-

i)       Term – 11 years commencing 21 April 2016 with two 11 year right of renewals;

ii)      Rent - $1.00 plus GST per annum if requested;

c)      Approves the continuation of the sub-lease arrangements in principle, pending further information regarding the operational business model of the new restaurant operator and proposed rental terms and conditions;

d)      Approves all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

 

15

New community lease to West Auckland Woodturners Guild Incorporated, 26 Seymour Road, Henderson

 

Resolution number HM/2016/43

MOVED by Member B Brady, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      Approves the surrender of the current Deed of Lease to West Auckland Woodturners Guild Incorporated effective upon the date of entering into a new lease.

b)      Grants a new community lease to West Auckland Woodturners Guild Incorporated located within the portion of Section 1 SO 361236, 26 Seymour Road, Henderson  subject to one months’ public notification, and with no objections, on the following terms and conditions:-

i)       Term – 10 years commencing 21 April 2016 with one 10 year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested.

c)      Approves all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

16

New community lease to Community Waitakere Charitable Trust, Te Atatu Peninsula Park, 39 Neil Avenue, Te Atatu Peninsula

 

Resolution number HM/2016/44

MOVED by Member LW Wilson, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)      grant a new community lease under Section 73 (3) of the Reserves Act 1977 to Community Waitakere Charitable Trust for part of Te Atatu Peninsula Park, 39 Neil Avenue, Te Atatu Peninsula (Attachment A) subject to one months’ public notification, and with no objections, on the following terms and conditions:-

i)       Term – 5 years commencing 21 April 2016 with one 5 year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     Maintenance Fee - $250.00 plus GST per annum;

iv)     Access to unmetered water supply fee - $150 plus GST per annum.

v)      That the portion to be occupied by the nursery be reclassified from a recreation reserve to a local purpose (community buildings) reserve when funds permit.

b)      approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

 

 

 

 

 

 

17

New Road Name Approval for the Residential Subdivision by Birdwood Residential Estates Limited at 172A Don Buck Road, Massey

 

Resolution number HM/2016/45

MOVED by Member WW Flaunty, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      approve, pursuant to Section 319(1)(j), of the Local Government Act 1974, the road names of Mamaku Drive, Tararua Street, Kaimai Avenue and Akatarawa Street, proposed by the Applicant, for the new roads and Jointly Owned Access Lot (JOAL) created by way of subdivision at 172A Don Buck Road, Massey.

CARRIED

 

18

Community Led Small Build Programme

 

Resolution number HM/2016/46

MOVED by Deputy Chairperson SP Henderson, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      Supports the initiative for Community led small build programme.

b)      Notes that the community led small build programme favours communities in areas that can easily raise funds and requests that Council investigate how larger community facilities partnerships can be assisted by reducing Council costs and processes.

CARRIED

 

19

Quarterly Performance Report period ended December 2015

 

Resolution number HM/2016/47

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)      approves the Performance Report for the Henderson Massey Local Board for the period ended 31 December 2015.

CARRIED

 

20

Annual Plan 2016/17

 

Resolution number HM/2016/48

MOVED by Member B Brady, seconded by Deputy Chairperson SP Henderson:  

That the Henderson-Massey Local Board:

a)            Agrees the following Locally Driven Initiatives (LDI) indicative funding envelopes by activity:

Local community services

$1,490,000

Local parks, sport and recreation

$115,000

Local environment development

$115,000

Local planning and development

$165,000

b)           Notes the transfers for the 2016/17 financial year:

i) $40,000 from local community services to local parks, sport and recreation for sports activation in the Henderson-Massey Local Board area in response to consultation feedback.

ii) $50,000 from Environmental Development to local community services until funding requirements for the Te Whau walkway project are confirmed.

c)            Requires results based accountability contracts for all community organisations for the 2016-2017 and 2017-2018 financial years.

d)            Agree its key advocacy issues as detailed in attachment B are:

i) Henderson metropolitan centre to be developed as a strategic development area

ii) The purchase of land at Westgate for a pool and recreation purposes to cater for future growth

iii) Transport planning in the north west to be completed and funded in response to predicted growth in the north west.

e)            Provides the following views on regional issues for the governing body to consider:

i)  Recommends retention of the existing Uniform Annual General Charge level at the inflation adjusted amount of $397.

ii) Supports an increase in the share of the interim transport levy met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018.

iii)        Supports sharing the interim transport levy business component amongst business ratepayers on the basis of property value rather than via a fixed charge.

iv)        Supports reducing rates for some Māori land as held under the 1993 Te Ture Whenua Maori Act as there are significant barriers to development of the land, noting the cost to other ratepayers of this reduction is less than 25c per year.

v) Opposes the proposal to reallocate rates from large farm lifestyle properties over the entire rating base.

f)             Note the intention of the Henderson Lincoln Business Association to form a Business Improvement District (BID) in the 2016/2017 financial year

g)            Recommend to the governing body the striking of a Henderson Lincoln BID target rate of an amount to be considered once the area to be covered by the BID is established and financial targets are calculated, subject to successful BID establishment.

h)            Request the governing body authorise the release of the Harbourview-Orangihina targeted rate reserve, to fund the development of Harbourview-Orangihina Park now that legal issues have been resolved.

i)             Request the governing body defer the following expenses from the 2015/16 financial year to the 2016/17 financial year due to capacity issues at Auckland Council: $55,000 for a community business hub project to empower community organisations and $25,000 to prepare promotional materials to encourage residential development in Henderson metropolitan centre.

CARRIED

 

      Secretarial note:        Member Warren Flaunty did not participate in the vote for resolution (e) (v)

 

21

Chairperson's report

 

Resolution number HM/2016/49

MOVED by Chairperson VS Neeson, seconded by Member MFP Chan:  

That the Henderson-Massey Local Board:

a)      Receives the Chairperson’s report.

CARRIED

 

22

Governance Forward Work Calendar

 

Resolution number HM/2016/50

MOVED by Deputy Chairperson SP Henderson, seconded by Member LW Wilson:  

That the Henderson-Massey Local Board:

a)      Notes the Henderson-Massey Local Board Governance Forward Work Calendar – April 2016 to September 2016.

CARRIED

 

 

23

Confirmation of Workshop Records - February 2016 - March 2016

 

Resolution number HM/2016/51

MOVED by Member B Brady, seconded by Member WW Flaunty:  

That the Henderson-Massey Local Board:

a)      Confirms that the attached records of the workshops held on the following dates are true and correct records:

·      2 February 2016

·      9 February 2016

·      16 February 2016

·      23 February 2016

·      1 March 2016

·      8 March 2016

·      15 March 2016

·      22 March 2016

·      29 March 2016

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

4.33 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

DATE:.........................................................................

 

CHAIRPERSON:........................................................