Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 13 April 2016 at 9.01am.

 

present

 

Chairperson

Kay McIntyre, QSM

 

 

 

Deputy Chairperson

Ann Hartley, JP

 

 

 

Members

Dr Grant Gillon

 

 

 

 

John Gillon

From 9.03am, Item 13

 

Danielle Grant

 

 

 

 

Richard Hills

 

 

 

 

Lorene Pigg

From 9.08am, Item 14

 

Lindsay Waugh

 

 

 

 

 

Kaipātiki Local Board

13 April 2016

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number KT/2016/21

MOVED by Member G Gillon, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         accepts the apology from Member John Gillon for lateness.

 

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2016/22

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Wednesday, 9 March 2016 as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 9 March 2016

 

The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 9 March 2016 were confirmed under item 4 of the agenda.

 

 

13

Additional funding requirements for Kaipatiki Community houses

 

Ian Alexander, Contracts and Relationships Advisor, Arts, Community and Events was in attendance to present to the Kaipātiki Local Board regarding additional funding requirements for Kaipatiki community houses.

 

Resolution number KT/2016/23

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         provides $40,000 from its community response fund to strengthen Birkdale Beach Haven Community Project, enabling Birkdale Beach Haven Community Project to implement immediate recommendations as identified in the report completed by Tattico (Attachment A to the agenda report), namely:

i)          undertaking community engagement on and production of a three-year business plan that will assist in determining the needs of the community and how Birkdale Beach Haven Community Project can best deliver to these;

ii)         establishment of a senior project coordinator and house coordinator role in each of the two houses governed by Birkdale Beach Haven Community Project; and

iii)        easing the pressure of current Birkdale Beach Haven Community Project administration to initiate the resource changes outlined in clauses i) and ii) above prior to the end of the 2015/2016 financial year.

b)        provides a grant to Birkdale Beach Haven Community Project, of an additional amount of $66,000 from its Locally Driven Initiatives budget towards base operating costs and some targeted programmes for 2016/2017.

c)         provides a one-off grant to Highbury Community House for 2015/2016 of $10,000 from its community response fund for the provision of increased staffing hours.

d)        provide a grant to the Highbury Community House, of an additional amount of $20,000 from its locally driven initiatives budget to assist with organisational restructure and enhancing community development programmes for 2016/2017.

e)         advocates to the governing body for community facilities to be adequately resourced for successful outcomes and that the additional funding provided in b) and d) should in future be incorporated into the grant funded from Asset Based Service operational budgets.

f)          requests a meeting with the managers of the four Kaipātiki community facilities, (namely Bayview Community Centre, Birkdale Beach Haven Community Project, Glenfield Community Centre and Highbury House) to establish collective professional development and information technology needs.

 

CARRIED

 

 

14

Auckland Transport Update April 2016 to the Kaipatiki Local Board

 

Secretarial Note:        An error regarding page 91 of Attachment B to the agenda report for this item was identified after the publication of the agenda. A corrected version of page 91 of Attachment A - ‘Glenfield Road Corridor Management Plan – Interim Cycling Improvements’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Marilyn Nicholls and Keith Pauw from Auckland Transport were in attendance to present to the Kaipātiki Local Board regarding the Auckland Transport Update April 2016 to the Kaipatiki Local Board.

 

Resolution number KT/2016/24

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         receives the Auckland Transport Update April 2016.

b)        requests Auckland Transport proceed with further investigation based on the ideal state/ option 2 cycling improvements from Downing Street to Roberts Road (Section 1) and Roberts Road to Coronation Road (Section 2), as set out in Attachment B to the report, which is proposed to be funded from the board’s Auckland Transport Capital Fund 2016/2017.

c)         requests Auckland Transport investigate further options for Section 3 Coronation Road to Eskdale Road, including off road options along the reserve, limiting the number of car parks removed.

d)        requests Auckland Transport continue to investigate and subsequently report back on opportunities for cycling improvements from Eskdale Road to Birkenhead Avenue, with particular focus on the Pupuke Road / Glenfield Road intersection.

e)         requests Auckland Transport investigate the installation of pedestrian refuges along Glenfield Road.

f)          requests Auckland Transport pass on the board’s thanks to the contractor of the Maritime Terrace pavement reconstruction for the speed and efficiency of the work which helped minimise disruption for the community.

 

CARRIED

 

Attachments

a     Corrected page 91 of Attachment A - Glenfield Road Corridor Management Plan – Interim Cycling Improvements

 

 

15

Local Board Services Quarterly Report

 

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         receives the Local Board Services Quarterly report.

b)         approves the Kaipātiki Secondary Schools Scholarship Scheme continuing for the 2016 and 2017 calendar years, offered to the four secondary schools in the Kaipātiki area, namely Birkenhead College, Glenfield College, Hato Petera College and Northcote College, under the following criteria:

i)           Value - $2000 per school per annum;

ii)          Criteria – For the student(s)’ contribution to the wider community;

iii)         Purpose – As a contribution to further academic or trades training costs;

iv)        Selection - The selection of the student(s) receiving the scholarship is the responsibility of each individual school; and

v)         Selection - The scholarship can be split between two or more students at each school’s discretion.

c)         requests the remaining $6,000 Urbanesia event budget in the 2015/2016 work programme be re-allocated to the Urbanesia event in the 2016/2017 work programme.

d)         nominates the following members for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day services:

i)           Birkenhead 10.00am – Chairperson Kay McIntyre as Master of Ceremonies, including delivering the welcome and John Gillon as the wreath layer;

ii)          Northcote 10.45am – Danielle Grant as Master of Ceremonies, including delivering the welcome and Lorene Pigg as the wreath layer; and

iii)         Glenfield 11.30am – Richard Hills to deliver the welcome and  reading of the Australia and New Zealand Army Corps Day Dedication and Ann Hartley as the wreath layer.

e)         endorses the board's feedback (Attachment D to the agenda report) on the Business Improvement District Policy (2016) for the Regional Strategy and Policy Committee to consider.

f)          delegates the Transport and Infrastructure portfolio lead to finalise the boards feedback to the New Zealand Transport Agency on the SeaPath project, in consultation with the Chairperson and the Transport and Infrastructure portfolio associate, noting that feedback is required by 29 April 2016, and that the final board feedback will be presented to the board at the May 2016 business meeting for retrospective endorsement.

g)         delegates the Transport and Infrastructure portfolio lead to compile the boards feedback on the Auckland Transport trial regional signage installed in the Northcote Town Centre, in consultation with the Chairperson and the Transport and Infrastructure portfolio associate, noting that feedback is required by 29 April 2016, and that the final board feedback will be presented to the board at the May 2016 business meeting for retrospective endorsement.

 

 

MOVED by Member L Pigg, seconded by Member J Gillon:  

That the Kaipātiki Local Board replaces motion d) with:

d)        nominates the following members for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day services:

i)          Birkenhead 10.00am – Chairperson Kay McIntyre as Master of Ceremonies, including delivering the welcome and Danielle Grant as the wreath layer;

ii)         Northcote 10.45am – John Gillon as Master of Ceremonies, including delivering the welcome and Lorene Pigg as the wreath layer; and

iii)        Glenfield 11.30am – Grant Gillon to deliver the welcome and  reading of the Australia and New Zealand Army Corps Day Dedication and Lindsay Waugh as the wreath layer.

 

The amendment was declared CARRIED.

 

 

 

The Chairperson put the substantive motion

 

 

 

Resolution number KT/2016/26

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         receives the Local Board Services Quarterly report.

b)        approves the Kaipātiki Secondary Schools Scholarship Scheme continuing for the 2016 and 2017 calendar years, offered to the four secondary schools in the Kaipātiki area, namely Birkenhead College, Glenfield College, Hato Petera College and Northcote College, under the following criteria:

i)          Value - $2000 per school per annum;

ii)         Criteria – For the student(s)’ contribution to the wider community;

iii)        Purpose – As a contribution to further academic or trades training costs;

iv)        Selection - The selection of the student(s) receiving the scholarship is the responsibility of each individual school; and

v)         Selection - The scholarship can be split between two or more students at each school’s discretion.

c)         requests the remaining $6,000 Urbanesia event budget in the 2015/2016 work programme be re-allocated to the Urbanesia event in the 2016/2017 work programme.

d)        nominates the following members for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day services:

i)          Birkenhead 10.00am – Chairperson Kay McIntyre as Master of Ceremonies, including delivering the welcome and Danielle Grant as the wreath layer;

ii)         Northcote 10.45am – John Gillon as Master of Ceremonies, including delivering the welcome and Lorene Pigg as the wreath layer; and

iii)        Glenfield 11.30am – Grant Gillon to deliver the welcome and  reading of the Australia and New Zealand Army Corps Day Dedication and Lindsay Waugh as the wreath layer.

e)         endorses the board's feedback (Attachment D to the agenda report) on the Business Improvement District Policy (2016) for the Regional Strategy and Policy Committee to consider.

f)          delegates the Transport and Infrastructure portfolio lead to finalise the boards feedback to the New Zealand Transport Agency on the SeaPath project, in consultation with the Chairperson and the Transport and Infrastructure portfolio associate, noting that feedback is required by 29 April 2016, and that the final board feedback will be presented to the board at the May 2016 business meeting for retrospective endorsement.

g)        delegates the Transport and Infrastructure portfolio lead to compile feedback on the Auckland Transport trial regional signage installed in the Northcote Town Centre, in consultation with the Chairperson and the Transport and Infrastructure portfolio associate, noting that feedback is required by 29 April 2016, and that the final board feedback will be presented to the board at the May 2016 business meeting for retrospective endorsement.

 

CARRIED

 

Resolution number KT/2016/27

MOVED by Member G Gillon, seconded by Member L Pigg:  

That the Kaipātiki Local Board:

h)        empowers the Chairperson to appoint a replacement board member in the event that any member is unable to take their position at the Australia and New Zealand Army Corps Day services.

 

CARRIED

 

 

16

Local Government New Zealand 2016 Annual General Meeting and Conference

 

Resolution number KT/2016/28

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         nominates the Chairperson to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday, 24 July 2016 to Tuesday, 26 July 2016 on the basis that the conference programme is relevant to the local board’s work programme.

b)        confirms that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

CARRIED

 

Secretarial Note:        Pursuant to Standing Order 3.15.5, Member John Gillon requested that his dissenting vote be recorded.

 

 

17

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Resolution number KT/2016/29

MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg:  

That the Kaipātiki Local Board:

a)         grants the application for special exemption as sought for 80 Hillcrest Avenue, Hillcrest with the following conditions:

i)          that NZS 8500-2006  clause (a –k) is met at all times; and

ii)         that the steps are moved 1.2m away when the spa pool is not in use.

 

b)        grants the application for special exemption as sought for 219 Glenfield Road, Hillcrest with the following conditions:

i)          that NZS 8500-2006 clause (a-K) is met at all times.

c)         grants the application for special exemption as sought for 102 Sylvan Avenue, Northcote with the following conditions:

i)          that NZS 8500-2006 clause (a-k) is met at all times; and

ii)         that the steps are moved 1.2m away when the spa pool is not in use.

 

CARRIED

 

 

18

Members' Reports

 

There were no members reports.

 

 

19

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no Governing Body or Independent Maori Statutory Board Members' updates.

 

 

20

Governance forward work calendar

 

Resolution number KT/2016/30

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         notes the Kaipātiki Local Board governance forward work calendar.

 

CARRIED

 

 

21

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 16 March  2016 and Wednesday, 23 March 2016

 

Resolution number KT/2016/31

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 16 March  2016 and Wednesday, 23 March 2016.

 

CARRIED

 

 

22

Record of Kaipātiki Local Board Portfolio Briefings held in March 2016

 

Secretarial Note:        An error regarding Attachment A to the agenda report for this item was identified after the publication of the agenda. A corrected version of Attachment A - ‘Portfolio briefing records - March 2016’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number KT/2016/32

MOVED by Chairperson K McIntyre, seconded by Member L Pigg:  

That the Kaipātiki Local Board:

a)         receives the record of Kaipātiki Local Board portfolio briefings held in March 2016.

 

CARRIED

 

Attachments

a     Portfolio briefing records - March 2016

  

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

9.59 am                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................