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Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 21 April 2016 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Josephine Bartley

 

 

 

 

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

Alan Verrall

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

21 April 2016

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

There were no apologies.

 

Secretarial note: Apologies noted for Governing Body Member D Krum for absence.

 

3          Declaration of Interest

 

Chairperson SD Randall declared an interest in item 18 as a member of the Tūpuna Maunga Authority.

 

4          Confirmation of Minutes

 

Resolution number MT/2016/48

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 17 March 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Tongan Health Society

 

Documents were tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/49

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Dr Glenn Doherty, representing the Tongan Health Society for their attendance.

CARRIED

 

Attachments

a     Presentation

b     Annual Report

c    A growing service

d    Navigating the way

e     Promoting the society

f     Reaching across the Pasific

 

9          Public Forum

 

9.1

Public Forum : Pacific Events and Entertainment Trust

 

Providing the Pacific Events and Entertainment Trust opportunity to present to the board to introduce the trust and what they do in the local board area.

 

A document was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/51

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tamaki Local Board:

a)      thanks Ulalemamae Te'evā Matāfai, representing the Pacific Events and Entertainment Trust, for their attendance.

CARRIED

 

Attachments

a     About Pacific Events and Entertainment Trust

 

Secretarial note: Item 9.2 was taken before 9.1 at 6.27pm.

 

9.2

Public Forum : Red Nicholson

 

Providing Red Nicholson the opportunity to present to the board regarding the footpaths along Mt Wellington Highway (near Bert Henham Park)

 

A document was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/50

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tamaki Local Board:

a)        thanks Red Nicholson for their attendance.

b)        requests that Auckland Transport fully investigate and come back to the board through the transport portfolio holder with any proposals Auckland Transport may have in addressing the matters raised by Mr Nicholson.

CARRIED

 

Attachments

a     Mt Wellington Highway footpath and access to shopping centre

 


 

9.3

Public Forum : Wai-o-Taiki Residents Association

 

Providing the Wai-o-Taiki Residents Association the opportunity to present to the board regarding request for name change to Wai-o-Taiki Nature Reserve.

 

A document was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/52

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tamaki Local Board:

a)      thanks Paul Engles and Chris Barfoot, representing the Wai-o-Taiki Residents Association, for their attendance.

CARRIED

 

Attachments

a     Letter

 

9.4

Public Forum : Tony Smith

 

Providing the Wai-o-Taiki Residents Association the opportunity to present to the board regarding item 16 : Tamaki Estuary Greenways project.

 

Resolution number MT/2016/53

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tamaki Local Board:

a)      thanks Tony Smith and Paul Engles, representing Wai-o-Taiki Residents Association for their attendance.

CARRIED

 

Secretarial note: Item 16 was taken after item 9.4 at 7.02pm

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Governing Body Member's Update

 

Apology received from Governing Body Member Denise Krum for absence.

 

13

Allocation of Public Art Opex (LDI) Funding FY 2015/2016

 

Resolution number MT/2016/55

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Naomi Singer, Manager Arts and Culture Operational Strategy and Tania Short, Arts and Culture Advisor, for their attendance;

b)      endorses the approach for the public art mapping project ($5,000 opex) and delegate approval of the final scope of the public art mapping project to the arts portfolio holder;

c)      approves Option Two for a public art scoping project (up to $25,000 opex) as part of the Jubilee Bridge parent project led by Parks, Sports and Recreation.

CARRIED

 

14

Funding for Community Safety and Alcohol Activities

 

Resolution number MT/2016/56

MOVED by Member J Bartley, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Jenny Tanner, Strategic Broker, for their attendance;

b)      adopts the 2015/2016 Safety Initiatives Implementation Plan as below:

Plan alignment

Key priority area

Type of activity

Safety Plan

Keeping our young people safe

Junior Neighbourhood Support in primary schools

-     promote a sense of pride and community spirit, in the wider school community

Safety Plan

 

Alcohol Action Plan

Safer neighbourhoods

 

Positively occupied, resilient young people

-     Neighbourhood place-making activities

-     ­encourage inclusion and social interactions in local communities

Safety Plan

 

 

 

Alcohol Action Plan

Safer spaces and places; Keeping our young people safe

 

Positively occupied, resilient young people

Activating identified safety hot spot areas (e.g. Adopt a Park)

-     encourage community use and ownership of areas identified as hot spots

 

Safety Plan

 

Alcohol Action Plan

Keeping our young people safe

 

Positively occupied, resilient young people

Youth and family engagement through sport and recreation activities

-     encourage family and whanau togetherness

Safety Plan

 

Alcohol Action plan

Keeping our young people safe

 

Positively occupied, resilient young people

Youth development (e.g. Youth Week events)

-     engage the development and participation of young people through youth-led initiatives

Safety Plan

Crime prevention

Capacity building through volunteer safety

-      promote volunteer safety group initiatives throughout the local board area

Safety Plan

Crime prevention

Reducing property crime

-      promote education around graffiti reduction and rapid response to crime prevention

Safety Plan

Preventing injury

Injury prevention

-      support implementation of shared action plans with key partners to reduce injuries

Alcohol Action Plan

Reduce rates of risky drinking behaviours; Community educated and empowered alcohol reduction

Alcohol harm reduction

-     promote and enforce alcohol bans; support health promotion programmes for managing young people and drinking

Safety and  Alcohol Action Plans

Plan, coordination, monitoring and evaluation

Develop an evaluation framework for the Safety and Alcohol Action Plans (2015-2020)   

c)      notes that the board allocated $65,000 to the safety initiatives plan via resolution MT/2015/103 and MT/2015/121.

CARRIED

 

Secretarial note: Item 15 was taken after item 20 at 7.45pm

 

15

Maungakiekie-Tamaki Local Board Community Grants Programme 2016/2017

 

Resolution number MT/2016/59

MOVED by Member BM Graham, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      adopts the Maungakiekie-Tāmaki Local Board Community Grants Programme 2016/2017 with the following application dates:

2016/17 Funding Rounds

Opens

Closes

Local Board decision making business meeting

Projects to occur after

Round one

1 June 2016

1 July 2016

18 August 2016

1 September 2016

Round two

20 March 2017

28 April 2017

June 2017

August 2017

 

CARRIED

 

Secretarial note: Item 16 was taken before item 13 at 7.02pm after item 9.4.


 

16

Tamaki Estuary Greenway Project

 

Resolution number MT/2016/54

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Allan Christensen, Parks Advisor, for their attendance;

b)      approves the Tamaki Estuary Greenways project to proceed to the next stage of developed design and consent planning stage;

c)      approves the recommendation for a 3m wide path to be implemented, also acknowledging that there will be some specific ‘pinch point’ locations where the width may be reduced based on further detailed assessment during the design phase;

d)      notes that the developed design will come back to the board for adoption including detailed budget information and funding arrangements;

e)      notes that detailed design will include consultation with key stakeholders including the Wai-o-Taiki Residents Association.

CARRIED

 

Secretarial note: Item 17 was taken at 7.29pm after item 14.

 

17

Auckland Transport monthly report - April 2016

 

Resolution number MT/2016/57

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Lorna Stewart, Elected Member Relationship Manager – Auckland Transport, for their attendance;

b)      receives the Auckland Transport Report, Maungakiekie-Tāmaki, April 2016;

c)      selects Option four (durable “Toronto” corral for 14 bikes, page 31 of the agenda) to be installed in Onehunga and approves this for detailed design and construction and allocates up to $55,000 from the Transport Capital Fund for its implementation;

d)      allocates all remaining Transport Capital Fund monies from the 2015/16 year, including any savings from current projects, to the provision of tetra trap installation in the Onehunga Mall Catchment in priority areas as identified by project specialists;

e)      delegates responsibility to the chairperson and transport portfolio holder to provide the board’s feedback on the Auckland Manukau Eastern Transport Initiative Stage 2a Notice of Requirement.

CARRIED

 


 

18

Tūpuna Maunga Integrated Management Plan

 

Secretarial note: Chairperson SD Randall declared a conflict of interest in item 18 and took no part in the discussion or voting on the matter. The chairperson vacated the chair in favour of the Deputy Chairperson CL Makoare at 7.47pm.

 

Resolution number MT/2016/60

MOVED by Member J Clark, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)        welcomes the opportunity to submit on the Draft Tūpuna Maunga Integrated Management Plan;

b)        requests that the following concerns be taken into account:

i)       The proposed timeframe for consultation on the plan coincides to a large degree with the period immediately before and after the 2016 Local Body Elections, which is not particularly conducive to local board engagement or continuity.

ii)      Regarding section 8.11 the local board is very concerned to ensure significant and meaningful engagement with local boards as part of the consultation process for individual management plans.

iii)     The local board would request further detail on the development of these individual plans and in particular the process for public consultation (including local board engagement) as soon as possible.

iv)     The local board is generally supportive of the values and strategies outlined in the draft plan but believes there should be more emphasis on education and finding ways to assist the public in understanding the historic, cultural and environmental significance of maunga.

v)      The local board would like to see a particular emphasis on educational, branding and way-finding initiatives to enhance public understanding of the importance of maunga including not only their historic and spiritual significance to Maori but also geological and archaeological detail.

vi)     The local board would also like to see distinctive Maunga Authority branding and signage that would be consistent across maunga while finding opportunities to highlight uniqueness and specific sense of place. The local board believes that values should not only inform management plans but also be evident to the public when visiting maunga.

vii)    The local board urges the prioritisation of engagement and alignment with the Cornwall Park Trust Board, in particular to ensure that any management plan for Maungakiekie takes into account the provisions of the Cornwall Park 100-Year Plan.

viii)   The local board believes that some of the commercially leased premises on maunga could be better utilised in a way that not only has a commercial focus but also reflects and actively promotes the values of the maunga. The board would like to see this being taken into account when leases expire.

c)        appends its feedback to the 16/17 Tūpuna Maunga Operational Plan as this may be of some relevance to the development of the Integrated Management Plan;

i)       The Maungakiekie-Tāmaki Local Board welcomes the opportunity to submit on the Tūpuna Maunga Operational Plan16/17.

ii)      The local board would like to see more detail on where service levels sit, as a consistent level of service should be evident across all maunga. In this regard the board would draw particular attention to Ōtāhuhu which does not appear to have as high a level of service as some maunga.

iii)     The local board is concerned that for Maungakiekie, no information is so far available on proposed capital expenditure, and for Ōtāhuhu only limited information on capital expenditure is available. The local board wishes to see this information as soon as possible.

iv)     The local board welcomes the investment in a new, more secure, entrance to Ōtāhuhu noting that there are a range of safety concerns on this site. The board would like to know whether this investment will include an ongoing security contract.

v)      The local board is particularly concerned about the need for substantial investment in renewals at Ōtāhuhu, noting that there is a very high number of condition 4 and 5 assets and that the poor condition of these assets is very noticeable to the public.

vi)     The local board wishes to see a renewals programme that takes into account the uniqueness of the locations and identifies innovative ways to reflect this.

vii)    The local board wishes to know what if any level of monitoring is taking place around safety, alcohol consumption and litter (including broken glass) on its maunga following the lapsing in November 2015 of alcohol bans on these sites, and whether any steps are taking place to mitigate against the effects of alcohol consumption or alcohol-related behaviour on maunga.

viii)   Facilitating the use of community volunteers in parks is a high priority for the local board and it supports their involvement in ecological restoration and other activities on maunga, noting that their involvement appears supported on only one of the three maunga in the Maungakiekie-Tamaki Local Board area. The local board would like to see community volunteers employed more widely, where possible.

ix)     The local board would appreciate more detailed and specific advice and information on the targeted rate to enable it to form a view on this.

x)      The local board reiterates 8) a-e of its submission on the 15/16 operational plan regarding the early consultation that it wished to undertake with the maunga authority around:

a.     Termination of leases

b.     The future of commercial operations

c.     The relationship of the Maunga Authority with sports clubs and other recreational users

d.     Consistency in respect of alcohol bans with local parks

e.     Consistency in respect of signage and messaging with local parks.

xi)     The local board notes that none of these conversations have taken place and notes its ongoing willingness to work with the authority on such matters.

xii)    The local board supports the public being allowed casual pedestrian access to maunga within certain parametres to ensure that maunga are protected from erosion and other forms of environmental degradation, and that their values are understood and respected.

xiii)   The local board supports a progressive reduction in grazing on maunga complemented with progressive re-planting of native vegetation, and also the progressive removal of exotic trees in favour of native trees. The local board would like to see stock, particularly cattle, kept away from areas most sensitive to environmental damage (for example summits).

 

CARRIED

 

Secretarial note: Deputy Chairperson CL Makoare vacated the chair. Chairperson SD Randall returned to the meeting and resumed the chair at 7.50pm.

 

19

Annual Plan 2016/17

 

Resolution number MT/2016/61

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      confirms the following 2016/2017 LDI budgets by activity:

Activity

Funding envelope

Local community services

$927,001

Local environmental management

$110,000

Local parks, sport and recreation

$250,000

Local planning

$0

Total LDI

$1,287,001

b)      confirms the following advocacy points coming out of Annual Plan consultation for the discussions with the Finance and Performance Committee on 6 and 9 May 2016:

i)       the acquisition of further land associated with Mokoia Pā, currently privately held, so that this historic site of national significance can be properly protected and appropriately recognised;

ii)      the development of a regional approach to address the Auckland-wide issues of erosion along coastal margins, maintenance of seawalls and other erosion control devices;

iii)     adequate funding and prioritisation of land protection to allow for a light or heavy rail connection from the airport to Onehunga to be completed as soon as is practicable;

iv)     the reinstatement of the AMETI budget to allow commencement on the Panmure to Pakuranga stage 2 works before 2021;

v)      that Auckland Transport investigate the provision of a direct cycle and pedestrian link from Carbine Road, Mt Wellington, to the Sylvia Park rail station;

c)      reconfirms its existing advocacy items adopted for consultation in November 2015:

i)       greater regional investment in the greenways network to connect people to local destinations;

ii)      investment in improvements to the cluster of community buildings in Ruapotaka Reserve (Glen Innes) to enable the buildings to be better able to meet community needs;

iii)     review current levels of service of community centres and halls to ensure that they are regionally fair and consistent;

iv)     Use of council’s shareholding and stakeholder relationships with the Tamaki Redevelopment Company to ensure that:

1)      There are a range of quality housing optiosn available to enable all members of existing communities to remain in the area

2)      The parks, open spaces and community facilities are improved in order to better serve community needs.

d)      confirms its views on regional financial policy issues:

i)       that the local board supports keeping the UAGC at the current level in order to minimise extreme rates changes for residents;

ii)      that the local board supports the proposed change to the Interim Transport Levy to allocate this charge to businesses relative to business value so that those that benefit the most pay accordingly.

e)      agrees to hold an extra meeting of the board to conclude the Annual Plan process on Tuesday, 14 June 2015 at 4.00pm at the Maungakiekie-Tāmaki Local Board office, 7-13 Pilkington Road, Panmure to adopt the local board agreement.

CARRIED

 

Secretarial note: Item 20 was taken before item 15 at 7.38pm after item 17.

 

20

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

 

Resolution number MT/2016/58

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Helga Sonier, Senior Engagement Advisor -Panuku Development Auckland, for their attendance;

b)      receives the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

CARRIED

 

21

Governance Forward Work Calendar

 

Resolution number MT/2016/62

MOVED by Chairperson SD Randall, seconded by Member J Clark:   

That the Maungakiekie-Tāmaki Local Board:

a)      notes the attached Governance Forward Work Calendar.

CARRIED

 

22

Record of Maungakiekie-Tāmaki Local Board Workshops - March 2016

 

Resolution number MT/2016/63

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for March 2016.

CARRIED

 


 

23

Board Members' Reports

 

Resolution number MT/2016/64

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)        receives the board member report from Members Graham and Bartley.

CARRIED

 

24

Chair's Report to the Maungakiekie-Tamaki Local Board

 

Resolution number MT/2016/65

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Chairperson SD Randall’s verbal report.

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

8.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................