Agenda of Ōtara-Papatoetoe Local Board

I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 18 April 2016

5.00pm

Manukau Chambers
Level 1
Manukau Civic Centre
31-33 Manukau Station Road
Manukau

Ōtara-Papatoetoe Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken

(Quorum 4 members)

Carol McGarry

Democracy Advisor

8 April 2016

Contact Telephone: (09) 262 8969

Email: carol.McGarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ōtara-Papatoetoe Local Board

18 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Cancer Society 5

8.2 Deputation - Jungle Steering Group 6

8.3 Deputation - Otara Gambling and Alcohol Action Group (OGAAG) 6

9 Public Forum 6

9.1 Public Forum - Boundary Road – Clover Project
7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Manukau Ward Councillors Update 9

13 Ōtara Papatoetoe Local Board members portfolio update 11

14 Papatoetoe Lions Club - request for venue hire assistance 15

15 Ōtara-Papatoetoe Quick Response, Round Three, 2015/16 grant applications 19

16 Impact Assessment Region-wide Swimming Pool Pricing Policy 2013-2015 27

17 Governance Forward Work Calendar 123

18 Ōtara-Papatoetoe Local Board Workshop Notes 129

19 Chairpersons Announcements 135

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 21 March 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Cancer Society

Purpose

Leitu Tufuga and Cherry Morgan from the Cancer Society will present a deputation to the local board. The deputation will cover Smokefree policy and will include feedback from South Auckland community consultation on the Smokefree policy and recommendations for the local board implementation and for the Smokefree policy review.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Leitu Tufuga and Cherry Morgan from the Cancer Society for their attendance and presentation.

8.2 Deputation - Jungle Steering Group

Purpose

Ioka Magele-Suamasi from the Jungle Steering Group will present to the local board. This is a volunteer community group focused on creating quality basketball community events for the Otamariki Park basketball court. These events are used as a vehicle to provide positive community engagement and activation of basketball in the park to connect with the local community and support services.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Ioka Magele-Suamasi from the Jungle Steering Group for his attendance and presentation.

8.3 Deputation - Otara Gambling and Alcohol Action Group (OGAAG)

Purpose

1. Yvonne Matson and Lueyna Barnard from the Ōtara Gambling and Alcohol Action Group (OGAAG) would like to present a deputation to the local board. The deputation will touch on OGAAG’s vision, mission, strategic goals, achievements and key findings from the 2015 reducing Alcohol Harm survey.

2. OGAAG would also like to share with the local board the two attached reports presented to them by Grant Hewison & Associates:

· Review of Off-Licence Signage Ōtara -Papatoetoe and Māngere-Ōtāhuhu Local Board Areas report

· Review of Lotto Signage in Ōtara -Papatoetoe and Māngere-Ōtāhuhu Local Board Areas report.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Yvonne Matson and Lueyna Barnard from the Ōtara Gambling and Alcohol Action Group for their attendance and presentation.

Attachments

a Covering letter from the Otara Gambling and Alcohol Action Group.. 139

b Review of Off-Lcence Signage in Otara Papatoetoe and Mangere Otahuhu Local Board areas report....................................................... 141

c Review of Lotto Signage in Otara Papatoetoe and Mangere Otahuhu Local Board Areas Report.................................................................... 177

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Boundary Road – Clover Project

Purpose

1. Annie King would like to address the local board on the Boundary Road – Clover Park Project.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Annie King from the Boundary Road –Clover Park Project for her attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

18 April 2016

Ōtara Papatoetoe Local Board members portfolio update

File No.: CP2016/05585

Purpose

1. This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara-Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2. The portfolio leads and alternates for Ōtara-Papatoetoe Local Board are as follows:

Portfolio	Lead	Alternate
Planning, Regulatory, bylaws and compliance	Efeso Collins	Ross Robertson
Arts, Culture and Events	Donna Lee	Ross Robertson
Community Services and Libraries	Mary Gush	Donna Lee
Youth Development	Lotu Fuli	Efeso Collins
Parks, Sport and Recreation	Ross Robertson	John McCracken
Built and Natural Environment, Heritage and Housing	Stephen Grey	Donna Lee
Economic Development, Business and Town Centre revitalisation	Stephen Grey	Mary Gush
Transport	Efeso Collins	John McCracken

3. At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

· Provide clear steering of the relevant work programme

· Lift detailed discussion out of local board meetings and workshops

· Ensure key decisions go before the full local board

· Reduce or avoid delays in project delivery

· Enable local board members to apply their time and energy with enthusiasm and interest

· Ensure clear communications within the local board and between the local board and officers

· Maintain strong, connected relationships between the local board and its communities

· Maintain mutual trust

4. The Ōtara-Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

Portfolio role	Examples of actions by portfolio holder
Undertaking roles specified in officer delegation protocols	· Landowner consents; and proposed asset renewal works: The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision · Providing feedback on resource consent applications
Sharing the workload between local board members	· Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board · Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics · Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed
Gathering knowledge	· Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board · Engaging and maintaining relationships with stakeholders · Reading background reports relevant to the portfolio
Acting as a sounding-board and advising officers	· Meeting with officers to give the local board view of issues · Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop) · Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes · Commenting on proposed design details and other issues arising from local board projects · Enabling officers to test possible local board interest in a proposal · Helping officers to define preferred options or approaches before reporting to the local board · Encouraging officers, especially through difficult decisions
Monitoring action against the Local Board Plan	· Asking officers for progress updates · Advising officers and local board when projects need response or attention
Leading local board projects as a convenor of the relevant steering group or working party	Various, but currently include: · Aorere Park joint steering group · Otara Lake and waterways steering group · Youth Connections project
Providing regular updates on portfolio activity to the local board	· At board business meetings: portfolio-holders can report back at this agenda item · Portfolio-holders lead board discussion on officer reports relevant to their portfolio · Emails to all local board members, when information needs to be timely

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers

Ōtara-Papatoetoe Local Board

18 April 2016

Papatoetoe Lions Club - request for venue hire assistance

File No.: CP2016/06306

Purpose

1. To consider a request from the Papatoetoe Lions Club for financial assistance to reduce or waive all rentals for use of the Acacia Court Hall for their activities.

Executive Summary

2. The Papatoetoe Lions Club has asked the board to waive the hire fees for their fortnightly meetings in the Acacia Court Hall. In recent years they have paid $75.60 each month.

3. In considering requests of this nature, the board will usually want to avoid setting a precedent where it appears special treatment is given to one user, which might trigger complaints of unfairness from other users and a rush of “me too” applications for waiver of fees. The board will also want to avoid a situation where a free user monopolises a facility, to the disadvantage of other paying users and loss of revenue to council.

4. These risks do not present in this case. The hall was originally built by the Papatoetoe Lions Club and gifted to the council, so the club has a special relationship with the hall that can justify special treatment. Acacia Court Hall is not frequently used, and the fortnightly use by the Papatoetoe Lions Club will not exclude or inconvenience other users, nor materially reduce council revenue beyond that lost from waiver of the club’s hire fees.

5. It is recommended that the board make a grant to cover the fortnightly hall hire for the rest of this financial year. For the longer term, it is recommended that council staff be requested to consider whether Papatoetoe Lions Club qualifies for “programme partner” status, in respect of their use of Acacia Court Hall. This is an arrangement provided for in council policy, by which organisations identified as programme partners can use council facilities without charge.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve a grant of $226.80 from the Community Response Fund to the Papatoetoe Lions Club to cover the hire charges of Acacia Court Hall from April to June 2016.

b) request Auckland Council’s Otara-Papatoetoe Community Places team to consider the eligibility of the Papatoetoe Lions Club for “programme partner” status in respect of their use of Acacia Court Hall, and thereby be entitled to use the hall without being charged for hall hire.

Comments

6. The Papatoetoe Lions Club has asked the board to waive the hire fees for their fortnightly meetings in the Acacia Court Hall. The club has been experiencing static finances and membership, and is looking at ways to reduce their operational costs. The club undertakes a range of community activities that contributes to public good such as organising scholarships for young people, providing transport and voluntary drivers to various community groups at different occasions and hosting events like the Safety Day in Papatoetoe.

7. The club originally raised funds and built the Acacia Court Hall. In 2003, they gifted the facility to the then Manukau City Council because they could not manage to fund ongoing and major maintenance requirements. Their licence over the building expired in November 2008 and there was no arrangement within the licence for an extension of that term.

8. In 2012 the Acacia Court Hall was included into the venues for hire portfolio, and the Papatoetoe Lions Club became an ordinary hirer and is currently incurring a monthly rental charge averaging $75.60 for their fortnightly meetings. This rental includes a 50% priority activity discount in recognition of their past and ongoing contributions to local board community outcomes.

9. The club has a schedule of bookings, averaging 6 hours per month until the end of June 2016, and the attendance at the fortnightly meetings number about 25 members. They are one of the facility regular hirers with an exemplary record of compliance with all hire terms and conditions. They have paid all invoices issued in full and on time.

10. The Acacia Court Hall is not very well used, with four churches and one Pacific group using it regularly on Sundays and Thursday evenings.

Discussion

11. In considering requests for waiver of hire fees for council facilities, the board will usually want to avoid setting a precedent where it appears special treatment is given to one user, which might trigger complaints of unfairness from other users and a rush of “me too” applications for waiver of fees. The board will also want to avoid a situation where a free user monopolises a facility, to the disadvantage of other paying users and loss of revenue to council.

12. These risks do not present in this case. As mentioned above, the club has a special historical relationship with the hall, having gifted to council, which can justify special treatment.

13. Acacia Court Hall is not frequently used, so fortnightly use by the Papatoetoe Lions Club will not exclude or inconvenience other users, nor materially reduce council revenue beyond that lost from waiver of the club’s hire fees.

14. It is recommended that the board make a grant to cover the fortnightly hall hire for the rest of this financial year.

15. For the longer term, it is recommended that council staff be requested to consider whether Papatoetoe Lions Club qualifies for “programme partner” status, in respect of their use of Acacia Court Hall. This is an arrangement provided for in council policy, by which organisations identified as programme partners can use council facilities without charge.

16. In the event that the Lions Clubs is found not to qualify for programme partner status, then further options can be considered. A further grant of $907.20 might be made to cover the Papatoetoe Lions Club Club’s projected rental charges for in the 2016/17 at $75.60 per month until June 2017. This might be the subject of another report, or the club might apply for a community grant at the appropriate time.

Consideration

Local Board views and implications

17. The Papatoetoe Lions Club’s activities programme aligns with the local board’s outcome for creating Thriving Communities where ‘Our communities work together to improve community safety and neighbourhood amenity”.

18. The community impacts and positive outcomes that come from the club’s activities amount to more than the average $75.60 monthly rent they are charged for the use of Acacia Court.

Māori impact statement

19. The Papatoetoe Lions Club will report to the local board on how they engage with Maori groups to increase their awareness of and access to the club programme and activities before the end of June 2017.

Attachments

There are no attachments for this report.

Signatories

Authors	Tess Liew -Strategic Broker, Community Empowerment
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 April 2016

Ōtara-Papatoetoe Quick Response, Round Three, 2015/16 grant applications

File No.: CP2016/05502

Purpose

1. The purpose of this report is to present applications received in Ōtara-Papatoetoe Quick Response, Round Three, 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Ōtara-Papatoetoe Local Board has set a total local community grant budget of $164,000 for the 2015/2016 financial year.

3. A total of $85,251.44 has been allocated from the local community grant budget for one local grant round and two quick response rounds. The remaining balance of $78,748.56 is to be distributed in one remaining local grant round and two quick response rounds.

4. Eight applications were received in this round with a total request of $35,700.00.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Ōtara-Papatoetoe Local Board Round Three Quick Response Applications

Number	Organisation name	Focus	Project	Total requested
1613-302	Miss Fatumata Bah	Community	33Sixty Commonwealth Young Leaders Programme	$1,000.00
1613-304	Age Concern Counties Manukau Incorporated	Community	Triple A - Active Ageing Action Plan	$2,000.00
1613-306	Auckland Pacific Wardens Community Services	Community	Warden building cleanup	$2,000.00
1613-309	Youthline Auckland Charitable Trust	Community	Computers for Youthline Manukau homework room	$1,200.00
1613-311	Otara Gambling and Alcohol Action Group (OGAAG)	Community	Otara Gambling and Alcohol Action Group (OGAAG)	$1,000.00
1613-314	Manukau City Baptist Church	Sport and recreation	The Arena basketball facility upgrade	$1,500.00
1613-306	Accelerating Aotearoa Incorporated	Events	Park Jam - Free family digital fun day	$25,000.00
1613-317	Action Education Incorporated	Arts and culture	“Spoken Word Poetry” workshops in South Auckland schools	$2,000.00
Total requested				$35,700.00

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Ōtara-Papatoetoe Local Board adopted its grants programme on 20 April 2015 under Resolution Number OP/2015/50 (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

7. The Ōtara-Papatoetoe Local Board has set a total local community grant budget of $164,000 for the 2015/2016 financial year.

8. A total of $85,251.44 has been allocated from the local community grant budget for one local grant round and two quick response rounds. The remaining balance of $78,748.56 is to be distributed in one remaining local grant round and two quick response rounds.

9. Eight applications were received in this round with a total request of $35,700.00.

Consideration

Local Board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

13. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14. Following the Ōtara-Papatoetoe Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Ōtara-Papatoetoe Local Board Grant Programme	23
b View	Otara-Papatoetoe Quick Response, Round Three, 2015/16 application summaries (Under Separate Cover)

Signatories

Authors

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 April 2016

Impact Assessment Region-wide Swimming Pool Pricing Policy 2013-2015

File No.: CP2016/05867

Purpose

1. This report introduces a report on the regional impacts of swimming pool pricing, and highlights points of particular interest to Ōtara-Papatoetoe Local Board.

Executive Summary

2. The Finance and Performance Committee received a report, "Impact Assessment of the Region-wide Swimming Pool Pricing Policy" on 17 March 2016.

3. The Committee circulated the report to all local boards for their information and to inform the 2017/18 Annual Plan Process. The covering report to the committee is Attachment A, and the detailed Impact Assessment is Attachment B. Some detail about pools in other local board areas has not been reprinted in this agenda. The full report is available at:

http://infocouncil.aucklandcouncil.govt.nz/Open/2016/03/FIN_20160317_ATT_6101_EXCLUDED.PDF

4. The report summarises the impact of the region-wide swimming pool pricing policy introduced by council in 2013. In many parts of Auckland, the main change was that pool entry became free for children. In the former Manukau City, the main change was that adults had to pay to enter pools that were previously free for all.

5. In 2013, Ōtara-Papatoetoe and Māngere-Ōtāhuhu local boards responded to the new regional policy with a local policy to maintain free entry to local pools for adults. Targeted rates were introduced to pay the cost of this.

6. The report to the committee is the first analysis available of the impacts of the pool pricing policy. It is of particular interest to this board, because it provides insight into the results of the local policy to continue free pool entry. The report contains overall analysis, and also presents separate sections of data for each pool.

7. The report summarises the effect of the targeted rate (Attachment B, para 23):

“The introduction of a local targeted rate to retain free access at three swimming pools has had a mixed impact with some changes to user profile and behaviour. However, it appears weather plays a significant role in driving visits and user behaviour at these facilities. There is very little evidence to indicate a large shift in users from charged pools to free pools.”

8. This cautious wording seems to understate some positives. Board members will be pleased to note that there has not been a large shift in users from charged pools to free pools. This was a possible problem forecast by submitters during engagement on the local free pools policy in 2013.

9. The statement that the targeted rate has had a mixed impact seems to overlook the pool attendance figures given in the individual pool sections in the report. Attendances suggest that the local board free pools policy, which the targeted rate supports, has been relatively successful.

10. Attendances at the Ōtara, Papatoetoe and Māngere pools (free for all) have generally maintained. This contrasts with Lloyd Elsmore Park Pool (Pakuranga) and Manurewa Pool, which began charging $3.10 for adult entry in 2013 (previously free.)

11. The report records attendance results for these pools:

a. Ōtara: the pricing policy has had little impact on the Ōtara Pool.

b. Papatoetoe: Visits initially decreased but have started to recover, particularly for adults. Overall, the pool has retained the majority of its users

c. Māngere (Moana-Nui-a-Kiwa Pool): Very little change from the pricing policy

d. Lloyd Elsmore: 20% reduction in visits to the facility by both adults and children.

e. Manurewa: significant negative impact, with 60% fewer visits.

12. The comparison with Lloyd Elsmore and Manurewa pools leads to the conclusion that attendances at Ōtara, Papatoetoe and Māngere pools were helped significantly by the local boards’ policy to retain free pool entry for all. More people swam at these pools during the period than otherwise would have been the case, and the local policy can therefore be said to have achieved its aims.

13. The data analysed in the report stops in March 2015. No insight is given into more recent attendance figures. An annual update report would be valuable in future. Nor does the report explain the initial drop of attendance at Papatoetoe beyond a reference to weather effects.

14. Beyond the attendance figures, the report mentions some changes in the age and demographic profile of attendees, but does not provide explanations for these. There is a need for a more detailed report to identify the reasons for these changes more clearly, and to develop ways of increasing pool attendance in future.

15. There is also a need for more analysis of the financial results of the policy. The report states (Attachment B, para 14):

“The financial cost to deliver the policy in 2013/14 was better than anticipated. The net result was a total surplus of $635,709 compared to budget of $479,695. An improvement of $156,013 due to operational changes put in place by the business to offset potential losses.”

16. The surplus referred to is a regional surplus across the Auckland pools network. No breakdown is given about the individual financial performance of pools. It would be of interest to the board to know whether its local pools are running at a loss or surplus, and the share of revenue made up by the targeted rate. At present, the targeted rate for pools is calculated annually to replace the projected revenue lost by allowing free adult entry, and it would be interesting to compare the revenue projections with the outcomes.

17. It is recommended that the board request further analysis of the points mentioned.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Note that the local pools policy, allowing adult entry without charge, has been successful in maintaining pool attendances in the local board area.

b) Request the Community & Social Policy unit to report further to the board with:

i. An annual update of the analysis of the impacts of swimming pool pricing.

ii. Analysis of the reasons for the initial drop of attendance at Papatoetoe beyond a reference to weather effects, including consideration of the promotion effort to make the public aware of the local free pools policy.

iii. Further explanation of the changes in the age and demographic profile of attendees.

iv. Options to further increase pool attendance.

v. Analysis of the financial results obtained by each local pool, including the share of revenue made up by the targeted rate.

vi. A comparison of the targeted rate revenue with the revenue lost due to free adult entry, based on actual attendance figures, and options for any improvements.

Attachments

No.	Title	Page
a View	Impact Assessment of the Region-wide Swimming Pool Pricing Policy 2013-2015 report to the Finance and Performance Committee	31
b View	Impact Assessment and Individual Pool reports for Southern Pools	37

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

18 April 2016

Ōtara-Papatoetoe Local Board

18 April 2016

Governance Forward Work Calendar

File No.: CP2016/05583

Purpose

1. To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Executive Summary

2. The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3. The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities

· clarifying what advice is expected and when

· clarifying the rationale for reports.

4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Ōtara-Papatoetoe Local Board Governance Forward Work Calendar.

Attachments