Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

18 April 2016

1 Welcome

Fa’anānā Efeso Collins opened the meeting in karakia.

2 Apologies

Resolution number OP/2016/47

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board accept the apology from Lotu Fuli for absence.

CARRIED

Secretarial Note: Apology from Councillor Anae who is on official business attending a UNESCO conference in Italy.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OP/2016/48

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 21 March 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgments

The Deputy Chair acknowledged Jenny Clark from the Papatoetoe and Districts Historical Society for her outstanding contribution to the ANZAC commemorations at the Papatoetoe RSA.

Member Gush acknowledged Mrs Tupou Manapori who is retiring from Sir Edmund Hillary Collegiate, a former Manukau City Councillor and chairwoman of the Council’s Pacific Island Advisory Committee.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Cancer Society
	Leitu Tufuga and Cherry Morgan from the Cancer Society were in attendance to speak to the board. A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/49 MOVED by Chairperson E Collins, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a) thank Leitu Tufuga and Cherry Morgan from the Cancer Society for their attendance and presentation. b) invite the Cancer Society to work with council officers to provide input to the Smokefree policies review. CARRIED
	Attachments a Powerpoint presentation

8.2	Deputation - Jungle Steering Group
	Ioka Magele-Suamasi and Shaun Tautali from the Jungle Steering Group were in attendance to speak to the board. A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/50 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board: a) thank Ioka Magele-Suamasi and Shaun Tautali from the Jungle Steering Group for his attendance and presentation. b) refer the presentation to the Sport and Recreation unit and request that officers review the presentation and recommendations and report back to the local board on how these matters can be progressed. CARRIED
	Attachments a Powerpoint presentation

8.3	Deputation - Otara Gambling and Alcohol Action Group (OGAAG)
	Yvonne Matson and Lueyna Barnard from the Ōtara Gambling and Alcohol Action Group were in attendance to speak to the board. A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/51 MOVED by Chairperson E Collins, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a) thank Yvonne Matson and Lueyna Barnard from the Ōtara Gambling and Alcohol Action Group for their attendance and presentation. b) refer the Ōtara Gambling and Alcohol Action Group review of off-licence signage to the bylaw and regulatory compliance officers and request an update on whether Ōtara-Papatoetoe signage is compliant, and if not, what action is being taken. c) refer the Ōtara Gambling and Alcohol Action Group review of Lotto signage to the bylaw and regulatory compliance officers and request a report on whether Ōtara-Papatoetoe signage is compliant, and if not, what action is being taken. d) invite the Ōtara Gambling and Alcohol Action Group to work with council officers to provide input to the Alcohol, Gambling and Tobacco policies review. CARRIED
	Attachments a Signed letter b Powerpoint presentation

9 Public Forum

9.1	Public Forum - Boundary Road – Clover Park Project
	Annie King was in attendance to speak to the board. A copy of the Official Information Act request tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/52 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board: a) receive the Official Information Act request from Annie King and request Council’s LGOIMA team to compile the response within the statutory timeframes. b) thank Annie King for her attendance. CARRIED
	Attachments a Official Information Act request

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Manukau Ward Councillors Update
	A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/53 MOVED by Chairperson E Collins, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a) receive the verbal report from Councillor Alf Filipaina. b) receive the written report from Councillor Arthur Anae. CARRIED
	Attachments a Written report from Councillor Anae

13	Ōtara Papatoetoe Local Board members portfolio update
	A copy of member Fuli’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/54 MOVED by Chairperson E Collins, seconded by Member MA Gush: That the verbal and written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received. CARRIED
	Attachments a Written report from member Fuli

Papatoetoe Lions Club - request for venue hire assistance

Resolution number OP/2016/55

MOVED by Member JR McCracken, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board:

a) approve a grant of $226.80 from the Community Response Fund to the Papatoetoe Lions Club to cover the hire charges of Acacia Court Hall from April to June 2016.

b) request Auckland Council’s Otara-Papatoetoe Community Places team to consider the eligibility of the Papatoetoe Lions Club for “programme partner” status in respect of their use of Acacia Court Hall, and thereby be entitled to use the hall without being charged for hall hire.

CARRIED

Ōtara-Papatoetoe Quick Response, Round Three, 2015/16 grant applications

Deputy Chair Robertson declared an interest in this item and took no part in the discussion or voting on the matter.

Resolution number OP/2016/56

MOVED by Member MA Gush, seconded by Chairperson E Collins:

That the Ōtara-Papatoetoe Local Board:

a) agree to fund the applications listed below in Table One as follows:

Table One: Ōtara-Papatoetoe Local Board Round Three Quick Response Applications

Organisation name	Focus	Project	Total requested	Approved
Miss Fatumata Bah	Community	33Sixty Commonwealth Young Leaders Programme	$1,000.00	$470.00
Age Concern Counties Manukau Incorporated	Community	Triple A - Active Ageing Action Plan	$2,000.00	$2,000.00 tagged to included participants fees
Youthline Auckland Charitable Trust	Community	Computers for Youthline Manukau homework room	$1,200.00	$1,200.00
Otara Gambling and Alcohol Action Group (OGAAG)	Community	Otara Gambling and Alcohol Action Group (OGAAG)	$1,000.00	$700.00 tagged to Administration, consumables and workshop
Manukau City Baptist Church	Sport and recreation	The Arena basketball facility upgrade	$1,500.00	$1,500.00
Action Education Incorporated	Arts and culture	“Spoken Word Poetry” workshops in South Auckland schools	$2,000.00	$2,000.00
Total Approved				$7,870.00

b) decline the application from the Auckland Pacific Wardens Community Services for $2,000.00 because the application was ineligible as the activity had taken place prior to the decision being made.

c) defer the application from Accelerating Aotearoa Incorporated for $25,000.00 for Park Jam – a free family digital day to the next round of local grants to be considered at the May business meeting.

CARRIED

Impact Assessment Region-wide Swimming Pool Pricing Policy 2013-2015

Resolution number OP/2016/57

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) note that the local pools policy, allowing adult entry without charge, has been successful in maintaining pool attendances in the local board area.

b) request the Community & Social Policy unit to report further to the board with:

i. An annual update of the analysis of the impacts of swimming pool pricing.

ii. Analysis of the reasons for the initial drop of attendance at Papatoetoe beyond a reference to weather effects, including consideration of the promotion effort to make the public aware of the local free pools policy.

iii. Further explanation of the changes in the age and demographic profile of attendees.

iv. Options to further increase pool attendance.

v. Analysis of the financial results obtained by each local pool, including the share of revenue made up by the targeted rate.

vi. A comparison of the targeted rate revenue with the revenue lost due to free adult entry, based on actual attendance figures, and options for any improvements.

CARRIED

Governance Forward Work Calendar

Resolution number OP/2016/58

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board note the Ōtara-Papatoetoe Local Board Governance Forward Work Calendar.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2016/59

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 15 March and 6 April 2016.

CARRIED

Secretarial note: Member Lee left the meeting at 6.34pm.

Member McCracken left the meeting at 6.35pm.

6.36pm

Pursuant to Standing order 3.5.1 the Chairperson declared the meeting lapsed for want of a quorum and pursuant to Standing Order 3.5.2 the business remaining on the order appear stand adjourned until the next ordinary meeting of the Ōtara Papatoetoe Local board to be held on Tuesday 26 April 2016 commencing at 12 noon.

Pursuant to Standing Order 3.5.3, members in attendance are listed below:

Chairperson Fa’anānā Efeso Collins

Deputy Chairperson Ross Robertson

Member Mary Gush

6.36 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Mary Gush
	Donna Lee
	John McCracken

	Lotu Fuli
	Stephen Grey

	Councillor Alf Filipaina (to 6.20pm)