Agenda of Ōrākei Local Board

Ōrākei Local Board

07 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Cancer Society Auckland 5

8.2 Deputation - Akarana Marine Sports Charitable Trust 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Michaels Avenue Reserve Stage Three Concept Plan 9

13 Introducing an alcohol ban on Glen Innes train station 33

14 New Road Name Approval for the residential subdivision by Ngāti Whātua Ōrākei Whai Rawa Limited 153-167 Kupe Street, Ōrākei 49

15 New Road Name Approval for the residential subdivision by Ngāti Whātua Ōrākei Whai Rawa Limited at 23, 23A and 25 Takitimu Street and 140-152 Kupe Street, Ōrākei 55

16 Reallocation of Ōrākei Local Board LDI operational expenditure budget 2015/2016 61

17 LGNZ conference and AGM 2016 65

18 Auckland Transport Update: April 2016 73

19 Ōrākei Local Board Feedback on the Draft Auckland Domain Master Plan 81

20 Regional Facilities Auckland Second Quarter Performance Report for the quarter ending 31 December 2015 85

21 Chairperson's Report 105

22 Board Member Report - Kit Parkinson 141

23 Board Member Report - Ken Baguley

This report was not available at the time of printing and will be tabled at the meeting.

24 Board Member Report - Troy Churton 205

25 Board Member Report - Kate Cooke 207

26 Board Member Report - Colin Davis 209

27 Board Member Report - Mark Thomas 213

28 Governance Forward Work Calendar 215

29 Resolutions Pending Action 219

30 Local Board Workshop Record of Proceedings 225

31 Ōrākei Local Board Achievements Register 233

32 Consideration of Extraordinary Items

PUBLIC EXCLUDED

33 Procedural Motion to Exclude the Public 243

C1 Glen Innes to Tamaki Drive Shared Path 243

1 Welcome

2 Apologies

An apology from Deputy Chairperson K Parkinson has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 3 March 2016, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Cancer Society Auckland

Purpose

Toni Dale, Senior Heath Promoter from the Cancer Society Auckland will be in attendance to address the Ōrākei Local Board regarding the activities of the Cancer Society and Smokefree Policy review.

Recommendation/s

That the Ōrākei Local Board:

a) thank Toni Dale, Senior Heath Promoter from the Cancer Society Auckland for her attendance and presentation.

8.2 Deputation - Akarana Marine Sports Charitable Trust

Executive Summary

1. Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, will be in attendance to update the board on the progress of their building project.

Recommendation/s

That the Ōrākei Local Board:

a) thank Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōrākei Local Board

07 April 2016

Michaels Avenue Reserve Stage Three Concept Plan

File No.: CP2016/05386

Purpose

1. To summarise the outcomes of public consultation on draft concept options for stage three of the Michaels Avenue Reserve master plan and recommend a final concept plan for adoption by the Ōrākei Local Board.

Executive Summary

2. A master plan for the development of Michaels Avenue Reserve was adopted by the Tāmaki Maungakiekie Community Board in 2008 and two of the four stages of development have been implemented.

3. Updated options for the third stage of development were drafted in consultation with key stakeholders. Public feedback on these options was sought in November and December 2015.

4. There was no clear public preference for either of the options, although the option with a central playground and consolidated parking provision was the most popular.

5. Key concerns expressed in feedback included domination of the park by organised sport, issues with the proposed new amenities/clubrooms building, safety of the proposed shared path and traffic management.

6. A draft final concept plan for stage three has been prepared that includes a central playground, consolidation of parking provision near Michaels Avenue, design features to improve the safety of a shared walking/cycling path through the reserve, and new tree and groundcover planting.

Recommendation/s

That the Ōrākei Local Board:

a) adopt the Michaels Avenue Reserve stage three concept plan dated March 2016 as set out in Attachment C to this report.

Background

7. A master plan for the development of Michaels Avenue Reserve in Ellerslie was developed by Auckland City Council in 2007. Extensive consultation on a draft master plan was undertaken at that time and a final master plan was adopted by the Tāmaki Maungakiekie Community Board in 2008.

8. Implementation of the masterplan was divided into four stages:

- the first stage included new artificial turf soccer and training fields and was completed in 2013

- the second stage was completed in early 2016 and included the realignment and sand carpeting of the lower fields and new cricket nets. Resource consent to install lights on the lower fields was granted in February 2016.

- the third stage of development includes the reconfiguration of car parking provision, improvements to pedestrian and vehicle circulation and the creation of an ‘activity hub’ in the centre of the reserve. Implementation of this stage is intended to coincide with construction of a new clubroom and amenities building planned by the Ellerslie Sports Club.

- the fourth stage will include improvements to the northern part of the park around the wetland.

Comments

9. In preparation for stage three implementation, the approved master plan was updated and two options (A and B) were developed in consultation with key stakeholders (see Attachment A).

· Draft Option A was based on the 2008 master plan but incorporated the current design for the clubroom and amenities building and includes a shared walking/cycle path through the reserve.

· Draft Option B proposed alternative locations for additional parking and a central location for the playground.

10. Public feedback on the two options was sought in November and early December 2015 in the form of an online survey and an open day that was held on the reserve on 22 November.

11. There was a good level of public input during the consultation period, with 83 online or hard copy surveys submitted and two written submissions from the Ellerslie Sports Club (ESC) and Michael Park School, respectively. 43 adults attended the open day and over 85 ‘sticky note’ comments were received on the day. A summary of the feedback received is included in Attachment B to this report.

12. Following consideration of the public feedback, a final draft concept plan for stage three has been developed (see Attachment C). This draft plan is primarily based on draft Option B, with a central playground location and consolidation of parking provision near the Michaels Avenue entry. The key features of the plan are:

· Provision for a new amenities building and ESC clubrooms building set into the bank leading down to the lower fields. This building would replace the existing changing rooms and public toilets in the centre of the park and the existing clubrooms within the YMCA building.

· The lower storey of the building is intended to comprise changing rooms, toilets and storage, and the upper floor will house the ESC.

· Relocation of the existing playground to the central ‘activity hub’ once the existing amenities building is removed.

· Redevelopment of car parking provision on the reserve, with enlarged and reconfigured car parks throughout the central area of the park. Overall the number of car parks would increase from 104 to 121.

· Improvements to pedestrian safety at the Elwood Place entry with a dedicated footpath, improved sight lines and removal of access way parking.

· Construction of a shared walking and recreational cycling path through the reserve, with pedestrian scale lighting on the southern section. Signs and other visual or textural cues would be used to ensure that cyclists dismount in the ‘activity hub’ of the reserve. A wide connection to Michaels Avenue south of the car park will allow commuter cyclists to join the shared path connection to Arron Street.

· New planting of trees and groundcovers on the retained grass banks either side of the new amenities building, and around the new playground and car park areas.

13. As a result of public feedback, alternative options for the shared path route were also explored. A route following Michaels Avenue to the reserve entry was not feasible as there is insufficient space for widening footpaths on this street and provision of a shared path would involve removal of car parking along the eastern side, exacerbating existing parking issues.

14. It is considered that the shared path can be safely located within the reserve if cyclists are required to dismount when travelling through the central ‘activity hub’. It is anticipated that the route would primarily be used by recreational cyclists, often families with children, as it is not a direct or convenient commuter route.

Consideration

Local Board views and implications

15. Local Board representatives were involved in the development of the draft concept plan options for stage three and the outcomes of public consultation were discussed at a Local Board workshop on 11 February 2016. The views of the Local Board have shaped the final draft concept plan

Māori impact statement

16. Consultation with iwi on the Michaels Avenue Reserve Master Plan was carried out in 2007, and further engagement will be undertaken once the next stages of developed and detailed design are initiated for this project.

Implementation

17. Timing for the development of the toilets and changing rooms is dependent on the ESC obtaining funding and resource consent for the amenities and clubroom component of the building, as planning and construction for the two levels of the building should be delivered concurrently.

18. Improvements to pedestrian safety at the Elwood Place entry and the design and implementation of the shared path could be implemented independently of other proposed developments. It is recommended that if funding becomes available and is allocated by the local board these improvements form the first phase of the concept plan implementation.

Attachments

No.	Title	Page
a View	Attachment A - Draft options for Consultation	13
b View	Attachment B - Consultation Feedback	15
c View	Attachment C - Michaels Ave Stage Three Concept Plan	27

Signatories

Author

Pippa Sommerville - Parks Advisor - Ōrākei

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

07 April 2016

Introducing an alcohol ban on Glen Innes train station

File No.: CP2016/04831

Purpose

1. To consider a request and evidence from the Maungakiekie – Tāmaki Local Board to make a 24 hour 7 days a week alcohol ban on that part of the Glen Innes Train Station and associated access way that lies within the Ōrākei Local Board area.

Executive Summary

2. Local boards have the delegated authority to make alcohol bans within their local board area pursuant to the Auckland Council Alcohol Control Bylaw 2014.

3. Under the legacy Auckland City Council Liquor Control in Public Places Bylaw 2004 alcohol bans existed on the Glen Innes Train Station and on the associated access way and underpass to Felton Mathew Avenue and Taniwha Street (Glen Innes Train Station and access way).

4. Those alcohol bans expired on 31 October 2015.

5. The Glen Innes Train Station and access way lies within both the Maungakiekie – Tāmaki Local Board and the Ōrākei Local Board areas.

6. The Maungakiekie – Tāmaki Local Board considered the evidence of alcohol related crime and disorder and decided there was sufficient evidence to adopt a new 24 hour 7 days a week alcohol ban on that part of the Glen Innes Train Station and access way within their local board area as part of the Glen Innes town centre alcohol ban.

7. The Maungakiekie – Tāmaki Local Board has requested the Ōrākei Local Board make a 24 hour 7 days a week alcohol ban on that part of the Glen Innes Train Station, and to consider evidence related to that part of the access way, that lies within the Ōrākei Local Board area (resolution number MT/2015/164). A map of the alcohol ban area is shown in Attachment A highlighted in yellow.

8. The request from the Maungakiekie – Tāmaki Local Board has been made to address alcohol related issues occurring in both local board areas, mainly in the evening and at night. This includes frequent breaches of the alcohol ban previously in place resulting in broken bottles, excessive intoxication, inappropriate behaviour, abusive language and threatening behaviour.

9. There is currently no alcohol ban on the Ōrākei Local Board side of the Glen Innes Train Station and access way.

10. Staff have identified two feasible options for the local board to consider:

· Option 1 – make a 24 hour 7 days a week alcohol ban for that part of the Glen Innes Train Station and access way that lies within the Ōrākei Local Board area.

· Option 2 - consider that there is insufficient evidence to make an alcohol ban on that part of the Glen Innes Train Station and access way that lies within the Ōrākei Local Board area.

11. Staff recommend Option 1 as it would help address alcohol related crime and disorder on all parts of the Glen Innes Train Station and access way, and is consistent with the alcohol ban on that part of the Glen Innes Train Station and access way within the Maungakiekie – Tāmaki Local Board area.

Recommendation/s

That the Ōrākei Local Board:

a) make a 24 hour 7 days a week alcohol ban pursuant to the Auckland Council Alcohol Control Bylaw 2014 for that part of the Glen Innes Train Station and associated access way and underpass to Felton Mathew Avenue and Taniwha Street that lies within the Ōrākei Local Board area and as shown in Attachment A.

b) confirm that the decision in (a) is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

Background

12. The Glen Innes Train Station and associated access way and underpass to Felton Mathew Avenue and Taniwha Street (Glen Innes Train Station and access way) lies within both the Maungakiekie – Tāmaki Local Board and the Ōrākei Local Board areas.

13. Under the legacy Auckland City Council Liquor Control in Public Places Bylaw 2004 alcohol bans existed on the whole of Glen Innes Train Station and access way. Those alcohol bans expired on 31 October 2015.

14. Recent changes to legislation required a review of all alcohol bans against a new, higher threshold. Council undertook a review of all of Auckland councils alcohol bans between December 2014 and October 2015. Relevant findings included:

· data from the New Zealand Police that indicated levels of alcohol-related crime or disorder in the area supported the retention of the previous 24 hour, 7 days a week (at all times) alcohol ban for the Glen Innes Town Centre and Glen Innes Train Station.

· the community view from over 80 submissions in the Ōrākei Local Board that were generally supportive of alcohol bans as a means of addressing alcohol related crime and disorder.

· community views in submissions received by the Maungakiekie - Tāmaki Local Board also supported the use of alcohol bans. Submissions directly relating to the Glen Innes Town Centre and Glen Innes Train Station can be found in Attachment C.

· evidence of alcohol-related crime or disorder relating to the Glen Innes Town Centre and Glen Innes Train Station occurred mainly in the evening, at night and over the weekend, and include broken glass, litter and intoxicated and aggressive youths congregating around the train station.

· evidence that the access way and underpass to Felton Mathew Avenue and Taniwha Street should be included in any alcohol ban because it is directly linked to the Glen Innes train station and Glen Innes town centre.

· community focussed solutions suggested by residents of more police patrols and better lighting (Attachment C).

Previous decisions of the Maungakiekie - Tāmaki Local Board

15. The initial advice from council staff to the Maungakiekie - Tāmaki Local Board was that a 24 hour, 7 days a week alcohol ban should be applied to the Glen Innes Town Centre, Glen Innes Train Station and Taniwha Street underpass based on the evidence in paragraph 14.

16. The Maungakiekie – Tāmaki Local Board resolved to make a 24 hour 7 days a week alcohol ban on that part of Glen Innes Train Station and access way that lies within the Maungakiekie – Tāmaki Local Board area as part of the Glen Innes town centre alcohol ban as follows:

“b), xviii. Retains the ban at Glen Innes shopping / business area as per the board’s proposal and extend it to include … the portion of the Glen Innes Train Station within the local board boundary … as the panel is of the opinion that sufficient evidence of a high level of harm or disorder associated with alcohol at this location exists, and sets the hours of this ban to 24 hours, 7 days a week …”

(Resolution number MT/2015/164, resolution b), xviii)

17. The local board also resolved to request the Ōrākei Local Board to make the same alcohol ban as follows:

“h) requests that the Ōrākei Local Board make a 24 hours, 7 days a week alcohol ban for the area of the Glen Innes Train Station in the Ōrākei Local Board area … [Map 6, Attachment A of this report])”

“b), xviii., 2. the ban at Taniwha St railway underpass which is in the Maungakiekie-Tāmaki Local Board area is incorporated in the Glen Innes Town Centre ban and request that officers forward evidence to the Ōrākei Local Board to make a decision on the part of the underpass which exists in the Ōrākei Local Board area.”

(Resolution number MT/2015/164)

Decision-making considerations

18. In making decisions on an alcohol ban a local board must be satisfied that it complies with a range of statutory and bylaw requirements. This includes the following requirements outlined in Clause 7(2) of the Alcohol Control Bylaw 2014 (Attachment B):

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban area

· consideration of the views of the police, and owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration to using one of the following times for consistency:

· 24 hours, 7 days a week (at all times alcohol ban)

· 7.00pm to 7.00am daily (evening alcohol ban)

· 10.00pm to 7.00am daylight saving and 7.00pm to 7.00am outside daylight saving (night time alcohol ban)

· 7.00pm on the day before to 7.00am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

19. The Auckland Council Alcohol Control Bylaw 2014 delegates to local boards the ability to make alcohol bans within its local board area pursuant to the Alcohol Control Bylaw 2014.

20. The area related to the Glen Innes Train Station and access way referred to by the Maungakiekie – Tāmaki Local Board is highlighted in yellow in Attachment A.

21. The Maungakiekie – Tāmaki Local Board have made a 24 hours, 7 days a week (at all times) alcohol ban on all parts of the Glen Innes Town Centre, and that part of the Glen Innes Train Station and access way (underpass to Taniwha Street) within its local board area.

22. There is currently no alcohol ban on the Ōrākei Local Board side of the Glen Innes Train Station and access way to Felton Mathew Avenue.

Options open to the Ōrākei Local Board

23. The following reasonably practicable options have been identified and analysed by staff.

Option 1 Make a 24 hours, 7 days a week (at all times) alcohol ban

24. Council staff recommend this option as it would:

· meet the decision-making considerations in paragraph 18

· be consistent with the alcohol ban in the majority of the rest of the Glen Innes Train Station and access way

· help address alcohol related crime and disorder in all parts of the Glen Innes Train Station and access way

· enable a consistent enforcement regime across the whole of the Glen Innes Train Station and access way

· ensure consistent messaging to both residents and visitors

25. Council staff do not consider introducing a 24 hours, 7 days a week (at all times) alcohol ban on that part of the Glen Innes Train Station and access way would be an unreasonable limitation on people’s rights and freedoms to possess or consume alcohol.

26. There is a risk that the decision to apply an alcohol ban may be challenged in the High Court. This risk is considered to be very low and defendable.

Option 2 Do not make an alcohol ban

27. As there is currently no alcohol ban on that part of the Glen Innes Train Station and access way it will mean no change from the status quo. However this would be a change from the previous status of the area prior to the lapsing of the legacy bans on 31 October 2015.

28. This option would:

· mean that people located in the Ōrākei Local Board side of the Glen Innes Train Station and access way would be able to consume alcohol but those people located in any other part of the train station and access way would be prohibited from doing so

· be inconsistent with the alcohol ban on the rest of the Glen Innes Train Station and access way

· result in a fragmented enforcement regime across the whole of the Glen Innes Train Station and access way

· result in confusing and conflicting messages to both residents and visitors

· not help address alcohol related crime and disorder on all parts of the Glen Innes Train Station.

29. There is a high risk that this decision will result in uncertainty in enforcement. This risk could be mitigated by either the Ōrākei Local Board adopting the recommended alcohol ban (Option 1), or the Maungakiekie – Tāmaki Local Board removing its alcohol ban on its part of the Glen Innes Train Station and access way.

Staff recommendation to the Ōrākei Local Board

30. Staff recommend that the Ōrākei Local Board adopt Option 1, a 24 hour 7 days a week alcohol ban on that part of the Glen Innes Train Station and access way that lies within its local board area.

31. This would help address alcohol related crime and disorder in all parts of the Glen Innes Train Station and access way, and be consistent, ease enforcement, and present a consistent message to both residents and visitors.

Consideration

Local Board views and implications

32. The Maungakiekie – Tāmaki Local Board consider a 24 hour 7 days a week alcohol ban on that part of Glen Innes Train Station and access way that lies within its local board area is justified, and has requested the Ōrākei Local Board adopt the same alcohol ban on its portion of the train station, and consider evidence related to its portion of the access way.

33. This would help to address alcohol related crime and disorder, and provide for consistency in terms of police enforcement and public awareness.

Māori impact statement

34. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

35. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and a suggestion that non-regulatory approaches should be considered to help reduce alcohol related harm.

Implementation

36. If the Ōrākei Local Board decide to make an alcohol ban that part of Glen Innes Train Station and access way that lies within its local board area new signage will be erected and council’s website will be updated.

37. No action is required if the Ōrākei Local Board decide not to make an alcohol ban

Attachments

No.	Title	Page
a View	Map of the proposed area for the alcohol ban	39
b View	Alcohol Control Bylaw 2014, Clause 7(2)	41
c View	Submissions on Glen Innes town centre, including Glen Innes train station	43

Signatories

Author

Paul Wilson - Team Leader Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

07 April 2016

New Road Name Approval for the residential subdivision by Ngāti Whātua Ōrākei Whai Rawa Limited 153-167 Kupe Street, Ōrākei

File No.: CP2016/05288

Purpose

1. The purpose of this report is to seek approval from the Ōrākei Local Board, for a new road name for a road created by way of a Special Housing Area (SHA) subdivision of the Kāinga Tuatahi housing development at 153-167 Kupe Street, Ōrākei. This is the easternmost of two roads to be named in relation to the subdivision consent R/SUB/2015/4977. Ngāti Whātua Ōrākei Whai Rawa Limited (The Applicant) will seek naming for the other new road, relating to 23, 23A, and 25 Takitimu Street and 140-152 Kupe Street, as a separate application.

Executive Summary

2. The Ōrākei Local Board has road naming guidelines that set out the requirements and criteria for the naming of roads in Ōrākei. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Ōrākei Local Board area.

3. Following assessment against the road naming criteria, the road names ‘Te Arohanui Way’ (The Applicant’s preferred road name), ‘Te Hoa Way’ and ‘Te Kareti Way’ were determined to meet all of the criteria in the road naming guidelines.

4. Consultation has been conducted with Ngāti Whātua Ōrākei kaumatua, who give their approval and support for the preferred road name Te Arohanui Way.

5. The name ‘Te Arohanui Way,’ proposed by The Applicant and the names ‘Te Hoa Way’ and ‘Te Kareti Way’ are provided for consideration by the Local Board.

Recommendation/s

a) That the Ōrākei Local Board approves, the road name “Te Arohanui Way”, proposed by Ngāti Whātua Ōrākei Whai Rawa Limited, for the new road created by way of a Special Housing Area (SHA) subdivision at 153-167 Kupe Street, Ōrākei.

Comments

6. The Ōrākei Local Board Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s consideration.

7. The proposed road name is to be applied to a new road on the eastern side of Kupe Street, as illustrated in Figure 1 and Figure 2. The new road will be made as part of the subdivision consent reference R/SUB/2015/4977.

8. The Applicant has proposed the following names for consideration for the road created as part of the Kāinga Tuatahi housing development at 153-167 Kupe Street, Ōrākei. The Applicant will seek naming for the other new road, relating to 23, 23A, and 25 Takitimu Street and 140-152 Kupe Street, as a separate application.

Preference	Proposed New Road Name	Meaning
Preferred Name	Te Arohanui Way	With much love; the name of the whare remembered from the 1977-1978 Bastion Point protest.
First Alternative	Te Hoa Way	Reference to Ngāti Whātua Ōrākei tupuna (ancestor).
Second Alternative	Te Kareti Way	Reference to Ngāti Whātua Ōrākei tupuna (ancestor).

Decision Making

9. Local Boards have the allocated responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Ōrākei Local Board road naming guidelines.

11. In this instance, all proposed road names meet the criteria as laid out in the guidelines.

12. The proposed suffix ‘Way’ is considered appropriate in the circumstances as “Appendix C” of the Ōrākei Local Board Road Naming Policy and Guidelines reference way as being a short enclosed road. In this instance, the road will be servicing six (6) dwellings only and is enclosed away from Kupe Street by additional units approved as part of the subdivision and land use consents for the Kāinga Tuatahi housing development.

13. As the Applicant’s preferred name (Te Arohanui Way) meets the criteria, it is recommended for consideration for approval while noting that the names proposed by the iwi (Te Hoa Way and Te Kareti Way) are also appropriate as they comply with the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Ōrākei Local Board for this report does not trigger any significant policy.

Maori Impact Statement

15. Ngāti Whātua Ōrākei kaumatua Danny Tumahai (Chairman of the Ngāti Whātua Ōrākei Taumata kaumātua) and Joseph Parata Hawke (respected Ngāti Whātua Ōrākei kaumātua and pou whakaruruhau for the Bastion Point protest) have been consulted and have given their support for the name to be used (Te Arohanui Way). The Chairman of the Ngāti Whātua Ōrākei Trust, Phil Davis has also endorsed this preferred name.

16. As Ngāti Whātua Ōrākei represents the mana whenua of the property to be subdivided in Ōrākei, it is considered that the above consultation constitutes appropriate consultation with local iwi

Consultation

17. Consultation with NZ Post confirms that the name preferred name Te Arohanui Way will have no postal problems, nor will either of the alternative names. All names are thus considered acceptable for the proposal.

18. The Ōrākei Community Association has been consulted and has provided its support for the name to be used (Te Arohanui Way).

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Ōrākei Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a View	Location and layout of new road 153-167 Kupe Street	53

Signatories

Authors

Kurtis Dafoe – Planner Central Resource Consenting

Alison Francis – Team Leader Central Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

07 April 2016

New Road Name Approval for the residential subdivision by Ngāti Whātua Ōrākei Whai Rawa Limited at 23, 23A and 25 Takitimu Street and 140-152 Kupe Street, Ōrākei

File No.: CP2016/05356

Purpose

1. The purpose of this report is to seek approval from the Ōrākei Local Board, for a new road name for a road created by way of a Special Housing Area (SHA) subdivision of the Kāinga Tuatahi housing development at 23, 23A, and 25 Takitimu Street and 140-152 Kupe Street, Ōrākei. This is the westernmost of two roads to be named in relation to the subdivision consent R/SUB/2015/4977. Ngāti Whātua Ōrākei Whai Rawa Limited (The Applicant) will seek naming for the other new road, relating to 153-167 Kupe Street, as a separate application.

Executive Summary

3. Following assessment against the road naming criteria, the road names ‘Kirihipena Lane’ (The Applicant’s preferred road name), ‘Te Rata Lane’ and ‘Ta Haupai Lane’ were determined to meet the all of the criteria in the road naming guidelines.

4. Consultation has been conducted with Ngāti Whātua Ōrākei kaumatua, who give their approval and support for the preferred road name Kirihipena Lane.

5. The name Kirihipena Lane proposed by The Applicant and the names ‘Te Rata Lane’ and ‘Ta Haupai Lane’ are provided for consideration by the Local Board.

Recommendation/s

a) That the Ōrākei Local Board approves, the road name “Kirihipena Lane”, proposed by Ngāti Whātua Ōrākei Whai Rawa Limited, for the new road created by way of a Special Housing Area (SHA) subdivision at 23, 23A, and 25 Takitimu Street and 140-152 Kupe Street, Ōrākei.

Comments

7. The proposed road name is to be applied to a new road on the western side of Kupe Street, as illustrated in Figure 1 and Figure 2. The new road will be made as part of the subdivision consent reference R/SUB/2015/4977.

8. The Applicant has proposed the following names for consideration for the road created as part of the Kāinga Tuatahi housing development at 23, 23A, and 25 Takitimu Street and 140-152 Kupe Street, Ōrākei. The Applicant will seek naming for the other new road, relating to 153-167 Kupe Street, as a separate application.

Preference	Proposed New Road Name	Meaning
Preferred Name	Kirihipena Lane	Reference to Ngāti Whātua Ōrākei tupuna (ancestor) and also references “gathering harvest”
First Alternative	Te Rata Lane	Reference to Ngāti Whātua Ōrākei tupuna (ancestor) and also referencing “togetherness”
Second Alternative	Te Haupai Lane	Reference to Ngāti Whātua Ōrākei tupuna (ancestor) and also referencing great breeze”

Decision Making

9. Local Boards have the allocated responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Ōrākei Local Board road naming guidelines.

11. In this instance, all proposed road names meet the criteria as laid out in the guidelines.

12. The proposed suffix ‘Lane’ is considered appropriate in the circumstances as “Appendix C” of the Ōrākei Local Board Road Naming Policy and Guidelines reference way as being a narrow road between walls, buildings, or a narrow country road. In this instance, the road will be servicing six (6) dwellings only and is enclosed away from Kupe Street by additional units approved as part of the subdivision and land use consents for the Kāinga Tuatahi housing development.

13. As the Applicant’s preferred name (Kirihipena Lane) meets the criteria, it is recommended for consideration for approval while noting that the names proposed by the iwi (Te Rata Lane and Te Haupai Lane) are also appropriate as they comply with the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Ōrākei Local Board for this report does not trigger any significant policy.

Maori Impact Statement

15. The Ngāti Whātua Ōrākei Taumata Executive (the most senior of the hapu kaumātua) has been consulted and has given its support for the name to be used (Kirihipena Lane).

Consultation

17. Consultation with NZ Post confirms that the name preferred name Kirihipena Lane will have no postal problems, nor will either of the alternative names. All names are thus considered acceptable for the proposal.

18. The Ōrākei Community Association has been consulted and has provided its support for the name to be used (Kirihipena Lane).

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Ōrākei Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a View	Location and layout of new road 23 23a 25 Takitimu Street and 140-152 Kupe Street	59

Signatories

Authors

Kurtis Dafoe – Planner Central Resource Consents

Alison Francis – Team Leader Central Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

07 April 2016

Reallocation of Ōrākei Local Board LDI operational expenditure budget 2015/2016

File No.: CP2016/05360

Purpose

1. This report provides the Ōrākei Local Board with an overview of 2015/2016 LDI operational expenditure budget reallocation opportunities.

Executive Summary

2. There are a number of projects that have come in under budget and projects that cannot be fully delivered in the 2015/2016 financial year and the Local Board has requested the opportunity to reallocate this funding to projects that can be delivered by 30 June 2016.

3. The view of the Financial Planning Department, Lead Financial Advisors and Local Board Services is that local boards should retain operating expenditure budgets for their intended purpose and to exercise restraint in expenditure to meet organisation savings targets.

4. If the Ōrākei Local Board resolves, operational expenditure budget reallocation can assist in allowing a number of Board programmes, projects and initiatives to proceed before the end of the 2015/2016 financial year.

5. The following budget lines are possible 2015/2016 reallocation candidates:

· ASB Stadium Grant - $30,000

· Design and consents for feeders to the Ōrākei Spine - $20,000

· Local Economic Development Initiatives - $30,000

6. The options for reallocation are as follows:

· Stage Two of the reinstatement works for the golf club house site at Churchill Park – recommended allocation $25,000

· Line marking along the Ōrākei Basin access road – recommended allocation $15,000

· Shore Road way-finding mosaic consent and installation – recommended allocation $10,000

· The balance of $30,000 to be allocated to a quick response fund, and that the delegation of this fund for projects over the next three months be given to the Chair and Deputy Chair.

Recommendation/s

That the Ōrākei Local Board:

a) receives the summary of proposed 2015/2016 operational expenditure budget reallocation opportunities.

b) approves the reallocation of the following 2015/2016 LDI operating expenditure budget lines:

i. ASB Stadium Grant - $30,000 (due to duplication within the board’s budgets of which $50,000 has been reallocated to other projects)

ii. Design and consents for feeders to the Ōrākei Spine - $20,000 (budget was $40,000 of which $20,000 will be used for the Tahapa Reserve walkway)

iii. Local Economic Development Initiatives -$30,000 (this budget was allocated from the Board’s LDI Capital Fund and therefore this funding can be reallocated).

c) approves the following projects for implementation in the 2015/2016 financial year (using the funding identified in resolution b) above:

i. Stage Two of the reinstatement works for the golf club house site at Churchill Park – $25,000

ii. Line marking along the Ōrākei Basin access road –$15,000

iii. Shore Road way-finding mosaic consent and installation – $10,000

iv. Parks Quick Response Fund - $30,000.

d) delegates authority to the Chair and Deputy Chair to allocate the Parks Quick Response Fund and to make any further changes with respect to the reallocation of 2015/2016 operating expenditure budget lines.

Comments

7. The Ōrākei Local Board has allocated a budget to a number of projects which cannot be delivered in the 2015/2016 financial year and has additional budget as a result of some projects coming in under budget and the duplicated ASB Stadium grant.

8. The projects which cannot be wholly delivered in the current financial year are as follows:

Project	Cost
ASB Stadium grant (due to duplication within the board’s budgets of which $50,000 has been reallocated to other projects)	$30,000
Ōrākei Spine access pathways (budget was $40,000 of which $20,000 will be used for the Tahapa Reserve walkway)	$20,000
Economic Development Initiatives (this budget was allocated from the Board’s LDI Capital Fund and therefore this funding can be reallocated).	$30,000
Total	$80,000

9. A number of other projects have been identified and reported to the Board and can realistically be delivered in the current financial year. A decision by the Board to fund these proposals is required.

10. The following projects have been identified as deliverable from the reallocated budget:

Project	Cost
Stage Two of the reinstatement works for the golf club house site at Churchill Park	$25,000
Line marking along the Ōrākei Basin access road	$15,000
Shore Road Mosaics installation	$10,000
Parks quick response fund	$30,000
Total	$80,000

Consideration

Local Board views and implications

11. The Ōrākei Local Board is the decision maker.

Māori impact statement

12. Iwi will be advised of any projects that may have significance to them and will be consulted accordingly.

Implementation

13. All projects need to be commenced and completed prior to 30 June 2016. Budgets for projects funded from operational expenditure must be fully expended within the 2015/16 financial year.

14. There is operational capacity to deliver the projects either through internal Council staffing or via external consultants.

Attachments

There are no attachments for this report.

Signatories

Author	Simon Tattersfield - Local Board Advisor Ōrākei
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

07 April 2016

LGNZ conference and AGM 2016

File No.: CP2016/04216

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Dunedin from Sunday 24 July 2016 to Tuesday 26 July 2016 and to invite local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at The Dunedin Centre from Sunday 24 to Tuesday 26 July 2016.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 31 March 2016. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Ōrākei Local Board:

a) nominates a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme.

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2016 LGNZ Conference and AGM are being held in Dunedin. The conference commences with the AGM at 1pm on Sunday 24 July 2016 and concludes at 12.45 pm on Tuesday 26 July 2016.

6. The theme of this year’s conference is “Creating places where people love to live, work and play”. The programme includes:

· Greg Doone, Director at PwC will provide a future vision on New Zealand's communities, taking a look at demographic, social, technological, economic and environmental trends.

· Troy Pickard, President of the Australian Local Government Association and Mayor of Joondalup, Perth will cover a broad perspective on key global issues for future generations in Australia and beyond.

· Vaughan Payne, CEO, Waikato Regional Council; Brian Hanna, Mayor, Waitomo District Council; Damon Odey, Mayor, Timaru District Council; Dame Margaret Bazley, Commissioner, Environment Canterbury and Jim Palmer, Chair of the Canterbury Chief Executives Forum will describe their stories of collaboration and how their approaches are aiding "place-making" for their regions and providing a platform for regional economic development.

· Jason Krupp, Research Fellow, The New Zealand Initiative will focus on the example of Manchester City Council and how it combined with its neighbouring authorities to strengthen its leadership, governance and capacity to partner with central government. This session will involve video interviews with leaders of Manchester City Council.

· Peter Kageyama, an Author and international thought leader will offer a fresh and innovative perspective around what engagement is going to look like in the future and how we can better engage with our communities, and tell our stories to build a sense of place.

· Andrew Little, Leader of the Opposition Leader of the Opposition, will discuss the importance of regional New Zealand and local government to the wider economy, and the challenges we will face as the future of work changes.

· Lawrence Yule, President of LGNZ and Jonathan Salter, Partner at Simpson Grierson will provide a fresh approach on resource management

· Lieutenant General Tim Keating, Chief of Defence Force will offer a personal perspective of what he believes makes for a successful leader.

· Jeb Brugmann, Founder of ICLEI, Local Governments for Sustainability and Managing Partner of The Next Practice will take an over-arching look at resilience and how we can build strong towns, cities and regions of the future.

· Sir Mark Solomon, Kaiwhakahaere of Ngai Tahu will discuss the value achieved when councils build strong local partnerships within their towns, cities and regions. In particular, Sir Mark will discuss his view on the significance of relationships between iwi and local government.

7. The programme also includes six Master Class sessions:

· Customer-centric services and innovative engagement - how community leaders can be intentional about creating a more emotionally engaging place.

· Special economic zones – what are they and can they help regional New Zealand?

· Collaborative processes and decision-making

· Resilient towns, cities and regions – creating places for the future

· Risk management and infrastructure.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 31 March 2016.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 incl GST before 1 June 2016 and $1510.00 incl GST after that. Full conference registration includes:

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing lunch and refreshments.

14. The council hosted tours on Sunday 24 July 2016 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $155 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views and implications

16. This is a report to the 21 local boards.

Māori impact statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ 2016 conference and master class programme	69

Signatories

Author

Polly Kenrick, Business Process Manager, Local Board Services

Authorisers

Anna Bray, Policy and Planning Manager Local Board Services

Karen Lyons, Manager Local Board Services

Ōrākei Local Board

07 April 2016

Auckland Transport Update: April 2016

File No.: CP2016/02833

Purpose

1. To provide the Ōrākei Local Board an update on transport matters currently being addressed by Auckland Transport’s Elected Member Relationship Manager.

Executive Summary

2. This report covers matters of specific application and interest to the Ōrākei Local Board and its community and matters of general interest relating to Auckland Transport (AT) activities and initiatives.

In particular, this report provides information on Ōrākei Transport Capital Fund projects.

Recommendation/s

That the Ōrākei Local Board:

a) receive the report entitled ‘Auckland Transport Update – April 2016’.

b) request that Auckland Transport provide a Rough Order of Cost (ROC) and/or a Firm Cost Estimate (FCE) for a footpath on the eastern side of Upland Road around the rim of the Ōrākei Basin.

Comments

Local Board Transport Capital Fund (LBTCF)

3. The Ōrākei Local Board’s funding allocation under the LBTCF is $549,949 per annum.

4. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#	Project Description	Progress/Current Status
419	Colin Maiden Park Shared Path	03/16 · Feasibility and detailed design are underway. · This project is intended to provide a safe off road connection for pedestrians and cyclists through Colin Maiden Park, from College Road to Merton Road. · Auckland Transport understands this project has potential implications for land use surrounding the proposed path. This project has been given priority. 4/16 There is no update. Further information is expected for the May 2016 Report.
424	Benson Road Footpath Improvements	03/16 Improvements to the footpath at the intersection of Benson and Upland Roads began on 29 December 2015 and were completed at the end of January 2016. New planting on the wall was completed in 2015. 04/16 Please see below photos of the completed project, noting there will be a tree planted in April. The project on the opposite side completed in February 2015, with the new planting.
109	Mission Bay Streetscape Upgrade	03/16 Contract between all parties has been signed and detailed design tender is currently underway. 04/16 Consultation has begun on this project. AT will report the results of this consultation when available.
382	Liston Park Walkway	04/16 A shared path is to be constructed around Liston Park on to Abbots Way in Ellerslie. This project is in the Board’s greenway plan and has budget approval of $240,000. AT has transferred this money to Auckland Council Parks, who will manage this project. Changes to this project at this stage may incur significant costs to the Board, as this project is out to tender and is expected to begin construction at the end of April.
392	Glover Park Pathway	04/16 The Board proposed a shared path around Glover Park. This would provide a link from Riddell Road to the playground at Glover Park. It is considered to be a key path on the Glover Park Masterplan. The width of the path is proposed to be 2.4 metres and the Board has approved $248,000 for the delivery of this project. There has been an increase in the cost of this project to $304,000, however, AT agree this is a key linking project and will contribute the additional funds from the Walking and Cycling budget. This project is out to tender and a start date will be provided in the next report.

Transport Capital Fund Project

Ōrākei Basin Walkway – Upland Road

5. A request has been made by a local resident to develop a footpath along the eastern side of Upland Road in Remuera, around the rim of the Ōrākei Basin.

6. This was raised during a Transport Portfolio meeting and it has been suggested that the request be brought to the Ōrākei Local Board as a project to be considered for its Transport Capital Fund.

Purewa Station Update

7. Since its inception, the Ōrākei Local Board (OLB) has advocated for a new rail station in the Purewa Valley. A new station is not included within the Auckland Plan, Regional Public Transport Plan (RPTP) or Regional Land Transport Plan (RLTP) and there is no funding identified. AT’s position is that a new station would be technically difficult to construct, with limited benefits. At the request of the OLB, AT has undertaken a further feasibility assessment of the potential for a station in Purewa Valley.

8. The following points were raised during presentations to both the AT Board and the Ōrākei Local Board:

· Whilst technically feasible, the site is difficult to access making construction expensive and limiting the potential catchment.

· Given its proximity, opening a new station would require closure of the existing Meadowbank Station.

· There is no funding identified in the RLTP (Regional Land Transport Plan) for a new station in this location. Should additional funding become available, there are higher priority locations for investigation as identified within the RLTP.

9. Auckland Transport’s official position is a station in this location is not recommended for further consideration at this time. This position will be reviewed in the event of significant changes to population density, or the emergence of significant Transport Orientated Developments (TODs) or 3rd Party funding proposals, and acceptance of the need to close Meadowbank Station.

Consideration

Local Board views and implications

10. The Ōrākei Local Board’s views will be considered during consultation on proposed project schemes.

Attachments

No.	Title	Page
a View	Local Board Transport Capital Fund Report	77

Signatories

Author

Melanie Dale – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

07 April 2016

Board Member Report - Kit Parkinson

File No.: CP2016/05472

Purpose

To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Parks, Reserves and Recreation Facilities

Alternate Portfolio Holder: Infrastructure (Non Transport)

Other Appointments: Tāmaki Estuary Environmental Forum member; Ngāti Whātua Ōrākei Reserves Board member; Tūpuna Maunga o Tāmaki Makaurau Authority member; Ōrākei Basin Advisor Group Member; Mission Bay-Kohimarama Residents Association member; Mission Bay Business Association; Lunn Avenue/Stonefields business area; Friends of Madills; Friends of Kepa Bush; Friends of Waiatarua; Friends of Tahuna Torea

Significant points from monthly Board workshops and briefings

· I attended all workshops to get a full understanding of the information that will be the basis of decisions that Local Board members need to be made.

· I see workshops are an integral part of completing your duties as an elected representative in a well-informed manner.

Portfolio activities for the month

· OBC meeting to discuss progress they and we have made to meeting with AT and understanding where the cycleway path will meet Tamaki Drive and what effect this will have on the club and a potential new lease for them on Council Owned Reserve.

· Received confirmation from iwi representative Te Aroha Morehu that “Whakatakaka Reserve” is acceptable to them for the naming of the open space at 3 Tamaki Drive (including carpark and leased land)

· Met with AT re stage four of GI to Tamaki drive shared path project at use of reserve land beside Outboard Boating Club on Tamaki Drive

· Met with Ngati Paoa Group Holdings Ltd representatives including Michael Dreaver to open dialog around Purchas Hill site in Stonefields.

· Attended swimming pool site visits and Exemption meeting with board member Davis

· Park Renewals FY17 prioritisation meetings

· Nihill Reserve land sale update meeting with officers.

· Three have your say Annual Plan meetings

· Mission Bay Residents association meeting

· Mission Bay Business association meeting re Selwyn Reserve fitness Trail, Mission Bay Streetscape and with Police re Alchohol and noise on Selwyn Reserve between midnight and 6.30am.

· Panuku Developments Auckland meeting re sale of Park land to pay for the purchase of Colin Maiden Park.

· Tinana Walkway update

· Finance Update

· Mission Bay Bowling Club lease update

· Dawn Blessing He Turanga Hou

· Elected Member Professional Development Programme – Social Media

· Local Board Briefing on new Health and Safety Legislation

· St Heliers Sandcastle competition

· Tupuna Maunga o Tamaki Makaurau Authority Hikoi

· Stonefields Update

· Good Friday Religious service on Vellenoweth Green site meeting

· Men’s Shed public meeting

Attachments

No.	Title	Page
a View	Ngati Whatua Reserves Board Meeting Minutes	143
b View	Tamaki Estuary Environmental Forum Meeting Minutes	175

Signatory

Author

Kit Parkinson – Ōrākei Local Board Councillor

Date: 22 Feburary 2016

Ōrākei Local Board

07 April 2016

Board Member Report - Troy Churton

File No.: CP2016/05549

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That the Ōrākei Local Board:

a) receive Board Member Churton’s report.

Portfolio Lead: Regulatory, Bylaws and Compliance; Resource Management Consents; Libraries (joint)

Alternate Portfolio Holder: Parks, Recreation and Sports; Environmental and Heritage; Unitary Plans

Other Appointments: Meadowbank-St Johns Residents Association (lead); Remuera Residents Association (alternate); Meadowbank Community Centre (lead); Friends of St Johns Bush (lead); Friends of Madills (alternate)

Portfolio and other activities for the month

Tree Retention and Maintenance Scheme Update

A meeting was held recently to discuss the Tree Retention and Maintenance Scheme proposal with the Environmental Grants & Incentives Manager who has significant involvement with the tree protection scheme in the former North Shore City.

Following the meeting Council officers will:

· investigate and develop an approach for moving the proposal forward

· further discuss with Council’s arborists as they have in depth knowledge within Auckland and other practices across NZ and the Funding/Grants team

· prepare a list of potential criteria (size, species, location etc)

· check that there are no competing funds already in place.

Resource Consent Applications

Member Davis and I are called on for formal comment on several resource consent applications. However after submitting the comment we do not get any eventual note from planners as to how the processing resulted: we do not get notice consistently of their recommendation (to notify or not - and therefore whether it accords without recommendation).

Excluding regular Board workshops and meetings activities:

· perusing and commenting on numerous resource consent applications on the decision to notify - and recommending notification on almost every one

· providing information and strategic insight to various resident association reps regarding consent matters

· attending Council Chamber meeting on PAUP

· attending annual plan meetings at Meadowbank and at Ōrākei

· provision for Purewa cemetery open day

· attending Meadowbank St Johns residents meetings

· attending financial sourcing workshop at Town Hall

· attending Baradene community event

· liaising with soccer club reps from Eastern Suburbs and Ellerslie regarding local fields and AFF

Attachments

There are no attachments for this report.

Signatory

Author

Board Member Troy Churton

Date: 22 February 2016

Ōrākei Local Board

07 April 2016

Board Member Report - Kate Cooke

File No.: CP2016/05512

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That this report be received.

Portfolio Lead: Arts, Culture and Events

Alternate Portfolio Holder: Community Development; Economic Development and Urban Design; Environment & Heritage; Civil Defence and Emergency Management

Other Appointments: Meadowbank-St Johns Residents Association (lead); Ellerslie Business Improvement District (lead); Ōrākei Community Association; Remuera Arts Trust (alternate); Ōrākei Community Centre (lead); Meadowbank Community Centre (alternate); Ellerslie War Memorial and Leicester Hall (alternate); Friends of Kepa Bush (lead); Friends of St Johns Bush (alternate)

Portfolio activities for the month

A dawn blessing took place on 18 March 2016 for the medallions at the base of Bastion Point steps. Representatives from Ngāti Whātua Ōrākei performed the kaumatua. 6 out of 7 board members were present as were representatives from community groups, council staff and contractors who had worked on the project. The two artists were also present and spoke about the design and placement of the medallions. There has been much favourable reaction to the artwork and it is hoped that generations of locals and visitors will enjoy the stories they tell. The next step will be a storyboard which will explain the different aspects of the medallions and it is anticipated to have this in place in the next few months.

Other activities

24 February With other board members attended the extra-ordinary meeting of the Governing Body to discuss non-notification to changes in the Unitary Plan

25 February Workshop

Ōrākei Local Board Annual Plan at St Heliers Presbyterian Church

28 February Opening of the pavilion at College Rifles

29 February Meeting with Board Chair and Member Davis to discuss the draft CDEM Group plan

Attended the community empowerment open day at Auckland Council

1 March Meadowbank-St John’s Residents’ Association meeting

3 March Ōrākei Local Board business meeting

Ōrākei Local Board Annual Plan public meeting at St Chad’s Church

4 March Attended Carabosse Fire Garden as part of the Auckland Arts Festival

6 March Festival of Life event at ASB Stadium

Wilson’s Beach annual afternoon gathering

7 March Meeting to discuss Anzac Day service at St Heliers

Monthly Events update

Bi-monthly catchup with ATEED

10 March Workshop

Ōrākei Local Board Annual Plan ‘Have your Say’ public event at Ōrākei Community Centre

13 March Purewa Cemetery Open Day, arranged by Meadowbank-St John’s Residents’ Association

15 March Community Development portfolio update

18 March Social Media Forum at Auckland Council

Health and Safety Act briefing for elected members

19 March St Heliers Village Association Sandcastle competition

Attended Movies in Parks at Roberta Reserve

21 March Anzac Day service meeting with Civic Events team

22 March Site meeting with St Heliers Residents’ and Business Associations to discuss an event on Vellenoweth Green for Good Friday

23 March Eastern Bays Network meeting

Library portfolios holders update

29 March SHA presentation on housing in Meadowbank

30 March Regional Facilities invitation to visit Auckland Zoo

31 March Community Centres’ presentations to the Board

Attachments

There are no attachments for this report.

Signatory

Author

Board Member Kate Cooke

Date: 29 March 2016

Ōrākei Local Board

07 April 2016

Board Member Report - Colin Davis

File No.: CP2016/00150

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since last reported.

Recommendation

That the report be received.

Portfolio Lead: Environment and Infrastructure; Heritage; Libraries (joint)

Alternate Portfolio Holder: Transport; Regulatory, Bylaws and Compliance; Civil Defence and Emergency Management; Local (non sports) Parks (joint)

Other Appointments: Stonefields Residents Association (lead); St Heliers/Glendowie Residents Association (alternate); St Heliers Bay Village Association (lead); Lunn Avenue/Stonefields business area (alternate); Tāmaki Estuary Environmental Forum (alternate); St Heliers and Glendowie Community Centres (lead); Friends of Churchill Park (lead); Friends of Tahuna Torea (lead); Local Government New Zealand Zone 1 (alternate)

Environment and Infrastructure

I have nothing new to report since the staff briefed Board members at a recent workshop, except that I have been informed that works are on track.

Heritage

World War One Commemorations

As a member of the Council’s WW1 Centennial Memorial Working Party, which reports to the WW1 Commemoration Political Steering Group, I attend regular meetings of both.

Restoration Heritage Searchlight Emplacements – Tamaki Drive

I have met with the project manager and the heritage specialist from the Council’s Heritage Team who have been assigned to manage and advance this project.

Weed and vegetation clearance on the Whenua around searchlight emplacement no. 3 has partially been done and this clearing will be completed once Vector has straightened the leaning power pole and the sagging power lines which almost touch the roof of the emplacement.

It is proposed to refurbish the metal shutters on searchlight no. 3, and to install similar shutters on no. 2 only, install a protective covering around the opening of no. 1, and gates on the three emplacements to prevent non-authorised use of the structures.

The frame for the sign has been made and the photographs for the sign are being obtained.

Although every attempt will be made to complete the project within the allocated budget this financial year, it may be necessary to budget for additional expenditure should the project extend into the next financial year.

Dingle Dell

The development of the new sign is progressing.

Stonefields Heritage Trail

· The resource consent was approved on 22 March.

· The building consent was granted two weeks ago.

· Tender documents will be updated to reflect the resource consent conditions and the invitation to tender for the physical works will go out in the next 2-3 weeks.

· Once the successful tenderer has submitted the programme of works, the construction start date will be reported.

History of Ellerslie

This history entitled: Crossroads: The history of Ellerslie by Stephanie Jean Chapman and edited by Jade Reidy, and partially funded by the Ōrākei Local Board, has now been printed. The Board will present a copy of the history to the Ellerslie Business Association, and copies will be available at the Remuera, Panmure and Central libraries.

Brookfield Memorial St Heliers

The new drinking fountain at the heritage Brookfield Memorial has now been installed.

Libraries

Patronage is steady at both the Remuera and St Heliers libraries. Rhythm and Rhyme programmes continue to be popular with large numbers attending. School holiday programmes are on track. Win with Words competition is scheduled to begin in the first week of Term 2. New Zealand Music Month will be celebrated in May. Both libraries host regular speakers on topics of interest to the community. Each library hosts book clubs.

Given the usage of the libraries, space for various activities is still an issue and with both buildings having different heritage status, providing additional space will be difficult to resolve.

Local (non sports) Parks

On 22 February I met on site with a group of concerned Stonefields residents regarding the constant noise from nearby factories in Homestead Place and the desirability of installing bollards and additional trees on the reserve between Homestead Place and Tauoma Crescent for better enjoyment by residents of the reserve and to prevent vehicles driving through the reserve. I have followed up with noise control staff who are monitoring the noise levels. Parks is now arranging for bollards to be installed and more trees to be planted in the appropriate season.

Activities since 20 February 2016

As well as assisting with a range of citizens’ enquiries, I have also attended the following to date:

23 February regular scheduled OLB parks portfolio holders’ briefing.

24 February meeting with Ngati Paoa re Purchas Hill.

24 February meeting regarding reserve land in Tamaki Drive.

24 February meeting of the Stonefields Residents’ Association.

25 February briefing on the environment and infrastructure team’s quarterly report.

25 February Ōrākei Local Board workshop various topics.

25 February Annual Plan public meeting at St Heliers community centre.

26 February function at the Auckland War Memorial Museum marking the opening of the World War I exhibition “Home Front”.

28 February the official opening of the Tom Halpin Pavilion at the College Rifles Rugby Football and Sports Club, Remuera.

29 February meeting re feedback on the draft Civil Defence and Emergency Management Group Plan.

29 February meeting of the Friends of Churchill Park.

1 March pools inspections followed by the meeting of the Board’s Swimming Pool Fencing Exemptions Committee.

1 March Auckland Netball AGM at which the Association’s new brand was launched.

3 March briefing on the shared Glen Innes to Tamaki Drive shared cycleway.

3 March the Ōrākei Local Board business meeting.

3 March book launch Behind the Twisted Wire: New Zealand Artists in World War I.

4 March Auckland Arts Festival exhibition: Carrabosse Fire Garden at the Auckland Domain.

6 March the picnic gathering of the Biddick Family at Biddick’s Bay.

6 March local residents’ social gathering at Wilson’s Beach.

7 March a meeting of the WWI Commemoration Political Steering Group at the Naval Museum, Devonport.

7 March a meeting with Council civic events staff and stakeholders regarding planning for the 2016 Anzac Day observance at St Heliers.

7 March meeting of the St Heliers Village Association executive.

8 March regular scheduled OLB parks portfolio holders’ briefing.

8 March Remuera Business Association function regarding a mural for the Remuera shopping centre.

10 March Ōrākei Local Board workshop various topics.

10 March Annual Plan public meeting at the Ōrākei community centre.

11 March on-site meeting with the project manager and the heritage architect to progress the Tamaki Drive heritage searchlights project.

13 March Purewa Cemetery “open day”.

16 March meeting with officers regarding reserve land occupied by AT and the pony club in St Johns Road.

16 March meeting of the Stonefields Residents’ Association.

17 March finance meeting followed by meeting on the future of the Mission Bay Bowling Club property.

17 March Ōrākei Local Board workshop various topics.

18 March formal opening of the art works at the Bastion Point steps, Mission Bay.

19 March Stonefields dog show, at which I was a judge.

19 March St Heliers sandcastle competition, at which Desley Simpson and I were the two judges.

21 March a meeting with Council civic events staff regarding planning for the 2016 Anzac Day observance at St Heliers.

21 March meeting of the St Heliers/Glendowie Residents’ Association.

22 March briefing by the developer of the proposed apartment complex at Stonefields.

22 March on-site meeting with the organisers and representatives of the St Heliers/Glendowie Residents’ Association and the St Heliers Village Association regarding an event planned to take place on Vellenoweth Green on Good Friday.

23 March quarterly libraries portfolio holders briefing.

Attachments

There are no attachments for this report.

Signatory

Author

Colin Davis, Ōrākei Local Board Councillor

Date: 24 March 2016

Ōrākei Local Board

07 April 2016

Board Member Report - Mark Thomas

File No.: CP2016/05581

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Economic Development and Urban Design

Sub- portfolios: Strategy, Finance, Rates and Governance; Unitary Plan

Other Memberships: Member, Remuera Business Association; Member East City Community Trust/ASB Stadium

Portfolio activities for the month

Economic Development and Urban Design:

· Visitor Strategy: Ellerslie, Remuera and Tamaki trails are progressing

· Work is underway leveraging the visitor trail work as the main economic development project for 2015/16.

· ATEED has finalised its implementation proposals for the three projects it is supporting us on:

o Better leveraging events for local businesses

o Opportunities associated with Colin Maiden Park

o Visitor strategy

Remuera Village Upgrade Project (ReVUP)

· The AT/NZTA LED light trial in Remuera is underway

· The ReVUP project is being reviewed

· Liaison is underway with PDA and AT on the Clonbern carpark

Any other issues

Annual agreement projects

Economic Development Strategy The Visitor Strategy – an Ōrākei Economic Development Strategy project – is being progressed. 5/10

Hobson Bay action plan:

1) Pre resource consent work on a mangrove management plan is underway. A recent update has been delivered.

2) The water quality project is being progressed as part of Colin’s Environment work programme.

3) Increasing access points around the Bay is being addressed by the proposal to establish a pontoon in the channel behind the cricket club. Progress 6/10.

Ōrākei Visitor Strategy: The primary focus now is progressing the visitor walkways in the Tamaki, Remuera and Ellerslie precincts. 6/10

Tamaki Drive Master Plan implementation: Slow progress. Progress 1/10

Unitary Plan: The extraordinary Governing Body meeting on Wednesday 24 February revoked the out-of-scope changes. This was a credit to the work many of us have undertaken over the past months to argue these changes were unjustified and non-consulted.

The Hearings Panel is now considering its response to this change and is hearing from individual submitters regarding zoning concerns.

Other activity

· The usual busy month of meetings and events.

Attachments

There are no attachments for this report.

Signatory

Author

Board Member Thomas

Date: 31 March 2016