Parks, Recreation and Sport Committee

OPEN MINUTES

Minutes of a meeting of the Parks, Recreation and Sport Committee held in the Level 26, 135 Albert Street, Auckland on Tuesday, 26 April 2016 at 1.31pm.

present

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose
Members	Cr Dr Cathy Casey	From 1:32pm, Item 1
	Cr Bill Cashmore	Until 2:47pm, Item 10
	Cr Ross Clow
	Cr Mike Lee	From 1:36pm, Item 5
	Cr Dick Quax
	Cr Sharon Stewart, QSM
	Cr Wayne Walker	From 1:33pm, Item 1
	Member Glenn Wilcox
	Member Karen Wilson

ABSENT

Cr Chris Darby

Cr Alf Filipaina

Cr Sir John Walker, KNZM, CBE

Cr John Watson

Deputy Mayor Penny Hulse (Ex-officio)

Mayor Len Brown, JP (Ex-officio)

ALSO PRESENT

Cr George Wood

Vanessa Neeson, Henderson-Massey Local Board Chair

Paul Walden, Waiheke Local Board Chair

IN ATTENDANCE

Nick Bakulich, Māngere – Ōtāhuhu Local Board member

Mark Thomas, Ōrākei Local Board member

Parks, Recreation and Sport Committee 26 April 2016

1          Apologies

Cr C Casey entered the meeting at 1:32pm.

Cr WD Walker entered the meeting at 1:33pm.

Resolution number PAR/2016/16

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:

That the Parks, Recreation and Sport Committee:

a) accept the apologies from Mayor LCM Brown and Deputy Mayor PA Hulse, Cr C Darby, Cr AM Filipaina, Cr JG Walker and Cr J Watson for absence, and Cr W Cashmore for early departure.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number PAR/2016/17

MOVED by Cr WD Walker, seconded by Cr C Casey:

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 9 March 2016, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Mr Brian Moore - Long Bay Restaurant
	Cr ME Lee entered the meeting at 1:36pm.
	Mr Brian Moore spoke of the need for an activity in the area.
	Resolution number PAR/2016/18 MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker: That the Parks, Recreation and Sport Committee: a) thank Mr Brian Moore, resident, for his presentation. CARRIED

6 Local Board Input

6.1	Vanessa Neeson Henderson - Massey Local Board Chair - Lincoln Road to Westgate Corridor Improvement Project
	Vanessa Neeson spoke in support of the Lowtherhurst Reserve Highway 16 Western Ring Route-Lincoln Road to Westgate Corridor Improvements Project report.
	Resolution number PAR/2016/19 MOVED by Chairperson CE Fletcher, seconded by Cr C Casey: That the Parks, Recreation and Sport Committee: a)      thank Vanessa Neeson, Henderson – Massey Local Board Chair, for her presentation. CARRIED

6.2	Paul Walden Waiheke Local Board Chair - Alison Park reclassification
	Paul Walden spoke and sought clarification for the need for a further decision from the Parks, Recreation and Sport Committee to reclassify part of Alison Park Item 13 of the meeting agenda. The chair advised that Legal advice would be available when the item was taken later on the agenda.
	Resolution number PAR/2016/20 MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore: That the Parks, Recreation and Sport Committee: a) thank Paul Walden, Waiheke Local Board Chair, for his presentation. CARRIED

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	General Manager's Report - Parks, Sports and Recreation
	Cr GS Wood entered the meeting at 1:51pm. Cr R Clow left the meeting at 2:26 pm. Cr R Clow returned to the meeting at 2:32 pm.
	Mark Bowater, Acting General Manager and Lead Officer gave a brief overview of the report and answered questions.
	Resolution number PAR/2016/21 MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee: That the Parks, Recreation and Sport Committee: a)      receive the update report from the General Manager – Parks, Sports and Recreation. b)      recommend that the existing Community Access Grant agreements be continued for the 2016/2017 financial year, noting that the Community Access Guidelines will be developed for the 2017/18 annual plan.  c)      approve the Hato Petera College grant ($28,000pa) for the 2015/2016 and 2016/2017 financial years being reallocated in alignment with the draft Community Access Guidelines in consultation with the Kaipataiki Local Board. d)      agree that the following matters raised, which the committee requested further information on, be presented to next meeting: i.     a possible full committee site visit to Browns Island ii. Auckland Domain Nursery iii. culling in Western Springs iv. update on the  General Manager’s commitment to implement accountability for the maintenance of roads, walkways and reserves v. The South Auckland teenager, part of the Pathways to Podium programme, who is now taking part in the NZ Open championships as a qualifier to the Rio Olympics. CARRIED

The meeting adjourned at 2:47pm and reconvened at 2:52pm. Cr W Cashmore and Cr GS Wood were not present.

10	Auckland's Greenways - Contributing to achieving a connected Auckland
	Bryce Pomfrett, Principal Planner gave a brief overview of the report and provided a power-point presentation in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note:   Changes to the motion were made with the agreement of the meeting.
	Resolution number PAR/2016/22 MOVED by Chairperson CE Fletcher, seconded by Cr R Clow: That the Parks, Recreation and Sport Committee: a)      endorse local greenways as a key tool to support delivery of a connected Auckland through active transport. b)      endorse the following interim criteria to support annual decisions on regional funding of greenways on parks and open space: i.       The extent to which the route will provide for anticipated future household growth and the geographic area the route will serve ii.    The extent to which regional greenway investment is leveraging investment from other sources but not to the detriment of the Local Boards regional greenways entitlement iii.   Whether the greenway route is prioritised in a Local Board greenway plan or a priority aspiration in a Local Board Plan iv.   The level of improved connectivity to local schools and community facilities and destinations the route will provide v.    The alignment of the project with other active transport projects or routes vi.   The state of readiness of the project. c) receive a report from officers in September 2016 and annually thereafter to consider and confirm the allocation of regional greenway funding against the criteria in (b) above and receive an update on delivery progress for the previous year. d) agree that the Chair of the committee be appointed as an ex-officio member of the Greenways Leadership Group. e) request an update regarding the southern, western and iwi representatives on the Greenways Leadership Group. CARRIED
	Attachments a     26 April 2016, Parks, Recreation and Sports Committee, Item 10 - Auckland's Greenways - Contributing to achieving a connected Auckland presentation

11	Lowtherhurst Reserve Highway 16 Western Ring Route-Lincoln Road to Westgate Corridor Improvements Project
	Paul Clark, Principal Policy Analyst gave a brief overview of the report.
	Resolution number PAR/2016/23 MOVED by Chairperson CE Fletcher, seconded by Cr D Quax: That the Parks, Recreation and Sport Committee: a)      Approve the divestment of approximately 7518m^2of Lowtherhurst Reserve (Attachment A) designated by the New Zealand Transport Agency for motorway improvements pursuant to Sections 50 and 52 of the Public Works Act 1981(all areas being subject to final design and survey). The land being legally described as: i)       Part Lot 25 DP43421 (2320m^2 more or less) ii)      Allotment 703 PSH OF Waipareira CT NA58B/833 (5198m^2 more or less) b)      approve the granting of easements over 1711m^2 of Lowtherhurst Reserve to the New Zealand Transport Agency for construction, landscape maintenance and access purposes (Attachment B). c)      delegate to the Director Community Services, under delegation from the Chief Executive, the authority to approve the final terms and conditions of the disposal and easement of land to New Zealand Transport on Lowtherhurst Reserve. d)      approve an easement 1107m^2 across New Zealand Transport Agency land (Attachment C) to allow access to the proposed walking/cycling path and multi-purpose activity area. e)      recommend to that the Finance and Performance Committee approve that any compensation received from the sale of Lowtherhurst Reserve under the Public Works Act be made available to support the priorities identified in the Henderson-Massey Open Space Network Plan. CARRIED

12	Reclassification of part of Albany Domain to accommodate the proposed Albany Community Hub
	Jan Brown, Principal Policy Analyst gave a brief overview of the report.
	Resolution number PAR/2016/24 MOVED by Cr WD Walker, seconded by Cr R Clow: That the Parks, Recreation and Sport Committee: a)      approve, pursuant to Section 24 (1) of the Reserves Act, of the reclassification of 5431 square metres (subject to survey) of Albany Domain being part of Section 15 SO 456618 from recreation reserve to local purpose (community buildings) reserve to allow for the construction of the Albany Community Hub. CARRIED

13	Reclassification of Alison Park's former bowling club building footprint
	Cr R Clow left the meeting at 3.00 pm.
	Annette Campion, Policy Advisor gave a brief overview of the report. Nicolette Butler, Senior Solicitor Public Law provided advice and clarification regarding delegations for classification of reserves. A copy of the tabled advice has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PAR/2016/25 MOVED by Chairperson CE Fletcher, seconded by Cr C Casey: That the Parks, Recreation and Sport Committee: a) resolve, pursuant to Section 24 of the Reserves Act 1977, to reclassify approximately 330m^2 of Alison Park, being part of Lot 237 DP22848, being the building footprint of former Oneroa bowling club, as contained in Computer Interest Register 632271, from recreation reserve to local purpose (community buildings) reserve. b) note that the reserve reclassification was endorsed by resolution WHK/2016/59 of the Waiheke Local Board on 24 March 2016, item 18, Alison Park Reserves Act Hearings Decision Report. c) recommend to the incoming council that the matter of delegations to local boards be addressed comprehensively to avoid these types of situations in the future. CARRIED
	Attachments a     26 April 2016, Parks, Recreation and Sport Committee, Item 13 - Reclassification of Alison Park's former bowling club building footprint - Legal advice re Classification of Reserves memo

14	Forward Work Programme Update - April 2016
	Cr R Clow returned to the meeting at 3.10 pm.
	Resolution number PAR/2016/26 MOVED by Chairperson CE Fletcher, seconded by Cr C Casey: That the Parks, Recreation and Sport Committee: a)      receive the 2015/2015 forward work programme update. b)      approve the minor amendments to the 2015/2016 forward work programme to include the 13 April workshop and the 26 April committee meeting. c)      request that staff explore the option of an additional committee meeting before the end of the current term to accommodate the extensive forward work programme, including a report on community leases up for renewal. CARRIED

15        Consideration of Extraordinary Items

There were no extraordinary items.

3:19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................