I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 28 April 2016

6.00pm

Fickling Convention Centre
546 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Harry Doig

 

Members

David Holm

 

 

Ella Kumar

 

 

Nigel Turnbull

 

 

Michael Wood

 

 

(Quorum 3 members)

 

 

 

Brenda  Railey

Democracy Advisor

 

19 April 2016

 

Contact Telephone: 021 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Puketāpapa Local Board

28 April 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         3

2          Apologies                                                                                                                        3

3          Declaration of Interest                                                                                                   3

4          Confirmation of Minutes                                                                                               3

5          Leave of Absence                                                                                                          3

6          Acknowledgements                                                                                                       3

7          Petitions                                                                                                                          3

8          Deputations                                                                                                                    3

8.1     Deputation - Cancer Society                                                                               3

9          Public Forum                                                                                                                  3

9.1     Public Forum - Royal Oak Scout Group                                                            3

9.2     Public Forum - Auckland Playcentre Association                                           3

9.3     Public Forum - Plunket                                                                                        3

9.4     Public Forum - Mt Roskill (Puketapapa) Historical Society                            3

10        Extraordinary Business                                                                                                3

11        Notices of Motion                                                                                                          3

12        Albert-Eden-Roskill Governing Body Members Update                                           3

13        Chairperson's Report, April 2016                                                                                3

14        Board Member Reports, April 2016                                                                             3

15        Auckland Transport Report for April 2016                                                                 3

16        Arthur S Richards Memorial Park Playground Renewal                                          3

17        Puketāpapa Local Board Quick Response Grants: Round Four 2015/2016           3

18        Puketapapa Local Board Community Grants Programme 2016/2017                     3

19        Central Facility Partnership Joint Advocacy Positions                                            3

20        Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015                                                                                                                                 3

21        Governance Forward Work Calendar                                                                         3

22        Record of Puketāpapa Local Board Workshop Notes                                              3

23        Resolutions Pending Action Schedule, April 2016                                                    3  

24        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 31 March 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Cancer Society

Purpose

1.    For Caitlin Bush, Advocacy Campaign Coordinator, Cancer Society Auckland Division to present to the Board on the Smokefree Policy review.

Executive Summary

1.   The Cancer Society would like to present to the local board members evidence and findings to help inform the feedback the board will be asked for on the Smokefree Policy review.  They would also like to recommend that the board makes a resolution to include Smokefree requirements in leases, contracts, grants and agreements as part of the local board role in helping to strengthen the Smokefree Policy and ensure effective implementation.

 

Recommendations

That the Puketāpapa Local Board thank Caitlin Bush, Advocacy Campaign Coordinator, Cancer Society Auckland Division for her presentation and attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Royal Oak Scout Group

Purpose

1.    For Deane Tetley, Royal Oak Scout’s group leader, to present to the Board about the group’s activities in a community lease facility.

Executive Summary

1.    A number of groups in the Puketāpapa Local Board area operate out of leasehold community facilities.

2.    The Board is keen to have a better understanding of the way these assets are used by community groups.

3.    Lessees have been invited to talk to the board about how the group is achieving its goals, touching on some of the challenges and successes.

 

Recommendations

That the Puketāpapa Local Board thank Deane Tetley, Royal Oak Scout’s group leader for her presentation and attendance.

 

 

 

9.2       Public Forum - Auckland Playcentre Association

Purpose

1.    For Justine Reid, president, Auckland Playcentre Association, to present to the Board about the group’s activities in a community lease facility.

Executive Summary

1.    A number of groups in the Puketāpapa Local Board area operate out of leasehold community facilities.

2.    The Board is keen to have a better understanding of the way these assets are used by community groups.

3.    Lessees have been invited to talk to the board about how the group is achieving its goals, touching on some of the challenges and successes.

 

Recommendations

That the Puketāpapa Local Board thank Justine Reid, president, Auckland Playcentre Association, for her verbal presentation and attendance.

 

 

 

9.3       Public Forum - Plunket

Purpose

1.    For Francois Kayembe, Plunket community support coordinator team leader, to present to the Board about the group’s activities in a community lease facility.

Executive Summary

1.    A number of groups in the Puketāpapa Local Board area operate out of leasehold community facilities.

2.    The Board is keen to have a better understanding of the way these assets are used by community groups.

3.    Lessees have been invited to talk to the board about how the group is achieving its goals, touching on some of the challenges and successes.

 

Recommendations

That the Puketāpapa Local Board thank Francois Kayembe, Plunket community support coordinator team leader for his presentation and attendance.

 

 

 

9.4       Public Forum - Mt Roskill (Puketapapa) Historical Society

Purpose

1.    For Garth Houltham, President, Mt Roskill (Puketapapa) Historical Society, to present to the Board about the demolition of the former Monte Cecilia school buildings and the future use of the land in front, from the Pah Homestead to The Stables building.

 

Recommendations

That the Puketāpapa Local Board thank Garth Houltham, President, Mt Roskill (Puketapapa) Historical Society for his verbal presentation and attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Puketāpapa Local Board

28 April 2016

 

 

Albert-Eden-Roskill Governing Body Members Update

 

File No.: CP2016/05911

 

  

Purpose

1.       The purpose of this report is for the Albert-Eden-Roskill Governing Body Members to provide a verbal update to the Board.

 

Recommendation/s

That the Puketapapa Local Board thank Governing Body Members for their update.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 

Chairperson's Report, April 2016

 

File No.: CP2016/05904

 

  

Purpose

1.       The purpose of this report is to inform the Puketāpapa Local Board on the Chairperson’s portfolio activities.

 

Recommendation/s

That the Puketāpapa Local Board receive the Chair’s Report for April 2016.

 

Attachments

No.

Title

Page

aView

J Fairey report for period 21 March to 17 April 2016

3

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 










Puketāpapa Local Board

28 April 2016

 

 

Board Member Reports, April 2016

 

File No.: CP2016/05906

 

  

Purpose

1.       The purpose of this report is to provide Board members with an opportunity to update the local board on the projects they have been involved with since the last meeting.

Executive Summary

2.       Board Member reports are attached for the month of April 2016, providing an update their portfolio work.

It is anticipated that Board members will speak to their reports at the meeting.

 

Recommendation/s

That the Puketāpapa Local Board receive the Member reports for April 2016.

 

Attachments

No.

Title

Page

aView

David Holm report, 21 March-18 April 2016

3

bView

Harry Doig report, 21 March-17 April 2016

3

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 



Puketāpapa Local Board

28 April 2016

 

 

Auckland Transport Report for April 2016

 

File No.: CP2016/05910

 

  

Purpose

1.       The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Executive Summary

1.       A portfolio meeting was held on April. Items on the agenda included:

·      Tree work for the double decker route on Mt Eden/Hillsborough Roads

·      Cape Horn Rd consultation

2.       A briefing session on Dominion Road improvements was held on 11 April and a sod turning ceremony for the Mt Roskill Safe Routes scheme was held on 12 April.

 

Recommendation/s

That the Puketāpapa Local Board receive the Auckland Transport Report for April 2016.

Reporting Back

Consultation Report

3.       Consultations forwarded to the Puketapapa Local Board for comment in the last reporting period include:

·      Dominion Road Peak Time Buslane

·      Littlejohn Street and Hillsborough Road corner

4.       Details are contained in Attachment A.

Matters Raised at the February Board Meeting

SuperGold concessions and AT HOP cards

5.       In June 2015, Auckland Transport received notification from the Ministry of Transport that SuperGold public transport travel benefits were to transition onto smart travel cards from 1 July 2016, where any region operated a single, region-wide smart card system.  Auckland Transport has AT HOP cards, which are a single region-wide public transport smart card and consequently began initial planning for the transitioning SuperGold customers wishing to continue to access the public transport travel benefit onto the AT HOP card.

6.       As part of an extensive programme of activity to ensure this initiative is successfully completed by the due date, Auckland Transport has informed key senior stakeholder groups (such as Grey Power and Age Concern) of the requirement to purchase an AT HOP card in order to continue to access free travel through the SuperGold public transport scheme from 1 July 2016.  Auckland Transport is currently in the process of finalising a comprehensive marketing communication campaign, which will commence upon the completion of a series of workshops and customer focus groups intended to identify opportunities to ease the process to purchase an AT HOP card and register a SuperGold concession on senior citizens.

7.       Auckland Transport plans to distribute a direct mail packet of information to all SuperGold card holders in Auckland, with assistance from the Ministry of Social Development (MSD) where possible, which is currently scheduled to commence by early May.  To complement this mailing, Auckland Transport has developed a comprehensive marketing campaign to ensure all Auckland residents (including SuperGold customers and their family support members, advocacy groups, retirement villages and residential care homes) are aware of the requirements.  Auckland Transport will also be working with MSD to ensure non-Auckland residents are also informed and understand the requirement to have an AT HOP card when accessing the public transport travel benefit.

White Swan Road Richardson Road Intersection

8.       In March, Auckland Transport confirmed that it would trial two additional parking bays on the north west approach to the intersection on Richardson Road, available for parking in off peak periods.

9.       Consultation on this occurred in late March and the trial parking bays are expected to be installed in late April or early May.

Tree Trimming Along the Double Decker Bus Route

10.     The design for the bus stop at Three Kings has been discussed with Auckland Council Parks and considerable modifications to its design have been made.  There is no need for tree removals at this bus stop.  At the time of writing, a tree removal was still proposed for 218 Hillsborough Road, due its size and location. 

11.     This will be discussed at the April transport portfolio meeting.

Resolution PKPPT/2016/19 February 2016 – Cape Horn Road

Request Auckland Transport to carry out a consultation with residents of Cape Horn Road to determine the level of support for the removal of 3 to 4 parks on the eastern side of the road (outside No.4) to remove the bottleneck caused by parking on both sides of the road and report back to our April business meeting.

12.     As reported in previous reports, AT’s engineer has revisited the site at the request of the Local Board and reviewed the original decision not to extend parking restrictions at this site.  AT’s reassessment concluded that the parked vehicles are not considered a safety concern as there is adequate forward visibility for passing motorists to see each other in opposing directions and the parked vehicles encourage lower vehicle speeds and greater care when driving. 

13.     AT has noted the February resolution of the Puketapapa Local Board and has sent out a letter to residents requesting feedback in relation to parking removal on one side of the road (even numbers).

14.     There has been a good response to the consultation which, at the time of writing, was still being considered.

Mt Roskill Safe Routes Cycle Scheme

15.     Construction started on 12 April on this new cycle and walking route which will connect the wider Mt Roskill community via green spaces and quiet roads. Information on the staging of the project has been delivered to households and is included as Attachment B.

16.     A sod-turning ceremony was held at War Memorial Park off May Rd to mark the start of construction of the $4.2m Mt Roskill Safe Routes. This was attended by members of the Puketapapa Local Board, the local MP, Hon Phil Goff, and representatives from Bike Auckland, local schools, Auckland Transport and the construction company Downers.

17.     Running from War Memorial Park, through Keith Hay Park, to Waikowhai Park in the south, the route will allow people to walk and cycle safely to the coast from the heart of Mt Roskill. There are six schools near the 2.3km route which follows quiet roads where possible and improves access to green spaces and parks.

18.     The route will have wide footpaths for shared use by people on foot or bike, along with new crossings and traffic calming measures such as speed tables. It is part of a growing network of walking and cycling routes throughout Auckland. It connects with the shared walking and cycling path which will follow SH20 in both directions and with the quiet route that runs parallel to Dominion Rd.

19.     Auckland Transport, Auckland Council and the NZ Transport Agency, in partnership with the Government, are working on a $200 million programme of cycle improvements in Auckland over the next three years.

20.     This project is expected to be completed by December 2016.

Local Board Transport Capital Projects

21.     The Puketapapa Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport.  Each year, Local Board’s transport capital fund allocation is $379,117, and this amount can be accumulated within each electoral term.

22.     As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term. Puketapapa Local Board has chosen to anticipate the first year of 2016-17 Transport Capital Fund budget towards delivery of the Ernie Pinches to Sandringham Road cyclepath.

Current Local Board Capital Projects

Duncumb Street Greenway

23.     The Duncumb Street shared path will be delivered together with an Auckland Transport project to calm traffic on Duke Street.

24.     AT, together with the Puketapapa Local Board has taken into account the feedback received on the recent consultation on this project and with other influencing factors it has been decided to implement the shared path on Duncumb St from Kings Rd to Princes Ave. The shared path will extend the existing shared path walkway from Kings Rd to just north of Fearon Park. Upgraded pram crossings on Princes Ave and Duke St will be installed to assist cyclists and pedestrians in crossing the road. To enhance the safety of cyclists, AT intends to install two speed control devices along Fearon Avenue.

25.     The proposed speed calming treatments on Duke St were also positively received by the community and so AT intends to install four speed control devices on Duke St between Dominion Rd and Parau St. This will address speeding and rat-running in this area.

26.     A letter in regard to the projects plus a plan of the final design is attached to this report. (Attachment C). It is anticipated that construction will start on this project on 18 April.

Fearon Park Pathway

27.     As reported in February, a Memorandum of Understanding has been signed between Auckland Council Parks and Auckland Transport.  The construction of the path in Fearon Park will be managed by Auckland Council Parks. The path is expected to be constructed in this financial year and the part of the path to be impacted by the stormwater works will be constructed by the stormwater project team at the conclusion of their upgrade.

Ernie Pinches to Wesley Community Centre cycleway

28.     The Puketapapa Local Board resolved to proceed with Option 4 as treatment for Sandringham Road.  Detailed design on Option 4 has now begun.

Keith Hay Park Lighting Project

29.     The Puketapapa Local Board decided to proceed with lighting the northern section of Keith Hay Park at this stage and review lighting the remaining sections after October 2016. Auckland Council Parks are managing delivery of this work and it recently let the contract for the work in the northern section. Poles and luminaires have been ordered.

 

 

Keith Hay Park Carpark Realignment, Richardson Rd

30.     This project has been deferred until after October 2016 and linked to delivery of the southern section of the lighting for Keith Hay Park.

Seat Project

31.     Puketapapa Local Board have confirmed the preferred site for the seat.  Auckland Transport are in the process of contacting NZTA to obtain permission for the placement of the seat on the cycleway.

Transport Capital Fund Financial Summary

East West Connections

32.     Auckland Transport and the NZ Transport Agency are planning to start work later this year on a package of early works aimed at providing benefits to freight and motorists along SH20 and around Onehunga local roads.

33.     These consist of four laning a section of Neilson Street, the widening of State Highway 20 between Neilson Street and Queenstown Road, and the dismantling of the Neilson Street overbridge. 

34.     As part of the planning and consenting phase of the wider East West project, the NZ Transport agency will be carrying out ground testing work throughout April.  Contractors will test ground conditions along the proposed route as well as in the wider project area of Onehunga, Penrose and Otahuhu.

35.     The testing will involve drilling boreholes, digging pits and installing probes into the ground. This work will measure what effects the project is likely to have on the surrounding environment and will assist the Transport Agency with preparing the consenting information needed for the project.

Auckland Manukau Eastern Transport Initiative - AMETI

36.     Auckland Transport has lodged a Notice of Requirement (NoR) with Auckland Council to designate the route for the proposed Panmure to Pakuranga busway and other improvements.

37.     The project proposes the creation of the first stage of New Zealand’s first urban busway, allowing bus travel on congestion free lanes between Panmure and Pakuranga.  The busway is a key part of major improvements to transform east Auckland’s public transport network to provide quicker, frequent and more reliable bus services.  As part of AMETI, the busway will be extended to Botany in the future.

38.     Based on current funding, construction of the busway is planned to begin in 2021 if the designation is approved.  Auckland Transport is protecting the route to be ready for earlier construction if funding becomes available. A newsletter can be found as Attachment D.

Auckland Transport News

Regional Signage Project Update

39.     Installation of trial signage has now been completed in the following areas:

·      New Lynn town centre with a focus on public transport extended to cover Avondale and Fruitvale rail stations

·      Northcote Town Centre

·      Matiatia Wharf Centre, Waiheke Island

40.     A newsletter from the project team is included as Attachment E and Auckland Transport has requested Local Boards who wish to comment to provide feedback through their transport portfolio holder, preferably by April 29.

Central City Construction and Central Rail Link works (CRL)

41.     AT has undertaken an extensive process to work out how best to re-route the buses required to accommodate the CRL enabling works, including traffic modelling to assess the effects.  

42.     This process began in March 2015 and is ongoing with Auckland Transport Operations Centre (ATOC) establishing a control team to monitor the CBD to gauge and manage the anticipated logjams, and planning to bring in extra buses daily, if available, to assist with the peak periods.

43.     The CRL is just one of a number of construction projects whose complexity requires an extra focus to keep the city moving.

44.     Extensive traffic modelling last year determined that peak hour motorist trips into the city needed to reduce by 6-10%, if congestion is to remain at current levels. The Build is On campaign was planned to motivate that shift, with Public Transport capacity increased to deal with an anticipated shift to Public Transport. Bus, rail and ferry weekday average seat numbers were increased by 35,251 in the period April 2015 to February 2016, 3,780 in March this year, and there is an increase of 14,148 planned from April to June 2016 this year – a total of 53,179 more seats.

45.     Auckland CBD is very constrained in terms of increasing bus capacity, so the PT changes required have been very difficult to implement. Phase 1 was rolled out in the City Centre in October 2015.  It involved new bus lanes on several key roads in response to CRL early works construction at a number of intersections along Albert Street.  The bus route changes and priority lanes were designed to reflect the future New Network plan for the City Centre wherever possible.

46.     Phase 2 of the CRL Public Transport changes will be launched on April 17th with all buses currently using Albert Street, Lower Queen Street, Tyler Street and Galway Street relocated to other roads in the City Centre.  To mitigate the impacts of these changes a number of measures are being implemented including relocation of parking, taxi stands and Loading Zones and new bus lanes and bus stops.   

47.     Over 5,000 bus trips are affected per day by these changes. There are numerous reasons these roads were chosen and these include:

·      Buses are large and difficult to manoeuvre; there are several roads and intersections in the Central City that buses are not able to use because of this.

·      It was important to ensure the bus movements were efficient and did not create congestion.

·      Wherever possible the new routes were chosen to match what is proposed under the New Network (buses) for the central city.  The New Network Central which is proposing changes to bus routes on the isthmus and central city is yet to be consulted on. However, the CRL enabling works have meant that certain aspects will be brought forward.

·      The need to ensure that customers get where they want to without excessive detours as these add time to people’s journeys.

48.     This includes bus lanes 24hrs/7days a week to be implemented on the following streets:

·      Queen Street – between Victoria Street and Customs Street.

·      Customs Street – new bus only right turn into Queen Street from Custom Street.

·      Hobson Street – between Wellesley St and Cook St

Glen Innes to Tamaki Drive Shared Path

49.     In October 2015, construction began on a seven kilometre path stretching from Merton Road near Glen Innes Train Station to Tamaki Drive and the Waitemata Harbour.

50.     This joint AT and NZ Transport Agency project is being constructed in four sections with the first section between Merton Road and St Johns Road on track to open in late 2016. Project completion is expected in late 2018.

51.     Later this year, construction will start on sections two and three:

·      Section 2 – St Johns Road to Orakei Basin

·      Section 3 – Orakei Basin Boardwalk

52.     A newsletter update is attached to the report (Attachment F) detailing two open days to be held in April.

March Madness

53.     Auckland Transport has received recent public and media comments with regards to public transport capacity (March Madness), particularly with regards to buses.

54.     This is a phenomenon that causes the demand for public transport in March to be unusually higher than other months. This is due to a number of factors including, large student numbers returning to study and adjusting to their timetables. However there is usually an approximate 30% decrease in bus patronage in April compared with March. 

55.     To help alleviate the increase Auckland Transport brought on extra buses, as they were available, to assist with the peak. This particular period required everyone’s patience and commuters in general were understanding.  This was appreciated by Auckland Transport Metro services.  

56.     Over recent times, Auckland Transport has been increasing capacity on the public transport network, with approximately 35,000 seats having been added to the public transport network, including rail, bus and ferry services, since last April and another 18,000 are planned over the next four months.

57.     This includes:

·      Additional bus frequency for Birkenhead Transport buses along Glenfield Rd & Onewa Rd – an additional 17 urban and school trips per day introduced on 2 February.

·      Additional capacity on Howick & Eastern Buses.  One additional trip each to the 545, 575 & 580 services in East Auckland to improve customer travel options.

·      Additional West Harbour ferry service capacity was provided from 1 March 2016.

·      Additional Pine Harbour ferry services introduced 29 February 2016, with a 25% increase in service.

·      Additional Gulf Harbour ferry services introduced 29 February 2016.

·      Additional capacity from larger vessels provided on Gulf Harbour and Half Moon Bay ferry services for March.

·      The order for 53 new double decker buses by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT, is progressing. 18 Double deckers will be in operation on the Northern Express by end of May 2016.

·      Waiheke Bus Company have put in place additional service trips to meet the additional Fullers ferry services from 28 February 2016

·      Additional 7 trips introduced on Ritchies services from 29 February.

·      Additional NZ Bus trips and frequency will be implemented in March on Mt Eden Road, Dominion Road and New North Road.

·      The table below shows changes, by mode, since March last year.  AT Metro has added over 38,000 seats to an average work day, with a further 14,000 coming on stream over the next few months.  Whilst not exclusively peak-based, there is a large bias to those two times of the day when the bulk of our customers travel.

Electric Train Milestones

58.     Auckland’s electric trains have clocked up two significant milestones since they were introduced in April 2014.  They have covered four million kilometres across the network and annual passenger numbers have now reached 16 million.

59.     Train patronage has exceeded expectations and is still expected to grow with service level increases on the western line to six trains an hour at peak times to cope with demand.

60.     Auckland is also seeing a financial spin-off with major capital development starting to occur along the rail corridors which will result in new businesses, homes and jobs.

Karangahape Road Open Streets Day

61.     Open Streets is an international initiative to temporarily make a road or area traffic-free to claim the street for walking, cycling, playing and socialising.

62.     Karangahape Rd will host Auckland’s biggest traffic-free street event of 2016 on Sunday 1 May from 12pm-7pm. Open Streets 2016 is a chance to take in live music, street dining, art installations, pop up performances and more on Auckland’s famous street. It will be traffic-free between Upper Queen St and Ponsonby Rd.

63.     The family-friendly day will see K’Rd businesses host activities and games for kids, sharing the food and drink from local eateries and showcasing the local artistic offerings through street performance, music and art.

64.     Karangahape Rd, which is set for a streetscape enhancement, was chosen for Open Streets 2016 for a number of reasons - it’s got a vibrant art, music and culture scene; rich heritage and historic buildings; celebrated eateries and bars; and a rapidly expanding residential community. It’s also centrally located with great connections to our growing network of cycleways, so AT is encouraging people to cycle or walk there on the day.

65.     The pink Lightpath is right behind Karangahape Rd so it’s a chance for people to walk or cycle Lightpath and continue around the whole inner city cycle loop. They can also enjoy a drink, some food and listen to free music with friends and family on K Rd.

66.     Part of Nelson St and Sturdee St (Nelson St Cycleway phase two) will be closed so people can cycle the entire inner city loop. The route starts at Lightpath, continues down Nelson St, Sturdee St to Quay St where cyclists can continue on the Beach Rd and Grafton Gully Cycleway and then back up to Lightpath at the bottom of Mercury Lane.

67.     Staff from Auckland Council and Auckland Transport will be there on the day presenting early plans for the Karangahape Rd Streetscape Enhancements and Cycleway. It will be an opportunity for all Aucklanders to give feedback on and ask questions about this exciting project.

68.     Go to the Open Streets webpage for more information of what’s happening on the day and details on how to get to there.

          https://at.govt.nz/openstreets

            https://www.facebook.com/events/1701373230152089/

 

 Issues Raised through/ by Board Members

Location or Name of Issue

Description

 

AT Response

Louvain Street

Various traffic safety problems were reported through the transport portfolio holder.

These will be reported back through the transport portfolio meetings.

 

Attachments

No.

Title

Page

aView

Consultation on roading and parking changes (April 2016)

3

bView

Mt Roskill Safe Routes start letter

3

cView

Minor Safety Upgrades to Duncumb and Duke Streets letter dated 15 March 2016

3

dView

AMETI update

3

eView

Regional Signage Update (March 2016)

3

fView

Glenn Innes to Tamaki Drive cyclepath newsletter

3

     

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 



Puketāpapa Local Board

28 April 2016

 

 



Puketāpapa Local Board

28 April 2016

 

 





Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 



Puketāpapa Local Board

28 April 2016

 

 





Puketāpapa Local Board

28 April 2016

 

 

Arthur S Richards Memorial Park Playground Renewal

 

File No.: CP2016/06581

 

  

Purpose

1.       To summarise the outcomes of public consultation on the Arthur S Richards Memorial Park playground renewal and present a draft playground concept plan for adoption by the Puketāpapa Local Board.

Executive Summary

2.       Public feedback on the Arthur S Richards Memorial Park playground renewal was sought in March 2016.  31 submissions were received.

3.       Swinging, climbing, sliding and rocking were the top four preferred activities and all of these are included in the proposed playground design. Creative play is also embedded in the proposed play equipment. 

4.       Concerns expressed in feedback included the need to fence the playground and to provide seating and shade.  These issues have been addressed in this plan. 

5.       A draft final concept plan for the playground renewal has been prepared that considers the public feedback (Attachment A). 

 

Recommendation/s

That the Puketāpapa Local Board adopt the Arthur S Richards Memorial Park playground concept plan dated April 2016 as set out in Attachment A to this report.

 

 

Comments

6.       The playground renewal at Arthur S Richards Memorial Park is required as the play equipment is in poor condition.  The swings were removed over a year ago because they were unsafe. 

7.       The playground renewal should be seen in the light of the neighbouring Harold Long and Fearon Park upgrade to be delivered in 2017 which includes a large playground catering for a wide age range of children.  Therefore this playground should cater for very young children who may not be able to walk to Harold Long Reserve.

8.       A draft concept plan with three play equipment options was discussed with the parks portfolio holder and deputy chair in November 2015.  Option one was preferred, subject to a review following public consultation.  

9.       Public consultation on the playground renewal was undertaken during March 2016 via a survey delivered to houses within a 600 metre radius of the park and an online survey on ShapeAuckland.  20 responses were made on-line and 11 hard copies were received.

10.     The preferred playground option one in the concept plan has been reviewed to take into account the public feedback.  Swinging, climbing, sliding and rocking were the top four preferred activities and all of these are included in the proposed playground design.  Creative play is also imbedded in the proposed play equipment.  Spinning was the fourth of the six choices and this is not included in option one play equipment.

11.     A flying fox, water play, sandpit and bike park were additional suggestions requested in the submissions, but they are not feasible within the existing playground footprint and budget.

12.     Fencing, seating and shade were also requested.  While the playground won’t be fully fenced a planted bank with a low fence between the playground and Parau Street will be installed to discourage children from running onto the road.  Seating will be provided in the open sunny area overlooking the playground.  The existing mature trees in the park provide a lot of shade and a new tree will be planted to replace a tree in poor condition above the seating area.

Consideration

Local Board views and implications

13.     Two local board representatives reviewed the draft concept plan with three options in November 2015.  Option one was preferred, subject to public consultation. 

Māori impact statement

14.     Mana Whenua were advised the Arthur S Richards Memorial Park playground was due for renewal.  As the board only have funds for a like for like renewal in this case there this no resource for additional cultural features.

15.     A response from one iwi was received, supporting the renewal proposal, and asking to be kept up to date with progress. 

Implementation

16.     Renewals funding is available in the 2016 – 17 financial year for this project.  The estimated cost of renewal is $85,000.

17.     If the concept plan is approved, the play equipment will be ordered.  The playground renewal physical works will begin in September, once the winter rains are over.

 

Attachments

No.

Title

Page

aView

Arthur S Richards Memorial Park Playground Concept April 2016

3

     

Signatories

Authors

Jacki Byrd - Parks Advisor - Puketapapa

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 

Puketāpapa Local Board Quick Response Grants: Round Four 2015/2016

 

File No.: CP2016/04134

 

  

Purpose

1.       The purpose of this report is to present applications received for round four of the Puketāpapa Local Board Quick Response Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Puketāpapa Local Board has set a total quick response budget of $10,000 for the 2015/2016 financial year.

3.       A total of $3,650 was allocated in previous quick response rounds, leaving a remaining balance of $6,350 to allocate for the 2015/2016 financial year.

4.       One application was received in this round, with a total requested of $750

 

Recommendation/s

a.   That the Puketāpapa Local Board considers the application listed in Table One and agree to fund, part-fund or decline the application in this round.

Table One: Puketāpapa Local Board Round Four Quick Response application

Application number

Organisation Name

Focus

Project

Total

Requested

QR1615-401

The James Wallace Arts Trust

Arts and Culture

Mt Roskill Grammar School Bus Trips

$750

 

 

 

Total

$750

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Puketāpapa Local Board adopted its grants programme on 30 April 2015 (see Attachment A).

6.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

7.       The Puketāpapa Local Board will operate five quick response rounds and two local grants rounds for this financial year.  The fourth quick response round closed on 1 April 2016.

8.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

9.       The Puketāpapa Local Board has set a total quick response budget of $10,000 for the 2015/2016 financial year.

10.     A total of $3,650 was allocated in previous quick response rounds, leaving a remaining balance of $6,350 to allocate for the 2015/2016 financial year.

11.     One application was received in this round, with a total requested of $750

Consideration

Local Board views and implications

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Puketāpapa local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

14.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16.     Following the Puketāpapa Local Board allocating funding for round four quick response, Commercial and Finance staff will notify the applicant of the local board decision.

 

Attachments

No.

Title

Page

aView

Puketapapa Local Board Grants Programme 2015/2016

3

bView

Puketapapa Quick Response, Round Four Summary

3

     

Signatories

Authors

Fua  Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 




Puketāpapa Local Board

28 April 2016

 

 







Puketāpapa Local Board

28 April 2016

 

 

Puketapapa Local Board Community Grants Programme 2016/2017

 

File No.: CP2016/06423

 

  

Purpose

1.       The purpose of the report is to present the Puketāpapa Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2.       The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Puketāpapa Local Board Community Grants Programme 2016/2017 for adoption (see attachment A).

 

Recommendation/s

That the Puketāpapa Local Board adopt the Puketāpapa Local Board Community Grants Programme 2016/2017.

 

Comments

5.       The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Puketāpapa Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. This local board grants programme will guide community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

·       outcomes as identified in the local board plan

·       specific local board grant priorities

·       which grant types will operate, the number of grant rounds and opening and closing dates

·       any additional criteria or exclusions that will apply

·       other factors the local board consider to be significant to their decision-making.

8.       Once the local board community grants programme for the 2016/2017 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

9.       The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

10.     All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

 

Attachments

No.

Title

Page

aView

Puketapapa Local Board Grant Programme 2016/2017

3

     

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 

 


Puketapapa Local Board – Local Grants Programme 2016/2017

Our Local Grants Programme aims to provide contestable and discretionary community grants to local communities.

 

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

·    People with a voice who can make a contribution

·    Thriving local economy, good local jobs

·    Real transport choices and connectivity

·    Vibrant, popular parks and treasured natural environment

·    Healthy, safe people and places

·    A strong sense of belonging and local identity

 

Our priorities for grants

The Puketapapa Local Board welcomes grant applications that align with the following local board plan priorities:

Note: these priorities relate to the local board initiatives as outlined in the local board plan.

·    Support and enable a diverse range of local community groups to initiate and implement projects and activities

·    Foster a more equitable Puketapapa including through building social enterprises and other local economic development opportunities

·    Build strong neighbourhoods where people feel safe and connected at all times

·    Support a greener and healthier Puketapapa through sustainability programmes in areas as waste minimisation, ecological protection and restoration

·    Promote healthy, safe, sustainable and active lifestyles

·    Support arts and culture and heritage celebration/protection

 

Higher priorities:

The Puketāpapa Local Board will prioritise projects which:

·    demonstrate collaboration e.g. involves working with other like-minded organisations and/or different parts of the community

·    leverage other funding

·    addresses two or more of the “Five Ways to Wellbeing” outlined by the Mental Health Foundation NZ

·    support and promote volunteerism

·    encourages people to engage with their wider community

 

Lower Priorities:

We will also consider applications for other services, projects, events and activities.  However, these may be considered a lower priority.

The Puketāpapa Local Board has identified the following activities as lower priorities:

·    ongoing administration costs

·    subsidising activity costs or entry fees for programmes or events

·    projects or events that are outside the local board area

·    air travel

 

In addition to the eligibility criteria outlined the Community Grants Policy, the Puketāpapa Local Board will not fund:

·    initiatives that are eligible and can be funded by central government

 

Investment approach

The Puketāpapa Local Board grant rounds will be as follows:

 

Grant name

a)  Quick Response Grants

b)  Local Grants and Community Match Fund

 

c)  Neighbours Day Grants

 

d)  Strategic Relationships Grant

Minimum and maximum amounts

Minimum amount per grant: $300

 

Maximum amount per grant: $750

 

Generally up to $5,000

 

Generally up to $200

Minimum amount per grant: $20,000

Number of rounds per year

 

Four

Two

One

One

Comments

 

 

For delivery of Neighbours Day events

A pilot grant round in 2015/16 year. Future grant rounds to be confirmed

 

 

 

a)   Quick Response Grants: These grants will be available four times a year and are for small grants, to supplement other funding and ensure a project or event can take place. The process utilises a simplified application process and decisions are made in a shorter timeframe.

minimum amount per grant: $300

maximum amount per grant: $750

b)   Local Grants and Community Match Fund: These grants are available twice a year

generally up to $5,000 per grant

Neighbours Day: Neighbours Day Aotearoa is a collaborative nation-wide campaign. Neighbours Day is all about getting to know your neighbours and turning streets into neighbourhoods. That means encouraging and supporting people to go one step further on a special day each year.

The Puketapapa Local Board supports this nationwide community initiative by distributing small grants (generally up to $200 per application) to support local people in organising and delivering Neighbours Day initiatives, through small localised events in streets and parks.

c)   Strategic Relationships Grant 2016/2017:

The purpose of the Strategic Relationships Grant is to support community groups that are delivering the local board’s identified priority outcomes.

The local board recognises that communities are likely to have new and innovative approaches to delivering community outcomes. It encourages a range of proposals, from a variety of community groups that will progress the goals of the Puketapapa Local Board Plan.

This grant scheme supports the outcomes in the Local Board Plan, in addition to, the Puketapapa Local Grants Programme (quick response and local grants). It includes elements of capacity building, advice and support.

The maximum grant for each project is $20,000

Priority Outcomes for the Strategic Relationships Grant:

The priority outcomes have emerged from the Puketapapa Local Board Plan as areas that would benefit from additional work. They are:

·    Confident migrant and refugee communities interacting at both neighbourhood and local board level

·    [Use of] an increased network of safe, well-designed routes for all active modes of transport (particularly cycling uptake)

·    Reduction of carbon and other vehicle emissions

·    Harbour and waterways restored to greater health and ecological sustainability

·    Puketapapa has sufficient, health, affordable and social housing to meet community needs

·    A greener and healthier Puketapapa through sustainability programmes and waste minimisation

·    An increased sense of overall well-being (referencing models such as the Five Ways to Wellbeing)

·    Maori culture is recognised and affirmed as the foundational culture in our area

·    A sense of ownership and pride is created through community-led place making

·    Reducing socio-economic inequalities in our community so that every person can lead a dignified life and reach their potential.

 

Application date:

Grant rounds for 2016/2017 will be as follows:

 

a)   Quick Response

2016/2017

grant rounds

Opens

Closes

Decision made

Projects to occur after

Round One

27 June 2016

22 July 2016

25 August 2016

12 September 2016

 

Round Two

3 October 2016

28 October 2016

8 December 2016

1 January

Round Three

20 February 2017

17 March 2017

April 2017

1 May 2017

Round Four

10 April 2017

5 May 2017

June 2017

1 July 2017

 

b)   Local Grants*

2015/2016 grant rounds

Opens

Closes

Decision made

Projects to occur after

Round one

13 June 2016

8 July 2016

25 August 2016

1 November

Round two

20 March 2016

14 April 2016

June 2017

1 July 2017

 

 

*Multi-board funding

Applications to multiple local boards, including Puketāpapa Local Board, will be considered on a case by case basis

 

c)   Neighbours Day 2017

Applications will be open for Neighbours Day in February 2017, for events around the national Neighbours Day Aotearoa.

d)   Strategic Relationships Grant 2016/2017

Applications for the Strategic Relationships Grant 2016/2017 will open in the second half of 2016.

Accountability measures

The Puketāpapa Local Board requires that all successful applicants to provide:

·    photos of the activity

·    invitation to the activity to be extended to the local board for any event or function funded

·    public acknowledgement of local board funding including through the use of local board logo on any advertising materials

·    meet council standard financial accountability requirements

 


Puketāpapa Local Board

28 April 2016

 

 

Central Facility Partnership Joint Advocacy Positions

 

File No.: CP2016/07170

 

  

Purpose

1.       The purpose of this report is to seek agreement from each of the seven central Local Boards, who are members of the Central Facility Partnership Committee, to develop joint advocacy positions on the future re-instatement of the Central Facility Partnership Fund.

Executive Summary

2.       In round figures, since 2010, the Central Facility Partnership Committee has allocated $10 million, which was leveraged to provide community projects to a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy.  With the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund ceased

3.       Following agreement by Waitemata, Orakei, Albert-Eden, Puketapapa, Maungakiekie-Tamaki, Waiheke and Great Barrier Local Boards it was agreed to re-establish the Central Facility Partnership Committee. 

4.       A key purpose of the re-established Central Facility Partnership Committee as outlined in the Terms of Reference is to provide governance and oversight of approved partnership projects and feasibility studies; and develop and articulate joint facility-based advocacy positions and programmes.

5.       A report was considered by the Committee on the 14th March 2016, which provided the members with an update on what advocacy positions had been taken to date by each central local board and identified upcoming opportunities to establish and present joint advocacy positions.

6.       It was considered that a consistent approach, across the seven central local boards would create a stronger advocacy position on the re-instatement of the Central Facility Partnership Fund.

7.       The Committee agreed to develop joint advocacy positions that reflect the purpose and agreed terms of reference of the Committee and support the reinstatement of a similar fund.  This wording could then be used by each local board to inform their advocacy discussions through the annual budget process.

8.       In April 2016 input from Local Boards will be sought on a range of annual plan related matters, including advocacy positions.  Local boards will then have an opportunity to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

9.       This report is seeking the local board to consider the inclusion of proposed joint advocacy positions as part of the boards individual advocacy positions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Recommendation/s

That the Puketāpapa Local Board:

a)      note that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy. 

b)      note that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased

c)      agree to include in the boards key advocacy issues the proposed joint advocacy positions:

i)        request the Governing Body to re-instate a sub-regional fund similar to the Central Facility Partnership Fund

ii)       request the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise

d)      agree to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee.

Comments

10.     Since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45 million.  This community led approach is consistent with the empowered communities’ philosophy. 

11.     On 3 August 2015 members of the previous Central Facilities Partnership Committee held a workshop chaired by Waitematā Local Board and Committee Chair, Shale Chambers.  Whilst the primary function of the Committee was agreed to be one of governance over existing approved projects and feasibility studies it was also recognised that a re-established Committee would provide a good vehicle for developing joint advocacy around community partnership issues and opportunities, which is reflected in the agreed Terms of Reference of the Committee. 

12.     Central boards represented at the workshop also held a collective view that the success of the fund, as evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the total value of the projects completed (approx. $45M) warranted advocacy around re-establishing the fund in the future.

13.     In November 2015 all central Local Boards resolved and then a number discussed with the Finance and Performance Committee, as part of the annual plan discussions, selected advocacy positions.

14.     A review of the advocacy positions taken by each central local board, which are related to the purpose of the Central Facilities Partnership Committee has been undertaken to provide an overview of what current advocacy positions have been made.

15.     Three central local boards to date have included an advocacy position which requests the Governing Body to re-instate the Central Facilities Partnership Fund.

16.     Two local boards included this advocacy position in their presentation to the Finance and Performance Committee in November 2015.

 

 

 

Local Board

Advocacy Position

Advocacy Description

Advocated to Finance & Performance Committee in November

Waitematā

Central Facilities Partnership Fund

Re-instate the Central Facilities Partnership Fund

Since 2010 the Central Facilities Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45m.  This community led approach is consistent with the empowered communities’ philosophy.  With the establishment of the $10m Local Board Discretionary Capex Fund , the Central Facility Partnership Fund has now ceased

Yes

Orakei

Central Facilities Partnership Fund

 

Since 2010, the Central Facility Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy.  With the establishment of the $10m Locally Driven Initiatives (LDI) Capex Fund, the Central Facility Partnership Fund has now ceased.

The Board requests that a sub-regional fund similar to the Central Facility Partnership be reinstated.

No

Albert Eden

Central Facilities Partnership Fund

Re-instate the Central Facilities Partnership Fund

Since 2010, the Central facilities Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45 million. This community-led approach was consistent with the empowered communities’ philosophy. With the establishment of the $10m LDI Capital Expenditure (CAPEX) Fund, the Central Facility Partnership Fund has now ceased.

 

Yes

Puketapapa

N/A

N/A

No

Maungakiekie-Tamaki

N/A

N/A

No

Waiheke

N/A

N/A

No

Great Barrier

N/A

N/A

No

 

17.     There is now an opportunity to achieve a collective approach across the central local boards as part of the upcoming annual budget process.

18.     The Committee agreed in March 2016 to develop and propose to the member Local Boards joint advocacy positions, which reflect the purpose and agreed terms of reference of the committee and supports the reinstatement of a similar fund as the Central Facility Partnership Fund.

a)      Requests the re-instatement of a sub-regional fund similar to the Central Facility Partnership Fund

b)      Requests approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current Central Facility Partnership commitment failing to crystalise.

19.     The committee also requested that Local Boards individually include within their individual achievement reports the collective outcomes that have been created as a result of the central Facilities Partnership Committee as a way of highlighting the success to date of this ceased fund.

Consideration

Local Board views and implications

20.     Individually each central local board has agreed to the Terms of Reference for the re-established Central Facility Partnerships Committee. 

21.     The Terms of Reference states as a key purpose of the Committee is to develop and articulate joint facility-based advocacy positions and programmes

Māori impact statement

22.     The Central Facilities Partnership scheme is a general programme that supports facilities which are accessible to a wide range of groups including Maori.

Implementation

23.     As part of the annual plan process Local Boards will be considering and finalising their advocacy positions in April 2016. 

24.     Further discussions between local boards and the Finance and Performance Committee on advocacy maters will be undertaken on the 6th and 9th May 2016.

25.     These meetings provide further opportunity to articulate any agreed joint advocacy positions at these times.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Karen Lyons – Manager Local Board Services

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

 

File No.: CP2016/00201

 

  

Purpose

1.       To give the Puketāpapa Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the Local Board area for the six months 1 July to 31 December 2015.

Executive Summary

2.       Panuku Development Auckland (Panuku) was established in September 2015 as a result of the merger of two CCOs – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3.       Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4.       Comprised of five Directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5.       Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

6.       The attached report provides an overview of how Panuku is structured. The report gives a flavour of what each Directorate is responsible for and drills down to team level, explaining roles and responsibilities across the organisation.

7.       The report also provides an update of major issues, projects and activities relevant for the Puketāpapa Local Board for the six months July – December 2015

8.       Attachments to this six-monthly update include: Framework of Strategic Documents (Attachment A) and the Local Board Engagement Plan (Attachment B).

 

 

 

Recommendation/s

That the Puketāpapa Local Board receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

3

bView

Attachment A: Framework of Strategic Documents

3

cView

Attachment B: Local Board Engagement Plan

3

     

Signatories

Authors

Sven Mol - Engagement Coordinator

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 







Puketāpapa Local Board

28 April 2016

 

 

PDF Creator


Puketāpapa Local Board

28 April 2016

 

 

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Puketāpapa Local Board

28 April 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/05912

 

  

Purpose

1.       To present to the board with a 12 month governance forward work calendar.

Executive Summary

2.       This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Puketāpapa Local Board note the attached Governance Forward Work Calendar.

 

Comments

5.       Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled:

 

 

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Attachments

No.

Title

Page

aView

Governance Forward Work Calendar - April 2016

3

     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Karen Lyon – Manager Local Boards Services

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 




Puketāpapa Local Board

28 April 2016

 

 

Record of Puketāpapa Local Board Workshop Notes

 

File No.: CP2016/05921

 

  

Purpose

1.       The purpose of this report is to provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Executive Summary

2.       The attached summary of workshop notes provides a record of the Board workshop held in March 2016.

These sessions are held to give an informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Recommendation/s

That the Puketāpapa Local Board receive the workshop notes for 2, 9, 16 and 23 March 2016.

 

Attachments

No.

Title

Page

aView

Workshop Notes for March 2016

3

    

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 


Puketāpapa Local Board

28 April 2016

 

 







Puketāpapa Local Board

28 April 2016

 

 

Resolutions Pending Action Schedule, April 2016

 

File No.: CP2016/05922

 

  

Purpose

1.       The purpose of this report is to provide the Board with a schedule of resolutions that are still pending action.

Executive summary

2.       Updated version of the Resolutions Pending Actions schedule is attached.

 

Recommendation/s

That the Puketāpapa Local Board receives the Resolutions Pending Action schedule for April 2016.

 

Attachments

No.

Title

Page

aView

Resolutions Pending Action Schedule for April 2016

3

     

Signatories

Authors

Brenda  Railey - Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

 



Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016

 

 


Puketāpapa Local Board

28 April 2016