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Puketāpapa
Local Board
28 April 2016
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Annual Plan
2016/2017
File No.: CP2016/06525
Purpose
1. This report
requests that the Puketāpapa
Local Board:
a) makes
decisions on:
i) LDI
budgets by activity, within funding envelopes
ii) key
advocacy issues
b) provides
any feedback on regional issues, including:
i) the
Uniform Annual General Charge (UAGC)
ii) the
Interim Transport Levy (ITL)
iii) Māori land rates
iv) rates
for farm/lifestyle properties over 50 hectares
c) makes
recommendations to the governing body on other financial matters such as:
i) any new/amended
Business Improvement District (BID) targeted rates
ii) any new/amended
local targeted rate proposals
iii) proposed LDI
capital projects outside local boards’ decision-making responsibility.
Executive
Summary
2. This report seeks input from
local boards on a range of annual plan related matters, including LDI,
advocacy, regional financial policy issues and other rate proposals.
3. Local board views on these
matters will be considered in discussions between the local boards and the
Finance and Performance Committee on 6 and 9 May; and by the governing body
prior to adopting the Annual Plan 2016/2017.
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Recommendation/s
That the Puketāpapa Local
Board:
a) makes
decisions on 2016/2017 LDI budgets by activity, within funding envelopes
b) agrees key
advocacy issues
c) provides any
views it may have on regional financial policy issues
d) recommends any
new or amended BID targeted rates
e) recommends any
new or amended local targeted rate proposals
f) recommends
any proposed LDI capital projects, which are outside local boards’
decision-making responsibility
g) recommends
$36,000 of 2015/2016 LDI opex to be deferred.
The local board has reviewed the projects
that meet the criteria of deferral and are shown on Attachment A.
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Comments
LDI
4. Local boards are requested to
agree the level of funding for each group of activity. This funding is further
allocated to specific projects and services detailed in the work programmes.
5. As part of the funding policy,
local boards can resolve to defer those projects that are funded by the LDI
where there was an agreed scope and cost but have not been delivered. The
Local Board may wish to resolve 2015/2016 projects that meet the criteria for
deferral to 2016/2017.
6. Key information of the funding
of each activity and the LDI funded projects that meet the criteria for
deferral is provided in Attachment A.
Advocacy issues
7. Local boards
resolved on their key advocacy issues in November 2015, for discussions with
the Finance and Performance Committee and consultation. Since then, relevant
council departments and Council Controlled Organisations have provided local
boards with advice on the current position of each advocacy issue, and any next
steps. This information was provided to local boards in April 2016, as part of
a broader information pack, to consider at their workshops, and is also
attached to this report for information (see Attachment B).
8. Local boards
consulted on their local advocacy issues in February and March 2016. The
results from the consultation have been analysed and summarised, and provided
to the local boards. This has been attached to this report for information
(see Attachment C).
9. In light of
this information, the Local Board may now wish to agree any advocacy priorities
for discussion with the Finance and Performance Committee on 6 and 9 May.
Regional
issues
10. Local boards
provided feedback on regional financial policy issues (in November 2015) which
were going for consultation. The results from the consultation have been
analysed and summarised, and provided to local boards (see Attachment C).
11. The Local Board
may wish to provide further feedback on these issues for consideration by the
Finance and Performance Committee.
Local
targeted rate and BID targeted rate proposals
12. Local boards are
required to agree any new BID and local targeted rate proposals (noting that
any new local targeted rates and/or BIDs must have been consulted on before
they can be implemented).
Consideration
Local
Board views and implications
13. Local board
decisions and feedback is being sought in this report.
14. Local boards
play an important role in the development of the annual plan, and provide views
and information at key stages as council continues through the annual plan
process.
Māori
impact statement
15. Many local board
decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools
that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed
in 2014 through engagement with the community including Māori, form the basis of local
priorities.There is a need to
continue to build relationships between local boards and iwi, and where
relevant the wider Māori community. Ongoing conversations will assist
local boards and Māori to understand each other’s priorities and issues.
This in turn can influence and encourage Māori participation in council’s
decision-making processes.
Implementation
16. Feedback from
the local boards will be summarised and provided in full to the Finance and
Performance Committee and governing body for consideration and adopting the
Annual Plan 2016/2017.
Attachments
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No.
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Title
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Page
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aView
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LDI OPEX Budget 2016/17 by activity
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9
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bView
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Advocacy Issues
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11
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cView
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Annual Budget 2016/2017 Consultation Feedback Report
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15
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dView
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Puketāpapa Local Board area submissions
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25
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Signatories
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Authors
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David Rose - Lead Financial Advisor
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Authorisers
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Victoria Villaraza - Relationship Manager
Karen Lyons, Manager Local Board Services
Christine Watson, Manager Financial Advisory Services
– Local Boards
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Puketāpapa
Local Board
28 April 2016
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Allocation of Discretionary Operational Programmes and
Capital Expenditure Funding for the financial years 2015/2016 - 2017/2018
File No.: CP2016/07162
Purpose
1. To allocate unused funds
remaining in the Board’s Locally Driven Initiatives (LDI) budget:
a) Discretionary Operational
programme expenditure (Opex) fund
b) Discretionary Capital expenditure
(Capex) fund for the remainder of the Financial Year 2015-2016
2. To allocate the Board’s Capex
fund in the Financial Years 2016/2017- 2017/2018.
Executive
Summary
3. The board wishes to allocate
$12,000 available FY15/16 Opex funding towards two projects which are
realistically deliverable before 30 June. The allocation at this point in the
financial year is based on the undeliverable nature of two projects, as set out
in Attachment A.
4. The board also wishes to
allocate $17,000 available FY15/16 Discretionary Capex funding, This is the
current balance unused for projects to date, from a budget of $358,000, set out
in Attachment B.
5. The board wishes to make
decisions regarding the allocation of the Board’s Capex fund across the
financial years 2016/2017- 2017/2018, also set out in Attachment B.
6. As background, a new
locally-driven initiative capital fund of $10 million per year for local boards
was approved as part of the Long-Term Plan (LTP) 2015-2025. A total of $1,074
million was allocated to the Puketapapa Local Board for discretionary
allocation, spread across the three years 2015-2018.
7. This one-off capital fund can be
allocated throughout the three year period, with funds able to be carried
forward from year to year, not being subject to the non-deferral policy. It can
also be allocated to projects ahead of future financial years up to 2018.
8. The board held two workshops (30
September and 14 October 2015) to agree criteria for allocation and
prioritisation of the funding The criteria for project selection and
consideration for capex funding were agreed as follows:
· Included in or aligned with the Local
Board Plan (LBP) including LBP projects that did not receive funding in the LTP
and unlikely to get funding through other means
· Leverages existing internal budget
commitments to have more impact e.g. topping up renewals, Locally Driven
Initiative (LDI) projects or regional projects, including Auckland Transport.
· Leverages support from external sources or
funding partners
· Increase service level provision and
getting better value of from an existing council funded asset or asset-based
service – e.g. top ups, higher level of technological advancement
· Supports and empowers community
involvement by supporting the community to take the lead on the delivery
projects
· Projects that will have wider benefits for
the local board area and residents and address multiple LBP outcomes.
· Promotes multi-board collaboration on
projects across multiple local board areas
· Implements and takes forward actions
supporting Board resolutions eg progressing actions under existing area plans,
concept plans, town centre plans, park development plans, feasibility studies
etc.
· Enhances the local impact of regional
strategic priorities eg spatial priorities, Auckland Plan transformation
shifts.
NB: Acknowledging small scale projects may
not need to meet all the criteria,
9. On 29 October the board
considered proposed funding over the three years (2015/2016- 2017/2018) and
allocated $350,000 only, towards projects in FY 15/16:
o Baseball War Memorial Park
$110,000
o Te
Auaunga Awa place-making $30,000
o
Noton Road carpark, Keith Hay Park $10,000
o
Harold Long and Fearon Park upgrade top-up $125,000
o Three
Kings Heritage Trail $15,000
o Contribution
to Niuean War Memorial project $10,000
o Mt
Roskill Town Centre improvements $20,000
o Small
Park Improvements $30,000
10. The board also
resolved in October 2015 to seek further scoping of projects listed for 2016/17
and 2017/18 to inform decision-making for the 2016/17 capital expenditure in
2016.
11. This has now
taken place and the table in Attachment B outlines the options for decision-
making. While the funding available for 2016/2017 and 2017/2018 has been
previously regarded as provisionally $358,000 per annum, this is entirely at
the discretion of the board. The suggested allocations are based on the needs
for current projects to receive funding to ensure delivery and to also factor
in planning and delivery timeframes for future proposed projects across the
financial years.
The funding decisions will be affected by
the recent information that due to the 2017 Masters Games using baseball
facilities recently installed into War Memorial Park, the allocation of funding
spent on creating these facilities both in 2014-2015 ( $90,000) and committed
for 2015 /2016 ($110,000) will in fact be refunded to the board’s discretionary
capex fund. Parks have advised that $40,000 is available to allocate now, and
information on the remainder of the funding to be returned, will be available
for the May Business meeting.
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Recommendation/s
That the Puketāpapa Local
Board:
a) Adopt the report
b) Agree the re-allocation of
discretionary operational programme expenditure (Opex) funding remaining in
the 2015/2016 budget.
c) Agree re-allocation of
discretionary capital expenditure (Capex) funding remaining in the 29015/2016
budget
d) Agree the allocation of the
Board’s Discretionary Capex fund across the financial years 2016/2017-
2017/2018
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Attachments
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No.
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Title
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Page
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aView
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ATTACHMENT A Opex re-allocation
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85
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bView
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ATTACHMENT B Discretionary Capex Funding project
options
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87
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Signatories
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Authors
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Jill Pierce - Local Board Advisor
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Authorisers
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Victoria Villaraza - Relationship Manager
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