Puketāpapa Local Board
OPEN MINUTES
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Minutes of a meeting of the Puketāpapa Local Board held in the Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 28 April 2016 at 6.03pm.
Chairperson |
Julie Fairey |
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Deputy Chairperson |
Harry Doig |
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Members |
David Holm |
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Ella Kumar |
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Nigel Turnbull |
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Michael Wood |
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ALSO PRESENT
Clr Cathy Casey |
Auckland Council Elected Representative |
To 8.15 pm |
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Clr Christine Fletcher |
Auckland Council Elected Representative |
To 8.15 pm |
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Puketāpapa Local Board 28 April 2016 |
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1 Welcome
Member Ella Kumar delivered the welcome message.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PKTPP/2016/64 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 31 March 2016, as a true and correct record. b) confirm the ordinary minutes of the Puketapapa Local Board Alcohol Ban Review Panel, Wednesday, 2 September 2015, as a true and correct record. |
Secretarial Note: Member Ella Kumar requested her Conflict of Interest be noted against Item 25 b) c. Annual Plan 2016/2017.
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
The Board would like to acknowledge the passing of Bill Sevesi for his outstanding contribution to New Zealand music and that he was a proud Mt Roskill resident.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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For Caitlin Bush, Advocacy Campaign Coordinator, Cancer Society Auckland Division to present to the Board on the Smokefree Policy review. |
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Resolution number PKTPP/2016/65 MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board thank Caitlin Bush, Advocacy Campaign Coordinator, Cancer Society Auckland Division for her presentation and attendance. |
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A copy of the tabled presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Cancer Society Auckland presentation |
9 Public Forum
9.1 |
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For Deane Tetley, Royal Oak Scout’s group leader, to present to the Board about the group’s activities in a community lease facility. |
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Resolution number PKTPP/2016/66 MOVED by Member E Kumar, seconded by Member DA Holm: That the Puketāpapa Local Board thank Deane Tetley, Royal Oak Scout’s group leader for his presentation and attendance. |
Secretarial Note: Item 9.2 was taken before Item 9.1
9.2 |
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For Justine Reid, president, Auckland Playcentre Association, to present to the Board about the group’s activities in a community lease facility. |
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Resolution number PKTPP/2016/67 MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull: That the Puketāpapa Local Board thank Justine Reid, president, Auckland Playcentre Association, for her verbal presentation and attendance. |
Secretarial Note: Item 9.1 was taken after 9.2
9.3 |
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For Francois Kayembe, community support coordinator team leader, and Ramona Dillon, clinical leader, from Plunket presented to the Board about the group’s activities in a community lease facility. And, in support, Susan Bartneck, volunteer group coordinator, Robyn Faire, community support coordinator also from Plunket. |
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Resolution number PKTPP/2016/68 MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull: That the Puketāpapa Local Board thank Francois Kayembe, community support coordinator team leader and Ramona Dillon, clinical leader, from Epsom Roskill Plunket for their presentation and attendance. |
Deputy Chairperson HAJ Doig left the meeting at 7.02 pm.
Deputy Chairperson HAJ Doig returned to the meeting at 7.03 pm.
9.4 |
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For Garth Houltham, President, Mt Roskill (Puketapapa) Historical Society, to present to the Board about the demolition of the former Monte Cecilia school buildings and the future use of the land in front, from the Pah Homestead to The Stables building. |
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Resolution number PKTPP/2016/69 MOVED by Member MP Wood, seconded by Member NJ Turnbull: That the Puketāpapa Local Board thank Garth Houltham, President, Mt Roskill (Puketapapa) Historical Society for his verbal presentation and attendance. |
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Mt Roskill (Puketapapa) Historical Society presentation |
9.5 |
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For Avon Lines, chair of Neighbourhood Support Auckland City and Merrril Bourne, secretary of the Mt Roskill Community Patrol, to present to the Board about how the organisation operates. |
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Resolution number PKTPP/2016/70 MOVED by Member NJ Turnbull, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board thank Avon Lines, chair of Neighbourhood Support Auckland City and Merril Bourne, secretary of the Mt Roskill Community Patrol, for their verbal presentation and attendance. |
9.6 |
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For Suzanne Young, Venturer Leader, Western Bays Sea Scouts, to present to the Board about the group’s activities in a community lease facility. |
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Resolution number PKTPP/2016/71 MOVED by Member NJ Turnbull, seconded by Member DA Holm: That the Puketāpapa Local Board thank Suzanne Young, Venturer Leader, Western Bays Sea Scouts for her presentation and attendance. |
Resolution number PKTPP/2016/72 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: agree that Item 25: Annual Plan 2016/2017 be accorded precedence at this time. |
Secretarial Note: Item 10 taken after Item 25 (8.13pm)
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Secretarial Note: Councillors Casey and Fletcher were present however had to leave due to other appointments, prior to the item being taken. |
13 |
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Resolution number PKTPP/2016/73 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) receive the Chair’s Report for April 2016. b) request a report to come to the Board’s 30 June 2016 agenda for decision-making to establish a policy for venue hire at Board venues for delivery of Board projects and initiatives by community contractors under the Empowered Communities Approach. |
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Letter to MPs re homelessness and housing insecurity in Puketāpapa from J. Fairey dated 27/3/16 |
Secretarial Note: The meeting adjourned at 8.15 pm and reconvened at 8.19 pm
Resolution number PKTPP/2016/74 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketapapa Local Board agree that Item 15: Auckland Transport Report for April 2016 be accorded precedence at this time. |
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Board Member Reports, April 2016 |
Secretarial Note: Item 14.1 was taken after Item 18 (8.34pm)
14.1 |
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Resolution number PKTPP/2016/75 MOVED by Member DA Holm, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board receive the Member report for April 2016. |
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A copy of the letter has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Letter from Transpower dated 16 March 2016 re Undergrounding of High Voltage Power Lines |
14.2 |
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Secretarial Note: Pursuant to Standing Order 3.15.5, Member Nigel Turnbull requested that his dissenting vote against item 14.2 be recorded. |
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Resolution number PKTPP/2016/76 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) receive the Member report for April 2016 c) note that the work the Board commissioned from Richard Reid and Associates is nearly complete and note the progress made to date d) note that the Board is still contesting the process whereby the decision was made to exchange land as part of the development proposal put forward by Fletchers e) agree to seek speaking rights at the Environment Court Hearing to convey its views on this issue. |
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Copies of the Development Plan Stage 2 documents have been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Letter from Richard Reid & Associates dated 28 April 2016 b Richard Reid & Associates Development Plan Stage 2 Plans and Sections c Richard Reid & Associates Development Plan Stage 2 CAD Perspectives |
14.3 |
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Resolution number PKTPP/2016/77 MOVED by Member E Kumar, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board receive the Member report for April 2016. |
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Ella Kumar report, 29 March - 27 April 2016 b Local Events Calendar, May 2016 |
Secretarial Note: Item 15 was taken after Item 13 (8.19 pm)
15 |
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Lorna Stewart, Elected Member Relationship Manager, was present to speak to this item. |
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Resolution number PKTPP/2016/78 MOVED by Member DA Holm, seconded by Member NJ Turnbull: That the Puketāpapa Local Board: a) receive the Auckland Transport Report for April 2016. b) welcomes the plan to distribute a direct mail packet to all Super Gold card holders in Auckland about the transition on to smart travel cards of public transport benefits. c) request that the communication campaign provides for Gold card holders with limited English language. d) request that provision is made for easy access to locations where HOP cards can be obtained and have the Gold card entitlement included on the HOP card. This could include temporary and/or mobile facilities. e) thank Lorna Stewart for her attendance. |
Secretarial Note: Item 18 was taken after Item 15 (8.31 pm)
Resolution number PKTPP/2016/79 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board agree that Item 18: Puketapapa Local Board Community Grants Programme 2016/2017 be accorded precedence at this time. |
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Resolution number PKTPP/2016/80 MOVED by Member MP Wood, seconded by Member NJ Turnbull: That the Puketāpapa Local Board adopt the Arthur S Richards Memorial Park playground concept plan dated April 2016 as set out in Attachment A to this report. |
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Puketāpapa Local Board Quick Response Grants: Round Four 2015/2016 |
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Resolution number PKTPP/2016/81 MOVED by Deputy Chairperson HAJ Doig, seconded by Member E Kumar: That the Puketāpapa Local Board considers the application listed in Table One and agree to fund, part-fund or decline the application in this round. Table One: Puketāpapa Local Board Round Four Quick Response application
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Secretarial Note: Item 18 was taken after item 15 (8.31 pm)
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Marion Davies, Community Grants Operations Manager, was in attendance to speak to this item. |
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Resolution number PKTPP/2016/82 MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood: That the Puketāpapa Local Board: a) adopt the Puketāpapa Local Board Community Grants Programme 2016/2017 subject to the approval of the appropriate 2016/17 budgets, and success of the Strategic Relationships Grant 2015/16 pilot. b) thank officer Marion Davies for her attendance. |
The order of business resumed at Item 14.1: Board Member Reports (8.33pm)
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Resolution number PKTPP/2016/83 MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey: That the Puketāpapa Local Board: a) note that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m. This community-led approach was consistent with the empowered communities’ philosophy. b) note that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased c) agree to include in the board’s key advocacy issues the proposed joint advocacy positions: i) request the Governing Body to create sub-regional funds to cover all local boards, similar to the Central Facility Partnership Fund ii) request the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise d) agree to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee |
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Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 |
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Secretarial Note: Pursuant to Standing Order 3.15.5, Member Nigel Turnbull requested that his dissenting vote be recorded against this item be recorded. |
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Resolution number PKTPP/2016/84 MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig: That the Puketāpapa Local Board: a) receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015. 3 Kings b) note its concern that the Three Kings land exchange agreement with Fletcher residential is “under final negotiation”, given that: i) the outcome of the land exchange has a significant bearing on the Board as it will create a re-configured Local Board park, and; ii) the Board has received no pro-active information about the land exchange process and matters that will impact upon the local park, and; iii) the matters under negotiation ought to have governance oversight from the Board, which governs the reserve under negotiation. iv) request that the Parks Department take steps to consult with the Board about the positions it is taking in negotiations and to ensure that those positions are in accordance with the Board’s views as governors of the reserve by 6 May 2016. v) note in regard to para 47 of the report, referring to Three Kings Reserve – Land Exchange, it should read “The Governing Body has resolved…” as the Local Board, supported by ward councillors, do not agree and are disputing this decision-making process. |
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Resolution number PKTPP/2016/85 MOVED by Chairperson JM Fairey, seconded by Member E Kumar: That the Puketāpapa Local Board note the attached Governance Forward Work Calendar. |
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Resolution number PKTPP/2016/86 MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm: That the Puketāpapa Local Board receive the workshop notes for 2, 9, 16 and 23 March 2016. |
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Resolution number PKTPP/2016/87 MOVED by Chairperson JM Fairey, seconded by Member MP Wood: That the Puketāpapa Local Board receives the Resolutions Pending Action schedule for April 2016. |
24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
25 |
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David Rose, Lead Financial Advisor, was in attendance to speak to this item. |
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Secretarial Note: Member Ella Kumar requested her Conflict of Interest be noted against Item 25 b) c. Annual Plan 2016/2017.. |
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Secretarial Item: Pursuant to Standing Order 3.15.5 Member Nigel Turnbull requested that his dissenting vote be recorded against Items b) c.; b) s.; c) a. b. Pursuant to Standing Order 3.15.5 Member Ella Kumar requested that her dissenting vote be recorded against items b) s. and c) a. b. |
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Order of items were taken as follows: a); b); b) g. h. i.; b) j. k.; b) l. m. o.; b) p.; b) q. r.; b) s.; c) a. b. c.; d) e) f); g); h) i); |
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Resolution number PKTPP/2016/88 MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig: That the Puketapapa Local Board: a) approves 2016/17 LDI budgets by activity within funding envelopes, as follows: a. Local community services $547,000 b. Local parks, sport and recreation $146,000 c. Local environment management $91,000 d. Local planning and development $133,000 b) agrees key advocacy items as follows: a. support on-going investment in the continued development of the Manukau Harbour coastal tracks with an immediate focus on the continuing development of the Waikowhai Coastal Walkway that will link Onehunga to Blockhouse Bay b. regional funding and support to implement the outcomes of the local board’s Three Kings Precinct Plan, including investment in open space acquisition and/or land swaps, ecological restoration of Te Tātua-a-Riukiuta/Big King, and support to ensure a quality development on the Three Kings quarry site and integrates well with a revitalised town centre and surrounding residential areas c. support the implementation of a Living Wage to apply to all Auckland Council employees as a priority, and as a condition of contracts with Auckland Council within a reasonable timeframe. d. advancing a comprehensive development plan for Stoddard Road/May Road areas, including both business and residential land in this area and neighbouring Wesley. e. provision of local resource recovery centres to service the isthmus area based on the research and proposals developed by Waitematā/Albert-Eden/Puketāpapa local boards f. advocate to Transpower for the investigation and prioritisation of project to underground high voltage transmission lines in and around Puketapapa to address pylon pollution and allow housing development g. recognising the prominence and significance of the Manukau Harbour with the implementation of hydrodynamic modelling h. recognising the prominence and significance of the Manukau Harbour with the development and implementation of the marine spatial plan i. advancing implementation, use and expansion of the Puketāpapa Greenways Network including in partnership with Auckland Transport j. advocate options for mass passenger transport services to Puketapapa over the next ten years, utilizing the heavy rail spur from Mt. Albert to Stoddard Road or light rail along arterial roads to the city centre k. investment in the region’s volcanic cones and as part of the Treaty settlement process, and in particular restoration of Puketāpapa/Mt Roskill and Te Tātua-a-Riukiuta/Big King. Provision for localised consultation structures and mechanisms that ensure an ongoing role for local boards and local communities in the management and care of local maunga, under the new co-management arrangements with the Tāmaki Collective l. developing a focus on local economic development and procurement initiatives at a local board level, and strengthening local town centres and villages. In particular, more investment should be directed to local town centres and local economic development including social enterprises and local job creation m. support the retention of key sports facilities in the Puketāpapa Local Board area including privately owned facilities. n. support for the Dominion Road upgrade project to proceed urgently o. support for a Park and Ride on the southern portion of Dominion Road p. advocate for funding for the restoration of the Whare in Monte Cecilia Park into a community facility: i. the Board re-affirms our support for restoration of the Whare at Monte Cecilia Park and its subsequent use as a community facility ii. note that the only alternative to restoration of the building is demolition, and that this would be an unacceptable option for an 1880s heritage building of considerable community standing, and would likely be in breach of Council’s Heritage Stewardship policy. iii. note ongoing discussions with the James Wallace Arts Trust (JWAT) to develop a plan for use of the Whare, focussed on appropriate functions space, and community education purposes, linked into JWATs operations at the Pah Homestead. iv. that the Board notes cost estimates of $2-3 million dollars for full restoration of the site, but also notes that options for prioritisation and phasing of restoration have not been produced. v. that the Board proposes a Trust structure to secure funding for restoration, and oversee restoration, of the Whare on the following basis: a. Governing Body to confirm that the existing allocation of $300,000 for a functions facility linked to the Pah Homestead be confirmed for restoration of the Whare to meet this purpose, and that these funds be contributed to the Trust when it is formally constituted. b. Governing Body to consider an additional contribution in recognition of its Heritage Stewardship obligations. c. further funds to enable restoration to be sought from external sources. d. Governing Body to make an appointment to the proposed Trust to sit alongside a Local Board representative and an Officer representative. e. Governing Body to direct Officers to work with the Local Board and JWAT to develop an agreed Trust structure and objectives f. that the restored Whare will be a Council owned community facility, governed by the Local Board, and potentially leased to an appropriate community group(s) q. support continued regional funding for Auckland Regional Migrant Services (ARMS) Trust with an aim to ensuring consistent support and positive outcomes for migrants and former refugees throughout the Auckland region r. advocate for reductions in noise pollution caused by aircraft using Auckland Airport through monitoring of the extent, times and location of excessive noise, facilitating communications between residents and those responsible for such noise and seeking changes in flight paths, volumes of noise generated and/or scheduling of flights to minimize harm. s. advocate for affordable social housing to remain at Liston Village: i. The Board re-affirms its support for retention of social housing for seniors at Liston Village. ii. The Board draws Governing Body’s attention to its recent decision to increase the number of social housing units in Auckland, and note that it is counter to this policy direction to proceed with the removal of quality social housing units at Liston Village. iii. The Board notes work it has commissioned to provide options to retain social housing on the site while improving sight-lines into the park and the park entranceway. iv. The Board notes support from Liston Village residents and the local community for retention of the Village and the absence of community support for removal of the Village. v. The Board seeks in-principle Governing Body support for retention of social housing for seniors at Liston Village in conjunction with a plan to improve sightlines into the park and the park entranceway and that a joint Governing Body/Local Board working group be established to consider the options for achieving this outcome. c) provides the following views on regional financial policy issues: a. Uniform Annual General Charge (UAGC) – The Board supports keeping the UAGC at the current level of $397. If the UAGC is to change the Board supports lowering it to $350. b. Interim Transport Levy (ITL) – The Board supports business paying a higher share of the ITL than currently that is at least as big as its proportion of the general rate, and that the business portion should be based on property value. c. Farm and Lifestyle Rates – The Board supports keeping farm and lifestyle rates at 80%. d) does not recommend any new or amended BID targeted rates e) does not recommend any new or amended local targeted rate proposals f) does not recommend any proposed LDI capital projects, which are outside local boards’ decision-making responsibility g) recommends $30,000 of 2015/16 LDI Opex be deferred: a. Mt Roskill village upgrade $10,000 b. Resource recovery $5,000 c. Te Auaunga Awa (youth development and employment) $15,000 total i. Apprenticeship training $10,000 ii. Native nursery establishment $5,000 h) reconfirm resolution PKTPP/2016/50 to release parking reserves funding to the Fearon Park and Harold Long Reserve car park works and public off street car parking signage. i) thank officer, David Rose, for his attendance. |
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Attachment C updated: Annual Budget 2016/2017 Consultation Feedback Report |
The order of business resumed at Item 10: Extraordinary Business (8.12 pm)
26 |
Allocation of Discretionary Operational Programmes and Capital Expenditure Funding for the financial years 2015/2016 - 2017/2018 |
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Jill Pierce, Local Board Advisor, was in attendance to speak to this report. |
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Secretarial Note: Pursuant to Standing Order 3.15.5 Member Nigel Turnbull and Member Ella Kumar requested that their dissenting vote against item 26 d) v) be recorded. |
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Resolution number PKTPP/2016/89 MOVED by Chairperson JM Fairey, seconded by Member DA Holm: That the Puketāpapa Local Board: a) receive the report b) agree the re-allocation of discretionary operational programme expenditure (Opex) funding remaining in the 2015/2016 budget: i) $4,000 from “Community Safety – emerging volunteer groups” to support two existing local community safety volunteer groups: $2,000 each to Mt Roskill Community Patrol and Neighbourhood Support – Auckland City. ii) $8,000 from “Local Economic Development Plan Implementation” for the Affordable & Social Housing Options Project, in line with Local Economic Development Action Plan initiative # 15. c) agree re-allocation of discretionary capital expenditure (Capex) funding remaining in the 2015/2016 budget as per Attachment B Item 26 including: i) $8,000 for exercise circuit signage, intergenerational playground sign, Lovelock track “no wheels” sign and Lovelock track noticeboard all at Mt Roskill War Memorial Park. ii) $6,250 for a bench in Monte Cecilia Park and to deal with encroachment at Hibiscus Reserve. iii) $27,500 for Te Auaunga Awa placemaking to be deferred to 2016/17. d) agree the allocation of the Board’s Discretionary Capex fund across the financial years 2016/2017- 2017/2018 i) Te Auaunga Awa placemaking $57,500 (including deferral from 2015/2016 as in c)) in 2016/2017 and $30,000 in 2017/2018. ii) Noton Rd carpark $255,000 across 2016/2017 and 2017/2018. iii) Small Park Improvements $10,000 in 2016/2017 and $25,000 in 2017/2018. iv) Fearon Park and Harold Long Reserve project $225,000 across 2016/2017 and 2017/2018. v) Arthur Faulkner tennis courts $40,000 in 2016/2017. vi) Owairaka Bridge $137,500 in 2016/2017 (as previously resolved). e) thank officer Jill Pierce for her attendance. |
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Attachment B Updated: CAPEX Projects Discretionary Allocation Options - April 2016 |
9.34 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................