I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 20
April 2016
4.30pm
Local Board
Chambers
Papakura Service Centre
35 Coles Crescent
Papakura
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Papakura Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Bill McEntee
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Deputy Chairperson
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Michael Turner
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Members
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Stuart Britnell
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Brent Catchpole
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Graham Purdy
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Katrina Winn
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(Quorum 3 members)
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Trish Wayper
Local Board Democracy Advisor
14 April 2016
Contact Telephone: (09) 295 1331
Email: Trish.Wayper@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Papakura Local Board
20 April 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation - Cherry Morgan, Cancer Society Auckland Division 5
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Councillors' Update 7
13 Replacement of Safety Fall Material at Parkhaven Park 9
14 Opaheke Changing Rooms - Concept Plan 11
15 Auckland Transport Update - April 2016 21
16 Special Exemption (Section 6) Fencing of Swimming Pools Act
1987 25
17 Request for Funding of Environmental Education Initiatives 27
18 Community Places 2016/2017 Community Centre and Venue for
Hire Fees 33
19 Manukau Harbour Forum Work Programme for 2016/2017 41
20 New Road Name Approvals for Two Roads and Four Private Ways
for McLennan Residential Development at Battalion Drive, Takanini 51
21 New Road Name Approval for the Residential Subdivision by
Cabra Investments Limited at 949 Old Wairoa Road, Ardmore and 965 Papakura-Clevedon
Road, Ardmore 55
22 Papakura Local Board Feedback on the Transport for Future
Urban Growth 59
23 Annual Plan 2016/2017 61
24 Papakura Local Board Submissions and Responses 77
25 Governance Forward Work Calendar 87
26 Papakura Local Board Achievements Register 2013-2016
Electoral Term 91
27 For Information: Reports referred to the Papakura Local Board
103
28 Papakura Local Board Workshop Notes 105
29 Consideration of Extraordinary
Items
PUBLIC EXCLUDED
30 Procedural Motion to Exclude the Public 113
16 Special Exemption (Section 6) Fencing of Swimming Pools Act
1987
a. 41 Youngs Road, Papakura 113
Board members will lead the meeting in prayer.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Papakura Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 16 March 2016, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Papakura Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
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8.1 Deputation - Cherry Morgan, Cancer
Society Auckland Division
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Purpose
1. This report is to enable
Cherry Morgan, Project Manager from the Cancer Society Auckland Division to
present the Papakura Local board with Smokefree Banners, and also to outline
the Smokefree Policy implementation and an overview of recommendations for
the Smokefree Policy Review.
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Recommendation/s
That the Papakura Local Board:
a) Thank Cherry Morgan, Project
Manager from the Cancer Society Auckland Division, for her presentation to
the Board.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Papakura Local
Board
20 April 2016
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Councillors'
Update
File No.:
CP2016/06240
Purpose
1. An
opportunity is provided for Councillors’ Calum Penrose, Sir John Walker and
Bill Cashmore to update the Board on Governing Body issues they have been
involved with since the last meeting.
Executive Summary
2. Nil.
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Recommendation/s
a) That
the Councillors’ update be received.
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Attachments
There are no
attachments for this report.
Signatories
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Authors
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Trish Wayper - Local Board Democracy
Advisor
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Authorisers
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Karen Lyons - Manager Local Board
Services
Rex Hewitt - Relationship Manager
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Papakura Local
Board
20 April 2016
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Replacement of Safety Fall Material at Parkhaven Park
File No.: CP2016/05108
Purpose
1. To agree the
expenditure of up to $30,000 Locally Driven Initiatives (LDI) budget, Parks
Improvement budget to replace safety fall material at Parkhaven playground from
sand to cushionfall material.
Executive Summary
2. This report
seeks board approval for $30,000 LDI funding to replace sand with an
alternative safety-fall material at Parkhaven Playground following reports of
eye injuries to playground users. The local board requested Parks replace the
sand with an appropriate safety-fall material suitable for a playground exposed
to the wind.
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Recommendation/s
That the Papakura Local Board:
a) agrees the
expenditure of up to $30,000 from the Locally Driven Initiatives, Parks
Improvement budget to replace safety-fall material from sand to cushionfall
at Parkhaven Playground.
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Comments
3. The
playground at Parkhaven was opened in 2014 following consultation with the
local community and local board. The design of the playground made use of sand
as a safety-fall material.
4. Due to the
exposed nature of the playground, the sand is picked up by the wind and has
injured the eyes of children using the playground. A series of complaints were
registered with the local board who requested Parks replace the sand with an
appropriate alternative material.
5. Parks recommend the sand is replaced with cushionfall which is a
playground safety-fall material made from bark that meets safety requirements.
6. Parks request local board approval of up to $30,000 LDI from the
Parks Improvement budget to implement this request.
Consideration
Local
Board views and implications
7. The parks
portfolio holder requested parks replace the sand to a more appropriate safety
material at Parkhaven playground following complaints from the playground
users.
Māori impact statement
8. Consultation
has not been carried out as part of this project. However, consultation took
place with Iwi during the concept planning phase of playground design.
Implementation
9. The
replacement of the sand with cushionfall will be carried out during the week to
reduce the impact on playground users. The site will be fully fenced and
secured during the work for health and safety reasons.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Steve Owens - Parks Advisor - Papakura
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Authorisers
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Rex Hewitt - Relationship Manager
Mace Ward - General Manager Parks, Sports and
Recreation
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Papakura Local
Board
20 April 2016
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Opaheke Changing Rooms - Concept Plan
File No.: CP2016/05529
Purpose
1. For the
Papakura Local Board to provide in principle approval for the Opaheke changing
rooms design plan
Executive
Summary
2. The purpose
of this report is for the Papakura Local Board to approve in principal the
designs for the changing rooms at Opaheke Park (see attachment A).
3. At the 21
October 2015 business meeting the local board approved the development of
concept designs for changing rooms, toilets and club rooms at Opaheke (Resolution PPK/2015/17).
4. Opaheke
currently has functioning sportsfields, but there are no supporting facilities;
toilets, changing rooms and clubrooms. The concept designs for changing rooms
seeks to address this issue and provide the local board with a clear process
for optimising the use of the Opaheke sports park.
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Recommendation/s
That the Papakura Local Board:
a) provides in
principle approval for the Opaheke changing room concept designs
b) delegates
future decisions concerning detailed design to the Parks Portfolio Holders.
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Comments
5. At the 21
October 2015 business meeting the local board approved the development of
concept designs for changing rooms, toilets and club rooms at Opaheke (Resolution PPK/2015/17). The resolution states the concept
designs should provide for a staged construction to enable development as
funding becomes available (see attachment A).
6. The Papakura Local Board has developed the Opaheke sports park to
provide for population growth. Currently, the sports park has a fit for purpose
sports platform but there are no changing rooms or toilets to realise the full
potential of the development.
7. The concept
design seeks to bridge the gap in facilities at the park by providing modular
construction suitable for a staged delivery over three separate stages (see
table 1).
Table 1:
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Stage
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Description
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Cost
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1
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Change Room South:
· Two
changing rooms
· Four
showers in each changing room
· Two
externally accessed toilets
· Storage
room – rugby pads, cricket nets, etc
· Referee’s
changing room and shower
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$1.1m
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2
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Change Room North:
· Two
changing rooms
· Four
showers in each changing room
· Two
externally accessed toilets
· Stairwell
and lift to provide access to clubrooms
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$1.1m
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3
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First floor club room:
· Bar
· Seating
areas
· Toilets
· Deck
overlooking number one field
· Views
overlooking recreation park
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$1.5k
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Total
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$3.7m
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Consideration
Local
Board views and implications
8. The concept
design seeks to deliver on the local board aspiration of; ‘continued
development of Opaheke’ which is a key initiative outlined in the Local
Board Plan 2014. This project is supported by the local board at their 21
October business meeting (Resolution PPK/2015/17).
9. The board
requested that the construction methodology of the changing rooms (stage one
and stage two) provides sufficient capacity to increase the size of the club
rooms (stage three) should this be required.
Māori
impact statement
10. Iwi will
benefit from the development of facilities at Opaheke with increased access to
sport and recreation. No consultation has been carried out in the development
of the concept design, however there is scope to incorporate cultural elements
within the design of the change rooms.
11. The following
groups are likely to have an interest in this project and will be engaged
should the board seek to progress with delivery of the club rooms: Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Ngāti Te Ata
Waiohua, Te Akitai Waiohua, Ngāti Paoa, Ngāti Whanaunga, Ngāti
Maru, Ngāti Tamaterā, Waikato.
Implementation
12. Should the
local board approve the concept design, implementation of stage one would
commence FY17 with consenting and earthworks. Further funding would need to be
sourced from the Governing Body through the growth programme or other funding
partners to complete stage one works.
Attachments
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No.
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Title
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Page
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aView
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Opaheke Changing Rooms Design
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15
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Signatories
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Authors
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Steve Owens - Parks Advisor - Papakura
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Authorisers
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Mace Ward - General Manager Parks, Sports and
Recreation
Rex Hewitt - Relationship Manager
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Papakura Local
Board
20 April 2016
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Papakura Local
Board
20 April 2016
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Papakura Local
Board
20 April 2016
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Papakura Local
Board
20 April 2016
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Papakura Local
Board
20 April 2016
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Papakura Local
Board
20 April 2016
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Papakura Local
Board
20 April 2016
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Auckland Transport Update - April 2016
File No.: CP2016/06565
Purpose
1. The purpose
of the report is to respond to local board requests on transport-related
matters and to provide information to Elected Members about Auckland Transport
activities in the local board area.
Executive Summary
2. This report
covers matters of specific application and interest to the Papakura Local Board
and its community; matters of general interest relating to Auckland Transport
activities or the transport sector; and Auckland Transport media releases for
the information of the Board and community.
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Recommendation/s
That the Papakura Local Board:
a) receives the Auckland Transport
Update – April 2016.
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Discussion
Papakura Local Board Transport Capital Fund (LBTCF)
3. The Papakura Local Board is
allocated $306,184 per annum from the Local Board Transport Capital Fund
(LBTCF).
4. The
Board’s current Local Board Transport Capital Fund projects are summarised in
the table below:
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Project
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Description
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Status
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Projected
Cost
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Connection of Railway Station and Town Centre
(Project Id: 432,433,434)
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Looking at ways of cognitively linking the town Centre
with the Railway station.
The Board
have agreed to focus on the following projects:
· Covered
walkway between platform and Railway Street West
· Extension
of walkway along Railway Street West & Averill St
· Beautification
greenery
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The Board
passed a resolution requesting AT proceed to design and provide a ROC for the
original six identified projects on 20 May 15.
Following the
December 2015 Board meeting the Board deferred consideration of the parklet
outside the library and public space at the art gallery carpark.
The Board
requested Auckland Transport proceed to detailed design, consenting and
construction for the Covered Walkway and Extension of the walkway along
Railway Street West at a Firm Estimate of Cost (FEC) of $760,000.
The Board
have reviewed and provided feedback on the detailed design. Auckland
Transport are finalising the design on this basis.
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$810,000 has
been allocated out of the LBTCF for design and construction of these
projects.
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Colour
Treatments - Intersections
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Road treatment (red) on 4 entrance
intersections into Papakura
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Auckland
Transport’s Traffic Operations team met with the Transport Leads to clarify
and confirm scope. The project will proceed when the Board has confirmed this
scope.
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$34,000 has
been allocated out of the LBTCF for design and construction of this project.
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Refresh of
signage in Papakura
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Directional Signage to motorway and key
destinations around the Papakura CBD.
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Auckland
Transport’s Town Centre signage project is receiving quotes from suppliers
for the work and expects to proceed to installation shortly afterwards.
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Approved to a
maximum of $110,300
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Arimu Road
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Traffic calming
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Following a
Board resolution Auckland Transport are preparing a Rough Order of Cost.
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TBC
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Clark Road
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Traffic calming
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Following a
Board resolution Auckland Transport are preparing a Rough Order of Cost.
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TBC
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5. See below for a financial update of expenditure against the
Local Board Capital Fund as of the 5th of April 2016.
Issues
Register
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Description
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AT Response
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Security issues with the Bike shed at
Papakura Station.
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Auckland Transport has taken on board the
comments from the Local Board and are investigating options to put the doors
back on the shed. Ultimately we are aiming to be able to provide a low cost,
easy to use solution that provides sufficient security to users.
The steps AT has taken following
previous updates are as follows:
· Worked
with Auckland Transport Operations Centre to find a security solution. They
have new motion sensor cameras in the bike parks and are monitoring them for
us.
· Auckland
Transport Metro have agreed that they will maintain the bike parking
facilities as soon as we have an access solution.
· Put up
signs letting people know how to lock their bicycles more effectively.
Auckland Transport Business Technology is still working on finding a solution for
access.
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Lack of drop off zone at Papakura Station
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5 minute parking is available on Railway
St West, we are looking at further solutions to improve upon this.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Ben Halliwell – Elected
Members Relationship Manager, Auckland Transport
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Authorisers
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Jonathan Anyon – Manager Elected Member Relationship Unit
Rex Hewitt - Relationship
Manager
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Papakura Local
Board
20 April 2016
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Special Exemption (Section 6) Fencing of Swimming
Pools Act 1987
File No.: CP2016/05768
Purpose
1. This
report seeks a decision on the application/s for special exemption from some of
the requirements of the Fencing of Swimming Pools Act 1987 (the Act).
Executive Summary
2. Application
for an exemption for fencing a spa pool has been received from the owner of:
· 41 Youngs Road, Papakura
3. The
application does not comply with the Act. Pool inspectors have inspected the
property and consulted with the applicant. Full assessment reports are attached
to this report. (Under separate cover as confidential).
4. The local
board must now resolve to grant, grant subject to conditions or decline the
exemptions sought.
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Recommendation/s
That the Papakura Local Board determine each application, by way of resolution, to:
a) grant the
application for special exemption as sought, or
b) grant the application
subject to conditions, or
c) decline the
application for special exemption sought.
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Comments
Background
5. Auckland
Council pool inspectors have inspected the property for which an application
for special exemption from the Act has been received. In each case, the
swimming pool fencing does not comply with the Act. The details of the
non-compliance are specified in the confidential attachments to this report.
6. The council’s
pool inspectors have consulted with the applicant in this case. The applicant
has been made aware of the council’s requirements to ensure fencing is
compliant with the Act and they have chosen to seek a special exemption from
those requirements.
Legislative
implications
7. Compliance
with the Act is a mandatory requirement for all pool owners unless exemptions
are granted by the local board.
8. The Act
requires pool owners to fence their pool, or all or some of the immediate pool
area including the pool itself. Specific detail on this is contained in the
schedule to the Act. If a pool does not have a complying fence it is an offence
under the Act, unless exempt.
9. An exemption
can only be granted by the local board after a consideration of the particular
characteristics of the property and the pool, other relevant circumstances and
taking into account any conditions it may impose. Then, only if “satisfied that
an exemption would not significantly increase the danger to young children”,
can an exemption be granted.
10. The definition
of the immediate pool area, which is “the land in or on which the pool is
situated and as much of the surrounding area that is used for activities or
purposes related to the use of the pool”, is a key consideration for granting
an exemption.
11. Where a
building forms part of the pool fence and there are doors opening into the pool
area, the local board may grant an exemption from compliance with clauses 8 and
10 of the schedule to the Act. It may exempt if it is satisfied that compliance
with the Act is impossible, unreasonable or in breach of any other Act,
regulation or bylaw and the door is fitted with a locking device that when
properly operated prevents the door from being readily opened by children under
the age of six years.
12. When granting
a special exemption the local board may impose reasonable conditions relating
to the property or the pool or reflecting other relevant circumstances. These
may include:
a) Making the
exemption personal to the applicant so that on a sale of the property a new
owner will need to apply for a new exemption
b) Granting the exemption for a
fixed term irrespective of changes of ownership
13. Any exemption
granted or condition imposed may be amended or revoked by the local board by
resolution. The rules of natural justice would however dictate that this action
should not be taken without informing the pool owner and giving them the
opportunity to be heard.
Consideration
Local board views and implications
14. Local boards
have delegated authority to approve exemptions to the Fencing of Swimming Pools
Act.
15. Before making
an exemption, the local board must consider:
· the particular characteristics of
the property and the pool
· any other relevant circumstances
· conditions it may be
necessary to impose.
16. The local
board must also be satisfied that the exemption would not significantly
increase the danger to young children.
17. The local
board may resolve to grant, grant subject to conditions, or decline the
application for special exemption.
18. If the
application is declined the applicant will be required to fence the pool in
accordance with the Act.
Maori impact statement
19. There are no
particular impacts on Maori that are different from those of other pool owners.
Implementation
20. The decision
must be made by resolution.
Attachments
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No.
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Title
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Page
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aView
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41 Youngs Road, Papakura (Under Separate Cover) - Confidential
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Signatories
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Authors
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Brendon Findlay - Swimming Pool Inspector
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Authorisers
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Sally Grey - Manager Weather Tightness &
Compliance
Rex Hewitt - Relationship Manager
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Papakura Local
Board
20 April 2016
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Request for Funding of Environmental Education
Initiatives
File No.: CP2016/04275
Purpose
1. To
agree funding of $3,000 to support a creative engagement project with Red Hill
School at Keri Downs Reserve.
2. To
agree funding of $904 to support the installation of Toimata Foundation
Enviroschools signage at eight schools in the Papakura Local Board (the board)
area.
Executive
Summary
3. Red
Hill School have participated in Council’s Wai Care programme since 2009. Their
investment in the restoration of the Hayes Stream through Keri Downs Reserve is
often frustrated by vandalism and illegal dumping. As such, the school has
suggested leading a creative community engagement project in the reserve in
order to foster community interest in caring for the stream and reserve. This
report requests the board support the creative engagement project with an
initial funding contribution of $3,000 from its community response fund.
4. The Toimata
Foundation have developed new signage in response to request from schools
participating in the Enviroschools programme for a means to publically
demonstrate their participation in the programme. Unfortunately, there is
insufficient regional funding available to ensure all Enviroschools in Auckland
have a sign, and as such this report requests the board fund the installation
of Toimata Foundation Enviroschools signage from its community response fund at
a cost of $904.
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Recommendations
That the Papakura Local Board:
a) agrees to
provide funding of $3,000 from the board’s community response fund to support
a creative engagement project with Red Hill School at Keri Downs Reserve.
b) notes further
funding for the creative engagement project will be considered as part of the
development of the 2016/2017 Papakura local environment work programme.
c) agrees to
provide funding of $904 from the board’s community response fund to support
the installation of Toimata Foundation Enviroschools signage at eight schools
in the Papakura Local Board area.
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Comments
Creative
engagement project
5. Since
2009, Red Hill School has undertaken restoration planting and water quality
monitoring of Hayes Stream through Keri Downs Reserve as part of Council’s Wai
Care programme. However, planting in this reserve is often destroyed, and
illegal dumping is similarly commonplace. The school has identified this as an
opportunity to implement a creative engagement project at the reserve to
encourage the community, through the school, to take ownership of the reserve.
6. The
proposed project includes calling a community hui to discuss the issues
surrounding the reserve and the community adopting the walkway through the
reserve. Different elements of the project will include water quality testing,
riparian plantings, art work installation by the school and cultural art
installation by a local carver. This project would see interpretive signage and
art installed along the walkway through the park leading to the school. Funding
of up to $3,000 is requested to support the creation and installation of the
art work.
7. A
second stage of the project is also being planned. This would involve the whole
school working with a local artist on a sculpture or other piece of art which
represents the cultural connection to the stream, and the cultures of the
students. Funding for the second stage of this project will be considered as
part of the development of the board’s 2016/2017 local environment work
programme.
Enviroschools
Signage
8. The
Toimata Foundation (formerly the Enviroschools Foundation) recently developed a
new sign to be placed outside each Enviroschool (example of the design appended
at Attachment A) in response to requests from Enviroschools to publicly
highlight their involvement in the Enviroschools programme. It is anticipated
that all Enviroschools throughout New Zealand will display this sign.
9. In
Auckland, there is insufficient regional funding available to fund these new
signs (approximately $20,000). It is suggested that local boards fund signs for
the Enviroschools in their local area at a cost of $113 per sign. In Papakura,
this means providing total funding of $904 to provide signage for eight
Enviroschools in the area.
10. The eight
Enviroschools in the board area are noted in Table 1 below.
Table 1: Enviroschools in the Papakura Local Board area
Consideration
Local
Board views and implications
11. The
board has provided local funding to complement the regional Wai Care programme
as part of its 2015/2016 environment work programme.
12. The
Papakura Local Board Plan notes strong support for projects that support
protection of the natural environment, and engage the community.
Māori
impact statement
13. A
high percentage of Papakura residents identify as Maori. As noted in paragraph
seven above, a proposed second stage of the project (unfunded) includes the
school working with a local carver to create a culturally relevant sculpture,
or other piece of art.
14. Te
Ao Maori is incorporated as an integral part of the Enviroschools kaupapa.
15. No
direct consultation with Maori was undertaken for the purposes of this report.
Implementation
16. Subject
to confirmation of board funding, stage one of the community engagement project
and installation of the signage will be completed this financial year.
17. As noted in paragraph seven above, discussion of a second stage of
the project will occur as part of the development of the board’s 2016/2017
environment work programme. The project will be delivered in conjunction with
the existing Wai Care programme in the reserve, and in collaboration with Red
Hill School.
Attachments
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No.
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Title
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Page
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|
aView
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Example of Toimata Enviroschools signage
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31
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Signatories
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Authors
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Laura Torre-Williams – Environmental
Programmes Coordinator
Emma Joyce – Relationship Advisor
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Authorisers
|
Gael Ogilvie – Environmental Services
Manager
Barry Potter – Infrastructure and
Environmental Services Director
Rex Hewitt – Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
Community Places 2016/2017 Community Centre and Venue
for Hire Fees
File No.: CP2016/05277
Purpose
1. To seek
approval of venue hires fees to be applied in the 2016/2017 year.
Executive
Summary
2. Local boards are responsible for setting local fees and charges,
including those that relate to asset based services such as for community
centres and venues for hire. Fees are typically reviewed and agreed on an
annual basis as part of finalising the local board annual agreement.
3. Fees are informed by the performance of three factors which
customers told us they value highly. The condition of the facility, the level
of amenity provided and the presence of staff on site. The Hire Fee Framework
also includes financial incentives aimed at enabling community outcomes, making
more use of off-peak capacity and encouraging regular use of the facilities.
4. Due to the cost of making minor changes to hire fees (less
than 2%) and likely impact to existing customers, staff recommend no change to
fees for 2016/17. A standard inflationary adjustment has been applied to
revenue budgets across council, however this is achievable within the existing
fees as shown in the schedule. It is recommended that a three year cycle to
review fees for these community facilities be established, aligning with the
Long Term planning process. (Attachment A)
5. There are a small number of facility users in Papakura who
continue to benefit from more favourable fees which have their basis in legacy
council practices. Staff recommend that these groups be charged the
appropriate fee from 1 July for reasons of fairness. (Attachment B)
6. Confirmed fees for the 2016/17 year will be communicated to
all regular hirers and published online. They will be effective from 1 July
2016.
|
Recommendation/s
That the Papakura Local Board:
a) Agrees to
adopt the 2016/2017 community centre and venue for hire fees, as per
Attachment A, to be applied to all new and existing hirers.
b) Requests council staff to provide regular updates on the impact of
the hire fees and the performance of council-managed community facilities as
part of quarterly reporting arrangements.
|
Comments
7. Local
boards are responsible for setting local fees and charges, including those that
relate to asset based services such as for community centres and venues for
hire. Fees are typically reviewed and agreed on an annual basis as part of
finalising the local board annual agreement.
8. In 2014, council adopted the Hire Fee Framework, an
operational policy which guides the setting of fees across the network of
council operated community centres and venues for hire. Community group
operated centres and venues generally determine and administer their own fee
schedules and therefore they are not considered in this report.
9. Fees are informed by the performance of three factors which
customers told us they value highly; the condition of the facility, the level
of amenity provided and the presence of staff on site. The framework also
includes financial incentives aimed at enabling community outcomes, making more
use of off-peak capacity and encouraging regular use of the facilities.
10. Recommended fees for Drury Hall, Elizabeth Campbell Centre,
Massey Park Grandstand Function room, Papakura Library meeting rooms, Papakura
Old Central School, Smiths Avenue Clubrooms and Takanini hall are included in
Attachment A.
11. Due
to the cost of making minor changes to hire fees (less than 2%) and likely
impact to existing customers, staff recommend no change to fees for 2016/2017.
A standard inflationary adjustment has been applied to revenue budgets across
council, however this is achievable within the existing fees as shown in the
schedule. It is recommended that a three year cycle to review fees for these
community facilities be established, aligning with the Long Term planning
process.
12. There are a small number
of facility users in Papakura who continue to benefit from more favourable fees
which have their basis in legacy council practices. Staff recommend that these
groups be charged the appropriate fee from 1 July for reasons of fairness,
noting that these groups have now been afforded 24 months to transition to the
new rate. Perpetuating these special arrangements sustains a benefit that is
not available to other members of the community as well as requiring extra
administrative effort and cost to recognise and process these exceptions.
Consideration
Local
Board views and implications
13. If the Papakura Local Board chooses to
continue these previous arrangements it should consider the wording provided
below in its resolution.
a) Agrees
to adopt the 2016/2017 community centre and venue for hire fees, as per
attachment A.
b) Agrees to adopt an adjusted fee for hirers as per attachment B.
c) Agrees to underwrite the value of the forgone revenue associated
with the transitional fees by making Locally Driven Initiatives (LDI) budget
available to an estimated total annual value of $5,757.40
d) Requests
council staff to provide regular updates on the impact of the hire fees and the
performance of council-managed community facilities as part of quarterly
reporting arrangements.
14. The recommendations within this report fall
within the Papakura Local Board’s authority relating to local recreation, sport
and community facilities.
Māori
impact statement
15. The Hire Fee Framework is not specifically
targeted for Maori populations. However, it aims to be clear and transparent
to all users and enable all Aucklanders to participate within facilities,
including Maori.
Implementation
16. The recommendations in this report do not trigger the Auckland
Council Significance Policy.
17. Confirmed
fees for the 2016/2017 year will be communicated to all regular hirers and
published online. They will be effective for 1 July 2016.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Recommended fee schedule for 2016/2017
|
37
|
|
bView
|
List of hirers on special legacy arrangments
|
39
|
Signatories
|
Author
|
Robyn McMichael - Team Leader Venue Hire
|
|
Authorisers
|
Graham Bodman
– General Manager Arts, Community and Events
Rex Hewitt – Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
Manukau Harbour Forum Work Programme for 2016/2017
File No.: CP2016/05417
Purpose
1. To forward
the resolutions of Manukau Harbour Forum regarding its 2016/2017 work programme
and to request that the Papakura Local Board endorse the updated work programme
and consider this in its discussions regarding 2016/2017 Locally Driven
Initiatives (LDI) budget allocations.
Executive
Summary
2. At its
business meeting of 20 August 2014 the Papakura Local Board agreed to support a
three-year work programme for the Manukau Harbour Forum (resolution number PPK/2014/1),
following the adoption of this work programme by the forum on 14 July 2014
(Attachment A).
3. At its 15
February 2016 business meeting the Manukau Harbour Forum received an update on
the proposed content of year three of its 2014-16 work programme (Attachment
B).
4. The forum
resolved as follows in response to this update:
Resolution number MHFJC/2016/2
MOVED by Member DG Purdy, seconded by
Member CM Elliott:
That the Manukau Harbour Forum:
a) Notes that
year three of the Manukau Harbour Forum work programme is focussed on
continuing to increase engagement of businesses, industry, and residents with
the Manukau Harbour.
b) Requests
that member boards endorse the work programme and consider this as the basis
for 2016/17 locally driven initiatives budget discussions.
c) Notes that no funding for the hydrodynamic modelling work beyond the
completion of the scoping study has been identified, and recommends that member
boards consider retaining hydrodynamic modelling study as an advocacy issue in
their 2016/17 Local Board Agreements.
5. These
resolutions are being forwarded to the nine member boards of the Manukau
Harbour Forum requesting that they formally endorse the updated forum work
programme for 2016/17 and consider the advice from staff as appended in
Attachment B in their discussions regarding 2016/2017 Locally Driven Initiatives
(LDI) budget allocations.
|
Recommendation/s
That the Papakura Local Board:
a) Notes resolution MHFJC/2016/5
of the Manukau Harbour Forum
b) Endorses year three of the
Manukau Harbour Forum’s 2014-2016 work programme as appended in Agenda
Attachment B
c) Notes the recommendation
regarding ongoing advocacy for hydrodynamic modelling of the Manukau Harbour
|
Consideration
Local
Board views and implications
6. The Manukau
Harbour Forum is made up from representatives of the nine local boards
adjoining the Manukau Harbour. The forum has a bi-monthly workshop and business
meeting. This work programme has been regularly discussed by the forum and
formal updates are reported to most of its business meetings.
Māori
impact statement
7. No specific
consultation with Maori was undertaken for the purposes of this report.
8. Feedback
was sought from mana whenua on the three-year work programme at an initial hui
in November 2014, at which mana whenua identified a desire for closer
involvement in the Manukau Harbour Forum’s ongoing work programming.
9. Subsequent
to this the Manukau Harbour Forum resolved to hold up to three hui per year to
engage with mana whenua on its work programme and other areas of mutual
interest.
Implementation
10. Year three of
the Manukau Harbour Forum’s work programme is largely a continuation of
existing work. Implementation will commence on 1 July 2016 subject to
allocation of funding by member boards.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
2014 Report to the Manukau Harbour Forum on the
adoption of a three-year work programme
|
43
|
|
bView
|
Report to the Manukau Harbour Forum on its 2016/2017
Work Programme
|
47
|
Signatories
|
Authors
|
Mary Binney - Local Board Advisor - Maungakiekie-Tamaki
|
|
Authorisers
|
Victoria Villaraza - Relationship Manager
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
New Road Name Approvals for Two Roads and Four Private
Ways for McLennan Residential Development at Battalion Drive, Takanini
File No.: CP2016/06072
Purpose
1. The
purpose of this report is to seek approval from the Papakura Local Board, for
six new road names within the development at Battalion Drive, Takanini, also
known as McLennan Stage One.
Executive
Summary
2. Auckland
Council has road naming guidelines that set out the requirements and criteria
of the Council for proposed road names. These requirements and criteria have
been applied in this situation to ensure consistency of road naming for the
Auckland Council.
3. While
the Papakura Local Board approved 22 road names within the development, in
September 2013, a change in road naming requirements meant additional names for
private ways are now required. In addition to the 22 names approved by the
Local Board in 2013, three names have not been allocated to specific roads.
4. The
road names Troop, Bravery and Vigour, already approved by the Local
Board, are yet to be assigned to specific road locations.
5. The
Applicants preferred names Lieutenant, Mettle and Infantry meet
the Road Naming criteria as do the alternate names Burgeon, Recovery,
Valour, Dignity, Soldier and Spirit.
6. Local
iwi groups and New Zealand Post were consulted on all the original names.
7. The proposed suffix “Road” is appropriate for the two roads and the
suffix “Lane” is appropriate for the private ways.
8. The
names Troop Road, Bravery Road, Vigour Lane, Lieutenant Lane, Mettle Lane and
Infantry Lane are considered for approval by the Local Board.
|
Recommendation/s
That the Papakura Local Board, pursuant to
section 319(1)(j) of the Local Government Act 1974, considers for approval,
the road names “Troop Road, Bravery Road,
Vigour Lane, Lieutenant Lane, Mettle Lane and
Infantry Lane”, proposed by the Applicant, for the new roads within the
development at Battalion Drive, Takanini (McLennan Stage One) while noting
that the names Burgeon Lane, Recovery Lane, Valour
Lane, Dignity Lane, Soldier Lane and Spirit
Lane also meet the Road Naming Guidelines.
|
Comments
9. The
Auckland Council Road Naming Guidelines allowed that
where a new road needs to be named as a result of a subdivision or development,
the subdivider/developer shall be given the opportunity of suggesting their
preferred new road name for the Local Board’s approval.
The Papakura Local
Board, at its meeting of September 2013, considered a road naming report to
name 22 roads within the development located at 75A Walters Road, Takanini.
The development at Battalion Drive is a sub-area of that area considered for
naming in September 2013. All the names approved by the Local Board related
to a military theme reflecting the fact that the development is being built on
land formerly part of the Papakura Military Camp. Of the 22 names approved by
the Local Board, three names Troop, Bravery and Vigour have yet to be assigned
to specific roads within the development.
Following the subsequent
introduction of the Auckland Council road naming guidelines, all roads
(including private ways) which access six or more address sites, require naming.
Although some 22 roads have already been named by the Papakura Local Board
within the development, four private ways still need a name. All names
proposed follow the same military/military endeavour theme
|
Road
Number
|
Proposed
New Road Name
|
Status
|
|
|
|
|
|
Road One
|
Troop
|
Local Board
approved
|
|
Road Two
|
Bravery
|
Local Board
approved
|
|
Road Three
(Private way)
|
Lieutenant
|
Applicant’s
preference
|
|
|
Burgeon
|
Alternate 1
|
|
|
Recovery
|
Alternate 2
|
|
Road Four
(Private Way)
|
Vigour
|
Local Board
approved
|
|
Road Five
(Private Way)
|
Mettle
|
Applicants
preference
|
|
|
Valour
|
Alternate 1
|
|
|
Dignity
|
Alternate 2
|
|
Road Six
(Private Way)
|
Infantry
|
Applicants
preference
|
|
|
Soldier
|
Alternate 1
|
|
|
Spirit
|
Alternate 2
|
Decision Making
10. The
Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022),
allocated the responsibility for the naming of new roads, pursuant to section
319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment
11. The
Applicant’s proposed road names have been assessed against the criteria set out
in the Auckland Council road naming guidelines;
12. Troop,
Bravery and Vigour have been previously approved by the Local Board
at their September 2013 meeting.
13. Lieutenant,
Mettle and Infantry, proposed by the Applicant, meet the Road Naming Guidelines while
noting that the names Burgeon, Recovery, Valour,
Dignity, Soldier and Spirit also meet the
Road Naming Guidelines.
14. The proposed suffix ‘Road’ is appropriate for the two roads and the
suffix “Lane” is appropriate for the private ways.
15. As the Applicant’s preferred names “Troop
Road, Bravery Road, Vigour Lane, Lieutenant Lane, Mettle Lane and
Infantry Lane” meet the criteria of the road naming guidelines, they are recommended for consideration for approval by the Local
Board
.
Figure One: Location and Layout of new
Roads
Consideration
Significance of Decision
16. The
decision sought from the Papakura Local Board for this report does not trigger
any significant policy and is not considered to have any immediate impact on the
community.
Maori
impact statement
17. The
decision sought from the Papakura Local Board on this report is linked to the
Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference
in the world”. The use of Maori names for roads, buildings and other public
places is an opportunity to publicly demonstrate Maori identity.
Consultation
18. The
Papakura legacy road naming policy, which was relevant at the time the Papakura
Local Board originally considered names for the development at 75 Walters Rd,
required consultation with Iwi where Maori names are proposed. As a result,
significant consultation was undertaken with tangata whenua being Ngati
Tamaoho, Ngati Te Ata, Ngati Paoa Trust Board, Ngai Tai ki Tamaki Tribal
Trust, Ngati Paoa, Ngai tai ki Tamaki and Pukaki Marae. Notwithstanding the
original consultation with iwi, the Applicant, in January 2016 e-mailed nine
iwi (Ngai Tai ki Tamaki, Ngati Maru, Ngati Paoa, Ngati Tamaoho, Ngati Tamatera,
Ngati Whangaunga, Te Akitai Waiohua, Waikato-Tainui and Ngati Te Ata). The
Applicant, in February 2016, e-mailed those iwi who had not responded to the
initial contact.
19. Responses
were received from three iwi: Ngati Tamaoho, Waikato-Tainui and Ngati Te Ata.
Ngati Tamaoho confirmed no stance on the names proposed but did object to Te
Rauparaha and the applicant withdrew this from consideration. Waikato-Tainui
indicated support for Te Akitai views, unfortunately Te Akitai did provide a
response. Ngati Te Ata sought a workshop but did not respond further when
informed that no other iwi had requested a workshop.
20. Consultation was undertaken with NZ Post when assessing the original
set of names considered by the Papakura Local Board in September 2013 and the
Applicant again consulted with NZ Post in February 2016. NZ Post raised no
objections to the use of Lieutenant Lane, Mettle Lane, Infantry Lane, Burgeon
Lane, Recovery Lane, Valour Lane, Dignity Lane, Soldier Lane and Spirit Lane.
Financial and
Resourcing Implications
21. The
cost of processing the approval of the proposed new road name and any
installation of road name signage is recoverable in accordance with Council’s
Administrative Charges.
Legal and Legislative Implications
22. The
decision sought from the Papakura Local Board for this report is not considered
to have any legal or legislative implications.
Implementation
23. The
Resource Consenting Team is involved in ensuring that appropriate road name
signage will be installed accordingly once an approval is obtained for the new
road name.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Virginia Loh - Resource Consents Administrator
|
|
Authorisers
|
Ian Smallburn - General Manager Resource Consents
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
New Road Name Approval for the Residential Subdivision
by Cabra Investments Limited at 949 Old Wairoa Road, Ardmore and 965
Papakura-Clevedon Road, Ardmore
File No.: CP2016/06138
Purpose
1. The
purpose of this report is to seek approval from the Papakura Local Board, for
four new road names created by way of a joint subdivision and land use consent
at 949 Old Wairoa Road, Ardmore and 965 Papakura Clevedon Road, Ardmore.
Executive
Summary
2. Auckland
Council has road naming guidelines that set out the requirements and criteria
of the Council for proposed road names. These requirements and criteria have
been applied in this situation to ensure consistency of road naming for the
Auckland Council.
3. Following
assessment against the road naming criteria, the road names “Frazen Avenue
and Melgran Avenue” (applicant’s preferred road names), and alternative
names “Chen Avenue, Vidak Avenue, Calisher Avenue and Mateparare
Avenue” were determined to meet the road naming guideline criteria.
4. Local
iwi groups were consulted, however, no response has been received.
5. The
suffix “Avenue” was considered as appropriate for broad roads that lead through
the development.
6. The
road names “Frazen Avenue and Melgran Avenue” proposed by the
Applicant and the names “Chen Avenue, Vidak Avenue, Calisher Avenue and
Mateparae Avenue” are considered for approval by the Local Board.
|
Recommendation/s
That the Papakura Local Board, pursuant to
section 319(1)(j) of the Local Government Act 1974, considers for approval,
the road names “Frazen Avenue and Melgran Avenue”, proposed by the Applicant, for the new roads created by way of
joint subdivision and land use consent at 949 Old
Wairoa Road, Ardmore and 965 Papakura Clevedon Road, Ardmore while noting that “Chen Avenue, Vidak
Avenue, Calisher Avenue and Mateparae Avenue”
were also determined to meet the road naming criteria.
|
Comments
7. The
Auckland Council Road Naming Guidelines allowed that
where a new road needs to be named as a result of a subdivision or development,
the subdivider/developer shall be given the opportunity of suggesting their
preferred new road name for the Local Board’s approval.
Seven new roads and a
right-of-way are to be created to serve a residential subdivision of 153 lots.
Joint Subdivision and Land use consent R/JSL/2013/2461 has been granted by
Council.
Figure One: Location and Layout of new
Roads
8. Five
of the roads were named by way of a report to the March meeting of the Papakura
Local Board. The names approved by the Local Board were: Pakaraka Drive, Twin Peaks Rise, Te Aparangi Crescent, Papaview
Road, Captain Rings Drive, and Arawai Terrace. Two roads remain to be named. These roads lie across two separate
subdivisions and the applicant has proposed names chosen by the neighbouring
developer.
The Applicant has
proposed the following names for consideration for the two un-named roads
created as part of the development at 949 Old Wairoa Road and 965 Papakura
Clevedon Road.
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Names
|
Road 5 –
Frazen Avenue
Road 7 –
Melgran Avenue
|
Road 5: Name chosen by the adjoining
developer out of preference. The name has no dictionary definition.
Road 7: Name chosen by the adjoining developer out of preference.
The name has no dictionary definition.
|
|
First Alternative
|
Road 5 –
Chen Avenue
Road 7 –
Vidak Avenue
|
Road 5: The name of
previous land owner of 1.0Ha block in the north west corner of the site.
Road 7: The family name
of the neighbouring land owners.
|
|
Second
Alternative
|
Road 5 –
Calisher Avenue
Road 7 –
Mateparae Avenue
|
Road 5: This is the name of the type of
carbine short rifle used in the land wars.
Road 7: The name of the
former army chief and the current Governor General.
|
Decision Making
9. The
Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022),
allocated the responsibility for the naming of new roads, pursuant to section
319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment
10. The
Applicant’s proposed road names have been assessed against the criteria set out
in the Auckland Council road naming guidelines;
11. All of the proposed road names meet the criteria of the road naming
guidelines.
12. The suffix “Avenue” for Road 5 and Road 7 is appropriate because
they are broad roads that lead into another stage of the development.
13. As
the Applicant’s preferred names (Frazen Avenue and Melgran Avenue) meet the
criteria, it is recommended for consideration for approval while noting that
the alternate names (Chen Avenue, Vidak Avenue, Calisher Avenue and
Mateparare Avenue) are also appropriate as they comply with all the
criteria of the road naming guidelines.
Consideration
Significance
of Decision
14. The
decision sought from the Papakura Local Board for this report does not trigger
any significant policy and is not considered to have any immediate impact on
the community.
Māori
impact statement
15. The
decision sought from the Papakura Local Board on this report is linked to the
Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference
in the world”. The use of Maori names for roads, buildings and other public
places is an opportunity to publicly demonstrate Maori identity.
Consultation
16. Council
sent the proposed road names to all iwi within the Papakura Local Board area,
including Ngai Tai ki Tamaki, Ngati Tamaoho, Te Akitai, Ngati Paoa, Ngati Maru,
Ngaati Whanaunga, Ngati Tamatera and Tainui. No responses have been received
as at time of writing of this report.
17. Consultation has been undertaken with NZ Post and no issues were
identified with the names proposed.
Financial and Resourcing Implications
18. The
cost of processing the approval of the proposed new road name and any
installation of road name signage is recoverable in accordance with Council’s
Administrative Charges.
Legal and Legislative Implications
19. The
decision sought from the Papakura Local Board for this report is not considered
to have any legal or legislative implications.
Implementation
20. The
Resource Consenting Team is involved in ensuring that appropriate road name
signage will be installed accordingly once an approval is obtained for the new
road name.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Melanie Sopoaga - Resource Consent Administrator
|
|
Authorisers
|
Ian Smallburn - General Manager Resource Consents
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
Papakura Local Board Feedback on the Transport for
Future Urban Growth
File No.: CP2016/06500
Purpose
1. To consider the proposed transport networks for growth areas in the
south and agree the arrangements for submitting formal feedback from Papakura
Local Board.
Executive Summary
2. Auckland
Transport is working with the New Zealand Transport Agency and Auckland Council
on the project to agree recommended 30 year transport networks for growth
around Warkworth, Dairy Flat, Silverdale, Kumeu, Huapai, Westgate, Whenuapai,
Papakura and Franklin. The work follows on from the identification of the
future urban areas in the Proposed Auckland Unitary Plan (PAUP) and the
recently adopted Future Urban Land Supply Strategy, which sets out the sequencing
of when the future urban land can be developed.
3. The
outcome will be a recommended 30 year strategic transport network for each
future urban area that can be used to inform the Auckland Transport Alignment
Project, request funding and as a planning tool by Auckland Transport, the
Transport Agency and Auckland Council. Identifying future transport
infrastructure early will also help guide developers’ plans for Special Housing
Areas and other new housing or business areas. The transport networks being
developed include a mix of new or upgraded roads, upgraded state highways,
optimising existing networks, new public transport and cycling infrastructure.
4. Various
meetings and workshops were held with key stakeholders between 18 February and
3 March, to help develop the recommended transport networks. This enabled
information to be gathered on what strategic transport connections will be
needed during the next 30 years to support growth, as well as how transport
should be integrated with development to best deliver liveable
communities. The feedback received is summarised in the new network
consultation document (Attachment A), which also sets out the preferred
transport networks for growth areas in the south: Takanini; Drury-Drury
West-Opaheke; and Pukekohe-Paerata.
5. Consultation
on the preferred transport network runs from 15 April to 13 May 2016. Due
to the short timescales involved, it is recommended that authority be delegated
to the Chair and Deputy Chair to submit feedback on behalf of the local board
by the deadline of 13 May.
|
Recommendation/s
That the Papakura Local Board:
a) delegate authority to the Chair and Deputy Chair to submit formal
feedback on the proposed transport networks for growth areas in the south, as
set out in the Transport for Future Urban Growth consultation document,
before 13 May 2016.
|
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Karen Gadomski - Senior Local Board Advisor Papakura
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
Annual Plan 2016/2017
File No.: CP2016/06307
Purpose
1. This report
requests that the Papakura Local Board:
a) makes
decisions on:
i. final Locally
Driven Initiatives (LDI) budgets by activity, within funding envelopes
ii. key advocacy
issues
b) provides any
feedback on regional issues, including:
i. the Uniform
Annual General Charge (UAGC)
ii. the Interim
Transport Levy (ITL)
iii. Māori land rates
iv. rates for
farm/lifestyle properties over 50 hectares
c) makes
recommendations to the governing body on other financial matters such as:
i. any
new/amended Business Improvement District (BID) targeted rates
ii. any
new/amended local targeted rate proposals
iii. proposed
LDI capital projects outside local boards’ decision-making responsibility.
Executive
Summary
2. This report
seeks input from local boards on a range of annual plan related matters,
including LDI, advocacy, regional financial policy issues and other rate
proposals.
3. Local board
views on these matters will be considered in discussions between the local
boards and the Finance and Performance Committee on 6 and 9 May; and by the
governing body prior to adopting the Annual Plan 2016/2017.
|
Recommendation/s
That the Papakura Local Board:
a) makes
decisions on final 2016/2017 Locally Driven Initiatives (LDI) budgets by
activity, within funding envelopes.
b) agrees key
advocacy issues.
c) provides any
views it may have on regional financial policy issues.
d) recommends any
new or amended Business Improvement District (BID) targeted rates.
e) recommends any
new or amended local targeted rate proposals.
f) recommends
any proposed Locally Driven Initiatives (LDI) capital projects, which are
outside local boards’ decision-making responsibility.
g) recommends $XX of 2015/2016 Locally Driven Initiatives
(LDI) operational expenditure (opex) to be deferred.
|
Comments
Locally Driven Initiatives
4. Local boards
are requested to agree the level of funding for each group of activity. This
funding is further allocated to specific projects and services detailed in the
work programmes.
5. As part of
the funding policy, local boards can resolve to defer those projects that are
funded by the LDI where there was an agreed scope and cost but have not been
delivered. The Local Board may wish to resolve 2015/2016 projects that meet
the criteria for deferral to 2016/2017.
6. Key
information of the funding of each activity and the LDI funded projects that
meet the criteria for deferral is provided in Attachment A.
Advocacy
issues
7. Local
boards resolved on their key advocacy issues in November 2015, for discussions
with the Finance and Performance Committee and consultation. Since then,
relevant council departments and Council Controlled Organisations have provided
local boards with advice on the current position of each advocacy issue, and
any next steps. This information was provided to local boards in April 2016,
as part of a broader information pack, to consider at their workshops, and is
also attached to this report for information (see Attachment B).
8. Local
boards consulted on their local advocacy issues in February and March 2016.
The results from the consultation have been analysed and summarised, and
provided to the local boards. This has been attached to this report for
information (see Attachment C).
9. In
light of this information, the Local Board may now wish to agree any advocacy
priorities for discussion with the Finance and Performance Committee on 6 and 9
May.
Regional
issues
10. Local
boards provided feedback on regional financial policy issues (in November 2015)
which were going for consultation. The results from the consultation have been
analysed and summarised, and provided to local boards (see Attachment C).
11. The
Local Board may wish to provide further feedback on these issues for
consideration by the Finance and Performance Committee.
Local targeted rate and BID targeted rate proposals
12. Local
boards are required to agree any new BID and local targeted rate proposals
(noting that any new local targeted rates and/or BIDs must have been consulted
on before they can be implemented).
Consideration
Local board views and implications
13. Local
board decisions and feedback is being sought in this report.
14. Local
boards play an important role in the development of the annual plan, and
provide views and information at key stages as council continues through the
annual plan process.
Māori
Impact Statement
15. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual plan are important tools that enable and can demonstrate council’s
responsiveness to Māori.
Local board plans, which were developed in 2014 through engagement with the
community including Māori,
form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes.
Implementation
16. Feedback from the local boards will be summarised and provided in
full to the Finance and Performance Committee and governing body for
consideration and adopting the Annual Plan 2016/2017.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Papakura Local Board Locally Driven Initiatives (LDI)
budget (This document will be circulated under separate cover)
|
65
|
|
bView
|
Papakura Local Board advocacy issues
|
67
|
|
cView
|
Papakura Local Board Annual Budget 2016/2017
consultation feedback report
|
69
|
Signatories
|
Authors
|
Mark Purdie - Lead Financial Advisor
|
|
Authorisers
|
Christine Watson - Manager Financial Advisory Services
- Local Boards
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
Placeholder for Attachment 1
Annual Plan 2016/2017
Papakura Local Board
Locally Driven Initiatives (LDI) budget
(This document will be circulated
under separate cover)
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
Papakura Local Board Submissions and Responses
File No.: CP2016/06527
Purpose
1. A copy of both the Papakura
Local Board’s feedback on the Business Improvement District Policy 2016 and
their feedback on the Auckland Civil Defence and Emergency Management Group
Plan 2016-2021 are attached for the Board’s information.
2. The feedback on the draft
Business Improvement District Policy (2016) was delegated to the Chair and
Deputy Chair whilst the feedback on the Auckland Civil Defence and Emergency
Group Plan 2016-2021 was delegated to Members Britnell and Catchpole.
|
Recommendation/s
That the Papakura Local Board:
a) receives the Board’s feedback
on the Business Improvement District Policy 2016 and the Auckland Civil
Defence and Emergency Management Group Plan 2016-2021.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
PLB Attachment 20 April 2016_PLB Feedback on the
Business Improvement District Policy 2016
|
79
|
|
bView
|
PLB Attachment 20 April 2016_Auckland Civil Defence
and Emergency Group Plan 2016-2021 PLB feedback
|
81
|
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy Advisor
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
31 March 2016
For the attention of Gill Plume and Stephen Cavanagh
Dear Gill and Stephen
Business Improvement District Policy 2016
Feedback from Papakura Local Board
Papakura Local Board has considered the draft BID Policy
2016 and Operating Standards. In general, the draft policy is seen as an
improvement on the 2011 version and it is helpful to have the operating details
in a separate, linked document. There are some areas where further
clarification is necessary and there is some confusion between what should be
in the policy and what should be part of the operating standards. Detailed
feedback on these matters is therefore set out below.
1. The overview section in the operating standards
document contains some background information that would be better placed in
the policy document. For example, sections 1.1 and 1.3 provide useful context
about what BID programmes are, what they can do and how they relate to the
business association. It should not be ‘assumed’ that this contextual
information is known by elected members, many of whom have been elected after
the establishment of the existing BIDS.
2. Papakura Local Board is supportive of the greater clarity
provided about the role of local board representatives on BID programme boards
but feels that more detail is required within the policy, rather than being
relegated to the operating standards document. Similarly the policy needs to
set out a clearly defined role for the Town Centre Manager and how they should
operate in relation to the Business Association Board and the Local Board.
3. The local board expects to have a governance to
governance relationship with the business association board, whilst staff
should have a management relationship with the BID Manager. This distinction
is not always clear in practice and it would be useful for this principle to be
spelt out in the policy more clearly. Diagram 1 in the operating standards
should be moved into the policy document and the town centre manager role
should be more clearly specified.
4. There is a lack of clarity on the role of local boards
in dis-establishments and amalgamations of BID programmes. This could be
covered in more detail in Table 2, which summarises the roles and
responsibilities of the key partners in the BID programme
5. The BID programme reporting requirements include a
presentation to a local board business meeting following the business
association’s AGM. The policy needs to provide greater clarity on the purpose
of this presentation. For example, if it is to keep the local board informed
of the BID programme work and finances in a public meeting, a ten minute
deputation may be appropriate. If a specific decision is sought, a formal
report should be prepared for the local board’s agenda. In any case, the board
should receive more regular updates through the member representative on the
BID programme board or through workshops with the whole board, which would
enable a wider dialogue to take place.
6. The local board queries the purpose of the proposed
annual report from council staff on individual BID programmes. Is it an
opportunity to report on how the BID programme is doing in relation to the
three success factors in the BID Policy as well as the BIDs own key performance
indicators? If so, this would enable staff to advise on the function of the
BID and the management of the targeted rate money.
7. The local board is accountable to its constituents for
the targeted rate money being spent as set out in the BID’s business plan.
This was recognised in the 2011 BID policy and should be carried forward into
the 2016 policy. For this reason, the local board is supportive of the
requirement for full audits of BID programmes: annually for those with a
targeted rate income over $100,000 and every two years for those with a
targeted rate income under $100,000.
Papakura Local Board requests that the Regional Strategy and
Policy Committee give full consideration to the views summarised above, in
finalising the BID Policy 2016.
Yours sincerely
Bill McEntee
Chairperson, Papakura Local Board
Email: Bill.McEntee@aucklandcouncil.govt.nz
Ph: 09 295 1376
|
Papakura Local
Board
20 April 2016
|
|
Papakura Local Board feedback to the draft
Auckland Civil Defence and Emergency
Group plan 2016-2021
To: Janice Miller, Manager
Logistics, Civil Defence and Emergency Management
From: Members Stuart Britnell (Portfolio
Lead, Civil Defence) and Brent Catchpole, (Portfolio member, Civil Defence),
Papakura Local Board
Date: Friday 8 April 2016
Re: Papakura Local Board feedback to
the draft Auckland Civil Defence
and Emergency Group plan 2016-2021
Background
At its meeting of 16 March 2016 the Papakura Local Board
resolved as follows:
That the
Papakura Local Board delegates to Members Britnell and Catchpole to provide
feedback by 15 April 2016 on the draft Civil Defence and Emergency Management
Group plan 2016-2021, with particular reference to local priorities for
emergency management.
This paper presents our feedback on proposals related
to local boards in the draft Auckland Civil Defence and Emergency Group plan
2016-2021 (CDEM Group plan), on behalf of the Papakura Local Board.
Local board CDEM plans
The board supports civil defence management as an
important, necessary and lifesaving endeavour.
We generally support the proposal for each local board
to develop its own CDEM plan. This means each board can develop, define and
agree its roles and responsibilities in relation to CEDM for itself. The board
expects however, that individual plans would never the less remain consistent
with best practice principles for CDEM.
The plan would cover the four areas of civil defence
management: reduction, readiness, response and recovery. As it stands Papakura
has two community response plans which can be reviewed if necessary as part of
developing the local board CEDM plan.
The board expects the CDEM department to provide
expertise and resource to develop local board CDEM plans.
Empowering local boards to champion resilience and
civil defence locally
The board sees merit in training, guidelines and
toolkits to empower elected members’ championship of resilience and civil
defence locally.
Standing item on local board agendas
The board sees value in structured CDEM reporting to
board meetings. Yearly updates are sufficient in our view. We’re considering
a line item in our LDI budget for 2016/2017 to support local CDEM initiatives
and suggest other boards consider this.
Concern with accuracy of context for local boards in
the action framework
The board is concerned with the accuracy of context
presented in the action framework regarding local boards. Statements such as
“Many local board members do not have suitable understanding of their roles and
responsibilities before, during and after disasters” (p. 46, CDEM Group plan)
are misleading in our view. These roles and responsibilities are yet to be
defined. The board encourages officers to provide accurate context for these
issues in the final draft of the CDEM Group plan.
Detailed feedback tabled below
Our detailed feedback on the draft CDEM Group plan is
tabled further below. Our previous workshop feedback to the development of the
CDEM Group plan is available upon request.
We look forward to the energy and attention this
process galvanises for local boards and CDEM.
Stuart Britnell
Civil Defence portfolio lead, Papakura Local Board
Brent Catchpole
Civil Defence portfolio member, Papakura Local Board
|
Papakura Local
Board
20 April 2016
|
|
Detailed feedback
to proposals related to local boards in the draft Auckland Civil Defence and
Emergency Group plan 2016-2021
|
Activity area and current state
|
Proposed action points
|
Comment
|
|
Emergency management planning
Each local board has a representative who is the CDEM
portfolio holder. Many local board members do not have a suitable
understanding of their roles and responsibilities before, during and after
disasters.
|
Advocate for each local board in the Auckland region to
develop their own local board CDEM plan and include reference to CDEM plan in
local board area plans.
|
The roles and responsibilities of local board members
before, during and after emergencies have yet to be defined and do not appear
in the draft CDEM group plan for discussion. The board suggests this absence
of definition is the context for discussion rather than any lack of suitable
understanding on the part of board members. How can board members understand
their role in civil defence when it hasn’t been defined, developed and agreed
yet?
The board encourages staff to provide accurate context in
relation to local boards in the finalised CDEM Group plan.
The board supports developing a local board CDEM plan that
enables each local board to define these roles and responsibilities for
themselves. The board expects however, that individual plans would remain
consistent with any best practice principles for CDEM.
Board members note that a local board CDEM plan would
cover the four civil defence areas of reduction, readiness, response and
recovery. In the case of Papakura, we have two existing response plans: the Papakura
community response plan and the Conifer Grove community response plan.
It may be timely to review these as part of a local board CDEM plan
development process. Papakura is also waiting for its local board area
hazard report, due 2017. This document will be an important part of
developing an overarching CDEM plan for Papakura. We are also keen to learn
what recovery means for Papakura. Our view is that people are the first priority
in recovery after a civil emergency.
Staff view local board members’ governance role and
in-depth knowledge and relationships in communities to mean:
· members are well placed to promote and
raise awareness of civil defence management locally (reduction and readiness)
· members’ presence can provide moral
support to communities in times of emergency and recovery (response and
recovery)
· members can help the CEDM department
as eyes and ears – assisting communications during emergencies (response)
The board generally supports this direction, and would add
the following roles:
· liaise
with local emergency response groups
· keep
current with CDEM practise and developments
The board expects CDEM department expertise and resource
to support development of the local board CDEM plan.
As a matter of terminology, local board CDEM plans would
be referenced in each local boards “local board plan” rather than “local
board area plan”.
|
|
Leadership and governance
Auckland’s communities are supported by 21 local boards,
however there is no consistency or shared understanding between CDEM and
local board members.
|
Ensure that local boards and elected representatives
champion resilience and are competent to deliver their CDEM responsibilities
|
Ensuring competence and championship implies a lack of
these attributes which isn’t an accurate description of the situation.
As noted above, board members’ roles and responsibilities
in civil defence are yet to be defined, as is a common view on what
resilience in civil defence means.
The board suggests a better approach is to empower local
boards and elected representatives with training, guidelines and toolkits to
champion resilience and civil defence.
|
|
Leadership and governance continued
Advisory panels represent Auckland’s communities of
interest and advise council on how to engage effectively with them.
|
Include a standing CDEM agenda item at the council’s
advisory panel and local board meetings.
|
The board sees value in yearly, rather than monthly
reports on CDEM activity and milestones for the Papakura Local Board Area.
The board would also welcome any visits or deputations
from local emergency response groups (Papakura and Conifer Grove).
The board sees value in line item LDI budget provision to
support CDEM initiatives in Papakura and are considering this for 16/17.
|
|
Papakura Local
Board
20 April 2016
|
|
Governance Forward Work Calendar
File No.: CP2016/06241
Purpose
1. To present a 12 month governance
forward work calendar to the board.
Executive
Summary
2. This report updates the governance
forward work calendar: a schedule of items that will come before the board at
business meetings over the next 12 months. The governance forward work calendar
for Papakura is included in Attachment A.
3. The calendar aims to support
local boards’ governance role by:
· ensuring
advice on agendas and workshop material is driven by local board priorities
· clarifying
what advice is required and when
· clarifying
the rationale for reports.
4. The calendar will be updated
every month. Each update will be reported back to business meetings and
distributed to relevant Council staff. It is recognised that at times items
will arise that are not programmed. Board members are welcome to discuss
changes to the calendar.
|
Recommendation/s
That the Papakura Local Board:
a) notes the attached Governance
Forward Work Calendar.
|
Comments
5. The council’s Quality Advice
Programme aims to improve the focus, analysis, presentation and timeliness of
staff advice to elected representatives. An initiative under this is to develop
forward work calendars for governing body committees and local boards. These
provide elected members with better visibility of the types of governance tasks
they are being asked to undertake and when they are scheduled.
6. Although the document is new,
there are no new projects in the governance forward work calendar. The calendar
brings together in one schedule reporting on all of the board’s projects and
activities previously approved in the local board plan, long-term plan,
departmental work programmes and through other board decisions. It includes
governing body policies and initiatives that call for a local board response.
7. This initiative is intended to
support the boards’ governance role. It will also help staff to support local
boards, as an additional tool to manage workloads and track activities across
council departments, and it will allow greater transparency for the public.
8. The calendar is arranged in
three columns, “Topic”, “Purpose” and “Governance Role”:
· Topic
describes the items and may indicate how they fit in with broader processes
such as the annual plan
· Purpose
indicates the aim of the item, such as formally approving plans or projects,
hearing submissions or receiving progress updates
· Governance
role is a higher-level categorisation of the work local boards do. Examples of
the seven governance categories are tabled on the following page.
|
Governance role
|
Examples
|
|
Setting direction/priorities/budget
|
Capex projects, work programmes, annual plan
|
|
Local initiatives/specific decisions
|
Grants, road names, alcohol bans
|
|
Input into regional decision-making
|
Comments on regional bylaws, policies, plans
|
|
Oversight and monitoring
|
Local board agreement, quarterly performance reports,
review projects
|
|
Accountability to the public
|
Annual report
|
|
Engagement
|
Community hui, submissions processes
|
|
Keeping informed
|
Briefings, cluster workshops
|
9. Board members are welcome to
discuss changes to the calendar. The calendar will be updated and reported back
every month to business meetings. Updates will also be distributed to relevant
Council staff.
Consideration
Local
Board views and implications
10. All local boards are being
presented with governance forward work calendars for their consideration.
Māori
impact statement
11. The projects and processes
referred to in the governance forward work calendar will have a range of
implications for Māori which will be considered
when the work is reported.
Implementation
12. Staff will review the calendar
each month in consultation with board members and will report an updated
calendar to the board.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Papakura Governance Forward Work Calendar
|
89
|
Signatories
|
Authors
|
Karen Gadomski - Senior Local Board Advisor Papakura
|
|
Authorisers
|
Karen Lyons - Manager Local Board Services
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
|
Papakura Local
Board
20 April 2016
|
|
Papakura Local Board Achievements Register 2013-2016
Electoral Term
File No.:
CP2016/06242
Purpose
1. Providing
an updated register of achievements of the Papakura Local Board for the
2013-2016 Electoral Term.
Executive Summary
2. Nil.
|
Recommendation/s
a) That
the report entitled “Papakura Local Board Achievements Register 2013-2016
Electoral Term” be received.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
PLB Attachment 20 April 2016_
Achievements Register 2013-2016
|
93
|
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy
Advisor
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
PAPAKURA LOCAL BOARD
ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM
|
Date
|
ACHIEVEMENT
|
|
7 November 2013
|
Inaugural Meeting
- Election of Chair, Bill McEntee and
- Deputy Chair, Michael Turner
|
|
8 November 2013
|
Fireworks Spectacular
|
|
9 November 2013
|
Spring Clean
|
|
19 November 2013
|
Citizenship Ceremony
|
|
28 November 2013
|
Appointment of Board
Members to Outside Organisations
|
|
28 November 2013
|
Appointment of Portfolio
Allocations, Urban Design Champion, Business Improvement District (BID)
Executive Committee and Resource Consent Public Notifications.
|
|
30 November 2013
|
Supported the Papakura
Santa Parade
|
|
11 December 2013
|
Board agrees to release of
Draft Annual Plan 2014/2015 including the draft Papakura Local Board
Agreement 2014/2015 for public consultation
|
|
13 December 2013
|
Supported the Papakura
Carols in the Park
|
|
29 January 2014
|
Appointment of Board Youth
Portfolio Lead to the Papakura Youth Connections Steering Group
|
|
29 January 2014
|
Formal establishment of the
Pukekiwiriki Paa Joint Management Committee
|
|
29 January 2014
|
Position Paper on Draft
Psychoactive Substances approved
|
|
29 January 2014
|
Approved position statement
to the Auckland Council submission on the proposed Auckland Unitary Plan
|
|
11 February 2014
|
Papakura Local Board Public
Engagement – Local Board Plan – Papakura Library
|
|
15 February 2014
|
Papakura Local Board Public
Engagement – Local Board Plan – Smiths Avenue and Papakura Library
|
|
18 February 2014
|
Papakura Local Board Public
Engagement – Local Board Plan – Takanini Stores
|
|
27 February 2014
|
Papakura Local Board Public
Engagement – Workshop – Local Board Chambers
|
|
1 March 2014
|
Movies in the Park
|
|
2 March 2014
|
PIPs Canoe Day
|
|
8 March 2014
|
Southern Regional Hui –
Local Board Plans
|
|
8 March 2014
|
Rosehill Family Fun Day
|
|
18 March 2014
|
Citizenship Ceremony
|
|
19 March 2014
|
Papakura Local Board
Psychoactive Substances Regulations Submission feedback to form part of the
Governing Body Submission to the Ministry of Health
|
|
19 March 2014
|
Papakura Local Board
Objection to Liquor Licence Application – Harpreet Kaur Limited
|
|
29 March 2014
|
Papakura East Neighbourhood
Policing Team Day
|
|
30 March 2014
|
Takaanini Reserve
Neighbourhood Event
|
|
5 April 2014
|
Joint Papakura and Manurewa
Elderly and Disability Engagement Session in collaboration with Counties
Manukau DHB
|
|
16 April 2014
|
Approved the Papakura Local
Economic Development Plan and Commerce and Industry Programme
|
|
25 April 2014
|
Attended ANZAC Day Services
at Papakura and Drury
|
|
29 April 2014
|
Advocacy presentation to
the Governing Body
|
|
|
Council Controlled Organisations
feedback submitted
|
|
|
Funding Policy Review
feedback submitted
|
|
30 April 2014
|
Inaugural Meeting
Pukekiwiriki Paa Joint Management Committee
|
|
21 May 2014
|
Community Group Funding of
$80,364.00 awarded in funding Round 2 of the 2013/14 financial year
|
|
23 May 2014
|
Members attended Liquor
Licencing Hearing - BottleO
|
|
29 May 2014
|
Dawn blessing of Takaanini
Reserve and Ihaka Takaanini Plinths
|
|
|
Advocacy from the Board on
the Takanini Interchange and motorway upgrade
|
|
|
Advocacy from the Board on
Psychoactive substances leading to the temporary withdrawal from the market.
|
|
18 June 2014
|
Approved the Papakura
Local Board Community Development, Arts and Culture Work Programme 2014/2015
|
|
18 June 2014
|
Adopted the local content
for the Annual Plan 2014/2015 including the Papakura Local Board Agreement
2014/2015
|
|
18 June 2014
|
Approved the Draft Local
Board Plan 2014 for consultation
|
|
18 June 2014
|
Support for a joint scoping
study with Southern Local Boards for the establishment of community recycling
centres in the south.
|
|
18 June 2014
|
Approval of $15,000 funding
to establish an annual Papakura Sports Awards
|
|
26 June 2014
|
Papakura Careers Expo
|
|
1 July 2014
|
Local Alcohol Policy
Information Event - Stall
|
|
|
Active promotion of
Auckland Transport Parking Strategy consultation
|
|
|
Active promotion of Long
Term Plan youth engagement ‘My Vote Rule’
|
|
5 July 2014
|
Papakura Draft Local Board
Plan Engagement Drop-in Session – Papakura Library
|
|
8 July 2014
|
Papakura Draft Local Board
Plan Engagement Drop-in Session – Papakura Library
|
|
8 July 2014
|
Rosehill Residents Group –
Consultation on Local Board Plan
|
|
8 July 2014
|
Conifer Grove Residents
Association - Consultation on Local Board Plan
|
|
9 July 2014
|
Papakura Draft Local Board
Plan Engagement Drop-in Session – Papakura Library
|
|
July 2014
|
Stakeholder
engagement event of the Arts and Culture Strategic Action Plan
|
|
16 July 2014
|
A
total of $6,000 awarded under the Local Event Support Fund
|
|
16 July 2014
|
Feedback
provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing
applications and Allocation of decision making review
|
|
16 July 2014
|
A
grant of $7,800 awarded from the 2014/2015 discretionary operational budget
towards the provision of a WW1 centennial commemorative panel at Papakura
Museum and external signage for the museum and library.
|
|
July/August 2014
|
SCP
on draft local board plan - board members held three drop in sessions at
Papakura library and have been attending meetings of residents groups and
other organisations in order to encourage submissions.
|
|
20 August 2014
|
Approved
funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in
2014/2015
|
|
20 August 2014
|
Annual
Report 2014/2014 – Chairs Foreword and Achievements approved
|
|
20 August 2014
|
Additional
$5,000 grant approved towards Papakura Fireworks Spectacular 2014
|
|
20 August 2014
|
Feedback
made on Draft Local Approved Products Policy
|
|
21 August 2014
|
Papakura
Volunteer Awards
|
|
27 August 2014
|
Papakura
Local Board Plan Hearing
|
|
17 September 2014
|
Establishment
of a local alcohol ban review panel to make review of alcohol bans in the
local board area
|
|
17 September 2014
|
Approval
of additional funding of $20,472 to Papakura and Districts Historical Society
Incorporated to extend the Papakura Museum’s opening hours, effective 1
September 2014
|
|
17 September 2014
|
Deliberations
on the submissions received to the Papakura Draft Local Board Plan
|
|
25 September 2014
|
Hosted
the Local Board Urban Design Champions Quarterly Meeting, focused on design
opportunities in Papakura Metropolitan centre
|
|
15 October 2014
|
Adoption
of the Papakura Local Board Plan 2014
|
|
15 October 2014
|
Options
approved for the future governance and management of community facilities on
Smiths Reserve
|
|
15 October 2014
|
Community
Group Funding applications approved totalling $15,102
|
|
15 October 2014
|
Funding
of $7,000 agreed towards a 2015 Papakura Careers Expo
|
|
15 October 2014
|
Adoption
of principles to guide decisions on requests for lease of public open space
for early childhood education provision
|
|
15 October 2014
|
Feedback
agreed on the Significance and Engagement Policy
|
|
15 October 2014
|
Feedback
agreed on the Draft Arts and Culture Strategic Action Plan
|
|
15 October 2014
|
Presentation
to the Governing Body on key messages for Papakura in Long Term Plan
prioritisation and policies
|
|
|
Formation
of Community Garden in Hingaia
|
|
1 & 8 November 2014
|
Drop-in
sessions for Locally Approved Products Policy
|
|
14 November 2014
|
Papakura
Fireworks Display
|
|
15 November 2014
|
Inaugural
Papakura Market Day
|
|
18 November 2014
|
Papakura
Citizenship Ceremony
|
|
19 November 2014
|
Allocation
of $29,457 to a targeted biodiversity and private landowner engagement
programme in Papakura in Papakura in YR 15.
|
|
|
Feedback
provided on the Community Facilities Network Plan
|
|
|
Feedback
provided on the Locally Approved Products Policy
|
|
|
Feedback
provided on transport priorities for the LTP/RLTP 2015-2025
|
|
5 December 2014
|
Christmas
morning tea for key stakeholders
|
|
6 December 2014
|
Papakura
Santa Parade
|
|
12 December 2014
|
Papakura
Carols in the Park
|
|
24 January 2015
|
Movies
and Music in the Park
|
|
31 January 2015
|
Smiths
Avenue Community Day
|
|
6/7 February 2015
|
Waitangi
Weekend League Nines Tournament - Massey Park
|
|
7 February 2015
|
LTP
Pop Up Session - Library
|
|
11 February 2015
|
LTP
Pop Up Session - Library
|
|
14 February 2015
|
A NZ
Touch Tournament
|
|
18 February 2015
|
Allocation
of local board discretionary operational and capital budgets to the following
projects:
Opex
- $15k to urban planning project stage 1
Opex
- $20k to Papakura Stream clean up and replanting
Opex
- $50k to town gateway improvements
Opex
- $150k for parks projects
Capex
- $68k for parks projects
Capex
- $8k for library and museum signage
$2.6k
to deal with condensation issues at art gallery window
|
|
28 February 2015
|
28
February – LTP pop up session at Drury
|
|
9 March 2015
|
Papakura
Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm;
5 –
7 pm
|
|
10 March 2015
|
Presented
submission to Auckland Transport regarding the Regional Land Transport Plan
“Have Your Say” Event.
|
|
18 March 2015
|
Awarded the contract for the management and
operation of Massey Park Pool and Papakura Leisure Centre to Community
Leisure Management (CLM) for a period of five plus three years from 1 July
2015.
|
|
19 March
|
Citizenship Ceremony
|
|
22 March 2015
|
PIPs
Canoe Day – part funded by the Papakura Local Board
|
|
23 March 2015
|
Signing
of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over
breakfast. Mayor Brown in attendance
|
|
31 March 2015
|
RSA
Prizegiving WW1 Event
|
|
15 April 2015
|
Adopted
a further $5,000 Discretionary Operational Funding towards completion of
Stage 1 of the urban planning project
|
|
15 April 2015
|
Approved
$20,000 for the Student Digital Flag Art Competition
|
|
25 April 2015
|
ANZAC
Civic Service Papakura
ANZAC
Day Service Drury
|
|
29 April 2015
|
Papakura
Local Board Long Term Plan discussions with Budget Committee
|
|
20 May 2015
|
Approval
of installation of wheel stops on Wood Street, $9,000 from Transport Capital
Fund
|
|
20 May 2015
|
Agreement
to process to detailed design sate for key projects along Railway Street,
West, Averill Street and outside library on Great South Road, to be funded
from Transport Capital Fund
|
|
20 May 2015
|
Landowner
approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.
|
|
20 May 2015
|
Adoption
of Proposal for Review of Alcohol Bans in Papakura, for public submissions
commencing 19 June 2015
|
|
20 May 2015
|
Allocation
of $11,889 to the Manukau Harbour Forum for continuation of its work
programme in 2015/2016
|
|
20 May 2015
|
Formal
response made on the Empowered Communities approach proposals
|
|
20 May 2015
|
Discretionary
grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000),
Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura
Rotary ($15,000)
|
|
21 May 2015
|
Blessing
of Military Gallery
|
|
25 May 2015
|
Ceremony
dedicated to families for Papakura Children’s Cemetery
|
|
27 May 2015
|
Citizenship
Ceremony - Pukekohe
|
|
28 May 2015
|
Official
opening of the Military Room at Papakura Museum
|
|
17 June 2015
|
Community funding granted
totalling $90,340
|
|
17 June 2015
|
Approved CDAC Work Programme
|
|
17 June 2015
|
Approved Community Arts and organisation funding agreements
· Papakura
Brass Band - $12,000
· Papakura
Pipe Ban - $10,000
· Papakura
Museum - $108,701
|
|
17 June 2015
|
Approved $7,000 to Papakura Senior Citizens Club towards
rates.
|
|
17 June 2015
|
Approved Local Board Agreement 2015/2016
|
|
20 June 2015
|
Matariki Dawn Ceremony – Pukekiwiriki Paa
|
|
25 June 2015
|
Careers Expo – growth in event
|
|
27 June 2015
|
Papakura Children’s Forest Planting
|
|
1 July 2015
|
Smiths Ave – options for reactivating community use of buildings
and reserve. Officers investigating multipurpose use of hall from venue for
hire to mixed lease / licence and venue for hire with options for joining
toilets and hall. Board sounding out community support for voluntary work to
bring Awhi house up to standard for leasing and community use. Watching
brief item.
|
|
July 2015
|
Mana Whenua relationships meetings – scheduling for a
series of relationships building meetings with each Mana Whenua group for
Papakura has begun. Watching brief item.
|
|
15 July 2015
|
Allocated $120,000 from its YR 2015/16 town centre safety
budget for Community Development and Safety Staff to manage Armourguard
Security Services in Papakura town centre and railway station carparks.
|
|
|
Adopted Massey Park Pool and Papakura Service Centre
Business Plan for 2015/16
|
|
|
Resolved to seek avenues of potential funding for a
possible future development of Massey Park outdoor swimming pool
|
|
|
Approved the dates for the Review of Alcohol Bans 2015 for
18 and 21 August 2015. Deliberations to be held on 26 August 2015
|
|
|
Supported the Notice of Motion from the Manurewa Local
Board supporting the retention of Mt Smart Stadium as the home of the
Warriors Rugby League Club
|
|
|
Approved a grant of $47,000 to Counties Manukau Sport to
support the following:
- “Have a go” day
- Sports Forum
- Coaches Club training
- Volunteer Recognition Awards
- Papakura
Schools Programme
|
|
|
Confirmation of appointments, terms of reference and
delegations to the Manukau Harbour Forum
|
|
8 August 2015
|
- Celebrated
25 years of Hawkins Theatre
- Papakura
Art Gallery – Southside Youth Show
|
|
18 August 2015
|
Papakura Local Board Alcohol Ban Review Hearing
|
|
19 August 2015
|
- Agreed to the Board’s 2015/2016
environmental response fund budget of $25,000 be used to support ecological
restoration (weed control) at Dominion Reserve.
- Agreed to $10,000 from its 2015/2016
environmental response fund budget to be used to support riparian restoration
projects as part of the Wai Care Programme.
- Papakura Museum Funding – approved
$6,829 additional funding from the Local Driven Initiatives Community
Response Fund to ensure opening hours and curatorial support are equal to
2015/2015 levels of service.
- Approved the following road names:
i. Residential Subdivision by The Grove Land
Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as
Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird
Crescent.
ii. Residential Subdivision by Equinox Capital
Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as
Nancy Wake Street, Tribute Loop and Divide Loop.
- Approved local event funding of $7,500
- Board provided feedback on the Future
Urban Land Supply Strategy.
- Board provided feedback on the Auckland
Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board
Input.
- Approval of the Chair’s message, list of
local achievements and list of capital projects in the Auckland Council
Annual Report 2014/2015
- Allocation of $300 towards a civic
component for the Hawkins Theatre 25 year celebrations
|
|
20 August 2015
|
Papakura Volunteer Awards
|
|
26 August 2015
|
Papakura Local Board Alcohol Ban Review Deliberations
|
|
31 August 2015
|
Attended Powhiri at New Zealand Rugby League Secondary
Schools Tournament
|
|
3 September 2015
|
Attendance at Mill/Redoubt Road Hearing
|
|
3 September 2015
|
NZRL Secondary Schools Tournament Awards
|
|
12 September 2015
|
Papakura Whanau Day
|
|
13 September 2015
|
Papakura Sports Awards
|
|
20 September 2015
|
Crimewatch Patrol – Member Training Day
|
|
23 September 2015
|
Meeting Re: Joint Initiative with Lions, Rotary, RSA –
Memorial Wall
|
|
10 October 2015
|
Chair’s attendance at Highland Dancing Competition 40th
Jubilee Celebration
|
|
12 October 2015
|
Chair’s attendance at International Older Persons Event
|
|
21 October 2015
|
Approved the development of stage-two coastal erosion
mitigation works for Hingaia Peninsula
|
|
21 October 2015
|
Approved the renewal of Massey Park athletics track to IAAF
Class 2 specifications
|
|
21 October 2015
|
Approved the allocation of $30,000 from the Board’s Locally
Delivered Initiatives Funding – Parks Improvement Projects 2015/2016, for the
concept designs for changing rooms and club rooms, which include accessible
public toilets, at Opaheke
|
|
21 October 2015
|
Made 19 alcohol bans pursuant to the Auckland Council
Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015
|
|
21 October 2015
|
Approved the Youth Initiatives Work Programme 2015/2016
|
|
21 October 2015
|
Endorsed landowner approval for temporary storage
occupation by NZTA and their contractors for a12 month period and works
within Ferguson Reserve. Also requested that compensation from the land
disposal be redirected back to the Local Board for investment in open space
in the area, and specifically for improvements to Ferguson Reserve by NZTA
|
|
18 November 2015
|
Approved renewal of leases for the following community
organisations:
- Marne Road Bowling Club Inc
- Papakura Road and Custom Club Inc
- South
Auckland Car Club Inc
|
|
18 November 2015
|
Agreed to the concept plans for the covered walkway
project.
Requested Auckland Transport to proceed to detailed design
for the covered walkway project
Requested Auckland Transport to proceed to design and
construction for the road treatment (red) on entrance intersections into
Papakura.
|
|
18 November 2015
|
Confirmed its intention to reactivate Awhi House as a
community hub, providing activities and experiences to the neighbourhood with
a focus on promoting health and wellbeing, activities for youth and youth
development, celebrating diversity and heritage and creating connections with
the local community.
|
|
18 November 2015
|
Approved undertaking a full needs assessment and needs
analysis to inform facility requirements and population to be served to
maximise access to the library and community hub.
Agreed to defer further site investigations for the
development of a library and community hub until a community needs assessment
and location analysis had been completed.
|
|
18 November 2015
|
Granted landowner approval for works with Conifer Grove
Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and
Hingaia Esplanade in relation to the Southern Corridor Improvement Project.
|
|
18 November 2015
|
Papakura Local Grants Round One – Total Granted $20,158.50
Papakura Local Board Round Two Quick Response – Total
Granted $435.00
|
|
18 November 2015
|
Confirmed a review of the Local Dog Access Rules in
2015/2016
|
|
18 November 2015
|
Agreed the following key advocacy issues:
- Grade
separation at Takanini
- Retaining
and increasing numbers of parking spaces at the Railway Street West and Ron
Keat Drive park and rides
- Development
of buildings and extra parking a Opaheke Sports Fields.
- Pukekiwiriki
Paa capex for the interpretation panels and access improvements
- Bruce
Pulman Park – contractual arrangements
|
|
18 November 2015
|
Approved urgent decisions for:
- Waived the
hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau
Hapori for a Garden Festival Fund Day
- Allocated
funding of $3,800 to facilitate the installation of a shed, miscellaneous
gardening equipment and pump repairs at Hingaia Reserve.
- Allocated
further funding of $253.00 for the completion of works for the pump and shed
at Hingaia Reserve.
|
|
21 November 2015
|
Attended Papakura Swim Club Jubilee at Massey Park
|
|
21 November 2015
|
Attended and participated in Papakura Town Centre makeover
|
|
28 November 2015
|
Attended the unveiling Papakura Cenotaph – East Timor and
Afhanistan
|
|
28 November 2015
|
Papakura RSA – Rerun ANZAC Centenary Military Tatoo
|
|
4 December 2015
|
Papakura Christmas Morning Tea for key stakeholders
|
|
5 December 2015
|
Papakura Santa Parade
|
|
9 December 2015
Business Meeting
|
- Requested Auckland Transport to proceed
to detailed design, consenting and construction for the covered walkway
project (extension of the covered walkway between platform and Railway Street
West and along Averill Street to the mid-block crossing) at a firm estimate
of cost (FEC) of $760,000.
- Requested Auckland Transport to proceed
to detailed design and provide a Firm Estimate of Cost (FEC) for the
beautification/greenery to complement the covered walkway.
- Endorsed the projects funded by the
Local Board Discretionary Open and Capex budgets 2014/2015 allocated under
resolution number PPK2015/14 for parks.
- Approved development of the Karaka
Harbourside playground at Rossini Court in accordance with the concept plan
at a maximum cost of $115,000.
- Approved the
2015/2016 Community Gardens work programme
- Approved the
2015/2016 Local Community Initiatives work programme
- Approved the allocations towards
community art programmes as follows:
-
Papakura Street Flag Art Project $12,000
- Papakura Town Centre Mural Project by Charles
and Janine Williams $10,000
- Papakura Art Gallery Outreach $2,000
- Community Arts Initiatives $14,000
- Provided
feedback on the Draft Regional Pest Management Plan Review
- Approved the commencement of preparatory
work for Conifer Grove – Wellington Park – Longford Park mangrove removal,
to include any survey, consent and consultation processes required.
- Allocated up to $90,000 from the LDI
‘parks improvement projects’ budget to the preparatory work for Conifer Grove
– Wellington Park – Longford Park mangrove removal.
- Requested parks officers to commence the
consenting process immediately and provide a progress report to Parks
Portfolio members in March 2016.
- Agreed the indicative locally driven
initiative priorities for 2016/20
- Adopted the local content for
consultation
- Waived the hire charges for Te Whanau
Hapori Charitable Trust for use of the hall, located on Smith’s Avenue
Reserve, Smith’s Avenue, Papakura inclusive from 14 December 2015 to 17
February 2016.
|
|
11 December 2015
|
Carols in the Park
|
|
17 February 2016
Business Meeting
|
- approved a new lease to Papakura Toy
Library Inc for the Elizabeth Campbell Centre
- approved a new lease to SeniorNet
Papakura Inc for 59R Wood Street.
- approved a grant of $1,000 to the
Papakura Business Association towards a feasibility study of a BID expansion
for Papakura.
- approved a grant of $1,933 to the
Papakura Pony Club towards diesel for the tractor, including insurance and
maintenance.
- approved the name for a reserve at 189R
Hingaia Road, as ‘Hingaia Park’.
- endorsed the divestment of 146-152 Great
South Road and 78A Great South Road subject to conditions.
- endorsed board feedback on the Draft
Local Government Election Year Policy for Elected Members.
- approved the commencement of a Greenways
Plan for Papakura, with an allocation of $25,000 from the Planning and
Development (Economic Development) budget.
- approved a grant of up to $5,000 to
Drury School, from the Locally Driven Initiatives budget for heritage
projects, towards the restoration of the Drury milepost.
- approved a contribution of $2,833.60
from the Locally Driven Initiatives Community Response Fund to Papakura
Community CrimeWatch Patrols Inc for procurement of a portable CCTV camera.
|
|
23 February 2016
|
Annual Plan Have Your Say Event – Takanini Hall
|
|
25 February 2016
|
Public consultation for transport Future Urban Growth –
Takanini Hall
|
|
27 February 2016
|
Public consultation for transport Future Urban Growth –
Drury Hall
|
|
27 February 2016
|
Papakura Annual Plan Have Your Say Event – Papakura Library
|
|
13 March 2016
|
Attended Counties Manukau Fun Run
|
|
16 March 2016
|
Attended Papakura Art Gallery Exhibition Opening
|
|
16 March 2016
|
- approved a new community lease for the
building known as the Watch House at 11A Opaheke Road, Papakura to the
Papakura Pipe Band Inc for a five year term commencing 1 April 2016.
- approved $9,883 Quick Response Round 3
grant applications.
- approved Taupinga Way for a new road
within the development at 250 Porchester Road, Papakura.
- approved Pakaraki Drive, Twin Parks,
Rise, Te Aparangi Crescent, Papaview Road, Captain Rings Drive and Arawai
Terrace for Right of Way 4, for new road created by joint subdivision and land
use consent at 949 Old Wairoa Road, Ardmore and 965 Papakura Clevedon Road,
Ardmore.
- agreed to waive hire charges for Smiths
Avenue Hall for community use by Te Whanau Hapori Charitable Trust from
Thursday 17 March to Monday 2 May 2016 for holiday programmes
- adopted the implementation of the
Papakura Youth Scholarship Scheme
- agreed to submission on the Draft
Business Improvement District Policy (2016)
- appointed members Britnell and Catchpole
as the boards portfolio holders to provide feedback on the Draft Civil
Defence and Emergency Management Group Plan
- delegated to the Deputy Chair and Member
Catchpole to provide the Board’s views on new applications for the community
led small build programme
|
|
19 March 2016
|
Attended Papakura Art Gallery Exhibition Opening
|
|
23 March 2016
|
Attended blessing for Artillery Drive Stormwater Pipe
construction
|
|
23 March 2016
|
Attended launch of “Why Papakura” by Progressive Papakura
|
|
31 March 2016
|
Papakura Citizenship Ceremony
|
|
2 April 2016
|
Attended working bee at Smiths Avenue
|
|
2 April 2016
|
Attended doggy day out
|
|
Papakura Local
Board
20 April 2016
|
|
For Information: Reports referred to the Papakura
Local Board
File No.:
CP2016/06243
Purpose
1. Providing an opportunity for the Board to
receive reports and resolutions that have been referred from Governing Body
Committee meetings or forums or other local boards for the information.
2. At the time the agenda was compiled there was
no information received for circulation to members.
|
Recommendation/s
That the
Papakura Local Board
a) note the information from the following
local board meetings:
|
No.
|
Report
Title
|
Item no.
|
Meeting
Date
|
Governing Body Committee or Forum or
Local Board
|
|
|
|
|
|
|
|
Attachments
There are no attachments for this report.
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy
Advisor
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
Papakura Local Board Workshop Notes
File No.:
CP2016/06244
Purpose
1. Attached
is a copy of the notes taken at the Papakura Local Board workshops held on 2, 9
and 23 March 2016
Executive Summary
1. Nil
|
Recommendation/s
That the Papakura Local Board:
a) receive
the workshop notes for the workshops held on 2, 9 and 23 March 2016
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
PLB Attachment 20 April 2016_PLB
Workshop Notes - 2 March 2016
|
107
|
|
bView
|
PLB Attachment 20 April 2016_PLB
Workshop Notes 9 March 2016
|
109
|
|
cView
|
PLB Attachment 20 April 2016_PLB
Workshop Notes 23 March 2016
|
111
|
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy
Advisor
|
|
Authorisers
|
Karen Lyons - Manager Local Board
Services
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
20 April 2016
|
|
WORKSHOP
NOTES
What: Papakura Local Board Workshop
Where: Council Chambers, Papakura Service Centre,
35 Coles Crescent, Papakura
When: 1.00 pm Wednesday, 2 March 2016
Present: Michael Turner (Chair), Stuart Britnell,
Brent Catchpole (until 1.41 pm), Graham Purdy
Staff: Rex Hewitt,
Rangi Maihi, Shelvin Munif-Imo and Trish Wayper
|
Item
|
|
1. Regional
Environmental Priorities
Staff: Emma Joyce, Viv
Sherwood and Rachel Kelleher
Purpose: A
discussion on regional environmental priorities (particularly catchments and
ecosystem priorities).
Please see
attached powerpoint presentation for information.
|
|
2. Quarterly Financial
Update
Staff: Mark Purdie
Purpose: To
present to the board the Quarterly Financial Update before presentation to
the March 2016 business meeting.
Please see
attached spreadsheet (Attachment 2A)
Queried the museum budget and need
for more funding. Discussions were to be held with Naomi Singer and Gay
Glamuzina.
All departments were to supply draft
work programmes at the Annual Plan workshops for consideration by the board.
The board could give their feedback and ask for clarification at this time.
|
|
3. Manurewa-Papakura
Sports Facilities Needs Assessment
Staff: Paul Clark and
Martin Devoy
Purpose: To
update and discuss with the board the sports needs assessment undertaken in
the Manurewa-Papakura area.
Please see
powerpoint presentation for information.
|
|
The meeting
concluded at 2.39 pm
|
|
Papakura Local
Board
20 April 2016
|
|
WORKSHOP
NOTES
What: Papakura Local Board Workshop
Where: Council Chambers, Papakura Service Centre,
35 Coles Crescent, Papakura
When: 1.00 pm Wednesday, 9 March 2016
Present: Bill McEntee, Michael Turner (from 1.17
pm), Stuart Britnell, Brent Catchpole (until 1.50 pm), Graham Purdy.
Staff: Rangi Maihi,
Shelvin Munif-Imo and Trina Bishop
|
Item
|
|
1. Papakura Local Board
Events Work Programme 2016/2017
Staff: Sharon McGinity and
Ashleigh Siteine
Purpose: To
present to the board the Draft events Work Programme 2016/2017 for discussion
and feedback.
Staff outlined the proposed local
board events work programme for 2016/2017. Board gave relevant feedback to
officers to be given consideration and actioned.
Action:
A business report on the events work
programme will be placed on the 18 May 2016 business agenda for adoption.
|
|
2. Revision of
Community Grants Programmes
Staff: Jane Franich,
Jamee Wieland and Frances Hayton
Purpose: To
allow the board the opportunity give feedback on the Community Grants
Programmes as follows:
- Numbers
for rounds
- Maximum
and minimum amount for different grants
- Opening
and closing dates
- Exclusions
and lower priorities
Round one – Date of decision made
needed to be adjusted as last business meeting held six weeks prior to
elections.
|
|
3. New Zealand
Transport Agency Update
Staff: Mark Baines and
Tania Reynolds
Purpose: To
update the board on the Southern Corridor Improvements.
Please see
powerpoint presentation for relevant information
Action:
Board to be updated on a regular
basis.
|
|
4. Contracted
Aquatic-Recreation Facilities Business Planning and Leisure Work Programme
Staff: Jane Franich
Jamie Archibald
Debbie Morris
Kirsty Knowles
David Bray
Purpose: To discuss with the board the proposed direction
for 2016/2017 year including agreement on the programming direction for the
Papakura aquatic and recreation facilities.
Swimming Pool
The following activities at the pool were outlined:
- Swimming lessons
- Swim for life – schools
- Recreational swimming
- Event rave nights on Friday
- Pilot starting in couple of weeks for Iwi te reo maori
swimming lessons
- Whanau fund day
- Coach for swimming club employed by CLM
- Breakaway programme for 11-16 year old to develop skills and
leadership
One issue which needed to be addressed at
the pool was security. Security is not provided on weekends.
Recreation Centre
The following was outlined to the board:
- Usage of facility is high. Struggle to accommodate new
programmes.
- Having discussions regarding inhouse versus other venues,
which would include the use of the four existing vans
- After school programmes number were 40 to 50 children. Now
the numbers have grown to 90 enrolled for after school and 40 in the morning.
The recreation centre staff also
mentioned security was an issue for them.
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The workshop
concluded at 3.00 pm
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Papakura Local
Board
20 April 2016
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WORKSHOP
NOTES
What: Papakura Local Board Workshop
Where: Council Chambers, Papakura Service Centre,
35 Coles Crescent, Papakura
When: 11.15 am Wednesday, 23 March 2016
Present: Bill McEntee, Michael Turner (from 1.59
pm), Stuart Britnell, Brent Catchpole (until 1.30 pm), Graham Purdy.
Staff: Rex Hewitt,
Karen Gadomski, Rangi Maihi and Trish Wayper
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Item
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1. Annual Plan
Discussion
Staff: Rex Hewitt and Karen
Gadomski
Purpose: Throughout
the year various initiatives have been raised by the local board. Local
Board Services staff have tried to capture some of these issues and have also
included a couple of new initiatives. This is an opportunity to go through
the attached list and highlight areas you wish to consider further before the
Annual Plan Work Programme meetings.
Please see
attached spreadsheet and feedback given.
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The meeting
concluded at 12.00 noon
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Papakura Local
Board
20 April 2016
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Papakura Local Board:
a) exclude the
public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
16 Special Exemption (Section 6) Fencing of Swimming
Pools Act 1987 -
Attachment a - 41 Youngs Road,
Papakura
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary
to protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains personal information.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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