I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Monday, 11 April 2016 10.00am Council
Chamber |
Rodney Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Brenda Steele |
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Deputy Chairperson |
Steven Garner |
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Members |
James Colville |
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Warren Flaunty, QSM |
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Thomas Grace |
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Beth Houlbrooke |
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John McLean |
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Phelan Pirrie |
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Greg Sayers |
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(Quorum 5 members)
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Raewyn Morrison Local Board Democracy Advisor
5 April 2016
Contact Telephone: (09) 427 3399 Email: raewyn.morrison@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Board Member |
Organisation |
Position |
James Colville |
St Marys Church Wellsford, Parish Council Federated Farmers Auckland Wellsford Drama Club Wellsford Promotions Landowners and Contractors Protection Assn. |
Member Member Member Member Member |
Warren Flaunty, QSM |
Westgate Pharmacy Ltd NorSGA Properties Ltd The Trust Community Foundation Ltd Henderson-Massey Local Board Waitemata District Health Board Taupaki Residents and Ratepayers Assn. |
Contractor/Director Director Director Member Elected Member Member |
Steven Garner (Deputy Chairperson) |
Mahurangi College Board of Trustee Warkworth Tennis and Squash Club |
Trustee Member |
Thomas Grace |
Kumeu Rotary South Kaipara Community Patrol Rally New Zealand Targa New Zealand Waimauku Lions Auckland Conservation Board Federated Farmers Northern Sports Car Club Graceland Properties Kumeu Community Patrol |
President Member Member Member Member Member Member Member Director Member |
Beth Houlbrooke |
Greater Auckland Chorus (Charitable Trust) Sweet Adelines New Zealand (Charitable
Trust) Baddeleys and Campbells Beach Residents and Ratepayers Assn. |
Member Member
Contractor Member |
John McLean |
Albany CoCo De Paul House Furniture for Schools Charitable Trust Newpark Financial Coatesville Residents and Ratepayers Association |
Member Supporter Trustee Shareholder Member |
Phelan Pirrie |
Muriwai Environmental Action Community Trust North West District Business Association Muriwai Community Association Muriwai Volunteer Fire Brigade Best Berries (NZ) Ltd |
Trustee
Member Member Officer in Charge Director/Shareholder |
Greg Sayers |
Rotary Club of Auckland Neighbourhood Support Rodney |
Member Member |
Brenda Steele (Chairperson) |
Te Uri o Hau Ngati Whatua o Kaipara Woodhill School Board of Trustees
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Beneficiary Beneficiary Trustee
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Rodney Local Board 11 April 2016 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Mahurangi River Trust 5
8.2 Kumeu Baptist Church 6
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Ward Councillor Update 9
13 Governance Forward Work Programme 11
14 Deputation/Public Forum Update 17
15 Rodney Local Board Workshop Records 21
16 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Monday, 14 March 2016, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Purpose 1. Representatives from Mahurangi River Trust will be in attendance to give an update on dredging work in the Mahurangi River for which the local board gave the trust a grant.
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Recommendation/s That the Rodney Local Board: a) thank the representatives from Mahurangi River Trust for their update on dredging works in the Mahurangi River.
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Purpose 1. Representatives from Kumeu Baptist Church will be in attendance to outline a proposal for a new church facility on land at Old Railway Road, Kumeu.
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Recommendation/s That the Rodney Local Board: a) thank the representatives from Kumeu Baptist Church for their presentation on a proposal for a new church facility at Old Railway Road, Kumeu.
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9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Rodney Local Board 11 April 2016 |
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File No.: CP2016/04668
Purpose
1. The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.
That the Rodney Local Board: a) thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.
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There are no attachments for this report.
Signatories
Authors |
Raewyn Morrison - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |
Rodney Local Board 11 April 2016 |
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Governance Forward Work Programme
File No.: CP2016/05347
Purpose
1. To present to the local board with a governance forward work calendar.
Executive Summary
2. This report contains the governance forward work calendar, a schedule of items that will come before the local board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A.
3. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas and workshop material is driven by local board priorities
· clarifying what advice is required and when
· clarifying the rationale for reports.
4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.
That the Rodney Local Board: a) note the attached governance forward work calendar.
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No. |
Title |
Page |
aView |
Governance Forward Work Programme |
13 |
Signatories
Authors |
Jonathan Hope - Local Board Advisor - Rodney |
Authorisers |
Lesley Jenkins - Relationship Manager |
11 April 2016 |
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Deputation/Public Forum Update
File No.: CP2016/04669
Purpose
1. As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.
Executive Summary
2. Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson. Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.
3. Standing Orders allows three minutes for speakers in Public Forum.
4. Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly. The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.
That the Rodney Local Board: a) receive the Deputation/Public Forum Update.
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No. |
Title |
Page |
aView |
Deputation/Public Forum Update |
19 |
Signatories
Authors |
Raewyn Morrison - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |
11 April 2016 |
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Rodney Local Board Workshop Records
File No.: CP2016/04670
Purpose
1. Attached is the Rodney Local Board workshop record for Monday, 29 February 2016 and Monday 21 March 2016.
Executive Summary
2. The Rodney Local Board holds regular workshops. The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.
3. Attached for information are the records of the most recent workshop meetings of the Rodney Local Board.
That the Rodney Local Board: a) workshop record for Monday, 29 February and Monday, 21 March 2016 be accepted.
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No. |
Title |
Page |
aView |
Workshop Record 29 February 2016 |
23 |
bView |
Workshop Record 21 March 2016 |
25 |
Signatories
Authors |
Raewyn Morrison - Local Board Democracy Advisor |
Authorisers |
Lesley Jenkins - Relationship Manager |