I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 11 April 2016

10.00am

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brenda Steele

 

Deputy Chairperson

Steven Garner

 

Members

James Colville

 

 

Warren Flaunty, QSM

 

 

Thomas Grace

 

 

Beth Houlbrooke

 

 

John McLean

 

 

Phelan Pirrie

 

 

Greg Sayers

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

5 April 2016

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Member

Member

Member

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor/Director

Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Member

Member

Member

Member

Member

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Member

 

Contractor

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Supporter

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Trustee

 

Member

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

 

Beneficiary

Beneficiary

Trustee

 

 

 


Rodney Local Board

11 April 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Mahurangi River Trust                                                                                        5

8.2     Kumeu Baptist Church                                                                                        6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Ward Councillor Update                                                                                               9

13        Governance Forward Work Programme                                                                   11

14        Deputation/Public Forum Update                                                                              17

15        Rodney Local Board Workshop Records                                                                 21  

16        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 March 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Mahurangi River Trust

Purpose

1.       Representatives from Mahurangi River Trust will be in attendance to give an update on dredging work in the Mahurangi River for which the local board gave the trust a grant.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Mahurangi River Trust for their update on dredging works in the Mahurangi River.

 

 

 

8.2       Kumeu Baptist Church

Purpose

1.       Representatives from Kumeu Baptist Church will be in attendance to outline a proposal for a new church facility on land at Old Railway Road, Kumeu.

 

Recommendation/s

That the Rodney Local Board:

a)      thank the representatives from Kumeu Baptist Church for their presentation on a proposal for a new church facility at Old Railway Road, Kumeu.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

11 April 2016

 

 

Ward Councillor Update

 

File No.: CP2016/04668

 

  

 

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

11 April 2016

 

 

Governance Forward Work Programme

 

File No.: CP2016/05347

 

  

Purpose

1.       To present to the local board with a governance forward work calendar.

Executive Summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the local board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Rodney Local Board:

a)      note the attached governance forward work calendar.

 

 

 

Attachments

No.

Title

Page

aView

Governance Forward Work Programme

13

     

Signatories

Authors

Jonathan  Hope - Local Board Advisor - Rodney

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

11 April 2016

 

 





Rodney Local Board

11 April 2016

 

 

Deputation/Public Forum Update

 

File No.: CP2016/04669

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

 

Attachments

No.

Title

Page

aView

Deputation/Public Forum Update

19

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

11 April 2016

 

 


Rodney Local Board

11 April 2016

 

 

Rodney Local Board Workshop Records

 

File No.: CP2016/04670

 

  

 

Purpose

1.       Attached is the Rodney Local Board workshop record for Monday, 29 February 2016 and Monday 21 March 2016.

Executive Summary

2.       The Rodney Local Board holds regular workshops.  The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.

3.       Attached for information are the records of the most recent workshop meetings of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      workshop record for Monday, 29 February and Monday, 21 March 2016 be accepted.

 

 

Attachments

No.

Title

Page

aView

Workshop Record 29 February 2016

23

bView

Workshop Record 21 March 2016

25

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

11 April 2016

 

 



Rodney Local Board

11 April 2016