Rodney Local Board Parks, Culture and Community Development Committee
Minutes
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Minutes of a meeting of the Rodney Local Board Parks, Culture and Community Development Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 11 April 2016 at 2.00pm.
Chairperson |
Beth Houlbrooke |
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Deputy Chairperson |
Greg Sayers |
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Members |
James Colville |
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Warren Flaunty, QSM |
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Steven Garner |
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John McLean |
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Brenda Steele |
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ABSENT
Members |
Thomas Grace |
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Phelan Pirrie |
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Rodney Local Board Parks, Culture and Community Development Committee 11 April 2016 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number RODPC/2016/14 MOVED by Deputy Chairperson AG Sayers, seconded by Member SR Garner: That the Rodney Local Board Parks, Culture and Community Development Committee: a) accept the apologies from Members TP Grace (for absence) and PM Pirrie (for absence on other council business). |
3 Declaration of Interest
Member Houlbrooke declared her interest in Item 12 ‘Point Wells Play Equipment’ and advised that she would be stepping down from the chair for the item.
4 Confirmation of Minutes
Resolution number RODPC/2016/15 MOVED by Member BM Steele, seconded by Deputy Chairperson AG Sayers: That the Rodney Local Board Parks, Culture and Community Development Committee: a) confirm the ordinary minutes of its meeting, held on Monday, 15 February 2016, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Dr Margaret Horsburgh, Regional Field Advisor – Auckland for the Walking Access Commission was in attendance to give a presentation on her newly created role as Regional Field Advisor – Auckland for the Walking Access Commission. Ms Horsburgh gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RODPC/2016/16 MOVED by Member BM Steele, seconded by Member SR Garner: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank Margaret Horsburgh, Regional Field Advisor – Auckland from the Walking Access Commission for her presentation on the activities of the Walking Access Commission. |
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a Walking Access Commission b Walking Access pamphlet |
8.2 |
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Harry Hilditch and Grahame Edmonds of Waimauku Lions Club were in attendance to make a presentation on a proposal to erect a children’s playground at Freshfields Road Reserve in Waimauku. The playground would be suitable for children aged 2 – 12 years old. Mr Hilditch and Mr Edmonds sought support from the local board for the project. Mr Hilditch and Mr Edmonds tabled supporting information, a copy of the information has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RODPC/2016/17 MOVED by Member BM Steele, seconded by Member SR Garner: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank the Harry Hilditch and Grahame Edmonds from the Lions Club of Waimauku for their presentation on a proposal to erect a children’s playground at Freshfields Road reserve in Waimauku. |
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a Lions Club Waimauku playground proposal |
8.3 |
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Shane Gould and Sally Green, Administrator, North Rodney Blue Light were in attendance to discuss the activities of North Rodney Blue Light. Mr Gould and Ms Green gave a PowerPoint presentation and tabled supporting documents. A copy of the PowerPoint and tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number RODPC/2016/18 MOVED by Member JG Colville, seconded by Deputy Chairperson AG Sayers: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank the Shane Gould and Sally Green from North Rodney Blue Light for their presentation on their Strategic Outcomes for Youth and the Community. |
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a Blue Light b Blue Light Strategic Plan |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Secretarial Note: The Chairperson reiterated her declaration of interest in Item 12 ‘Point Wells Playground Equipment’ and stepped down from the chair and left the meeting. Member Sayers assumed the chair.
12 |
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Jeff Lyford (Parks Advisor Rodney), Sarah Jones (Project Manager) and Gerry Fitzgerald (Parks Liaison and Development Team Leader) were in attendance for this item. |
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Resolution number RODPC/2016/19 MOVED by Member JG McLean, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) supports the renewal of the playground equipment at Point Wells Community Centre Reserve, including the installation of i) the four metre high swing set and, ii) the forest obstacle course, identified through targeted engagement with the Point Wells community as preferred options to replace the original play equipment. |
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Resolution number RODPC/2016/20 MOVED by Member JG McLean, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: b) invite the Point Wells community to apply for landowner approval to re-erect the historic lullaby swing subject to: i) remedial work being done, ii) that appropriate signage telling the history of the swing and highlighting that there is a higher risk of injury on this piece of equipment and its use acknowledges acceptance of that risk.
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Secretarial Note: A show of hands in regard to item 12 b) resulted in a 3-3 vote. The Acting Chairperson used his casting vote and Item 12 b) was carried.
Pursuant to Standing Order 3.15.5 Members Flaunty requested his dissenting vote be recorded with regard to Item 12 b).
The Chairperson resumed the chair at 3.50pm.
13 |
Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 |
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Phillip Curtis (Senior Swimming Pool Specialist) in attendance for this item. |
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Resolution number RODPC/2016/21 MOVED by Chairperson BP Houlbrooke, seconded by Member SR Garner: That the Rodney Local Board Parks, Culture and Community Development Committee : a) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool as sought by Vladimir Ovtcharenko, 2 Dotterel Lane, RD6, Warkworth subject to the spa pool remaining in its current location. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive: a) The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck; b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut; c) The locks shall not be able to be readily opened or released by a child of up to the age of six years; d) When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm; e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old; f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub; g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it; h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub; i) The cover and locks shall be maintained at all times in a good state of repair; j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised; k) Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub. b) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool as sought by MDSL Trustee Company, 156 Alf Access Road, RD 2, Helensville subject to the spa pool remaining in its current location. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive: a) The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck; b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut; c) The locks shall not be able to be readily opened or released by a child of up to the age of six years; d) When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm; e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old; f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub; g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it; h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub; i) The cover and locks shall be maintained at all times in a good state of repair; j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised; k) Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub. c) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool as sought by Peter John Wells, 278 Ahuroa Valley Road, RD1, Warkworth subject to the spa pool remaining in its current location. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive: a) The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck; b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut; c) The locks shall not be able to be readily opened or released by a child of up to the age of six years; d) When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm; e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old; f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub; g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it; h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub; i) The cover and locks shall be maintained at all times in a good state of repair; j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised; k) Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub. d) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool as sought by Maruisz Rystwej, 38 Donaldson Drive, Coatesville subject to the spa pool remaining in its current location. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive: a) The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck; b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut; c) The locks shall not be able to be readily opened or released by a child of up to the age of six years; d) When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm; e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old; f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub; g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it; h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub; i) The cover and locks shall be maintained at all times in a good state of repair; j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised; k) Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.
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Resolution number RODPC/2016/22 MOVED by Member SR Garner, seconded by Member WW Flaunty: That the Rodney Local Board Parks, Culture and Community Development Committee: e) approve the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 by Peter North, 1024 Leigh Road, Big Omaha, for a swimming pool, subject to self-latching devices being installed at a height of 1.5m on all doors opening into the pool area, and that the exemption shall be personal to the current owner.
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Rodney Local Board Quick Response Grants: Round Three 2015-2016 |
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Kim Hammond (Community Grants Advisor) in attendance for this item. |
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Resolution number RODPC/2016/23 MOVED by Member WW Flaunty, seconded by Deputy Chairperson AG Sayers: That the Rodney Local Board Parks, Culture and Community Development Committee: a) agrees to fund, part fund of decline the following applications: Table One: Rodney Local Board Quick Response, Round Three, Grants Applications
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Rodney Local Board 2015-2016 Community Centres/Houses and Halls Renewals |
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Sandra May (Property Coordinator) in attendance for this item. |
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Resolution number RODPC/2016/24 MOVED by Member BM Steele, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) approves the Community Halls capital renewals programme 2015/2016 as listed in Attachment A to the agenda report subject to confirmation that the associated halls advisory groups have been consulted and agree with the works prior to commencement. b) delegates responsibility to Hannah Alleyne, Senior Programme Planner, Community Facilities, to approve any moderate changes to the budget in the event that there is a variation to identified costs for the Rodney Local Board 2015-2016 Community Halls renewals programme subject to any changes being reported back to the local board.
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16 |
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Sue Dodds (Strategic Broker) in attendance for this item. |
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Resolution number RODPC/2016/25 MOVED by Member BM Steele, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) approve allocation of the $40,000 2015/2016 Local Discretionary Initiatives Community-led Placemaking Initiatives budget as a one off grant for the purpose of employing a coordinator to assist with establishing the former Wellsford library as a community hub. b) acknowledge the establishment of a community steering group for the former Wellsford library who will recommend to the local board, a local organisation to act as the legal entity to receive the grant, employ the coordinator and apply for the lease of the building. c) delegate to the Chairperson and Deputy Chairperson of the Rodney Local Board Parks, Culture and Community Development Committee the final approval of the local organisation who will be the grant recipient of the $40,000 for the former Wellsford library project under the guidance of the community steering group.
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Resolution number RODPC/2016/26 MOVED by Member WW Flaunty, seconded by Member BM Steele: That the Rodney Local Board Parks, Culture and Community Development Committee: a) receive the Deputation/Public Forum Update.
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Resolution number RODPC/2016/27 MOVED by Member BM Steele, seconded by Chairperson BP Houlbrooke: That the Rodney Local Board Parks, Culture and Community Development Committee: a) workshop record for Tuesday 9 February and Monday, 7 March 2016 be accepted.
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19 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks, Culture and Community Development Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................