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Tenders and
Procurement Committee
26 April 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
9 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution number
TEN/2016/14
MOVED by Chairperson D Quax, seconded by Cr SL
Stewart:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be prejudiced
by the holding of the whole or relevant part of the proceedings of the
meeting in public, as follows:
C1 Procurement
plan for Te Auaunga Awa stormwater project
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
In particular, the report contains commercially sensitive
information relating to the procurement of stormwater assets.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C2 Extension
of Insurance Consultancy and Premium Contract
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
In particular, the report contains information about Council's
proposal to go to tender for Insurance Brokerage Services.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C3 Stone cladding repairs – 135 Albert
Street - Approval of Procurement Plan
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains a procurement plan the
disclosure of which would compromise Council's ability to obtain a
competitive open market tender price.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting and
form part of the minutes of the meeting.
CARRIED
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8.32am The
public was excluded.
9.20am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Procurement plan for Te Auaunga Awa stormwater project
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There were no decisions.
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C2
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Extension of Insurance Consultancy and Premium Contract
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Resolution number TEN/2016/15
MOVED by Chairperson D Quax,
seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
d) note that the
agenda report, attachments and resolution titled “Extension and variation of
insurance broker contract” will remain confidential due to commercial
sensitivity of its content (however, limited information about Auckland
Council’s ongoing engagement with Jardine Lloyd
Thompson Ltd will be published on Council’s website
as part of the regular Procurement public information programme.)
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C3
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Stone cladding repairs – 135 Albert Street - Approval of
Procurement Plan
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Resolution number TEN/2016/16
MOVED by Chairperson D Quax, seconded
by Deputy Chairperson DA Krum:
b) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) the Request
for Tenders which will be publicly released.
ii) for
contracts arising from this procurement awarded over $100,000 Auckland
Council will publish the following details on their website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
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9.20 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
