Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 26 April 2016

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Lisa Whyte
Deputy Chairperson	Brian Neeson, JP
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Neda Durdevic

Democracy Advisor

20 April 2016

Contact Telephone: (09) 486 8593

Email: neda.durdevic@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

26 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 8

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 8

12 Meeting Minutes Upper Harbour Local Board, Tuesday, 12 April 2016 11

13 Governing Body Members' Update 35

14 Annual Plan 2016/2017 37

15 Upper Harbour Local Board Community Grants Programme 2016/2017 55

16 New Road Name Approval For Subdivision at 60 Don McKinnon Drive Albany 61

17 New Road Name Approval For Subdivision at 283 - 299 Dairy Flat Highway, Albany 67

18 Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year 73

19 Summary of Actions and Reports Requested - Upper Harbour Local Board - April 2016 77

20 Record of the Upper Harbour Local Board workshop held on
Tuesday, 15 March and Tuesday, 5 April 2016 81

21 Record of the Upper Harbour Local Board Portfolio Briefings held in March 2016 87

22 Governance forward work calendar 95

23 Holding Report for decisions relating to the Albany Community Hub 99

24 Holding Report for decisions relating to the Albany Stadium Pool 101

25 Board Members' Reports 103

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 April 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

26 April 2016

Annual Plan 2016/2017

File No.: CP2016/06319

Purpose

1. This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.

2. This report requests that the Upper Harbour Local Board:

a) makes decisions on:

i. LDI budgets by activity, within funding envelopes; and

ii. key advocacy issues.

b) provides any feedback on regional issues, including:

i. the Uniform Annual General Charge (UAGC);

ii. the Interim Transport Levy (ITL);

iii. Māori land rates; and

iv. rates for farm/lifestyle properties over 50 hectares.

c) makes recommendations to the governing body on other financial matters such as:

i. any new/amended Business Improvement District (BID) targeted rates;

ii. any new/amended local targeted rate proposals; and

iii. proposed LDI capital projects outside local boards’ decision-making responsibility.

Executive Summary

3. This report requests that the Upper Harbour Local Board:

d) makes decisions on:

i. LDI budgets by activity, within funding envelopes; and

ii. key advocacy issues.

e) provides any feedback on regional issues, including:

v. the Uniform Annual General Charge (UAGC);

vi. the Interim Transport Levy (ITL);

vii. Māori land rates; and

viii. rates for farm/lifestyle properties over 50 hectares.

f) makes recommendations to the governing body on other financial matters such as:

i. any new/amended Business Improvement District (BID) targeted rates;

ii. any new/amended local targeted rate proposals; and

iii. proposed LDI capital projects outside local boards’ decision-making responsibility.

4. Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

Recommendation/s

That the Upper Harbour Local Board:

a) approves the final 2016/2017 LDI budgets by activity, within funding envelopes

b) agrees key advocacy issues

c) provides any views it may have on regional financial policy issues

d) recommends any new or amended BID targeted rates

e) recommends any new or amended local targeted rate proposals

f) recommends any proposed LDI capital projects, which are outside local boards’ decision-making responsibility

Comments

LDI

5. Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

6. As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered. The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

7. Key information of the funding of each activity and the LDI funded projects that meet the criteria for deferral will be provided as a tabled document at the meeting, and will be attached to the minutes.

Advocacy issues

8. Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation. Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps. This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information (see Attachment A).

9. Local boards consulted on their local advocacy issues in February and March 2016. The results from the consultation have been analysed and summarised, and provided to the local boards. This has been attached to this report for information (see Attachment B).

10. In light of this information, the Local Board may now wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

11. In November 2015, local boards provided feedback on regional financial policy issues which were released as part of the Annual Plan consultation. The results from the consultation have been analysed and summarised, and provided to local boards (see Attachment B).

12. The local board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee.

Local targeted rate and BID targeted rate proposals

13. Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local board views and implications

14. Local board decisions and feedback is being sought in this report.

15. Local boards play an important role in the development of the annual plan, and provide views and information at key stages, as council continues through the annual plan process.

Māori impact statement

16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17. Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adoption of the Annual Plan 2016/2017.

Attachments

No.	Title	Page
a View	Advocacy issues	39
b View	Annual Budget 2016/2017 consultation feedback report	41

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

26 April 2016

Upper Harbour Local Board Community Grants Programme 2016/2017

File No.: CP2016/06498

Purpose

1. The purpose of the report is to present the Upper Harbour Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Upper Harbour Local Board Community Grants Programme 2016/2017 for adoption (refer to Attachment A).

Recommendation/s

That the Upper Harbour Local Board:

a) adopt the Upper Harbour Local Board Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Upper Harbour Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The annual review of the Upper Harbour Local Board Grants Programme enables the board to set new grant round dates and make any other changes to priorities and exclusions to reflect any new local priorities. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The Upper Harbour Local Board Community Grants Programme includes:

· outcomes as identified in the local board plan;

· specific local board grant priorities;

· which grant types will operate, the number of grant rounds and opening and closing dates;

· any additional criteria or exclusions that will apply; and

· other factors the local board consider to be significant to their decision-making.

8. Once the Upper Harbour Local Board Community Grants Programme for the 2016/2017 financial year has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach, which includes utilising the local board channels.

Consideration

Local board views and implications

9. The Upper Harbour Local Board Community Grants Programme has been developed by the local board to set the direction of their grants programme. At the Upper Harbour Local Board 1 March workshop, the local board decided not to change the existing priorities or exclusions, as these are working well for the community. The local board has set new dates for grant rounds for the 2016/2017 financial year. This grant programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing, by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11. An implementation plan is underway and the grants programme will be locally advertised through the local board and council channels. These channels include the local board webpage, e-newsletter, community networks and stakeholder databases. Past recipients will also be sent publicity on the new grant rounds. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board Grants Programme 2016/2017	55

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

26 April 2016

New Road Name Approval For Subdivision at 60 Don McKinnon Drive Albany

File No.: CP2016/06083

Purpose

1. The purpose of this report is to seek approval from the Upper Harbour Local Board for road names for two new public roads being constructed to serve a 9 lot subdivision being undertaken by the applicant, Sino-NZ Investment Ltd, at 60 Don McKinnon Drive, Albany.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The applicant, Sino-NZ Investments Ltd. has submitted, in their order of preference, the road names:

· ‘Dotteral Rise’, ‘Haumako Rise’, ‘Spray Street’, ‘Teaser Lane’ or ‘John Fair Place’ for Road No 1; and

· ‘Ray Street’, ‘Rich Street’, ‘Pakihi Lane’, ‘Oke Street’ or ‘Mall Street’ for Road No 2 as their preferred road names.

4. The applicant has consulted with local iwi groups on the proposed names and no feedback has been received from those groups.

5. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in an area.

The criteria also encourages the use of Māori names. Names also need to be easily identifiable, and intuitively clear thus minimising confusion.

6. Following assessment against the road naming criteria, the proposed road names ‘Rich Street’, ‘Oke Street’, ‘Mall Street’ and ‘Ray Street’ are not deemed to meet the assessment criteria, as they do not appear to have any particular environmental, historical or thematic identity to the area.

7. All of the proposed names are acceptable to NZ Post.

8. The names ‘Pakihi Lane’, ‘Haumako Rise’, ‘Dotteral Rise’, ‘Spray Street’, ‘Teaser Lane’ and ‘John Fair Place’ are deemed to meet the assessment criteria.

9. The road naming criteria suggest that the two road types could be referred to as either a Street or a Road, or in the case of rising roads a Rise. The road type names have been adjusted in the recommendation to meet the criteria. As with the road naming, the board also has discretion on the road type.

10. Therefore, the following names are put forward for consideration:

· for Road No 1, either of the names ‘Dotteral Rise’, ‘Haumako Rise’, ‘Spray Rise’, ‘Teaser Rise’ or ‘John Fair Rise’; and

· for Road No 2 either of the names ‘Ray Street’, ‘Rich Street’, ‘Pakihi Street’, ‘Oke Street’ or ‘Mall Street’ are put forward for the consideration of the Upper Harbour Local Board.

11. Notwithstanding that some of the proposed names do not meet the assessment criteria, the applicant has nevertheless requested that all of their preferred names be presented for the board’s consideration.

12. Although expressing their preference for the naming of each of the roads, the applicant is comfortable with whichever way the board may choose to name the two roads.

Recommendation

That the Upper Harbour Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, consider for approval for:

i. Road No 1, the road names Dotteral Rise, Haumako Rise, Spray Rise, Teaser Rise or John Fair Rise;

ii. for Road No 2, the road names Ray Street, Rich Street, Pakihi Street, Oke Street or Mall Street

for the two new public roads constructed within the subdivision being undertaken by Sino-NZ Investment Ltd, at 60 Don McKinnon Drive Albany.

Comments

13. According to the Auckland Council Road Naming Guidelines allow that where a new public or private road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred road names for the board’s approval.

14. Road No 1 is approximately 180m long and rises gently from Munroe Lane to Cornerstone Drive, and Road No 2 is approximately 100m long and rises gently from Elliot Rose Avenue to Road No 1. Both have carriageways approximately 10m wide.

15. The applicant has proposed the road names as listed in the table below in their order of preference.

Preference	Proposed new road names	Meaning
Road No 1
1	Dotteral Place	NZ native bird known to nest in the general area
2	Haumako Rise	Māori translation meaning “be rich, fertile”
3	Spray Street	Name of boat that used to operate in Lucas Creek (from 1996 Albany Historical Name listing)
4	Teaser Lane	Name of boat that used to operate in Lucas Creek (from 1996 Albany Historical Names listing)
5	John Fair Place	Name of original land purchaser in Albany (from 1996 Albany Historical Names listing)
Road No 2
1	Ray Street	Name of one of the developers
2	Rich Street	Typical meaning is wealthy
3	Pakihi Lane	Māori translation meaning “business, enterprise, venture ”
4	Oke Street	Māori translation meaning “Oak tree”
5	Mall Street	Typical meaning is a street or shopping area closed to traffic

16. Although expressing their preference for the naming of each of the roads the applicant is comfortable with whichever way the board may choose to name the two roads.

17. The applicant has consulted with local iwi groups on the proposed names and no feedback has been received from those groups.

18. A map showing the location of the private road is attached (refer to Attachment A).

Decision making

19. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads to the local boards, pursuant to section 319(1)(j) of the Local Government Act 1974.

Assessment

20. Auckland Council’s road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area, or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) thematic identity in an area. The criteria also encourages the use of Māori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

21. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

22. Following assessment against the road naming criteria, the road names ‘Rich Street’, ‘Oke Street’, ‘Mall Street’ and ‘Ray Street’ are not deemed to meet all of the assessment criteria, as they do not appear to have any particular environmental, historical or thematic identity to the area.

23. The names ‘Pakihi Lane’, ‘Haumako Rise’, ‘Dotteral Rise’, ‘Spray Street’, ‘Teaser Lane’ and ‘John Fair Place’ are deemed to meet with the assessment criteria.

24. The road naming criteria suggest that the two road types could be referred to as either a Street or a Road or in the case of rising roads a Rise. The road type names have been adjusted in the recommendation to meet the criteria. As with the road naming, the board also has discretion on the road type.

25. Notwithstanding that some of the proposed names do not meet the assessment criteria, the applicant has requested that all of their preferred names be presented for the board’s consideration.

26. For Road No 1 either of the names ‘Dotteral Rise’, ‘Haumako Rise’, ‘Spray Rise’, ‘Teaser Rise’ or ‘John Fair Rise’; and for Road No 2, either of the names ‘Ray Street’, ‘Rich Street’, ‘Pakihi Street’, ‘Oke Street’ or ‘Mall Street’ are put forward for the consideration of the Upper Harbour Local Board.

Consideration

Significance of decision

27. The decision sought from the Upper Harbour Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

28. The decision sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

29. The applicant has consulted with local iwi groups on the proposed names and no feedback has been received from those groups.

30. The applicant has consulted with NZ Post and they have confirmed that all of the proposed names are acceptable.

Financial and resourcing implications

31. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the applicant in accordance with Auckland Council’s Administrative Charges.

Legal and legislative implications

32. The decision sought from the Upper Harbour Local Board on this report is not considered to have any legal or legislative implications.

Implementation

33. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the applicant at their full cost once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	60 Don McKinnon Drive Location Map	63

Signatories

Authors

John Benefield – Senior Subdivisions Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

26 April 2016

New Road Name Approval For Subdivision at 283 - 299 Dairy Flat Highway, Albany

File No.: CP2016/06096

Purpose

1. The purpose of this report is to seek approval from the Upper Harbour Local Board for a road name for the new public road being constructed to serve a 19 lot subdivision being undertaken by the applicant, Zenith Investment (2013) Ltd., at 283 – 299 Dairy Flat Highway, Albany.

Executive Summary

3. The applicant, Zenith Investments (2013) Ltd. has submitted, in their order of preference, the road names ‘Omaka Place’, ‘Pukepito Place’, ‘Whareora Place’, ‘Agnew Place’ or ‘Teaser Place’ as their preferred road names.

4. The applicant has consulted with local iwi groups on the proposed Māori themed names and no feedback has been received from those groups.

5. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in an area.

The criteria also encourages the use of Māori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

6. All of the proposed road names are deemed to meet the criteria.

7. All of the proposed names are acceptable to NZ Post.

8. The road naming criteria suggest that the road type could be referred to as either a Place, Close or Way. The applicant’s preferred road type is Place, therefore the proposed road type name meets that criteria.

9. The name ‘Teaser Place’ has also been put forward with another road naming report before the 26 April meeting of the Upper Harbour Local Board, and if the name is selected for that application it cannot be considered here.

10. The names ‘Omaka Place’, ‘Pukepito Place’, ‘Whareora Place’, ‘Agnew Place’ and ‘Teaser Place’ are therefore put forward for the consideration of the Upper Harbour Local Board.

Recommendation

That the Upper Harbour Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, consider for approval either of the proposed road names Omaka Place, Pukepito Place, Whareora Place, Agnew Place or Teaser Place for the new public road constructed within the subdivision being undertaken by Zenith Investment (2013) Ltd, at 283 – 299 Dairy Flat Highway, Albany.

Comments

11. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development the developer shall be given the opportunity of suggesting their preferred road names for the board’s approval.

12. The public road to be named is a cul de sac approximately 130m long and 6m wide.

13. The applicant has proposed the road names as listed in the table below, in their order of preference.

Preference	Proposed new road name	Meaning
1	Omaka Place	Name of town near Blenheim in the South Island, and having a broad Māori translation meaning “place of the stream”
2	Pukepito Place	A combination of two Māori words. “Puke” meaning “hill” and “pito” meaning “end” giving a broad Maori translation meaning “end of hill”
3	Whareora Place	A combination of two Māori words. “Whare” meaning “house” and “ora” meaning “healthy or well” giving a broad Maori translation meaning “house of good health”
4	Agnew Place	Former Albany publican (from 1996 Albany Historical names listing)
5	Teaser Place	The name of a boat that use to operate in Lucas Creek (from 1996 Albany Historical names listing)

14. The applicant has consulted with local iwi groups on the proposed Maori themed names and no feedback has been received from those groups.

15. The name ‘Teaser Place’ has also been put forward with another road naming report before the 26 April meeting of the Upper Harbour Local Board, (please refer to Subdivision Application No SA-3021451 at 60 Don McKinnon Drive), and if the name is selected for that application it cannot be considered here.

16. A map showing the location of the private road is attached (refer to Attachment A).

Decision making

17. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads to the local boards, pursuant to section 319(1)(j) of the Local Government Act 1974.

Assessment

18. Auckland Council’s road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) a thematic identity in an area. The criteria also encourages the use of Māori names. Names also need to be easily identifiable and intuitively clear thus minimising confusion.

19. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

20. Following assessment against the road naming criteria, the road names are deemed to meet the assessment criteria.

21. All of the proposed names are acceptable to NZ Post.

22. The road naming criteria suggest that the road type could be referred to as Place, Close or Way. The applicant’s preferred road type is Place, therefore the proposed road type name meets that criteria.

23. The names ‘Omaka Place’, ‘Pukepito Place’, ‘Whareora Place’, ‘Agnew Place’ and ‘Teaser Place’ are therefore put forward for the consideration of the board.

Consideration

Significance of decision

24. The decision sought from the Upper Harbour Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

25. The decision sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan Outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

26. The applicant has consulted with local iwi groups on the proposed Maori themed names and no feedback has been received from those groups.

27. NZ Post has been consulted and has confirmed that all of the proposed names are acceptable.

Financial and resourcing implications

28. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the applicant in accordance with Auckland Council’s Administrative Charges.

Legal and legislative implications

29. The decision sought from the Upper Harbour Local Board on this report is not considered to have any legal or legislative implications.

Implementation

30. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	283 and 299 Dairy Flat Highway Location Map	69

Signatories

Authors

John Benefield – Senior Subdivisions Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

26 April 2016

Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year

File No.: CP2016/06691

Purpose

1. This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2015/2016 financial year. It also provides a running total of the board’s balances of the various discretionary funds.

Executive summary

2. The Upper Harbour Local Board has a number of discretionary funds available in the 2015/2016 financial year. The current balances are as follows:

Fund	Total available in 2015/16 ($)	Amount spent ($)	Balance remaining ($)
Local Discretionary Community Grants	278,000	218,631	59,369
Local Events Contestable Fund	77,000	56,600	20,400
Parks, Sports and Recreation Response Fund	103,000	102,900	100
Environment Response Fund	35,000	35,000	0
Planning and Economic Development Response Fund	35,000	31,382.50	3,617.50
Local Board Discretionary Capital Fund	355,230	139,000	216,230

3. At the board meeting on 22 March, the board under resolution UH/2016/35, allocated the following amounts under the Quick Response Grants Round Three 2015/2016:

Funding allocation	Organisation/ individual name	Project	Amount allocated
Local Discretionary Community Grants	Greenhithe Community Trust	No.12 Greenhithe Road rent contribution	$2,000
Local Events Contestable Fund	Shore Community Trust	Shore Youth Music Festival	$400
Local Discretionary Community Grants	North Harbour BMX Club INC.	Surfacing of the North Harbour BMX track.	$2,000
Local Events Contestable Fund	Baseball New Zealand	National 13U Ripken Baseball Tournament	$2,000
Local Discretionary Community Grants	Gymnastics Community Trust	Two months of cleaning of gymnastics facility	$2,000
Local Discretionary Community Grants	North Harbour Hockey Association	Umpire support - young people	$200
Total			$8,600

4. At the same meeting, the board under resolution UH/2016/37, allocated funding via the discretionary funding categories as listed below :

Organisation	Project	Funding sought	Funding source
Local Board Initiative	Conducting a parking study in Kell Park, allowing allow the local board to ascertain the public/private demarcation and assist with traffic planning and regulation	$5,000	Parks, Sports and Recreation Response Fund
Local Board Initiative	Kell Park playground	$5,000	Parks, Sports and Recreation Response Fund
Local Board Initiative	Hooton Reserve Ecological Restoration	$15,500	Split $10,400 from Parks, Sports and Recreation Response Fund and $5,100 from Environment Response Fund
Local Board Initiative	Upper Harbour Kayak Trail	$10,000	Parks, Sports and Recreation Response Fund
Local Board Initiative	High Profile Unscheduled Maintenance to be conducted in Kell Park, Collins Park, Luckens Reserve and Hobsonville War Memorial Park. Work includes re-planting and mulching, renovation of entrance bollards and stone work repair and cleaning; and the replacing anti slip netting	$25,000	Parks, Sports and Recreation Response Fund
Local Board Initiative	Rabbit Control in Sanders Reserve and Rosedale Park	$10,500	Parks, Sports and Recreation Response Fund
Local Board Initiative	Greenhithe Pony Club tree removal and gate installation	$10,000	Parks, Sports and Recreation Response Fund
Total LDI opex response funds				$81,000
Local Board Initiative	Picnic table at Durbin Park	$3,000	Local Board Discretionary Capital Fund
Local Board Initiative	Bill Moir Reserve Drinking Fountain	$11,000	Local Board Discretionary Capital Fund
Local Board Initiative	Herald Island Drinking Fountain	$11,000	Local Board Discretionary Capital Fund
Local Board Initiative	Kell Park Bollard	$1,000	Local Board Discretionary Capital Fund
Total local board discretionary capital fund				$26,000
Business North Harbour	Building business capability	$10,000	Planning and Economic Development Response Fund
Total planning and economic development response fund				$10,000

Recommendation

That the Upper Harbour Local Board:

a) receive the status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

Attachments

There are no attachments for this report.

Signatories

Authors	Jerome Cameron - Graduate Advisor
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

26 April 2016

Record of the Upper Harbour Local Board Portfolio Briefings held in March 2016

File No.: CP2016/06177

Purpose

1. The purpose of this report is to record the Upper Harbour Local Board portfolio briefings which have occurred during the previous month.

Executive summary

2. The Upper Harbour Local Board held the following portfolio briefings in March 2016:

· Parks – Thursday, 17 March 2016;

· Arts, Community and Events (ACE) – Tuesday, 22 March 2016; and

· Transport – Tuesday 22 March 2016; and

3. Attached for the board member’s information is a summary of the briefings above.

Recommendation

That the Upper Harbour Local Board:

a) receive the record of the portfolio briefings held in March 2016.

Attachments

No.	Title	Page
a View	Parks portfolio summary - 17 March	87
b View	ACE portfolio summary - 22 March	89
c View	Transport portfolio summary - 22 March	91

Signatories

Authors	Karen Marais - Local Board Services
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

26 April 2016

Governance forward work calendar

File No.: CP2016/06178

Purpose

1. To present the Upper Harbour Local Board with its updated governance forward work calendar.

Executive Summary

2. The governance forward work calendar for the Upper Harbour Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3. The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities;

· clarifying what advice is expected and when; and

· clarifying the rationale for reports.

4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Recommendation/s

That the Upper Harbour Local Board:

a) note the Upper Harbour Local Board governance forward work calendar.

Attachments

No.	Title	Page
a View	Upper Harbour Local Board forward work calendar - May to July	95

Signatories

Authors	Neda Durdevic - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager