Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 26 April 2016 at 7.00pm.

 

present

 

Chairperson

Lisa Whyte

 

Members

Callum Blair

 

 

John McLean

[from 7.34pm, item 14]

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

ABSENT

 

Deputy Chairperson

Brian Neeson, JP

 

 

 

ALSO PRESENT

 

Councillor

Wayne Walker

[until 7.30pm, item 14]

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Upper Harbour Local Board

26 April 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number UH/2016/56

MOVED by Chairperson LM Whyte, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)         accept the apology from Member Brian Neeson for absence and John McLean for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2016/57

MOVED by Member C Blair, seconded by Chairperson LM Whyte:  

That the Upper Harbour Local Board:

b)        confirm the ordinary minutes of its meeting, held on Tuesday, 12 April 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

12

Meeting Minutes Upper Harbour Local Board, Tuesday, 12 April 2016

 

That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 12 April 2016 are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

 

 

13

Governing Body Members' Update

 

Resolution number UH/2016/58

MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)         receive the governing body members’ verbal update from Councillor Wayne Walker.

CARRIED

 

 

14

Annual Plan 2016/2017

 

Resolution number UH/2016/59

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         approve the following activity level locally driven initiatives (LDI) operational budgets for 2016/2017:

                  i.        local community services - $643,000;

                 ii.        local parks, sport and recreation - $153,000;

                iii.        local environment management - $39,000; and

                iv.        local economic planning - $50,000.

b)        agree the following key advocacy issues:

                  i.        Development contributions must consider current and future population growth, and the subsequent need for infrastructure and the acquisition of open space to cater for and mitigate the effects of the growth.

                 ii.        Taking a strategic approach to the access and provision of a quality range of existing and future indoor sports and recreation facilities

                iii.        Continued mitigation of cumulative effects on infrastructure by the Special Housing Areas (SHAs). Comprehensive structure planning must be carried out for Whenuapai, stretching from the peninsula to the North-Western and Upper Harbour motorways.  The ability of Watercare and Auckland Transport to supply infrastructure to SHAs, must be considered and programmed into forward work capital expenditure. 

                iv.        The provision of an indoor sports and recreation facility at Hobsonville Point, as part of the development of Auckland Council’s 20 hectare property that will see the building of an additional 441 new homes and an employment hub or mixed use zone (commercial and retail).

                 v.        Taking a strategic approach to the acquisition of open space and recreation land in order to accommodate for current and future growth.  Adequate provision of open and recreation space in close proximity to the SHAs is also imperative.  These acquisitions require better proactive planning so that the land is acquired prior to inflated costs and limited land availability.

c)         provide the following views on regional financial policy issues:

                  i.        support a higher UAGC;

                 ii.        support a larger contribution towards the Interim Transport Levy being covered by businesses;

                iii.        support leaving the farm and lifestyle rates for properties over 5 hectares at 80%; and

                iv.        do not support reducing the rates collected from Māori freehold land to reflect restrictions on its use within the Auckland region.

CARRIED

Secretarial Note:         Councillor Wayne Walker left the meeting at 7.30pm.

Secretarial Note:         Member John Watson arrived at 7.34pm.

15

Upper Harbour Local Board Community Grants Programme 2016/2017

 

Resolution number UH/2016/60

MOVED by Member CK Rankin-MacIntyre, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         adopt the Upper Harbour Local Board Community Grants Programme 2016/2017, subject to the following changes:

                  i.        remove all reference to individual grant rounds Quick Response and Contestable Local Grants, making them solely Contestable Local Grants.

                 ii.        four Contestable Local Grants rounds will be held as follows, with amended dates:

2016/2017 funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

1 June 2016

28 June 2016

August 2016

1 September 2016

Round two

1 October 2016

31 October 2016

December 2016

1 January 2016

Round three

30 January 2017

28 February 2017

April 2017

1 May 2017

Round four

27 March 2017

29 April 2017

June 2017

1 July 2017

 

                iii.        amend bullet point 7 in the criteria and eligibility of grants to read as follows, ‘Activities of debt repayment and promoting particular political goals are ineligible for funding’.

                iv.        include a further bullet point in the criteria and eligibility of grants to read as follows, ‘Legal costs, salaries and wages are deemed to be a low priority for funding’.

 

CARRIED

 

16

New Road Name Approval For Subdivision at 60 Don McKinnon Drive Albany

 

Resolution number UH/2016/61

MOVED by Member JG McLean, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      pursuant to section 319(1)(j) of the Local Government Act 1974, approve the following road names for the two new public roads constructed within the subdivision being undertaken by Sino-NZ Investment Ltd, at  60 Don McKinnon Drive Albany:

i.        Road No 1, the road name ‘Spray Rise’; and

ii.       Road No 2, the road name ‘Ray Street’.

CARRIED

 

 

17

New Road Name Approval For Subdivision at 283 - 299 Dairy Flat Highway, Albany

 

Resolution number UH/2016/62

MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      pursuant to section 319(1)(j) of the Local Government Act 1974, approve the proposed road name ‘Agnew Place’ for the new public road constructed within the subdivision being undertaken by Zenith Investment (2013) Ltd, at 283 – 299 Dairy Flat Highway, Albany.

CARRIED

 

 

18

Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year

 

Resolution number UH/2016/63

MOVED by Member CK Rankin-MacIntyre, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      receive the status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

CARRIED

 

 

19

Summary of Actions and Reports Requested - Upper Harbour Local Board - April 2016

 

Resolution number UH/2016/64

MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – April 2016 report.

CARRIED

 

 

 

 

20

Record of the Upper Harbour Local Board workshop held on
Tuesday, 15 March and Tuesday, 5 April 2016

 

Resolution number UH/2016/65

MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Tuesday, 15 March and Tuesday, 5 April 2016.

CARRIED

 

 

21

Record of the Upper Harbour Local Board Portfolio Briefings held in March 2016

 

Resolution number UH/2016/66

MOVED by Member C Blair, seconded by Member JG McLean:  

That the Upper Harbour Local Board:

a)      receive the record of the portfolio briefings held in March 2016.

CARRIED

 

 

22

Governance forward work calendar

 

Resolution number UH/2016/67

MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre:  

That the Upper Harbour Local Board:

a)      note the Upper Harbour Local Board governance forward work calendar.

CARRIED

 

 

23

Holding Report for decisions relating to the Albany Community Hub

 

No matters to report at this time.

 

 

 

24

Holding Report for decisions relating to the Albany Stadium Pool

 

No matters to report at this time.

 

 

 

25

Board Members' Reports

 

Resolution number UH/2016/68

MOVED by Chairperson LM Whyte, seconded by Member C Blair:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports from Member Margaret Miles, John McLean and Lisa Whyte.

CARRIED

  

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

8.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................