Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 28 April 2016 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Becs Ballard

 

 

 

Members

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

Beatle Treadwell

From 5:19pm

Item 9.1

 

 

 

ALSO PRESENT

 

Councillor

Mike Lee

Until 7:01pm

Item 25

 

 

 

 

 

 

 

 

 

 


Waiheke Local Board

28 April 2016

 

 

 

1          Welcome

 

Deputy Chairperson Ballard led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2016/73

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         accept the apology from Member Treadwell for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2016/74

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 March 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

Secretarial Note: The chairperson with the consent of the meeting accorded item 9.1 McKenzie Reserve – Penny Ericson and Niki Schuck precedence at this time

 

9.1

McKenzie Reserve - Penny Ericson and Niki Schuck

 

Penny Ericson and Niki Schuck were in attendance to speak to the board about the community concerns regarding the service levels for the reserve. 

 

Resolution number WHK/2016/75

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the tabled document and attach it to the minutes. 

b)      thanks Penny Ericson and Niki Schuck for their attendance and presentation and the board thanks Friends of McKenzie Reserve for their ongoing hard work at the reserve.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     McKenzie Reserve

 

Secretarial Note:  The order of business resumed at item 8.1.

 

8          Deputations

 

8.1

Wardale Limited - Phil Wardale

 

Phil Wardale was in attendance to talk to the board about a possible Marina for Waiheke Island.

 

Resolution number WHK/2016/76

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receives the tabled document and attach it to the minutes.

b)      thanks Phil Wardale for his attendance and presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Waiheke Marina Project Plan  

 

9          Public Forum

 

Secretarial Note:  Item 9.1 McKenzie Reserve – Penny Ericson and Niki Schuck was considered before item 8.1. 

 

9.2

Kennedy Point Marina - Christine Gisby

 

Christine Gisby was in attendance to speak to the board about the proposal for a marina at Kennedy Point. 

 

Resolution number WHK/2016/77

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receives the tabled document and attach it to the minutes.

b)      thanks Christine Gisby for her attendance and presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.

 

 

Attachments

a     Christine Gisby

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

Please refer to item 12.

 

 

12

Notice of Motion - Local decision-making and visitor growth

 

Resolution number WHK/2016/78

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      request the Governing Body review local decision-making responsibility in line with the principle of subsidiarity as outlined within the Local Government Act, including decisions within the roading corridor and other local place-shaping activities and strategic visioning projects involving CCOs. 

b)      request Auckland Transport commence a road stopping process for the road reserve located on The Strand, Onetangi, and the resulting parcel of land classified as local purpose public utility reserve and the existing toilet block asset be managed by Local and Sports Parks department.

c)      request that Auckland Council and ATEED prepare a business case to assess visitor demand on Waiheke and plan for the necessary budgets required to accommodate the additional demands which visitors place on infrastructure, services and facilities on the island.

 

CARRIED

 

 

13

Councillor's Update

 

Resolution number WHK/2016/79

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)   receives the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

14

Auckland Transport - April 2016

 

Resolution number WHK/2016/80

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receives the Auckland Transport Report – April 2016.

b)      allocates  $500 (incl. GST) from the community response budget for catering           and prizes for the opening events for the Donald Bruce Road Cycleway.

c)      thanks Anthony Lewis for his attendance and presentation.

CARRIED

 

 

15

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

 

Resolution number WHK/2016/81

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

b)      request a workshop to develop and finalise the Waiheke Local Board Engagement Plan.

c)      thanks Sven Mol and Helga Sonier for their attendance and presentation.

 

CARRIED

 

 

16

Locally Driven Initiatives projects - Capex budget

 

Resolution number WHK/2016/82

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      approves the following projects from the board’s LDI capex budget and confirms the project spokesperson/s:

Project

Budget

Spokesperson

Matiatia – Vineyards – Oneroa walking trail - Stage 1 - Cost of design and Stage 1

$15,000

Deputy Chairperson Ballard

Matiatia – Vineyards – Oneroa walking trail - Stage 2 and 3 - construction and installation of all signs

$9,256

Deputy Chairperson Ballard

Tennis volley wall

$5,000

Chairperson Walden

 

CARRIED

 

 

 

 

17

Annual Locally Driven Initiative budget negotiation for 2016/17

 

Resolution number WHK/2016/83

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      requests additional Locally Driven Initiative funding of $29,472 to offset the additional costs imposed under the empowered communities model overhead calculation on the basis that the board’s LDI funding is fixed and adversely impacted by this increase.

 

CARRIED

 

 

18

Annual Plan - 2016/2017

 

Resolution number WHK/2016/84

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      makes decisions on final 2016/2017 LDI budgets by activity, within funding envelopes as per attachment A

b)      agrees key advocacy issues as per attachment B

c)      provides the following views on regional financial policy issues.

i)       Supports retaining the Uniform Annual General Charge (UAGC) at the current rate of $385.

ii)      Supports an increase in the share of the Interim Transport Levy (ITL) met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018 (on the basis of capital value).

iii)     Supports retention of the current allocation of rates within the farm/lifestyle sections. 

iv)     The board has no position on the Maori freehold land rates policy due to insufficient information.

d)      recommends the Governing Body approve the deferral of the board’s local proposal allocating $100k to support development of a new swimming pool utilising discretionary funds.

e)      recommends $44,000 of 2015/2016 LDI opex  be deferred to 2016/2017.

f)       requests release of the parking reserves funds of $13,551 to enable allocation in          2016/2017 to an appropriate off-street parking project (scoping underway).

g)      requests that the Great Barrier and Waiheke LDI budgets be adjusted annually          for inflation noting that unlike other boards their LDI budgets are based on fixed          (ex- Auckland City Council) legacy  budgets which don’t reflect true costs

 

CARRIED

 

 

 

 

 

 

 

 

19

Matiatia Planning

 

Resolution number WHK/2016/85

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      approve the project scope, deliverables, reporting arrangements, approvals, timeframes and budget as outlined within this report.

b)      appoint Board Chair Walden and Board members Treadwell and Brown as the Local Board Matiatia Subcommittee.

 

CARRIED

 

 

20

Request to consider the options for use of a boatshed on Waikopou Bay Esplanade Reserve

 

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      decline the request for formalisation of private use of the boatshed on Waikopou Bay           Esplanade Reserve.

b)      request officers to remove the building, returning the area to native bush.

 

 

Member Brown moved an amendment to the original motion as follows;

MOVED by Member S Brown, seconded by Member BM Treadwell:

b)      delegate management of the building to local parks (parks) and request that parks exclude private use until any legal agreement or other process for future management of the building is completed.

c)      indicate funding of $10,000 from the FY17 LDI budget to develop a concept plan (to be confirmed during Annual Plan finalisation) which would make recommendations for the development of the reserve as a whole.

The amendment was put and declared                                                                             LOST

 

 

The Chair put the substantive motion;

Resolution number WHK/2016/86

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      decline the request for formalisation of private use of the boatshed on           Waikopou Bay             Esplanade Reserve.

b)      request officers to remove the building, returning the area to native bush.

The substantive motion was put and declared                                                           CARRIED

 

 

 

 

 

 

 

 

 

 

21

Urgent Decision Report - Waitakere Ranges, Great Barrier and Waiheke Local Boards shared practice workshop

 

Resolution number WHK/2016/87

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      notes the urgent decision made on 13 April 2016 as follows;

          “That the Waiheke Local Board:

a)           approve any related elected member expenses for attending the                        Waitākere Ranges, Great Barrier, and Waiheke Local Board’s shared                practice workshop be provided for in line with the latest Auckland                    Council’s Elected Members’ Expense Policy 2014.

b)           approve the rough cost of $1220 for the Waiheke Local Board members                to attend the  Waitākere Ranges, Great Barrier, and Waiheke Local                    Board’s shared practice workshop, noting this budget will be from the                Local Board expenses budget

CARRIED”

 

CARRIED

 

 

22

Progress Report Essentially Waiheke

 

Resolution number WHK/2016/88

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the progress report from the Essentially Waiheke project team. 

 

CARRIED

 

 

23

Central Facility Partnership Joint Advocacy Positions

 

Resolution number WHK/2016/89

MOVED by Chairperson PA Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      notes that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy. 

b)      notes that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased

c)      agrees to include in the boards key advocacy issues the proposed joint advocacy positions:

i)       Request the Governing Body to re-instate a sub-regional fund similar to the Central Facility Partnership Fund

ii)      Requests the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise

d)      agrees to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee

 

CARRIED

 

 

24

Governance Forward Work Programme

 

Resolution number WHK/2016/90

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the Governance Forward Work Programme.

 

CARRIED

 

 

25

Reports requested/pending

 

Resolution number WHK/2016/91

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board

a)      receives the reports requested/pending report.

 

CARRIED

 

 

26

List of resource consents

 

Resolution number WHK/2016/92

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receives the list of resource consents lodged during 15 March 2016 to 15 April 2016 related to Waiheke Island.

 

CARRIED

 

 

27

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2016/93

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)      receives the record of proceedings of the Waiheke Local Board workshops held on 11 March, 16 March, 1 April, 8 April and 15 April 2016.

b)      with the following amendments;

·      Friday 1 April, Member Meeuwsen was present for part of the meeting

·      Friday 15 April, Member Brown raised concerns about biodiversity and in particular Kauri Dieback and pest management. 

CARRIED

 

28

Inward Correspondence

 

Resolution number WHK/2016/94

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the inward correspondence of the Waiheke Local Board.

 

CARRIED

 

 

29

Chairperson's Report

 

Resolution number WHK/2016/95

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board

a)      receives the Chairperson’s report.

 

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

7:09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................