Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 28 April 2016 at 5.15pm.
Chairperson |
Paul Walden |
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Deputy Chairperson |
Becs Ballard |
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Members |
Shirin Brown |
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John Meeuwsen |
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Beatle Treadwell |
From 5:19pm |
Item 9.1 |
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ALSO PRESENT
Councillor |
Mike Lee |
Until 7:01pm |
Item 25 |
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Waiheke Local Board 28 April 2016 |
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1 Welcome
Deputy Chairperson Ballard led the meeting in prayer.
2 Apologies
Resolution number WHK/2016/73 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) accept the apology from Member Treadwell for lateness.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WHK/2016/74 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 24 March 2016, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
Secretarial Note: The chairperson with the consent of the meeting accorded item 9.1 McKenzie Reserve – Penny Ericson and Niki Schuck precedence at this time
9.1 |
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Penny Ericson and Niki Schuck were in attendance to speak to the board about the community concerns regarding the service levels for the reserve. |
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Resolution number WHK/2016/75 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the tabled document and attach it to the minutes. b) thanks Penny Ericson and Niki Schuck for their attendance and presentation and the board thanks Friends of McKenzie Reserve for their ongoing hard work at the reserve.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a McKenzie Reserve |
Secretarial Note: The order of business resumed at item 8.1.
8 Deputations
8.1 |
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Phil Wardale was in attendance to talk to the board about a possible Marina for Waiheke Island. |
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Resolution number WHK/2016/76 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receives the tabled document and attach it to the minutes. b) thanks Phil Wardale for his attendance and presentation.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Waiheke Marina Project Plan |
9 Public Forum
Secretarial Note: Item 9.1 McKenzie Reserve – Penny Ericson and Niki Schuck was considered before item 8.1.
9.2 |
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Christine Gisby was in attendance to speak to the board about the proposal for a marina at Kennedy Point. |
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Resolution number WHK/2016/77 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) receives the tabled document and attach it to the minutes. b) thanks Christine Gisby for her attendance and presentation.
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A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
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a Christine Gisby |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Please refer to item 12.
12 |
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Resolution number WHK/2016/78 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) request the Governing Body review local decision-making responsibility in line with the principle of subsidiarity as outlined within the Local Government Act, including decisions within the roading corridor and other local place-shaping activities and strategic visioning projects involving CCOs. b) request Auckland Transport commence a road stopping process for the road reserve located on The Strand, Onetangi, and the resulting parcel of land classified as local purpose public utility reserve and the existing toilet block asset be managed by Local and Sports Parks department. c) request that Auckland Council and ATEED prepare a business case to assess visitor demand on Waiheke and plan for the necessary budgets required to accommodate the additional demands which visitors place on infrastructure, services and facilities on the island.
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13 |
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Resolution number WHK/2016/79 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board a) receives the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.
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14 |
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Resolution number WHK/2016/80 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receives the Auckland Transport Report – April 2016. b) allocates $500 (incl. GST) from the community response budget for catering and prizes for the opening events for the Donald Bruce Road Cycleway. c) thanks Anthony Lewis for his attendance and presentation. |
15 |
Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 |
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Resolution number WHK/2016/81 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015. b) request a workshop to develop and finalise the Waiheke Local Board Engagement Plan. c) thanks Sven Mol and Helga Sonier for their attendance and presentation.
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16 |
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Resolution number WHK/2016/82 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) approves the following projects from the board’s LDI capex budget and confirms the project spokesperson/s:
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17 |
Annual Locally Driven Initiative budget negotiation for 2016/17 |
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Resolution number WHK/2016/83 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) requests additional Locally Driven Initiative funding of $29,472 to offset the additional costs imposed under the empowered communities model overhead calculation on the basis that the board’s LDI funding is fixed and adversely impacted by this increase.
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18 |
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Resolution number WHK/2016/84 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) makes decisions on final 2016/2017 LDI budgets by activity, within funding envelopes as per attachment A b) agrees key advocacy issues as per attachment B c) provides the following views on regional financial policy issues. i) Supports retaining the Uniform Annual General Charge (UAGC) at the current rate of $385. ii) Supports an increase in the share of the Interim Transport Levy (ITL) met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018 (on the basis of capital value). iii) Supports retention of the current allocation of rates within the farm/lifestyle sections. iv) The board has no position on the Maori freehold land rates policy due to insufficient information. d) recommends the Governing Body approve the deferral of the board’s local proposal allocating $100k to support development of a new swimming pool utilising discretionary funds. e) recommends $44,000 of 2015/2016 LDI opex be deferred to 2016/2017. f) requests release of the parking reserves funds of $13,551 to enable allocation in 2016/2017 to an appropriate off-street parking project (scoping underway). g) requests that the Great Barrier and Waiheke LDI budgets be adjusted annually for inflation noting that unlike other boards their LDI budgets are based on fixed (ex- Auckland City Council) legacy budgets which don’t reflect true costs
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19 |
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Resolution number WHK/2016/85 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) approve the project scope, deliverables, reporting arrangements, approvals, timeframes and budget as outlined within this report. b) appoint Board Chair Walden and Board members Treadwell and Brown as the Local Board Matiatia Subcommittee.
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20 |
Request to consider the options for use of a boatshed on Waikopou Bay Esplanade Reserve |
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MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) decline the request for formalisation of private use of the boatshed on Waikopou Bay Esplanade Reserve. b) request officers to remove the building, returning the area to native bush.
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Member Brown moved an amendment to the original motion as follows; MOVED by Member S Brown, seconded by Member BM Treadwell: b) delegate management of the building to local parks (parks) and request that parks exclude private use until any legal agreement or other process for future management of the building is completed. c) indicate funding of $10,000 from the FY17 LDI budget to develop a concept plan (to be confirmed during Annual Plan finalisation) which would make recommendations for the development of the reserve as a whole. The amendment was put and declared LOST
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The Chair put the substantive motion; Resolution number WHK/2016/86 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) decline the request for formalisation of private use of the boatshed on Waikopou Bay Esplanade Reserve. b) request officers to remove the building, returning the area to native bush. |
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Urgent Decision Report - Waitakere Ranges, Great Barrier and Waiheke Local Boards shared practice workshop |
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Resolution number WHK/2016/87 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) notes the urgent decision made on 13 April 2016 as follows; “That the Waiheke Local Board: a) approve any related elected member expenses for attending the Waitākere Ranges, Great Barrier, and Waiheke Local Board’s shared practice workshop be provided for in line with the latest Auckland Council’s Elected Members’ Expense Policy 2014. b) approve the rough cost of $1220 for the Waiheke Local Board members to attend the Waitākere Ranges, Great Barrier, and Waiheke Local Board’s shared practice workshop, noting this budget will be from the Local Board expenses budget CARRIED”
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Resolution number WHK/2016/88 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the progress report from the Essentially Waiheke project team.
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Resolution number WHK/2016/89 MOVED by Chairperson PA Walden, seconded by Member S Brown: That the Waiheke Local Board: a) notes that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m. This community-led approach was consistent with the empowered communities’ philosophy. b) notes that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased c) agrees to include in the boards key advocacy issues the proposed joint advocacy positions: i) Request the Governing Body to re-instate a sub-regional fund similar to the Central Facility Partnership Fund ii) Requests the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise d) agrees to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee
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Resolution number WHK/2016/90 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the Governance Forward Work Programme.
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25 |
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Resolution number WHK/2016/91 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board a) receives the reports requested/pending report.
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26 |
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Resolution number WHK/2016/92 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receives the list of resource consents lodged during 15 March 2016 to 15 April 2016 related to Waiheke Island.
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Resolution number WHK/2016/93 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board a) receives the record of proceedings of the Waiheke Local Board workshops held on 11 March, 16 March, 1 April, 8 April and 15 April 2016. b) with the following amendments; · Friday 1 April, Member Meeuwsen was present for part of the meeting · Friday 15 April, Member Brown raised concerns about biodiversity and in particular Kauri Dieback and pest management. |
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Resolution number WHK/2016/94 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the inward correspondence of the Waiheke Local Board.
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29 |
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Resolution number WHK/2016/95 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board a) receives the Chairperson’s report.
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30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7:09 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................