Agenda of Whau Local Board

1 Welcome

Whakataka te hau ki te uru Cease the winds from the west

Whakataka te hau ki te tonga Cease the winds from the south

kia mäkinakina ki uta Let the breeze blow over the land

kia mätaratara ki tai Let the breeze blow over the ocean

E hï ake ana te atakura Let the red-tipped dawn come with a sharpened air

He tio, he huka, he hau hü A touch of frost, a promise of glorious day

Tihei Mauri Ora Let there be life

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

Members declared conflict of interests as below.

Register:

Board Member	Organisation / Position
Catherine Farmer	· Avondale-Waterview Historical Society – Committee Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls - Patron
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Ami Chand	· Kelston Community Trust – Trustee · Portage Licensing Trust – Deputy Chair · Rupa Aur Aap Trust – Trustee · Kelston Community Hub – Chair · Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Ruby Manukia-Schaumkel	· Wesley College - Trustee · Kelston Girls College – Trustee · Problem Gambling Foundation – Board Member
Simon Matafai	· International Pacific Council – President · United for Education and Sustainable Futures – Ambassador · Global Youth Music Committee – Ambassador · Helping Youth Pursue Emancipation – Ambassador · Auckland City Peace Ambassador

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 March 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

8.1 New Lynn Business Association - Community safety concerns

Purpose

1. Gary Swan and Tracy Mulholland representing the New Lynn Business Association (NLBA) will be in attendance to present on the community safety concerns of its membership, and to request the board give consideration on supporting the NLBA with implementing safety related actions such as proposed CCTV improvements and Ambassador programmes.

Recommendation

That the Whau Local Board:

a) receive the deputation from Gary Swan and Tracy Mulholland representing the New Lynn Business Association and thank them for presentation.

8.2 The Cancer Society

Purpose

1. Representatives from the Cancer Society will be in attendance to present a toolkit that has been prepared in partnership with the council leasing team on how and when to include the smokefree clause in licenses, leases, contracts, grants and agreements as part of the local board role in helping to strengthen council’s Smokefree Policy and ensure effective implementation.

2. The presentation will also include some evidence and findings to help inform the feedback the board may be asked for on the Smokefree Policy review.

Recommendation

That the Whau Local Board:

a) receive deputation from representatives of the Cancer Society and thank them for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

20 April 2016

Portfolio Update: Member Ami Chand

File No.: CP2016/06405

Purpose

1. This report provides an opportunity for Member Ami Chand to give an update with regards to activity within his portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Chand leads the Ethnic diversity portfolio and he is a representative on Manukau Harbour Forum.

Executive summary

Kite Festival

4. Last year’s Kite Festival was a huge success with a large number of participants, not only from the Whau but from right across the region. This year’s event was held on 16 January and it did not disappoint. The Avondale Racecourse grounds hosted close of 10,000 people from diverse multi-cultural backgrounds. The grounds were awash with sunshine and colour as kites danced through the air, being dragged along by excited children with painted faces as well some just as excited adults. This was a well-organised, family-friendly day out with music and entertainment, lots of free gifts for children and numerous raffle prizes. I am already looking forward to 2017’s event.

Movies

5. The Whau Local Board brought three movies to our parks in the summer. I was one of the many Kelston residents who wandered into Brains Park on the evening of 29 January and it was great to see so many families enjoying picnics in a fun and festive atmosphere. Shrek was a big hit with everyone and there was lots of laughter to be heard in the warm summer evening. It was nice to cross paths with Local Board Chair, Catherine Farmer and local MP, Carmel Sepuloni who were also mingling with the crowd.

Chinese New Year

6. On a hot Sunday in February, the Chinese New Year was celebrated in Totara Avenue, New Lynn. Hundereds of people took part, once again from diverse ethnic backgrounds. There was lots of noise and colour adding to the vibrance of the lion dancers and snake dancers and many other varieties of performance. Delicious aromas wafted from the nearby food stalls. It was great that Mayor Len Brown, Whau Local Board members as well as various Members of Parliament took time to enjoy and share the day’s festivities.

The Holi Festival

7. In some parts of India, Holi is celebrated for 16 days. The Waitakere Indian Association has, for the past 10 years hosted a one day event in the west. Each year this Festival of colours has grown and on 27 March this year, the Corban Art Center in Henderson was the site for these festivities. The popularity of the event was evidenced by the crowds of people, including Deputy Mayor, Penny Hulse and various members of parliament and local board members, seen wandering about with smiles on their faces, doused in multi-colours.

New Lynn Businesses.

8. Mr. Mani, owner operater of Mcdonalds, New Lynn met with me recently to express his concern for the safety of his employees and ordinary citizens as there has been an escalation of anti-social behaviour witnessed in his restaurant which is located along side the library in Memorial Square. There have been people loittering in this area, sometimes harrasing the public for money and causing damage within his restaurant. This complaint has been upheld by other businesses operating in New Lynn who all voiced their frustration at a public meeting in late March. The photos below show beggars and also people that might be considered intimidating by gentler folks. This is not good for business and for New Lynn in general.

9. My personal view is that we support the local businesses’ request for CCTV cameras to be installed at sites indicated by police for better monitoring in the area. I do understand that CCTVs won’t necessarily be an instant fix for criminal activity; however, it will help police to follow up on crimes and could probably assist in removing people who are repeatedly offending. Local businesses and visitors to New Lynn need to feel safe.

Crime and Safety Forum

10. This forum was hosted by the Waitakere Ethnic Board at Henderson Central. The meeting included representatives from the Henderson Massey Local Board as well as Suzan Zhu and myself from the Whau Local Board. We met with the Police and various other social agencies to discuss safety in general. Susan and I were thanked for giving up our time and attending to address issues which are a concern for people across west Auckland. Henderson Massey Local Board has invested $150,000.00 toward the installation and monitoring of 15 security cameras. Five full-time Police personal are assigned to the Henderson business district. We heard that the visible presence of these officers may have contributed to the recent drop in crime in the area.

11. In summary, I wish to express my satisfaction that the board has been supportive of delivering so many fun events that encourage the mixing of all cultures in our communities. The recent spike in anti-social behavior in New Lynn is disappointing and I hope we as a board will do our best to enable people to relax and enjoy their own community.

Recommendation

That the Whau Local Board:

a) receive the portfolio update report from Member Ami Chand.

Attachments

There are no attachments for this report.

Signatories

Author

Whau Local Board Member – Ami Chand

Whau Local Board

20 April 2016

Auckland Transport Update - April 2016 – Whau Local Board

File No.: CP2016/06546

Purpose

1. The purpose of this report is to respond to requests from the Whau Local Board on transport-related matters, inform the board on the current status of the Board’s Local Board Transport Capital Fund (LBTCF), facilitate decisions on proposed and current LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. This report covers matters of specific application and interest to the Whau Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides an update on;

· Footpaths on Archibald Road, Kelston

· Local Board Transport Fund

· Election signs – local board consultations

· Local Consultations

· Consultation responses and planned works

· Media

Recommendation

That the Whau Local Board:

a) receive the Auckland Transport Update Report April 2016.

Comments

Monthly Overview

4. One monthly portfolio holder catch-up meeting was held in March 2016.

5. At the portfolio holder meeting held on 9 March 2016, key discussions were regarding:

· Proposed media release for local footpath renewals

· Review of outstanding customer requests, including New Lynn town centre safety issues and maintenance; berm mowing complaints; policing of ‘boy racers’.

6. An additional meeting was also held during March to discuss New Lynn town centre planning issues, including a cost benefit analysis of the town centre renewal and the Board’s need to advocate for place based planning for the New Lynn town centre to ensure an integrated approach for the area.

Footpaths on Archibald Road, Kelston

7. A 320 metre long footpath on Archibald Road was initially targeted for design and construction in the 2015/16 financial year. Issues around tree consents for the first 100 metres arose during the detailed design phase which requires more time to complete the design phase. An alternative design has been discussed with the key stakeholder (Kelston School) who is supportive of displacing parking and retaining trees. The displacement of parking requires time for a consultation phase, postponing construction to early in the 2016/17 financial year.

Local Board Transport Fund

8. The Whau Local Board’s funding allocation under the LBTCF is currently $517,754 per annum. The Board has fully allocated their Local Board Transport Fund of $2,071,016 up to June 2016.

9. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

286

Cycleway on Western Rail Network - Whau

Approved for construction 15/10/14. Construction planned to start in 15/16 year and extend into 16/17 year. Part of rail corridor walkway/cycleway

467

McWhirter to Busby Footbridge

Local Board approved budget for preliminary works. Auckland Council - Parks, Sports and Recreation (PSR) to manage.

Auckland Council Parks, Sport and Recreation (PSR) previously advised a contract has been awarded to undertake feasibility assessments and produce concept design options.

Three iwi have come back so far to indicate that they are interested in being involved in the design of the bridge, Ngāti Whātua o Ōrākei, Te Kawerau a Maki and Te Akitai Waiohua.

PSR intend to organise a hui with iwi once the feasibility assessments have been reviewed.

Election signs – local board consultations

10. Two election sign sites are proposed to be removed from the Whau Local Board area. The site on the southern side of Golf Road, west of Ava Avenue and between the car park entrances at Golf Road Domain has become a garden and is now unusable as an election sign site in addition to visibility issues associated with this site. The other site is located on the eastern side of Portage Road alongside Shadbolt Park, near Golf Road has become a cycleway and is now deemed unsuitable for election signs.

11. The local board provided feedback that new replacement sites be investigated for suitability, at Crum and or Olympic Park and the area bordered by Totara Ave, Todd Ave and Great North Road.

Local consultation undertaken

12. Public consultation was undertaken on the proposals listed in the table below. Whilst feedback was sought from the Board’s delegated portfolio holders, if the Board so wishes, it can choose to make its feedback through formal resolutions.

#	Proposal	Time frame
1	Tahi Terrace, Fruitvale Road, Northall Road - No Stopping At All Times Restriction	AT are proposing to implement ‘No Stopping At All Times’ (NSAAT) through extending the existing ‘Broken Yellow Lines’. The Board support this proposal.
2	Engagement Survey on future Public Transport for the Waitakere Ranges area	No feedback required.
3	Heaphy Street - Raised Pedestrian Crossing	Auckland Transport is proposing the following improvements: · Installing a raised pedestrian crossing on Heaphy Street, near to the Blockhouse Bay roundabout. · Extending the NSAAT (No Stopping at All Times) restrictions adjacent to raised crossing. The Board support this proposal.
4	Avonleigh Road - Proposed No Stopping At All Times Restrictions (Broken Yellow Lines)	It is proposed to establish No Stopping At All Times (NSAAT) restrictions (broken yellow lines) in the vicinity of the speed cushions. The extent of the restrictions has been designed so as to balance the needs of the buses whilst minimising the reduction in parking. The Board support the proposal given that it improves public transport comfort and efficiency.
5	Castleford Street - Proposed No Stopping At All Times Restrictions (Broken Yellow Lines) and Bus Stop Changes	It is proposed to establish No Stopping At All Times (NSAAT) restrictions (broken yellow lines) in the vicinity of the speed cushions. The extent of the restrictions has been designed so as to balance the needs of the buses whilst minimising the reduction in parking. The Board support the proposal for the NSAAT.

13. Two new requests from the Whau Local Board for no stopping at all times restrictions were received for Vanguard Road, Kelston and Godley Road Green Bay during March and will be investigated accordingly.

Consultation responses and planned works

14. Consultation responses distributed during March 2016 and physical works undertaken or planned in the Whau Local Board area are listed in the table below.

#	Proposal	Time frame
1	St Leonards Road Footpath Improvement, Kelston - proposal to widen the footpath at bus stops near No. 34 and No 11 St Leonards Road.	Auckland Transport has received mixed feedback from the community regarding this proposal. The following is in response to other comments received: *The footpath on St Leonards Road is never crowded and doesn’t need to be widened.* Auckland Transport’s Safer Communities programme is intended to provide safety and accessibility for all road users. We’ve worked together with the local board and Kelston school community to understand issues in the vicinity. Concerns were raised regarding the capacity of footpaths around the schools. In June 2015 Auckland Transport upgraded the footpath outside Kelston Boys’ High School. The school community and local board have now requested us to consider the footpath outside St Leonards School. By upgrading the footpath to current standards we will create a safer pedestrian network for school children in the area. *Without bus bays, buses will block the traffic lane and cause traffic delays. The proposed footpath widening won’t affect the existing bus stop width. Buses will still be accommodated for in the existing bus stop markings and traffic flow will not be affected. The trees should not be removed as part of this improvement.* Auckland Transport acknowledges that street trees help to maintain the street amenity and we will endeavour to maintain a similar number of trees in the area where possible. *Removal of parking is a not needed.* Auckland Transport acknowledges that this proposal will result in a loss of on-street parking spaces. However, the removal of parking is necessary to improve visibility of pedestrians and encourage drivers to slow speeds. The existing parking layout outside property No. 7 and No. 9 will remain as is. One parking space located outside No. 32 is likely to be removed to meet the design requirement of the improved speed table. As a result of this feedback, the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
2	Great North Road Install Pedestrian Refuge – proposal to install a pedestrian refuge on Great North Road in the vicinity of Aotea Road and Lynwood Road.	Auckland Transport received positive feedback in support of the proposal. We would also like to provide responses to comments as follows: *The proposed location for the pedestrian refuge is too close to the intersection with Aotea Rd and not safe during peak traffic hours.* During peak hours queues form on Great North Road. Most drivers do not queue across the intersection and leave sufficient room for vehicles turning right out of Aotea Road. Currently, these right turning drivers use the flush median to merge with the traffic. This design has allowed for right turning traffic from Aotea Road to use the flush as a waiting area, rather than as an acceleration lane. Based on pedestrian use, visibility requirements and the usage of the flush median, this concern is not a significant issue. Auckland Transport will continue to monitor the performance of the refuge island following installation. During pedestrian surveys, Auckland Transport found both children and adults crossing the road at this location. We are working with Auckland Transport’s Community Transport Coordinators to educate and encourage children to cross at the nearest signal crossing. However, this pedestrian refuge crossing is designed to assist adults and bus passengers to cross. As a result of this feedback, the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
3	Kelston Schools Gateway Treatments - proposal to add gateway treatments at the entry and exit points near the schools in Kelston.	Auckland Transport received feedback in support of this proposal. As a result of the feedback, the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
4	Traffic Calming on Vanguard Road, Kelston - proposal to install two speed humps (outside No. 6 and outside No. 18) on Vanguard Road	Auckland Transport received positive feedback in support of this proposal. As a result of this feedback, the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
5	Roundabout Improvements - Archibald Road, St Leonards Road and Archlynn Road - proposal to improve the signage and pedestrian facilities at the roundabout.	Auckland Transport received a majority of supportive feedback from the community regarding this proposal. We would also like to provide responses to comments received as follows: *The roundabout should be replaced with a signalised intersection.* Auckland Transport has monitored this location and worked closely with the school community and local board. In July 2015, Auckland Transport upgraded the footpath and crossing near Kelston Boys’ High School. The current proposal is to complement the previous works carried out in 2015 and to meet future need. Additionally, Auckland Transport is investigating new network bus routes that will bring changes to existing routes operational on Archibald Road, St Leonards Road and Archlynn Road. The new routes may require certain changes to the roundabout. Auckland Transport will continue to review the intersection control and the best way to cater for the tracking of the buses required. Therefore, we are currently proposing cost effective solutions and No Stopping at All Times restrictions to ensure the inter-visibility between pedestrian and drivers is provided for at all times. *No Stopping at All Times parking restriction should be extended along the full length of Archlynn Road to improve safety and visibility.* Auckland Transport acknowledges that on-street parking is a community assets and we won't remove parking without safety reasons. In this instance, No Stopping at All Times (NSAAT) restrictions are proposed to achieve visibility for pedestrians crossing Archlynn Road near the roundabout. As a result of this feedback, the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
6	Pedestrian Crossing at Great North Road – Archibald Road Intersection - proposal to provide a signalised pedestrian crossing point on Great North Road near the Archibald Road intersection.	Auckland Transport received feedback in support of this proposal. As a result of the feedback, the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
7	Proposed No Stopping At All Times Restrictions and Bus Stop Changes on Castleford Street	Auckland Transport has considered the feedback received and proposes to proceed with the proposals as originally presented with the following modifications: · NSAAT restrictions will be extended on the eastern side of Castleford Street between the speed cushions at 55 Castleford Street and Godley Road. This is to reduce conflicts between buses turning into Castleford Street and traffic travelling towards Godley Road when there is parking close to the intersection. · Bus stop at 32 Castleford Street is to be retained but relocated slightly to the south to be outside 30 Castleford Street. Bus stop markings and NSAAT markings would also be provided with the bus stop to assist buses entering and exiting the stop. The responses received fall into number of different themes and detailed below is Auckland Transport’s comments on each of the themes. *Bus Stop at 32 Castleford Street should be retained* Auckland Transport proposes to retain the bus stop at 32 Castleford Street. It will be relocated to the south to outside 30 Castleford Street away from the speed cushions to assist buses exiting the bus stop. In addition, a bus stop bus box and associated NSAAT restrictions will be added to enable buses to more easily enter and exit the bus stop. These restrictions will generally be opposite Taupiko Place. As it is illegal to park opposite a side road, this would result in the loss of only one additional car park compared to the original proposals. *Extend the proposed NSAAT restrictions at the northern end of the street* Suggestions have been made to extend the length of NSAAT at the northern end of the street between Godley Road and the speed cushions at 55 Castleford Street as concerns have been raised about buses being able to turn into Castleford Street when there is parking on both sides of the road. Auckland Transport proposed to extend the NSAAT on the eastern side of the street at the northern end as described above and shown on the attached drawing. It is considered that these additional restrictions would address the concerns raised regarding the safety of buses turning into Castleford Street and conflicting with parking. *Provides NSAAT restrictions along one side of the street for its entire length* Another suggestion received was to provide NSAAT along one side of Castleford Street for its entire length. Auckland Transport does not propose to implement this suggestion as this is unnecessary to assist buses or on safety grounds. Such extensive restrictions would be inconvenient for residents and are not required for bus operations or safety reasons. *Bus route should be relocated from Avonleigh Road and Castleford Street to Godley Road* The bus route on Avonleigh Road and Castleford Street increases access to public transport for local residents. Removing the route from these streets would result in inconvenience for existing passengers and reduces accessibility to public transport. Access to public transport is of particular importance to the residents of the Pinesong Retirement Village on Avonleigh Road. Auckland Transport therefore does not have any proposals to relocate the bus route at this time. *NSAAT will restrict ability to park in the street* The extent of NSAAT proposed has been minimised as far as possible to reduce the loss of parking. As the restrictions are only over short lengths, Auckland Transport does not consider that this results in a significant inconvenience for residents, particularly as properties have off-street parking. *Speed Cushions are not effective* There are a number of different ways to reduce traffic speeds. In this instance the speed cushions are the most appropriate method as they are designed to enable buses to travel along a street without causing passenger discomfort or reducing the efficiency of the bus service. The proposals will now be taken forward for formal legal approval. Subject to timing of the legal processes and scheduling of resources it is anticipated that the amendments will be implemented within approximately 3 months.
8	Proposed No Stopping At All Times Restrictions on Avonleigh Road	Auckland Transport has considered the feedback received and proposes to proceed with the proposals as presented in the consultation drawings. In addition, a number of the speed cushions will be reconstructed to address some of the concerns raised. More detail is provided in our response below. The responses received fall into number of different themes and detailed below is Auckland Transport’s comments on each of the themes. *Vehicles swerve to use the cushions adjacent to the kerbs* Concern has been raised that some motorists swerve towards the kerbside speed cushions to avoid reducing speed over the central cushions. Auckland Transport has previously examined the speed cushions and identified that some of the cushions have an incorrect profile. As a result, Auckland Transport proposes as part of the works to reconstruct two of the speed cushions on Avonleigh Road. The profile of these cushions means they are narrower than originally intended which enables motorists are able to drive over these kerbside cushions without moderating their speed. The cushions to be reconstructed are both on the western side of the street adjacent to 11 and 29 Avonleigh Road. The reconstruction of these cushions should discourage the swerving behaviour as there would no longer be an advantage in doing so. *NSAAT will restrict ability to park in the street* The extent of NSAAT proposed has been minimised as far as possible to reduce the loss of parking. As the restrictions are only over short lengths, Auckland Transport does not consider that this results in a significant inconvenience for residents, particularly as properties have off-street parking. Observations of parking demand at school start and finish times shows that there is demand for parking towards the northern end of the street and near the pedestrian walk way between 15 and 17 Avonleigh Road. This parking demand is higher on the western side of the street. The parking restrictions at the speed cushions near the walkway removes only two car parking spaces. There is sufficient alternative parking in the street and the additional distance to walk to reach the walkway is not significant. *The speed cushions are not effective and should be replaced by speed humps* Speed cushions are the most appropriate method for traffic calming on a bus route as they are designed to enable buses to travel along a street without causing passenger discomfort or reducing the efficiency of the bus service. Speed humps result in passenger discomfort and increased bus journey times. The buses that use Avonleigh Road use a number of other streets which already have speed humps (such as Stottholm Road) and therefore converting the speed cushions to speed humps would further increase the discomfort for passengers and bus journey times on the route as a whole. *The speed cushions should be replaced by a speed camera* Speed cameras are only installed to address a specific safety issue where there is a significant crash record and where speed is a factor. As a result it would not be appropriate in this instance to install a camera on Avonleigh Road. Further, the camera would only target one location along the road, rather than speeds over the length of the road which is the intention of the speed cushions. *Install small traffic islands to stop vehicles swerving* As detailed above, a number of the kerbside speed cushions are to be reconstructed to increase their width to meet the original design dimensions. These works should mean that there is no benefit in motorists swerving towards the kerb. *Extend the NSAAT outside of the Pinesong Retirement Village* A request was made to extend the NSAAT restrictions further to the north outside the Pinesong Retirement Village to improve visibility for motorists exiting properties opposite the retirement village. Auckland Transport does not propose to extend the restrictions as the driveways in question as there are no specific factors that increase the safety risks at these driveways. Auckland Transport has sought to minimise the length of parking restrictions as far as possible. The proposals will now be taken forward. Subject to timing of the legal processes and scheduling of resources it is anticipated that the amendments will be implemented within approximately 3 months.
9	Bolton Street Pedestrian Refuge Island - proposal to install a pedestrian refuge island on Bolton Street at its intersection with Blockhouse Bay Road.	Auckland Transport has received a majority of supportive feedback from residents and the Whau Local Board regarding this proposal. We would also like to respond to comments on the following: *Why do we need to remove on-street parking spaces on Bolton Street?* When proposing pedestrian facilities such as this refuge island, we need to have clear visibility on both sides of the crossing point for pedestrians to see approaching vehicles, and vice-versa. To do so, it is mandatory for Auckland Transport to install 'No Stopping At All Times' road markings. We acknowledge that on-street parking is a valuable public amenity and it is only removed when there are safety or practical benefits for doing so. It is true that this proposal was originated by a request from a single resident; however, positive feedback received from the wider community confirmed that the proposed scheme is highly needed to improve safety at the intersection. Please be assured that we have carefully assessed the lengths of the ‘No Stopping At All Times’ road markings and it is the minimum required to allow visibility at the crossing facility. *Can we do something to improve visibility for drivers when turning out of Bolton Street?* The existing visibility conditions at the intersection of Bolton Street and Blockhouse Bay Road are similar to that of many other intersections found in suburban areas of Auckland, where vegetation and street furniture can affect driver visibility momentarily. When there is restricted visibility at an intersection, all road users are expected to carry out manoeuvres with due care to ensure that these manoeuvres are undertaken when it is safe to do so. Our site observations showed that there are already No Stopping at All Times restrictions at the intersection, which enhances visibility for motorists exiting Bolton Street. Unfortunately, relocation of the existing street furniture on Blockhouse Bay Road to further improve visibility at this location is not a possibility due to the limited space caused by the existing trees and residential driveways. *Can we install traffic lights at the intersection?* Generally several factors are carefully considered when assessing if the signalisation of an intersection is required and appropriate. These include the traffic volume and flows, the general road environment and police recorded crashes. It is important we undertake this type of assessment because installing traffic signals may cause excessive delays, driver frustration and non-compliance of the signals, ‘rat-running’ in an attempt to avoid the signals, and an increased crash frequency, especially rear-end type crashes. Overall, we need to ensure traffic and pedestrian safety are not negatively impacted by the implementation of any changes to road design. The existing pedestrian demand, traffic demand and the crash history at the intersection is unlikely to justify the installation of signals at this location. *Can we install a two-lane provision at Bolton Street for turning vehicles?* Bolton Street was identified as requiring pedestrian improvements as it is a relatively wide road, with a crossing distance of approximately 12 metres. Due to the lack of pedestrian crossing provision, crossing distance and the high demand for turning vehicle movements at this intersection, pedestrians experience difficulty crossing Bolton Street at present. The proposed pedestrian refuge island will reduce the distance which pedestrians have to cross in one movement. Providing two traffic lanes on Bolton Street at the intersection with Blockhouse Bay Road will result in a longer crossing distance for pedestrians and defeats the purpose of this project. Therefore, upgrading the Bolton Street to provide two traffic lanes at the intersection of Blockhouse Bay Road will not be undertaken. As a result of this feedback, the proposal as originally presented will proceed to the next stage of detailed planning. We expect to design and construct this project between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.
10	Blockhouse Bay, New Windsor, Chalmers Signalisation - proposal to signalise the intersection of Blockhouse Bay Road, New Windsor Road, and Chalmers Street.	We received a majority of support for this proposal. We also received a few queries, which we would like to address as follows: *Will signalising the intersection result in increased congestion?* There may be some increased congestion with signalisation of the intersection at peak times. However, Auckland Transport has assessed the situation and found that the safety improvements outweigh the inconvenience. *Will the footpath be reconstructed as part of this proposal?* The footpath will be reconstructed in the areas affected by these works. Any further footpath reconstruction is not within scope of this project, but will be included in our footpath maintenance programme. Can Chalmers Street be widened, or can parking restrictions be put in place? Wider streets can create a false sense of security in drivers, which can encourage speeding. As such, Chalmers Street will not be widened at this time. We also recognise that on-street parking is a valuable commodity to the community, and will not remove it unless it becomes a safety concern. At this time Auckland Transport feels that it is in the best interest of the community to keep the on-street parking on Chalmers Street. *Can you include more cycle facilities, such as advance cycle boxes?* Currently there are no existing cycle lanes on any of the major arterials or collector roads in the vicinity of this intersection. BHB Road is not wide enough to accommodate cycle lanes and parking at the same time. Installing cycle facilities would require road widening along the entire stretch of BHB Road. It is therefore not feasible or beneficial at this stage to add an advanced feeder lane without the cycle lane along the road. After careful consideration of the feedback the proposal will proceed to the next stage of detailed planning. We expect to introduce this work between July 2016 and June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.

Media

15. Auckland Transport are developing a pamphlet and community feedback form for the New Lynn to Avondale Shared Path. The path begins at Rankin Avenue, passes New Lynn Train Station and enters the rail corridor by crossing the Whau Stream over the new bridge off Portage Road.

16. Crossing the tracks at St George’s Road, it continues within the corridor to Chalmers Reserve. Passing through the reserve it re-enters the corridor after Chalmers Road, continuing to the Trent Road/Rosebank Road intersection.

17. The feedback form will ask the public questions such as:

· What do you like about the design of the path?

· What would you change about the design of the path?

18. Whau Local Board Chair Catherine Farmer is delighted to have the local board playing a lead role in a good news story for the Whau community. “It’s great to see one of our flagship projects taking shape. We contributed $2 million to the Whau River Bridge crossing to ensure that it’s twenty minutes by walking, cycling and public transport to everything we need. We welcome feedback on this visionary shared path”.

19. It is anticipated that the feedback form will go live later in April 2016 with consultation closing in early to mid May.

Consideration

Local Board views and implications

20. This report is for the local board’s information and action as required.

Māori impact statement

21. All proposed schemes are subject to prioritisation, funding and consultation.

Implementation

22. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Anthony Lewis – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

20 April 2016

Reallocation of SH16/20 Migitation Fund for Whau LB

File No.: CP2016/04590

Purpose

1. This report seeks approval to amend the expenditure plan for the Whau Local Board mitigation package for the State Highway 16/20 Waterview Connection project, for the 2015/2016 financial year.

Executive Summary

2. Auckland Council is currently receiving income from the New Zealand Transport Agency as part of the State Highway 16/20 Waterview Connection Projects. The Whau Local Board receives a portion of this income for occupation of reserve land in their local board area. The current expected income for the Whau Local Board is $1,200,100 over a three year period.

3. Local Parks sought Whau Local Board approval to allocate a portion of this fund to various identified projects on 19 August 2015.

4. Changes are now required to the approved expenditure plan as outlined in this report.

Recommendation

That the Whau Local Board:

a) approve changes to the State Highway 16/20 Waterview Connection Project expenditure plan as outlined in the following table:

NZTA Funding Whau LB Allocation	Project Description	Previous approved FY16	Requested Change to FY16 programme
Project Support	Specialist advice for development of Valonia Park	18,000	18,000
Whau Coastal Walkway Project (Te Whau Pathway)	Concept and detailed design development, consent requirements
Greenways - Holly St to Heron Park Boardwalk	Detailed Design and consent requirements	40,000	40,000
Greenways - Miranda Reserve connections	Upgrade signage, footpaths and site lines. Consultation for footbridge	30,000	7,500
Greenways - Wolverton St to McWhirter Place footpath	Concept and consent	4,000	0
Greenways - Lynfield Cove shoreline walkway from Lewis St to Wairaki Stream Reserve	Concept phase.	15,000	38,500
Te Whau Pathway Heritage Interpretative Signage	Concept phase	15,000	15,000
Interpretative signage	Interpretative signage as requested at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve.	10,000	13,000
Crum Park Car Park Lighting	Installation of amenity lighting	80,000	80,000
Sister Rene Shadbolt Park Car Park Lighting	Installation of amenity lighting	20,000	20,000
Total spend for FY		232,000	232,000

Comments

Background

5. Cash compensation is provided to the Whau Local Board from the New Zealand Transport Agency following a Board of Inquiry process to compensate communities affected by the construction of the Waterview Connection which completes a motorway ring route linking State Highway 20 with State Highway 16. This is outlined fully in a report presented to the Whau Local Board on 19 August 2015, Item 32.

6. The current allocated income for the Whau Local Board is shown in table 1:

Whau Local Board Estimated NZTA Funding	2014/2015 FY	2015/2016 FY	2016/2017 FY	Total
Whau Local Board Estimated NZTA Funding	$ 286,215	$ 95,747	$ 818,137	$1,200,100

Table 1: Estimated total NZTA funding for Whau Local Board

Allocation of funding for 2015/2016 Financial Year

7. An expenditure plan was approved by the Board to allocated income on 19 August 2015 as follows:

NZTA Funding Whau LB Allocation	Project Description	FY15 $286,215	FY16 $95,747	Reason for change	Requested Change to FY16 programme
Carry forward			139,394
Project Support	Specialist advice for development of Valonia Park	18,000	18,000	-	18,000
Whau Coastal Walkway Project (Te Whau Pathway)	Concept and detailed design development, consent requirements	128,821		-
Greenways - Holly St to Heron Park Boardwalk	Detailed Design and consent requirements		40,000	-	40,000
Greenways - Miranda Reserve connections	Upgrade signage, footpaths and site lines. Consultation for footbridge		30,000	Limited work required at this time. Installation of bollards and seating has proceeded.	7,500
Greenways - Wolverton St to McWhirter Place footpath	Concept and consent		4,000	Project will not proceed. Stability and public safety issues at this site.	0
Greenways - Lynfield Cove shoreline walkway from Lewis St to Wairaki Stream Reserve	Concept phase.		15,000	Whau LB has approved the construction and installation of signage as per the concept plan.	38,500
Te Whau Pathway Heritage Interpretative Signage	Concept phase		15,000	-	15,000
Interpretative signage	Interpretative signage as requested at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve.		10,000	Additional budget required to construct and install signs.	13,000
Crum Park Car Park Lighting	Installation of amenity lighting		80,000	-	80,000
Sister Rene Shadbolt Park Car Park Lighting	Installation of amenity lighting		20,000	-	20,000
Total spend for FY		146,821	232,000		232,000

Table 2: FY16 Allocation requested changes

8. At their 19 August 2015 business meeting, the Whau Local Board resolved to allocate $232,000 of the funds from the New Zealand Transport Agency mitigation package as shown in Table 2 above. This table also outlined requested changes to the FY16 programme. These changes have been identified as the individual projects have progressed and the next phase of each project is identified.

Consideration

Local Board views and implications

9. Changes to the current programme were discussed with the Whau Local Board Parks Portfolio holder and deputy Parks Portfolio at a meeting held on 3 March 2016, where the board members supported the requested changes to the programme.

Māori impact statement

10. The proposed work ensures development programmes which provide benefits to local communities, including Maori.

Implementation

11. No implementation issues have been identified at this time.

Attachments

There are no attachments for this report.

Signatories

Author

Helen Biffin - Parks Liaison & Development Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

20 April 2016

Whau River Catchment Trust - Funding 2016-17

File No.: CP2016/06870

Purpose

1. To update the Whau Local Board on the volunteer programme being delivered by the Whau River Catchment Trust.

2. To seek continued local board LDI opex funding of $65,000 of the Whau River Catchment Trust’s volunteer and environmental programme for 2016/17.

Executive Summary

3. This report informs the Whau Local Board about the volunteer programme outputs for the 2015/16 FY delivered by the Whau River Catchment Trust (WRCT) and supports continued funding of the programme in the 2016/17 FY.

4. The Whau River restoration is part of the southern end of the Northwest Wildlink strategic environmental accord. It would be desirable for council to increase its stake in this strategy which works to connect and enhance natural areas including stream banks, esplanades and reserves.

5. It is important that the WRCT continues to deliver community volunteer engagement and the environmental programmes in the Whau River catchment area.

6. The current environmental programme has been in place for well over a decade and has increased its level of engagement with the community and number of restored areas over time.

7. In order to continue to maintain current service levels and the level of volunteering in the Whau River catchment this programme needs to continue to be funded to at least the current level.

8. There are currently 11 reserves where the WRCT is carrying out its volunteer programme under their current Community Funding Agreement with council.

9. In 2015/16, as a result of council’s efficiency savings, the WRCT funded had to be made up from several funding sources, some of which are no longer available.

10. If the current level of funding is not continued in 2016/17, the WRCT programme would need to be reduced.

11. If programme funding was reduced the likely outcomes could include:

· less trapping of predators,

· fewer restoration works,

· a potential reduction in community clean-ups and

· a reduction in community engagement.

12. This programme is in line with the Mayors “Empowered Community Approach” objectives:

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them.

13. This approach is also in line with the Whau Local Board’s strategic plan. This aligns with a key outcome of its 2014 Local Board Plan outcomes: A healthy Whau river and valued environment.

Recommendation

That the Whau Local Board:

a) allocate $65,000 of LDI opex funding to Parks for support to the Whau River Catchment Trust programme in 2016/2017 financial year.

Comments

Background

14. The WRCT was established in 2012 as an off shoot of the Friends of the Whau Inc. which was established in 2000. Both organisations were set up by a group of local people who had a passion to maintain and protect the natural ecology of the Whau River catchment and to improve ecological values and biodiversity for the enjoyment of the local community and its visitors.

15. Auckland Council has a community funding agreement with the Whau River Catchment Trust ($65,000) which covers delivery of community volunteer coordination and events on eleven reserves as listed below:

· Rewarewa Esplanade Reserve

· Archibald Park

· Sister Rene Shadbolt Park

· Ken Maunder Park

· Kurt Brehmer Reserve

· Tony Segedin Esplanade Reserve

· Wingate Reserve

· Arawhata Reserve

· Rosebank Domain

· Saunders Reserve

· Craigavon Park

16. The Community Funding Agreement contains a table of deliverables and a monthly reporting structure on volunteer activity. Delivery of annual volunteer and community engagement outputs under the agreement is as follows:

· Six public planting events

· Minimum of 1800 plants to be planted per annum

· Minimum of 24 community weeding events

· One river clean-up with Waitemata Harbour Trust

· One public clean-up event with (Operation Spring Clean)

· Two additional clean-up events.

17. The Whau River Catchment Trust Community Funding Agreement (CFA) Key performance indicator outputs for 2014/15 are set out in the table below.

Weeding and mulching

A total number of 1137.5 volunteer hours were spent on weeding and 450 hours on mulching native plant restoration areas during the length of the contract. The CFA has a minimum of 24 weeding events as a KPI in the contract; WRCT delivered 67 weeding events

Pest

weed control

Serious weed infestations such as Madeira vine, Tradescantia, moth plant, woody weeds and brush wattle were controlled in several reserves by non-chemical methods. A total of 160 volunteer hours were spent on exotic weed control.

Litter removal

Litter was collected at all WRCT sites whilst volunteers engaged in other tasks. During 25 events (11 more than last year), a total 47 bags of rubbish, 2 tyres and several nine cubic metre skips with many other large assorted items were removed during the period of the contract. A total number of 203 volunteer hours were spent on litter removal during the length of the contract.

Animal

pest control

Four Friends of the Whau local volunteers undertook mechanical animal pest control at Rosebank Domain and Kurt Brehmer Walkway. These volunteers are trained to work in pairs checking the trap lines at a time that suit them. 78 hours were spent on animal pest control.

During the period of the contract 16 possums, 36 rats, 9 mice and one hedgehog were caught at Rosebank Domain and Kurt Brehmer Walkway. As this was a lower number than last year it could be assumed that there are less pests than last year which is showing a positive trend for reducing predators numbers at these two parks. A total of 170 volunteer hours were spent on animal pest control.

Planting

A total of 6700 plants were planted during the course of the contract across nine reserve sites. There were 25 planting events coordinated by the trust. 817 hours were spent planting for bush restoration.

Monitoring

Several bird counts at different times during the year were conducted at Kurt Brehmer Walkway Reserve to monitor bird numbers and record seasonal fluctuations. In total 22 hours were spent monitoring birds at this location.

18. Initiatives and activities for the 2015/16 FY for this group also included the following:

· Development of a butterfly conservation area at Kurt Brehmer Walkway

· On-going development of a Smart Trail concept for Kurt Brehmer Reserve

· Completion of track development work started last year at Kurt Brehmer Walkway.

19. There continues to be a demand from the community in many areas of Auckland for environmentally based volunteer opportunities. This is especially evident in the Whau Local Board area. The WRCT volunteer programme is a continuing opportunity for the board to engage with the community for a comprehensive volunteer experience in local parks via the Whau River Catchment Trust. This programme focuses on a positive engagement with the local community and a visible improvement in the natural environment for the reserves in the Whau Local Board area.

20. The current environmental programme has been in place for well over a decade. In order to maintain service levels and increase volunteering in the Whau River catchment this programme needs to continue to be funded at the current levels.

Funding sources

21. Council currently provides funding of $65,000 via a community funding agreement which in the 2015/2016 FY was funded from the following budget sources: .

WRCT funding 2015-16 FY
			Funds
LDI Parks environment programmes (Whau)			35,191
Parks operations Full Facility Contract unscheduled opex )			10,059
Community Environment fund Whau River			9,750
LDI volunteer programme local parks (Whau)			10,000
			65,000

22. The Community Environment (Regional) Fund (Whau) contributed $38,000 in the 2014/15 FY but this was reduced to $9750 in the 2015/16 FY and will be no longer available in the 2016/17 FY. For the 2015/16 FY this meant that additional funding had to be sought in order to meet the short fall. $10,000 was secured through Locally Driven Initiative (LDI) funding and $10,059 was secured from the Full Facilities Contract budget.

23. This Full Facilities Contract budget will not be available in 2016/17 FY and if funding was reduced by $10,000 will significantly restrict the programme as the main costs are associated with maintaining 20 hours a week for a volunteer coordinator and having enough resources to carry out continuing restoration works.

Rationale and Benefits

24. Community engagement by the Whau River Catchment Trust in their delivery of restoration works in the natural environment is key to delivering successful and sustainable outcomes for ecological restoration works in the Whau River Catchment.

25. The Whau River catchment area has major biodiversity "hotspots". The land area and Waitemata Harbour has numerous endangered species and abundant biodiversity, requiring protection from predators and plant pests

26. The preservation and restoration of biodiversity in native bush and wetland is a major priority within council’s current Biodiversity Strategy as part of the Northwest Wildlink Accord. In this instance, restoration of fragile ecosystems by the community is being done in a cost effective way and the current programme continues to maintain council's "social capital" and "sense of ownership" of parks by local residents in the Whau river catchment area.

Alternative option to volunteers

27. The key alternative to funding a volunteer program on the Whau river catchment is to see maintenance and restoration of biodiversity on reserve areas delivered by contractors. While this alternative is achievable, it is less desirable due to higher annual maintenance costs associated with contractors and so is a less sustainable option in the long term. Volunteers can do the labour content of the work at much more cost effective rates even when accounting for their support and resource requirements. If contractors were engaged in the same bush restoration projects it would also result in greater agrichemical use

28. Other factors also need to be considered: reverting to a contractor based service is likely to result in a disconnect between the community and council in an area where restoration has traditionally been championed and delivered by the local community. Not only could this lead to alienation of the community but also result in possible environmental degradation as the "sense of ownership" of local reserve areas by residents and business owners is undermined.

Empowered Community approach

29. The Mayor’s Proposal for the Long-Term Plan 2015-2025 (LTP) included developing a more empowered community-led approach to the work of Auckland Council and sought changes to the community development function as follows:

· to transition delivery to a more empowered community approach

· to move away from direct delivery (and therefore save overheads) and fund

community groups to deliver more

· for local boards to play a much more active role by allocating more funding through them.

30. An Empowered Communities Approach has been developed to lead a new, more effective and community-led approach to the way council delivers services and supports community activities.

31. This funding of the overall model of WRCT is in keeping with the above initiative as it allows continuity for local community volunteer activity (as delivered by Whau River Catchment Trust. See appendix A for report on the WRCT activities for 2014/15 FY) in reserves in the Whau Local Board area.

Consideration

Local Board views and implications

32. The Whau Local Board has stated in its Strategic Platform for 2012/13 that progress will be achieved when:

· More people become involved in community environmental stewardship programmes

· Whau residents have access to and know where to get information on environmental activities, eco-design and sustainable building

· Our privately owned and civic green spaces have less invasive weeds

· Our waterways are cleaner with more birds and fish.

33. The Whau Local Board has also in its 2012/13 Strategic Platform: Local Action for the Environment stated:

· Whau has numerous opportunities for learning, protecting and enhancing our natural environment

· We believe that partnership with the community is the most effective way of protecting and enhancing our natural environment.

34. Further funding of the Whau River Catchment Trust volunteer programme supports the above statements and principles of the board for the Whau catchment environment.

Māori impact statement

35. Iwi has been consulted on the restoration work programme of the WRCT from time to time. The contribution of parks outcomes is of significant importance to tangata whenua, their well-being, values, culture and traditions. It is considered that the positive community and environmental outcomes achieved through the work of the Whau River Catchment Trust has delivered on many environmental and community outcomes supported by iwi.

Implementation

36. The areas where restoration of the bush has occurred as a result of the volunteer planting events or other works are maintained by the WRCT in most instances. Therefore not only will new plantings and clean-up projects be jeopardized if the trust’s activities are curtailed, but the maintenance of previously improved areas could be also be compromised.

Attachments

No.	Title	Page
a View	The Whau River Catchment Trust CFA report to LSP West 2014-15	43

Signatories

Author

Huw Hill-Male - Volunteer and Biodiversity Coordinator

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

20 April 2016

Revocation of recreation reserve at 42 Bancroft Crescent, Glendene

File No.: CP2016/06344

Purpose

1. To obtain endorsement of a recommendation to revoke the reserve status of a recreation reserve at part of 42 Bancroft Crescent, Glendene.

Executive Summary

2. 42 Bancroft Crescent, Glendene comprises a corner site of some 7802m². The Finance and Performance Committee approved the disposal of 4,740m² of this site in May 2014 (FIN/2014/26) being that part not occupied by the West Auckland Remote Control Car Club (WARCCC).

3. To carry out this approved disposal a reserve revocation process will need to be completed for this part of the site.

4. Panuku Development Auckland seeks the Whau Local Board’s endorsement of the recommendation to the Parks, Recreation and Sport Committee to revoke the reserve status of that part of 42 Bancroft Crescent approved for disposal.

Recommendation

That the Whau Local Board:

a) endorse Panuku Development Auckland’s recommendation to Parks, Recreation and Sport Committee to seek the revocation of the reserve status of part 42 Bancroft Crescent described as part Lot 8 DP 75336 (being part CFR NA90D/745) and Lot 9 DP 75336 (being CFR NA32A/89) comprising approximately 4,740m2, as the current and future recreation reserve requirements for the area are satisfied by other reserves in the immediate area.

Comments

5. Part Lot 8 was vested as a recreation reserve in the Mayor, Councillors and Citizens of the City of Waitemata subject to the Reserves and Domains Act 1953 around 1975 as part of a subdivision undertaken by Neil Construction Limited.

6. Lot 9 on DP 75336 was exchanged for 1348m2 of Part Lot 8 in 1990 to create a contiguous area.

7. The 4,740m2 parcel approved for sale is held in two titles and both are subject to the Reserves Act 1977. The reserve status will have to be revoked to enable the land to be sold.

8. 42 Bancroft Crescent is currently utilised in two distinct areas: an area occupied by the WARCCC to be retained and the vacant area with approval to dispose. Please see Attachment A for a diagram depicting these areas and Attachment B for photos of the site.

9. 42 Bancroft Crescent has never been used as a recreation park by the general public and has never been developed by council for this or any other purpose. It is noted that Akatea Park has been developed by the council as a public park and is 100m away to the south.

10. Public consultation and iwi consultation are a requirement of the reserve revocation process. Therefore both the public and iwi will have an opportunity to consider the proposal and submit comments or objections.

Consideration

Local Board views and implications

11. A workshop was held with the Whau Local Board on 27 January 2016 with the proposal to revoke the reserve status of the whole of 42 Bancroft Crescent. The Whau Local Board provided informal feedback that it was supportive of the proposed reserve revocation of the whole of 42 Bancroft Crescent provided the WARCCC occupancy was not impacted.

12. This report (covering only the approved for disposal area) provides the Whau Local Board with an opportunity to formalise its view.

Māori impact statement

13. The importance of effective communication and engagement with Māori on the subject of land is understood. Panuku has accordingly developed a robust form of engagement with mana whenua groups across the region and contacts these groups for feedback and input whenever there is change considered for a Panuku managed property.

14. There are six mana whenua hapū with registered interests in the Whau Local Board area. Auckland Council Property Limited (now Panuku) contacted mandated representatives from the iwi authorities for these groups in February 2014 to gain feedback around the potential disposal of the 4740m2 area which was subsequently approved for sale. Feedback was requested around site specific issues or interests that should be taken into account as part of the disposals review process. Feedback was received from three groups. This feedback is detailed below:

i) Ngāti Whatua o ōrākei

Ngāti Whatua ōrākei has no specific issues of cultural significance to raise about this property and has no commercial interest.

ii) Te Kawerau a Maki

Te Kawerau a Maki has expressed potential commercial interest in any properties that council deems surplus to service requirements.

iii) Te Ara Ranatu a Te Iwi o Ngāti Te Ata Waiohua Incorporated

Ngāti Te Ata has expressed potential commercial interest in this property. The Ngāti Te Ata stakeholder contact additionally expresses an ongoing desire for council to consider discounted rates to iwi for property in relevant areas in order to facilitate them living in their rohe.

15. Earlier this year Panuku again contacted the six registered mana whenua hapū to advise them of the proposed reserve revocation of the whole 42 Bancroft Crescent, and to seek their views on this amendment to the reserve status. Kaitiaki recommendations for ongoing care of the land were also invited. Feedback was sought for inclusion in the report to committee. The following feedback has been received as at the time of writing:

i) Ngāti Whatua o ōrākei

Ngāti Whatua o ōrākei expressed general concerns about the reduction in green space in the area. They have requested a caveat on the land requiring future purchasers to engage meaningfully with mana whenua. Council staff are currently in further discussion with the iwi regarding their concerns.

ii) Te Ara Ranatu a Te Iwi o Ngāti Te Ata Waiohua Incorporated

The Ngati Te Ata Waiohua representative advised they will support the reserve revocation proposal if council agrees to sell the land approved for disposal to them, in an off market transaction.

iii) Ngāti Whatua

Ngāti Whatua has deferred to the feedback given by Ngāti Whatua o ōrākei in this instance.

16. These comments and any further feedback received will be referred back to the Parks, Recreation and Sport Committee for consideration. Any kaitiaki recommendations received around future care of the land will be worked through with the relevant council units.

17. Should an application to revoke the reserve status of the site be progressed, further iwi and public consultation will be undertaken as part of this process.

Implementation

18. Public notification is required for a proposal to revoke a reserve, with such notice to include the reason for the proposal. This will give the public the opportunity to consider the proposal and submit comments or objections. If any objections are received, they will be referred back to the Parks, Recreation and Sport Committee for consideration. The decision of the committee must be forwarded to the Department of Conservation for completion of the revocation process.

Attachments

No.	Title	Page
a View	Diagram of the site - 42 Bancroft Cres, Glendene	61
b View	Photos of the site - 42 Bancroft Cres, Glendene	63

Signatories

Author

Linda Holdaway - Senior Property Acquisitions and Disposals Advisor, Portfolio Management Directorate, Panuku Development Auckland

Authorisers

Ian Wheeler – Director Portfolio Management, Panuku Development Auckland

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

20 April 2016

Annual Plan 2016/2017

File No.: CP2016/06309

Purpose

1. This report requests that the Whau Local Board:

a) makes decisions on:

i. Locally delivered initiatives (LDI) budgets by activity, within funding envelopes

ii. key advocacy issues

b) provides any feedback on regional issues, including:

i. the Uniform Annual General Charge (UAGC)

ii. the Interim Transport Levy (ITL)

iii. Māori land rates

iv. rates for farm/lifestyle properties over 50 hectares

c) makes recommendations to the governing body on other financial matters such as:

i. any new/amended Business Improvement District (BID) targeted rates

ii. any new/amended local targeted rate proposals

iii. proposed LDI capital projects outside local boards’ decision-making responsibility.

Executive Summary

2. This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.

3. Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

Recommendations

That the Whau Local Board:

a) make decisions on 2016/2017 LDI budgets by activity, within funding envelopes.

b) agree key advocacy issues.

c) provide any views it may have on regional financial policy issues.

d) recommend any new or amended BID targeted rates.

e) recommend any new or amended local targeted rate proposals.

f) recommend any proposed LDI capital projects, which are outside local boards’ decision-making responsibility.

Comments

LDI

4. Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

5. As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered. The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

Advocacy issues

6. Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation. Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps. This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information.

7. Local boards consulted on their local advocacy issues in February and March 2016. The results from the consultation have been analysed and summarised, and provided to the local boards. This has been attached to this report for information.

8. In light of this information, the Local Board may now wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

9. Local boards provided feedback on regional financial policy issues (in November 2015) which were going for consultation. The results from the consultation have been analysed and summarised, and provided to local boards (to be circulated under separate cover).

10. The local board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee.

Local targeted rate and BID targeted rate proposals

11. Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local Board views and implications

12. Local board decisions and feedback is being sought in this report.

13. Local boards play an important role in the development of the annual plan, and provide views and information at key stages as council continues through the annual plan process.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adopting the Annual Plan 2016/2017.

Attachments

No.	Title	Page
a View	Advocacy issues – Whau Local Board	93
b View	Annual Budget 2016/2017 consultation feedback report - Whau Local Board	95

Signatories

Author

David Rose - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

No.	Title	Page
a View	Record of Workshop 9 March 2016	107
b View	Record of Workshop 16 March 2016	109
c View	Record of Workshop 23 March 2016	111
d View	Record of Workshop 30 March 2016	113

Item	Topic	Time
1.0	Quick Response Grants Presenters: Fuafuagaolefaletautu Winterstein, Barbara Cade Board members discussed applications received for Quick response grants. It was noted that members Manukia-Schaumkel and Matafai will be in touch with staff to book as information session for groups who need assistance with putting applications into the system.	10.25am – 11.25am
2.0	Making Good Decision Member Zhu put her apology for absence. This session will be scheduled as soon as possible in consultation with member Zhu.	11.00am – 11.20am
3.0	Youth Council - future way of engaging with youth in the local board area Presenters: Monica Sharma, Melissa Lelo Board members received an update on models for youth engagement in local board decisions - currently there is a West Auckland Youth Council (WAYC) that the board supports with a small budgetary contribution as well as a Whau Youth Board. Transition team will help youth groups via empowered community approach. Phase one – designing what future might look like for youth engagement. Phase two – cluster workshops to explore other options for West Auckland Youth Council/Youth Grs. Members showed interest towards concept of shared role between three west local boards. Budget allocations to achieve this will be considered as the Board develops its 16/17 LDI through April and May.	11.30am – 12.05pm

Item	Topic	Time
1.0	Whau LB Grant programme review Presenters: Fuafuagaolefaletautu Winterstein, Marion Davies, Barbara Cade; Fran Hayton Following points were discussed for Whau Community Grants Programme: · Removal of catering as a lower priority but keep ongoing administration and salaries. Add ticketed events as a lower priority. · Status quo for maximum and minimum amounts for quick response grants. · Support towards only four rounds for quick response (round one – 1 July – 31 Jul; round two – 10 Oct – 4 Nov; round three – 13 Mar – 14 Apr; round four – 3 Apr – 28 Apr) · Support towards two rounds for local grants (round one – 20 Jun – 22 Jul; round two – 27 Mar – 28 Apr) · It was noted that for heritage buildings funding applications can be made which should include land owner’s approval if the building is not council owned (eg – St Andrew’s Hall)	4.00pm – 4.40pm
2.0	New Lynn Night market Presenters: Gail Fotheringham, Mary Dawson, Mark Evans Board members received a proposal on transition of the New Lynn Night Market from council to community-led delivery. The following points were discussed: · Concerns regarding not enough foot traffic to sustain the market. · Transition timing and process of market operation to a not for profit community organisation (open tender process including assessment criteria). Local board support is necessary for the market to continue and transition. It was noted that board members will be touch with Gail (via Mark Allen) by end of this week indicating direction. A considering the Board’s direction will then be coming to May board meeting.	4.40pm – 5.35pm
3.0	Whau Bridge gateway art project Presenters: Eryn Shields Installation of signage pillars on the sides of the Whau Bridge has engineering issues. Alternative installation sites for the artwork were discussed. The Board were supportive to look at re-locating the signage pillars onto sites on the Te Whau Pathway, in the vicinity of the Whau Bridge. Ash Street bridge was also seen as a location for the pillars. This will now be discussed with the Te Whau Project Steering Group and a report will come to the board in May.	5.35pm – 5.45pm

Item	Topic	Time
1.0	Sports Facilities Investment Plan (SFIP) Presenters: Nadia De Blaauw, Katherine Russell Local board members were asked for feedback on the Sports Facility Investment discussion document which will inform development of draft plan. The feedback will inform if the Auckland Council Investment Plan will deliver benefit and this will signal council intentions to others. The following points were discussed: · We should cater for popular sports/emerging sports with growth potential. · Youth involvement should be taken into account when investing in sports fields. · Sports facilities need to be more accommodating for different sports. · Investment should be made to provide basic level of provision. · More investment is needed towards indoor facilities.	10.05am – 11.10am
2.0	Panuku Development Presenters: Helga Sonier, Toni Giacon (Panuku Development) Panuku Development Auckland six monthly report (for the period July - December 2015 will come to the April local board meeting. Staff to book Town Centre Development (Avondale and New Lynn) Working Group to support monthly meetings with Panuku Development.	11.10am – 11.30am
3.0	Northern Interceptor and North harbour No. 2 projects Presenter: Brent Evans (Watercare) Local board members received an update on the designation process for latter stages of the Northern Interceptor and North harbour No. 2 projects. The following points were discussed: · In 2015 Watercare secured resource consents for the first phase of the Northern Interceptor Wastewater Project between Hobsonville and Albany. · The future phases of NI will service 300,000 people. · Huia No.1 Watermain Replacement - A preferred route has been selected and site investigations have been completed. Design has commenced and construction is proposed after 2018. · Central Interceptor - Resource Consent was granted in Dec 2013. All 10 appeals have been settled. Geothechnical investigations are largely complete and work on the detailed design is underway and scheduled to run until the end of 2017. · As Auckland continues to grow the route for future water and wastewater services must be secured. · Auckland’s 30 year population growth is approx. 700,000. The Waikato River is the preferred source due to environmental effects, unsuitable water quality, public acceptability and cost for other options.	11.30am – 12.10pm
4.0	Annual Plan process Presenter: David Rose Local board members received a briefing on upcoming Annual Plan process and update on the Local Board Capex guidelines. Two workshops have been booked for works programmes (13 April and 18 May).	12.10pm – 12.35pm

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau