Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 20 April 2016 at 6.30pm.

 

present

 

Chairperson

Catherine Farmer

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Ami Chand, JP

 

 

 

 

Simon Matafai

 

 

 

 

ABSENT

 

 

Duncan Macdonald, JP

 

 

 

Ruby Manukia-Schaumkel

 

 

 

ALSO PRESENT

 

 

Clr Ross Clow

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

20 April 2016

 

 

 

1          Welcome

 

The meeting opened with a karakia.

 

2          Apologies

 

Resolution number WH/2016/33

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         accept the apologies from members Duncan Macdonald and Ruby Manukia-Schaumkel for absence.

 

CARRIED

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

Members declared conflict of interests as below. 

 

            Register:

Board Member

Organisation / Position

Catherine Farmer

·            Avondale-Waterview Historical Society – Committee Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls - Patron

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Ami Chand

·            Kelston Community Trust – Trustee

·               Portage Licensing Trust – Deputy Chair

·            Rupa Aur Aap Trust – Trustee

·            Kelston Community Hub – Chair

·            Community Organisation Grants Scheme (COGS) Waitakere City Local Distribution Committee– Committee Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Historical Society - Member

·            Avondale Jockey Club – Member

Ruby Manukia-Schaumkel

·            Wesley College - Trustee          

·            Kelston Girls College – Trustee

·               Problem Gambling Foundation – Board Member

Simon Matafai

·               International Pacific Council – President

·               United for Education and Sustainable Futures – Ambassador

·               Global Youth Music Committee – Ambassador

·               Helping Youth Pursue Emancipation – Ambassador

·               Auckland City Peace Ambassador

 

            There was no change to the register.

 

4          Confirmation of Minutes

 

Resolution number WH/2016/34

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 16 March 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Ward Councillor’s Update

 

            Councillor Clow updated the board on developments in New Lynn and Avondale.

 

8          Deputations

 

8.1

New Lynn Business Association - Community safety concerns

 

Tracy Mulholland from the New Lynn Business Association (NLBA) made a presentation on the community safety concerns the BID has, and requested that the board give consideration on supporting the NLBA with implementing safety related actions such as proposed CCTV improvements and Ambassador programmes.

A report “Public and employee safety and security in New Lynn town centre” was tabled. A copy of which has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2016/35

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      receive the deputation from Tracy Mulholland representing the New Lynn Business Association and thank her for the presentation.

 

CARRIED

 

Attachments

a     Tabled - Public and employee safety and security in New Lynn town centre

 

 

8.2

The Cancer Society

 

Camilla Gould from the Cancer Society made a presentation on a toolkit that has been prepared in partnership with the council leasing team on how and when to include the smokefree clause in licenses, leases, contracts, grants and agreements as part of the local board role in helping to strengthen council’s Smokefree Policy and ensure effective implementation. The presentation also included some evidence and findings to help inform the feedback the board may be asked for on the Smokefree Policy review.

A copy of presentation has been placed on file copy of minutes and can be viewed on Auckland Council website.

 

Resolution number WH/2016/36

MOVED by Member A Chand, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive deputation from Camilla Gould of the Cancer Society and thank her for the presentation.

 

CARRIED

 

Attachments

a     Presentation - The Cancer Society  

 

 

9          Public Forum

 

 

Susana Fiu Fatalai and team - Mother of Divine Mercy Womens Refuge Youth Group

  • Susana Fiu Fatalai, Agnes Fiu Fatalai and Olinda Ione introduced the group to the board and requested the board to consider providing them with free use of Avondale Community centre for 15 hours a week to continue their youth programme.

 

Resolution number WH/2016/37

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)         receive the public forum submission from Susana Fiu Fatalai, Agnes Fiu Fatalai and Olinda Ione.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

12

Whau Local Board Chairperson - Catherine Farmer's report

 

Resolution number WH/2016/38

MOVED by Chairperson CM Farmer, seconded by Member A Chand:  

That the Whau Local Board:

a)      receive Whau Local Board Chairperson Catherine Farmer’s report.

 

CARRIED

 

 

13

Local board members' reports

 

There were no verbal reports.

 

 

14

Portfolio Update: Member Ami Chand

 

Resolution number WH/2016/39

MOVED by Member A Chand, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      receive the portfolio update report from member Ami Chand.

 

CARRIED

 

 

15

Making Good Decisions Programme report - Member Susan Zhu

 

Resolution number WH/2016/40

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      receive the report from member Susan Zhu.

 

CARRIED

 

 

16

Auckland Transport  Update - April 2016 – Whau Local Board

 

Resolution number WH/2016/41

MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      receive the Auckland Transport Update Report April 2016.

b)      note that the four year Local board capital transport fund (including 2012-2013), of $2,071,016, for this political term has been fully allocated.

 

CARRIED

 


 

17

Reallocation of SH16/20 Mitigation Fund for Whau LB

 

Resolution number WH/2016/42

MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve changes to the State Highway 16/20 Waterview Connection Project expenditure plan as outlined in the following table:

NZTA Funding

Whau LB Allocation

Project Description

Previous approved FY16

Requested Change to FY16 programme

Project Support

Specialist advice for development of Valonia Park

18,000

18,000

Whau Coastal Walkway Project (Te Whau Pathway)

Concept and detailed design development, consent requirements

 

 

Greenways - Holly St to Heron Park Boardwalk

Detailed Design and consent requirements

40,000

40,000

Greenways - Miranda Reserve connections

Upgrade signage, footpaths and site lines.  Consultation for footbridge

30,000

7,500

Greenways - Wolverton St to McWhirter Place footpath

Concept and consent

4,000

0

Greenways - Lynfield Cove shoreline walkway from Lewis St to Wairaki Stream Reserve

Concept phase.

15,000

38,500

Te Whau Pathway Heritage Interpretative Signage

Concept phase

15,000

 

15,000

Interpretative signage

 

Interpretative signage as requested at Saunders Reserve, Riversdale Reserve, Tait Park and Arthur Currey Reserve.

10,000

13,000

Crum Park Car Park Lighting

Installation of amenity lighting

80,000

80,000

Sister Rene Shadbolt Park Car Park Lighting

Installation of amenity lighting

20,000

20,000

Total spend for FY

 

232,000

232,000

 

CARRIED

 

 

18

Whau River Catchment Trust - Funding 2016-17

 

Resolution number WH/2016/43

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      will consider the allocation of $65,000 of LDI opex funding to Parks for support to the Whau River Catchment Trust programme in 2016/2017 financial year during the finalisation of its 2016/17 local board agreement.

 

CARRIED

 

 

19

Revocation of recreation reserve at 42 Bancroft Crescent, Glendene

 

Resolution number WH/2016/44

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      endorse Panuku Development Auckland’s recommendation to Parks, Recreation and Sport Committee to seek the revocation of the reserve status of part 42 Bancroft Crescent described as part Lot 8 DP 75336 (being part CFR NA90D/745) and Lot 9 DP 75336 (being CFR NA32A/89) comprising approximately 4,740m2, as the current and future recreation reserve requirements for the area are satisfied by other reserves in the immediate area.

 

CARRIED

 

 

20

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

 

Resolution number WH/2016/45

MOVED by Chairperson CM Farmer, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

 

CARRIED

 

 

 

 

21

Annual Plan 2016/2017

 

Resolution number WH/2016/46

MOVED by Member A Chand, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         agree the following 2016/2017 LDI budget envelops by activity, noting that these will be finalised when the local board adopts it 2016/17 local board agreement in June 2016.

i)     Local Community  Services                  $979,000

ii)    Local Parks, Sports and Recreation    $202,000

iii)   Local Environment Development                     $216,000

iv)   Local Planning and Development                     $56,000

                                                      LDI total         $1,453,000

b)        agree the following key advocacy areas:

i)          Avondale Town Centre. Requests that Council and Panuku Development Auckland provide significant support for the regeneration of Avondale Town Centre through the strategic development of Council sites, working with central government agencies, the Jockey Club and private developers to deliver a quality town centre.

ii)        Crown Lynn Roading development. That the paths and roads linking the New Lynn transport centre with the new housing developments are built as the housing is developed. This will enable the delivery of the New Lynn Urban Plan vision target of 20,000 residents living within walking distance of the transit interchange in line with Plan Change 17.

iii)       Roading and rail corridor weed and pest management plan. That the Auckland Council champion the development of a joint roading and rail corridor weed and pest management plan for Auckland Council , Auckland Transport, NZ Transport Agency and Kiwi Rail.

iv)       Use land sales to support Avondale and New Lynn developments. Request Governing Body support for PDA to report on the opportunity to utilise the proceeds from the sale of currently identified and potential sites in New Lynn and Avondale to fund wider urban development outcomes. Sites and projects include Avondale Library development, New Lynn and Avondale Recreation facilities, Memorial Drive extension into Crown Lynn and the Whau Aquatic Facility.

v)        Safer Auckland planning. Support Auckland Council seeking Safer City Accreditation and propose a joint local board and Governing Body working party to oversee the scoping, research and development of the Safer City Plan.

vi)       Walking improvements. That Auckland Transport develop more transport initiatives to make connections for students to get to school and recreation safer and easier in the Whau, create higher quality footpaths and the promote of the shared use of vehicles

vii)      Council Early Childhood Education support policy. That Auckland Council urgently develop a policy regarding support for community early childhood education with particular regard to high growth areas.

viii)    Citizens Advice Bureau support. That Auckland Council continue its approach of supporting Citizens Advice Bureau as a regional network.

c)         provide the following views on regional financial policy issues:

i)     supports the retention of the fixed charge portion of rates, known as the UAGC, at the current inflation adjusted amount of $397.

ii)    support a change in the way that the Interim Transport Levy is allocated between residential and business rate payers so that business contribute a greater share.

iii)   support an increase in the share of the interim transport levy met by businesses from 14.7 per cent to 32.7 per cent for 2016/2017 and 32.3 per cent for 2017/2018.

iv)   support the allocation of the business interim transport levy across business ratepayers be on the basis of capital value rather than via a fixed charge.

v)    support reducing the rates collected from Maori land to reflect restrictions on its use noting this will have less than a 25c per year on all other ratepayers.

d)      support the retention current rate differential for farm and lifestyle blocks at 80% of the general rate.

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number WH/2016/47

MOVED by Member A Chand, seconded by Member SPT Matafai:  

That the Whau Local Board:

a)      note the Whau Local Board Governance Forward Work Calendar – April 2016.

 

CARRIED

 

 

23

Confirmation of Workshop Records: March 2016

 

Resolution number WH/2016/48

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A - D held on the following dates: 

9 March 2016

16 March 2016

23 March 2016

30 March 2016

 

CARRIED

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

25

Third Quarter Whau Local Board work programme review

 

Resolution number WH/2016/49

MOVED by Member SPT Matafai, seconded by Member A Chand:  

That the Whau Local Board:

a)      allocate $16,000 from Community Group Assistance towards publication of an Avondale Advance in June.

b)      allocate $10,000 from New Lynn Metro Development Projects to provide a grant to New Lynn Business Association for additional Closed Circuit Television Cameras in New Lynn.

c)      allocate $20,000 from Community Group Assistance to provide support for Crime and Injury Prevention Through Environmental Design (CIPTED) studies for New Lynn and Avondale.

d)      allocate $10,000 from Community Group Assistance for additional funding for contestable community grants.

e)      allocate $1,000 from Community Response Operating Fund, $10,000 from Community Group Assistance  and $5,000 from Civic Functions to Community Arts Broker Programmes.

f)       allocate $12,000 from Greenways Plans and $8,000 from Community Response Operating Fund to Parks for Rosebank restoration (weed removal and planting).

 

CARRIED

  

 

 

 

 

7.35pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................