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Waitākere
Ranges Local Board
14 April 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
· Women’s Health Action Trust – Patron
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· EcoMatters Environment Trust – Employee
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Greg Presland
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· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers Group – Committee Member
· Whau Coastal Walkway Environmental Trust – Trustee
· Combined Youth Services Trust – Trustee
· Glen Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· Waitakere Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends of Arataki Incorporated – Committee member
· EcoMatters Environment Trust – Trustee
· Charlotte Museum Trust – Trustee
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Secretarial note: Chair Coney declared an interest in Item 12 and Member
Neil Henderson declared an interest in part of Item 14
Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal Ethics Committee – Member
· Rural Advisory Panel - Member
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Saffron Toms
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· Ark in the Park – Governance Group Member
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4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Update from Ward
Councillors
Secretarial
note: Apology from Councillor Linda Cooper was noted.
This item was
discussed after Item 18
8 Deputations
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8.1
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Cancer Society
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A powerpoint presentation was provided.
A copy has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Resolution number WTK/2016/14
MOVED
by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:
That the Waitākere
Ranges Local Board:
a) Receives the deputation from
Toni Dale from the Cancer Society and thank her for attending the Waitakere
Ranges Local Board meeting.
CARRIED
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Attachments
a Cancer Society presentation
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9 Public Forum
There was no public forum.
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9.1
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Corrie
Cook resident of Swanson was in attendance and spoke about:
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Swanson junior skate park
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9.2
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Ian
Hutchinson resident of Swanson was in attendance and spoke about:
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Swanson junior skate park
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Resolution number WTK/2016/15
MOVED
by Member GB Presland, seconded by Member SR Tollestrup:
That the Waitākere
Ranges Local Board:
a) Receives the public forum
presentation from Corrie Cook and Ian Hutchinson and thank them for
attending the Waitakere Ranges Local Board Meeting.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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New community lease to Piha Tennis Club Incorporated, 21 Seaview
Road, Piha
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Secretarial note: Chairperson Sandra
Coney declared an interest in Item 12 and took no part in the discussion or
voting on the matter. The chairperson vacated the chair in favour of the
Deputy Chairperson Denise Yates at 7.10 pm.
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Resolution
number WTK/2016/16
MOVED by Member GB Presland, seconded by Member
NR Henderson:
That the
Waitākere Ranges Local Board:
a) Grants
a new community lease to Piha Tennis Club Incorporated for part of Piha
Domain, 21 Seaview Road, Piha (Attachment A) on the following terms and
conditions:
i) Term
– 10 years commencing 1 June 2016 with one 10-year right of renewal;
ii) Rent
- $1.00 plus GST per annum if requested;
iii) The
area outlined and hatched in black and marked “Area A” on the site plan is
not to be fenced and shall remain available at all times for public use;
iv) Piha
Tennis Club Incorporated Community Outcomes Plan as approved be attached to
the community lease document (Attachment B);
v) Auckland
Council has adopted a Smoke-Free Policy to apply on Council land, which
Policy the Lessee is obligated to abide by during the Term. The Lessee will
use its best endeavours to ensure its members, employees, invitees,
contractors and agents abide by the Policy;
b) Notes all other terms and conditions in accordance with the
Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July
2012.
CARRIED
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Secretarial note: Deputy Chair Denise Yates vacated the
chair. Chair Sandra Coney returned to the meeting and resumed the chair at 7.12pm
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Member
Saffron Toms left the meeting @ 7.00pm
Member
Saffron Toms returned to the meeting @ 7.07pm
Deputy Mayor
Penny Hulse arrived at 7.12pm
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13
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Local Board Transport Capital Fund (LBTCF)
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Resolution
number WTK/2016/17
MOVED by Member GB Presland, seconded by Deputy
Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a) Approves
an additional $300,000 from the Local Board Transport Capital Fund for
Project 362, West Coast Road Pedestrian & Cyclist safety improvements, to
cover the full cost of implementing this project. Noting this is in addition
to the $430,000 previously allocated by the local board.
b) Approves
the allocation of the remaining $91,760 balance of the Local Board Transport
Capital Fund for Project 441, Sunnyvale to Oratia Shared Path to cover the
cost of public consultation and detail design of stage 1. Noting this is in
addition to the $60,000 already allocated to this project by the local board.
CARRIED
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14
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Waitākere Ranges Quick Response Grants Round Three 2015/2016
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Resolution number WTK/2016/18
MOVED
by Member GB Presland, seconded by Member SR Tollestrup:
That the
Waitākere Ranges Local Board:
a)
Approves the allocation of funding from
the Local Community Grants budget line (Local Community Services) for the
grant applications as specified in the table below:
Table One: Waitakere Quick Response Round Three Applications
2015/2016
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Applicant
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Project
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Total Allocated
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Albionvale
Village Greenspace Trust
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Towards the Lid Revolution Community
Board for slow down traffic signs.
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$705
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UpsideDowns
Education Trust
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Towards the UpsideDowns Education
Trust for the delivery of speech and language therapy for 3 children with
down syndrome.
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$1,395
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b)
Approves the allocation of funding from
the Waitakere Ranges Heritage Area (Local Planning and Development) asset
based budget line for the grant applications as specified in the table below:
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Applicant
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Project
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Total Allocated
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Weedfree Trust
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Towards Te Henga Sustainable
Neighbourhood project for purchase of native plants.
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$1,492
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Huia Rd Riding Club
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Towards Huia Riding Club for
invasive weed eradication and replanting waterways with natives.
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$1,400
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Wildlife Conservation Trust of NZ
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Towards Waitakere Ranges Halo
Project for printing of 5,000 flyers and fridge magnets.
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$0
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Waitakere Rivercare
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Towards Waitakere Rivercare Community
Nursery for material to repair shade house irrigation system.
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$639.69
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c)
Approves the allocation of funding from
the Community Group Assistance (Local Community Services) budget line for the
grant applications specified in the table below:
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Applicant
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Project
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Total Allocated
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Glen Eden Baptist Church
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Towards TRAX Youth Leadership
Training Weekend for project running cost.
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$1,500
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Piha Community Library Trust
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Towards The Piha library mural
for the completion of Piha library mural.
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$220.43
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Titirangi Community House Society
Incorporated
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Towards the Titirangi Community
House for six new trestle tables.
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$1,066.40
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Youthline
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Towards Youthline Auckland Charitable
Trust purchase of items for community event kit.
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$1,500
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EcoMatters
Environment Trust
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Towards EcoMatters Environment Trust
for 3 x iPads and 2 x iPhones.
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$0
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CARRIED
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Member Neil Henderson declared an interest in part of Item
14 and took no part in discussion or voting on the matter.
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Member Neil
Henderson left the meeting at 7.21pm
Member Neil
Henderson returned to the meeting at 7.23pm
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15
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Upgrade of
Water Safety Signage at Piha
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Resolution
number WTK/2016/19
MOVED by
Chairperson S Coney, seconded by Member GB Presland:
That the
Waitākere Ranges Local Board:
a)
Approves the upgrade of water safety
signage at Piha (as outlined in Attachment B Renewal and Upgrade of Water
Safety Signage at Piha), including a mix of flat signs and pole wrapped
signs, except that signs 1, 5, 13 and 24 are to be flat signs.
b)
Agrees that all signage will have a
dark blue background colour with a solid red line under the beach name.
c)
Has taken into account the requirements
of the Piha Area Design Guidelines and the requirements of the Waitakere
Ranges Heritage Area Act to protect, enhance and restore the heritage
features of the area, and in particular that the built environment should be
subservient to the natural landscape.
d)
Notes that over 30 signs are to be
installed at Piha and has taken into account the visual impact this large
number could have on the amenity of Piha and people’s enjoyment of the
natural scenic beauty of the beach.
e)
Notes that the Australian/ New Zealand
Standard for Water safety signs and beach flags (AS/NZS 2416.3:2010) states
that the colour selection needs to make the sign easy to see in the aquatic
environment and it is essential that the colour contrast between the colour
of the text and the colour of the sign background should be carefully
considered to ensure legibility. The Local Board considers that the blue
background with white lettering provides excellent contrast and is satisfied
the signs will be legible to the public, and easy to see.
f)
Notes the feedback from stakeholders at
the meeting, site visit and received in writing subsequently.
CARRIED
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16
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Water Safety Signage Upgrade at Te Henga/Bethells Beach and
O'Neill Bay
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Resolution number WTK/2016/20
MOVED
by Deputy Chairperson DA Yates, seconded by Member SR Tollestrup:
That the
Waitākere Ranges Local Board:
a)
Approves the upgrade of water safety
signage at Te Henga (Bethells Beach) (as outlined in Attachment B Renewal and
Upgrade of Water Safety Signage at Te Henga/Bethells Beach).
b)
Agrees that all signage will have a
dark blue background colour with a solid red line under the beach name.
c)
Has taken into account the requirements
of the Waitakere Ranges Heritage Area Act to protect, enhance and restore the
heritage features of the area, and in particular that the built environment
should be subservient to the natural landscape.
d)
Notes that the Australian/ New Zealand
Standard for Water safety signs and beach flags (AS/NZS 2416.3:2010) states
that the colour selection needs to make the sign easy to see in the aquatic
environment and it is essential that the colour contrast between the colour
of the text and the colour of the sign background should be carefully
considered to ensure legibility. The Local Board considers that the blue
background with white lettering provides excellent contrast and is satisfied
the signs will be legible to the public, and easy to see.
e)
Notes the feedback from stakeholders at
the meeting, and received in writing subsequently.
CARRIED
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17
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Swanson Station Park Junior Skate Facility
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A supplementary information for business
report regarding the Swanson Station Junior Skate Project memo was tabled at
the meeting. A copy has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution number WTK/2016/21
MOVED
by Member GB Presland, seconded by Member NR Henderson:
That the
Waitākere Ranges Local Board:
a) Requests
officers to clarified whether growth fund can be utilised to investigate and
develop the open grass site to the west and beside the road as a location for
a junior skate park at Swanson.
b) If
officers response is no the board requests the substantive report be on the
next meeting agenda.
CARRIED
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Attachments
a Supplementary information for
the Swanson Station Junior Skate Project
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18
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Titirangi War Memorial Hall 500 South Titirangi Road, Titirangi –
New License to Spirit Wireless Limited
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Supporting materials were tabled at the
meeting. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Resolution
number WTK/2016/23
MOVED by Deputy Chairperson DA Yates, seconded
by Member SR Tollestrup:
That the
Waitākere Ranges Local Board:
a)
Requests officers to report back to the
Chair any feedback from the Titirangi Playcentre.
b)
Following this step approves the use by
Spirit Wireless Limited for siting and operating wireless radio equipment on
the roof space at the Titirangi War Memorial Hall at 500 South Titirangi
Road.
c)
Authorises Panuku Development Auckland
to negotiate the terms and conditions of the new license to Spirit Wireless
Limited.
CARRIED
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Attachments
a Spirit Wireless
- Visual Impact
b Spirit Wireless
- feedback from the Titirangi Library
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Item 7 – Update from Ward Councillors
Deputy Mayor Penny Hulse provided the
members with matters being addressed by Governing Body including:
- Increasing in Pensioner housing
- TFUG
- Unitary Plan
- Housing Accord
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19
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Feedback on the Draft Civil Defence and Emergency Management Group
Plan
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Resolution
number WTK/2016/24
MOVED by Member SR Tollestrup, seconded by
Member NR Henderson:
That the
Waitākere Ranges Local Board:
a) Provides
feedback on the draft Civil Defence and Emergency Management Group Plan
2016-2021, with particular reference to local priorities for emergency
management.
CARRIED
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Attachments
a Waitakere
Ranges Local Board feedback on the Draft Civil Defence and Emergency
Management Group Plan
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21
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Waitakere Ranges, Great Barrier and Waiheke Local Boards shared
practice workshop
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Resolution number WTK/2016/26
MOVED
by Deputy Chairperson DA Yates, seconded by Member NR Henderson:
That the
Waitākere Ranges Local Board:
a) Approves
any related elected member expenses for attending the Waitākere Ranges,
Great Barrier Island, and Waiheke Local Board’s shared practice workshop be
provided for in line with the latest Auckland Council’s Elected Members’
Expense Policy 2014.
b) Approves
the costs for the Waitākere Ranges, Great Barrier Island, and Waiheke
Local Board’s shared practice workshop being divided between the three
participating local boards and allocated to the related governance support
budget lines.
CARRIED
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
9.06 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
