Agenda of Waitākere Ranges Local Board

Waitākere Ranges Local Board

28 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Update from Ward Councillors 6

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Swanson Preparing for Growth 9

13 Auckland Transport Update Report 13

14 Glen Eden Library upgrade 19

15 New Road Name Approval for the Residential Subdivision by Ping Wang at 25 Kashmir Road and 47A Withers Road, Glen Eden. 23

16 Annual Plan 2016/2017 35

17 Third Quarter Waitakere Ranges Local Board work programme review and amendment 47

18 Portfolio Update: Greg Presland Portfolio 49

19 Consideration of Extraordinary Items

PUBLIC EXCLUDED

20 Procedural Motion to Exclude the Public 53

14 Glen Eden Library upgrade

c. QS costing of open space concept 53

d. QS costing of canopy concept 53

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · EcoMatters Environment Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL
Denise Yates	· Friends of Arataki Incorporated – Committee member · EcoMatters Environment Trust – Trustee · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member · Rural Advisory Panel - Member
Saffron Toms	· Ark in the Park – Governance Group Member

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 14 April 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Update from Ward Councillors

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitākere Ranges Local Board

28 April 2016

Swanson Preparing for Growth

File No.: CP2016/06725

Purpose

1. To recommend the Waitākere Ranges Local Board supports a facilitated conversation with business owners and landlords in Swanson to help develop a strategy to maximise the local benefits of residential growth.

Executive Summary

2. The local board have identified development of a plan to help businesses in Swanson benefit from the planned residential growth as an issue that requires a greater level of understanding that could be looked at in 2015/16.

3. This report proposes a short piece of background research and information collation and a facilitated discussion with business owners and landlords to understand what changes will take place and what business owners and landlords can do to maximise the benefit to them and Swanson centre.

4. This is achievable within this financial year. Further actions for future years may arise from the discussion.

Recommendation/s

That the Waitākere Ranges Local Board:

a) allocates $10,000 to undertake retail market research and hold a facilitated workshop with Swanson based businesses to outline to those businesses the nature of the change and opportunities it presents, signpost them to sources of support in responding to the opportunity and developing a strategy for how those businesses can best benefit from the planned residential growth.

Comments

Background

5. The Waitakere Ranges Local Board has $22,000 allocated to local economic development in 2015/16.

6. The local board plan has as one of its key outcomes ‘revitalised town centres and urban villages’. Within this a key initiative is to ‘Support Swanson community as Penihana development progresses’ which will see almost 300 additional houses in the village.

7. Swanson has a distinctive identity as a rural village, a rail town, a centre of viticulture and a former kauri gum and timber milling centre. It is facing significant residential growth which provides an opportunity for local businesses to capture the benefit of increased local spending power. However, if businesses do not respond to the opportunity there is a danger this increased spending will be lost to other centres.

8. This project aims to hold a structured conversation with businesses and landlords in Swanson around the opportunities that will arise from residential growth. It will identify actions that those businesses could take to benefit from growth and work towards ensuring the benefits do not leak out of the area to other centres. It will connect those businesses to sources of support and advice.

9. Before that conversation is held there will be a phase of gathering data and information about Swanson, the proposed growth and how Swanson fits in within the sub-regional hierarchy of centres. While Marketview data doesn’t provide details of who is spending what in Swanson, it does have information about how much people from Swanson are spending in neighbouring centres.

10. The outcomes from this project include:

· An understanding of where Swanson is currently heading if businesses, landlords and the local board adopt a passive approach

· What the future for Swanson could be if businesses and landlords proactively look to capture the benefits of residential growth

· An assessment of the interest and capacity of businesses, landlords and the local board to deliver that vision in partnership

· Connecting Swanson businesses in with existing sources of support and advice

· An outline of the steps required to achieve that vision including identifiable actions businesses can take themselves as well as actions the local board could support local businesses to implement

11. The final report will act as tool for the Local Board to advocate for and support local business.

Rationale for action

12. With the help of facilitated and structured discussions it will be possible to determine whether there is a readily identifiable potential solution or way forward, whether there is merit in further exploration of the issues and potential solutions the local boards can support or whether there is no clear role for the local board going forward.

Discussion around the choices

13. The approach outlined is can be scaled up or down and could be a simple facilitated and catered workshop with business owners with limited background research and preparation (option A) or could involve more in the way of initial research and a greater focus on looking to produce a strategy for businesses to collectively benefit from the growth in local spending power (Option B). Option B may require a second workshop to be held to cover the ground comprehensively.

14. Costs below are indicative (a $1,500 contingency is recommended):

Indicative costs: Option A
Background research (limited)	$1,250
Meeting facilitation	$500
Meeting report	$750
Catering	$500
Total	$3,000

Indicative costs: Option B
Background research (detailed)	$5,000
Meeting facilitation	$1,000
Meeting report and high level strategy	$1,500
Catering	$1,000
Total	$ 8,500

15. The work is a relatively self-contained piece of work. Business owners will be encouraged to seek out support and advices they may need. However, it is possible local board support could be required to assist businesses as a group and that may result in a short term project that may be undertaken with a little local board support.

Consideration

Local Board views and implications

16. A need to support businesses in Swanson to maximise the benefits of residential growth has been identified by the local board and some discussions have taken place. Bringing this process into a slightly more formal, facilitated and documented arena would be a starting point for further structured discussion and / or action that the business community and local board could work in partnership on.

Risks

17. The main risk involved in this project is that businesses and in particular landlords are unwilling to participate. Positive promotion of the meeting and provision of some catering could mitigate this. In addition, covering the workshop sessions over two separate workshops could reduce to time commitment on any given day that business owners would need to commit. This is important when business owners need to schedule engagement in these events alongside the running of their business.

18. A further risk is that businesses and landlords in attendance do not participate positively in the discussion. To mitigate this background research into the area, the issue it is facing and examples of other areas that have faced similar issues will be undertaken in advance of the facilitated discussion. This could be presented to attendees by way of an introduction to the session to ensure all are clear on the purpose for the meeting and what will be achieved.

Māori impact statement

19. There are no specific impacts for Māori resulting from the project. The project is targeted at business owners in Swanson. There is no impact on Māori business owners that differs from the impact on other business owners.

Implementation

20. The project will involve a short phase of information and intelligence gathering to ensure that the session is introduced and facilitated in a way that demonstrates a clear understanding of the key issues and enables the facilitator to respond to questions from those in attendance.

21. The format of the session will be determined in consultation with the appointed facilitator. A full report with key findings, next steps and potential actions will be produced.

Attachments

There are no attachments for this report.

Signatories

Authors

Jonathan Sudworth – Local Economic Development Advisor

Authorisers

Paul Robinson - Local Economic Growth Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 April 2016

Auckland Transport Update Report

File No.: CP2016/06265

Purpose

1. The purpose of this report is to: respond to requests from the Waitākere Ranges Local Board on transport-related matters, inform the board on the current status of the board’s Local Board Transport Capital Fund (LBTCF), and facilitate decisions on proposed and current, LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receives the Auckland Transport Update Report April 2016.

Comments

2. The Waitākere Ranges Local Board Plan 2014 - 2017 provides direction to Auckland Transport on the views and preferences of the local community. It has three main themes, with a number of key initiatives relating to transport and the enhancement of public space along the road corridor.

The Waitākere Ranges Heritage Area is protected.

· Developing a Road Corridor Design Guide for the Heritage area.

· Implementing Local Area Plans (LAPs). The five existing LAPs for Oratia; Henderson Valley-Opanuku; Waiatarua; Muddy Creeks; Te Henga (Bethells Beach) and the Waitākere River Valley have transport related actions for each area.

Our Unique natural environments are healthy and restored.

· Implementing the Waitākere Ranges Strategic Weed Management Plan,

Public transport, cycling and walking are easy, safe and connected.

· Support rail electrification and improvements to bus services

· Work with our communities on a proposal for a connector shuttle service for coastal / rural areas, similar to the Kowhai connection in Warkworth,

· Support the development of park and ride in Glen Eden.

· Working with Auckland Transport to improve the road corridor in Glen Eden.

· Develop a greenways plan for walking and cycling.

· Investigate options for a cycleway from Project Twin Streams pathway to Glen Eden town centre.

· Support the development of a cycleway alongside the Western Rail Line.

· Advocate for rural road safety improvements – including sensible speed limits and provisions for walking and cycling.

Monthly Overview

3. Auckland Transport attended the following workshop and portfolio briefing :

· On the 17 March Auckland Transport presented the current status of the board’s Local Board Transport Capital Fund (LBTCF). The workshop aimed to facilitate decisions on proposed and current, LBTCF projects, in relation to West Coast Road Pedestrian & Cyclist Safety Improvements.

· On the 21 March the regular Transport Portfolio Holder briefing covered proposed and current, LBTCF projects and provided information on the Auckland Transport Report and current outstanding issues from the Local Board.

Local board transport capital fund (LBTCF)

4. The Waitākere Ranges Local Board’s funding allocation under the LBTCF is currently $331,152 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#	Project Description	Progress/Current Status
066	· Glen Eden Park and ride · Actual $139,000	Completed
359	· Captain Scott Road Streetscape Improvements · ROC $35,000	· The second stage of the public consultation is underway. Feedbacks will be reported to the LB by end of April.
362	· West Coast Road Pedestrian & Cyclist safety improvements · ROC $430,000	· Final design drawings are complete, except for the gateway treatment, which is getting finalised by end of April. · Second public engagement is underway, feedback will be reported to the LB in due course. · A contribution of $85k was secured from AT’s Road Safety team to cover the cost of the pedestrian crossing and the gateway treatment on West Coast Rd. · Final costs estimate show that an extra $300k is required to be allocated by the LB from their LBTCF to cover the cost of implementing all five features of this project.
366	· Waitākere Ranges Footpath - Mountain Rd to Opanuku Pipeline track · ROC $600,000	· Construction work is underway, and it’s planned to be complete in July this year.
441	· Sunnyvale to Oratia Shared Path · ROC $60,000	· Preliminary design is complete, the cost of implementing the four stages identified for this project is around $1,071,000. · It was agreed with the LB at the 17^th March workshop to allocate the remaining $91k in the LBTCF to cover the consultation and detailed design works for this project.

6. The Waitākere Ranges Local Board’s transport capital fund to date is summarised below.

RESPONSES AND PROGRESS REPORTS

GOLDIES BUSH - VISITOR IMPACTS FROM PARKING IN HORSMAN RD, WAITAKERE

7. Residents of Horsman Road, Waitākere have contacted the Waitākere Ranges Local Board about parking and road safety impacts from the number of visitors to the DoC Reserve, Goldies Bush.

Update

8. Auckland Transport, AC Parks and DoC, will be attending a site meeting with the Local Board to look at the parking and road safety issues at Goldies Bush, in mid May 2016.

WOOD BAY ROAD/TAKAHE ROAD INTERSECTION, TITIRANGI - PROPOSED NO STOPPING AT ALL TIMES (NSAAT) RESTRICTION

9. Auckland Transport is responding to safety concerns raised by local residents regarding the lack of visibility and vehicular accessibility, caused by vehicles parking between property number 65 Wood Bay Road and the Takahe Road intersection.

10. To help improve visibility for drivers and vehicular accessibility along this section of the road and at the intersection, AT is proposing implementing No Stopping At All Times (NSAAT) restrictions (Broken Yellow Lines) at the locations indicated on the attached aerial photograph in attachment A.

Local Board Response

11. The Local Board Transport Portfolio holder was supportive of the proposal.

Glen Eden Park n Ride - Progress Update

12. The site for the proposed car park is not currently suitable for AT to occupy as there is a large stockpile of concrete left by the previous tenant. Kiwirail have been notified and asked undertake the site clearance. Unfortunately, AT cannot occupy the site until the site is cleared, as per the lease agreement, and this will impact the start of construction of the car park. This is likely to delay completion of the car park until August, although the full impact will only be known once Kiwirail have cleared the site.

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Speed Limits In 'Rural' Areas - Speed Limit Review	Auckland Transport are not expecting the Draft Speed Management Plan to be rolled out to the Auckland Region until approximately the middle of 2016, at which time there will be local engagement on the draft plan.	March 2016	Mid 2016
Urban Motorcycle Utility/Service Covers	In partnership with the NZ Transport Agency, ACC and the Motorcycle Safety Advisory Council, Auckland Transport has undertaken a motorcycle demonstration project within an urban context. This project was undertaken in response to the Safer Journey Strategy, which highlighted the high importance of increasing safety for motorcyclists and moped users on New Zealand roads, especially on popular or high risk motorcycling routes.	March 2016	April 2016
South Titirangi, Titirangi Pedestrian Facilities	The Local Board Transport Portfolio holder was supportive of the proposal.	March 2016	April 2016

Attachments

No.	Title	Page
a View	Wood Bay Road/Takahe Road Intersection, Titirangi - Proposed No Stopping (NSAAT) Restriction	17

Signatories

Authors

Owena Schuster - Elected Member Relationship Manager - West, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 April 2016

Glen Eden Library upgrade

File No.: CP2016/07443

Purpose

1. This report seeks approval from the Waitākere Ranges Local Board for the proposed Glen Eden Library upgrade, including Stage 1: library open space concept, lighting and signage; and Stage 2: canopy concept.

Executive Summary

2. At its meeting on 10 December 2015, the local board approved allocation of the renewals budget ($51,719) for the Glen Eden Library upgrade.

3. Two concepts have since been produced incorporating the upgrade of the immediate library open space to activate the area for library and other uses, and the library entrance canopy.

4. The concepts are attached for:

· Glen Eden Library concept (open space) (UrbanLogic)

· Glen Eden Library concept (canopy) (MakeArchitects)

5. Costings have been obtained for each concept. The quantity surveyor costings are included as confidential attachments (Attachments C and D).

Recommendations

That the Waitākere Ranges Local Board:

a) approve the concept for the library open space upgrade in Attachment A.

b) approve the budget for the library open space upgrade provided in Attachment C, with allocations to be made from the library renewals budget, the local board discretionary capex of $50,000 (from the 2015-2016 budget), with any balance being allocated from the local board’s discretionary capital budget.

c) approve the concept for the library entrance canopy in Attachment B.

d) approve the budget for the library entrance canopy in Attachment D from the local board discretionary capital budget.

Comments

6. The library building was designed by architects Warren and Mahoney in 2004, and sits on a strategic corner of Glen Eden, with a grassy corner and bench seats outside the entrance.

7. The Glen Eden Town Centre Implementation Plan (Reset Urban Design, 2013) highlighted the key importance of the library corner within the context of the wider town centre, and proposed an upgrade. The Waitākere Ranges Local Board Plan 2014 identifies the revitalisation of Glen Eden Town Centre as a key area of focus.

8. Libraries have recognized the use of outdoor spaces as a simple and cost effective way of connecting with the community through pop up activities and as a central hub in the community. Glen Eden Library had over 195,000 visits in the 2014/2015 year.

9. A concept plan upgrading the corner, with a simplified walkway cover has been developed by Martin Varney of Make Architects incorporating the elements below.

· Improved exterior space for outdoor library events (e.g. storytime) in the summer.

o Overall enhancement and flexibility of the open space and seating areas.

o Improved safety design between the grass and Glendale Road

o Relocation of bike racks, and de-cluttering the library open space.

o Integrated planting and natural shade

· Reflection of Glen Eden heritage in the design

· Improved exterior lighting on the building and immediate vicinity outside.

· Improved signage which can be seen as cars approach from West Coast road into Glendale road.

· A new integrated walkway canopy to the library entrance from Glenmall.

Financial position

10. In December 2015, the local board approved the allocation of the Glen Eden library renewals budget of $51,719, some of which has been used to date in advancing the design work.

11. The Waitākere Ranges Local Board has the opportunity to enhance the library upgrade by allocating some of its discretionary capex budget.

12. There is $353,507 available in the current financial year in the local board’s LDI capex budget. This is an annual allocation in the Long Term Plan 2015-2025. This funding may be used to “top up” or enhance an existing council delivered capital project.

13. The local board also has $50,000 of discretionary capex budget that was carried forward from the previous financial year.

Consideration

Local Board views and implications

14. Engagement with the local board has occurred through workshops to progress the design work to this stage.

15. The Glen Eden Town Centre Implementation Plan (Reset Urban Design, 2013) highlighted the key importance of the library corner within the context of the wider town centre, and proposed an upgrade. The Waitakere Ranges Local Board Plan 2014 identifies the revitalisation of Glen Eden Town Centre as a key area of focus.

Māori impact statement

1. The current Glen Eden Library building acknowledges Te Kawerau a Maki status as Mana Whenua of the area with a Pou erected on the south western side of the site facing the Waitākere Ranges. The upgrade of the library open space and entrance are intended to fit in with the overall design of the library.

2. When council was preparing the Glen Eden Town Centre implementation plan in 2013, Te Kawerau a Maki expressed an interest in providing input on design elements of future developments in the town centre, including native plant and landscaping. Council is looking to prepare a landscape design palette and advance concept work for the wider town centre development and would be seeking the involvement of Te Kawerau a Maki in that process.

Attachments

No.	Title	Page
a	Glen Eden Library Concept (open space) (UrbanLogic) (Under Separate Cover)
b	Glen Eden Library concept (canopy) (Make Architects) (Under Separate Cover)
c View	QS costing of open space concept (Under Separate Cover) - Confidential
d View	QS costing of canopy concept (Under Separate Cover) - Confidential

Signatories

Authors

Jo Brewster – Service Delivery Manger- Kauri Coast

Authorisers

Mirla Edmundson- General Manager Libraries and Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 April 2016

New Road Name Approval for the Residential Subdivision by Ping Wang at 25 Kashmir Road and 47A Withers Road, Glen Eden.

File No.: CP2016/05500

Purpose

1. The purpose of this report is to seek approval from the Waitakere Ranges Local Board, for new road names for a Jointly Owned Access Lot (JOAL) created by way of Subdivision at 25 Kashmir Road and 47A Withers Road, Glen Eden.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Han Court” (the Applicant’s preferred road name), “Justin Han Court” (the Applicant’s 1st alternative road name) and “Mann Mews” (the Applicant’s 2nd alternative road name) were determined to meet the road naming policy criteria.

4. Ping Wang has suggested “Han Court” as the name for the JOAL, Han being the surname of the Developer.

5. The name “Han Court”, proposed by the Applicant and the names “Justin Han Court” and “Mann Mews” are recommended for approval to the Local Board.

Recommendation/s

That the Waitākere Ranges Local Board:

a) considers for approval pursuant to Section 319(1)(j) of the Local Government Act 1974, the road name “Han Court”, proposed by the Applicant, for the JOAL created by way of subdivision at 25 Kashmir Road and 47A Withers Road, Glen Eden, while noting that “Justin Han Court” and “Mann Mews”, also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Council’s approval.

7. On 11 May 2012, Auckland Council granted consent (SUB2011-1399) for the creation of 13 residential sites and 2 JOALs. This road naming application relates to one JOAL shown as Lot 16 LT 496221, diagram attached. It would be created to provide 10 residential sites with access to Kashmir Road, Glen Eden.

The Applicant has proposed the following names for consideration for the road created as part of the development at 25 Kashmir Road and 47A Withers Road, Glen Eden.

Preference	Proposed New Road Name	Meaning
Preferred Name	Han Court	Developer’s surname
First Alternative	Justin Han Court	Developer’s son’s name
Second Alternative	Mann Mews	Project Manager’s surname

Diagram of JOAL providing access to Kashmir Road, Glen Eden

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012-2022), allocated the responsibility for the naming of new roads, pursuant to Section 319(1)9j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. The name adheres to the general principals and objectives.

10. Han Court, Justin Han Court and Mann Mews all meet the criteria set out in the Road Naming Guidelines.

11. The proposed use of “Court” accurately reflects the type of road being named, (Court – Short enclosed roadway) is deemed appropriate in this circumstance.

12. As the Applicant’s preferred name (“Han Court”) meets the criteria, it is recommended for consideration for approval while noting that the alternative names (“Justin Han Court” and “Mann Mews”) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

13. The decision sought from the Waitakere Ranges Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Waitakere Ranges Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the World”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. New Zealand Post has commented that the proposed name of “Han Court” meets their criteria and standards.

16. Local Iwi were consulted regarding the Road name – Tame TeRangi, from Ngati Whatua and Georgina Parata, from Nga Maunga Whakahii o Kaipara both deferred to Ngati Whatua o Orakei. No reply has been received from Ngati Whatua o Orakei.

Implementation

17. The Resource Consenting Team is involved in ensuring that the appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative implications

19. The decision sought from the Waitakere Ranges Local Board for this report is not considered to have any legal or legislative implications.

Attachments

No.	Title	Page
a View	Road Naming Guidelines	27

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

28 April 2016

Annual Plan 2016/2017

File No.: CP2016/06552

Purpose

1. This report requests that the Waitākere Ranges Local Board:

a) makes decisions on:

i) LDI budgets by activity, within funding envelopes

ii) key advocacy issues

b) provides any feedback on regional issues, including:

i) the Uniform Annual General Charge (UAGC)

ii) the Interim Transport Levy (ITL)

iii) Māori land rates

iv) rates for farm/lifestyle properties over 50 hectares

c) makes recommendations to the governing body on other financial matters such as:

i) any new/amended Business Improvement District (BID) targeted rates

ii) any new/amended local targeted rate proposals

iii) proposed LDI capital projects outside local boards’ decision-making responsibility.

Executive Summary

2. This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.

3. Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

Recommendation/s

That the Waitākere Ranges Local Board:

a) make decisions on 2016/2017 LDI budgets by activity, within funding envelopes

b) agree key advocacy issues

c) provide any views it may have on regional financial policy issues

d) recommend any new or amended BID targeted rates

e) recommend any new or amended local targeted rate proposals

f) recommend any proposed LDI capital projects, which are outside local boards’ decision-making responsibility

g) recommend any 2015/2016 LDI opex to be deferred

Comments

LDI

4. Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

5. As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered. The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

Advocacy issues

6. Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation. Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps. This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information (see Attachment A).

7. Local boards consulted on their local advocacy issues in February and March 2016. The results from the consultation have been analysed and summarised, and provided to the local boards.

8. In light of the consultation information, the Local Board may wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

9. Local boards provided feedback on regional financial policy issues (in November 2015) which were going for consultation. The results from the consultation have been analysed and summarised, and provided to local boards. This information was not finalised at the time of the report printing and will be tabled at the meeting.

10. The Local Board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee.

Local targeted rate and BID targeted rate proposals

11. Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local Board views and implications

12. Local board decisions and feedback is being sought in this report.

13. Local boards play an important role in the development of the annual plan, and provide views and information at key stages as council continues through the annual plan process.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adopting the Annual Plan 2016/2017.

Attachments

No.	Title	Page
a View	Advocacy Issues	39
b View	WRLB_Consulation Annual Plan Feedback Report_2016_Final	41

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Initiative	Department/CCO response
Protecting Waitakere Ranges: A whole of Council approach which recognises and reflects the national significance of the Waitakere Ranges Heritage Area Act, and supports delivery of its outcomes	Staff are continuing to work across departments to ensure a holistic approach to the management of the Waitakere Ranges.
Protecting Waitakere Ranges: Improved roadside vegetation management in the Heritage Area, through AT weed control budgets.	Auckland Transport is working the Waitakere Ranges Local Board on ways to improve roadside vegetation management in the Heritage Area.
Protecting Waitakere Ranges: Increased funding for possum control in the Waitakere Ranges, including a commitment for possum indices in natural areas of the Waitakere Ranges Heritage Area to be maintained at two per cent Residual Trap Catch or below in perpetuity.	Regional spend on ecological restoration and environmental programmes is carefully prioritised (based on ecological status, threat, capacity of community etc). Any additional Waitakere pest animal control project would require additional funding either through regional or local board spend.
Protecting Waitakere Ranges: Improving water quality: regional support for establishment of a retrofit scheme for septic tanks which stays with properties as an encumbrance on the title.	A proposal to establish a pilot retrofit scheme for septic tanks in both the west coast lagoons and Little Oneroa (Waiheke Island) catchments is being consulted on under the draft Annual Plan 2016-17. This will use a similar administrative method as the "retrofit your home" scheme with the debt being detailed on the property title.
Town centres and villages: Preparation of business case to enable direct access between Glenmall and the Glen Eden train station and to progress the Glen Eden Town Centre implementation plan.	Council recognises that there is a current gap in resourcing concept/design work for transformation projects, such as mainstreets. However, we are working through roles and responsibilities as part of the new structure under Project Reshape, and the new Community Empowerment Unit will also play a key role in supporting these types of initiatives through engagement and capacity building with local community groups. This can include scoping of projects, but not resourcing concept/design work for transformation projects or project managing them. We expect to confirm responsibilities by April, prior to advocacy discussions between the local board and governing body.

Waitākere Ranges Local Board

28 April 2016

Annual Budget 2016/2017 consultation feedback report

Annual Budget 2016/2017 consultation feedback report for Waitākere Ranges Local Board

Purpose

1. This report summarises all feedback received through the Annual Budget 2016/2017 consultation on Waitākere Ranges Local Board proposals. It also summarises feedback on the regional proposals from people or organisations based in the local board area.

2. The purpose of this report is to inform the Waitākere Ranges Local Board of the views of their local community on the annual proposals. This will build on the board’s understanding of community priorities and preferences as established in the development of the Waitākere Ranges Local Board Plan 2014.

3. The feedback received will inform the Waitākere Ranges Local Board decisions on allocation of their local budgets in their local board agreement for 2016/2017. It may also inform the Waitākere Ranges Local Board discussions with the Finance and Performance Committee on 6 and 9 May on advocacy and local priorities in relation to the regional budgets and proposals.

Executive Summary

4. This report summarises the locally received consultation feedback on the annual budget, for both local and regional issues.

5. Of the 3300 submissions received on the Annual Budget 2016/2017, 84 were submissions from people living in Waitākere Ranges Local Board area or concerning Waitākere Ranges Local Board local proposals.

6. Submitters were able to comment on all or some of the questions and items asked within the consultation framework. This means that the total responses made to individual questions may not equal 84, and that any percentages expressed are in relation to the total number of responses received to an individual question.

7. The regional consultation on the proposed annual budget focused on four key issues:

· Uniform Annual General Charge

· Interim Transport Levy

· Rural Rates, and

· Maori Freehold Land rates

Context

8. Waitākere Ranges Local Board did not propose to make any major changes to what was signalled in the second year of the Long-term Plan 2015-2025. Instead, it indicated that focus would be largely on implementing existing initiatives using local discretionary funds. The local proposals tested in consultation material were:

· Developing and improving information for the community on living in the Waitākere Ranges Heritage Area.

· Produce and extend the ‘Thrive’ business newsletter

· Further cycle and pedestrian improvements and connections between Oratia, Parrs Park and Sunnyvale.

· Increased emphasis on the marine environment.

· Install interpretation signs around parks, facilities, and public spaces.

 Create design guidelines for our local parks.

 Action a waste minimisation policy for parks and public places.

9. The Consultation material also noted that ‘Based on our 10-year budget, in 2016/2017 we plan to invest $1.7 million to renew and develop assets in your local board area and $8.5 million to maintain and operate these assets and provide other local initiatives. This includes:

 Glen Eden town centre improvements ($370k)

 Renew existing assets including renewals to local and sports parks ($940k)

 Walkway development ($350k)

10. The consultation on the proposed annual budget focused on four key regional issues.

· The Uniform Annual General Charge

· The Interim Transport Levy

· Rural rates, and

· Maori Freehold Land rates.

11. Feedback was received in person at community engagement events, through written forms (including those submitted online) and/or through social media.

12. The written feedback received from the Waitākere Ranges local board area on these key consultation topics is summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Feedback Received on Local Proposals

13. The local proposals tested in consultation material, and the responses received, are set out in the table below.

	Total response	Support	Do not support	Not sure / Other
Continued implementation of the Waitākere Ranges Strategic Weed Management Plan	26	13	3	10
Developing and improving information for the community on living in the Waitākere Ranges Heritage Area	22	14	2	6
Produce and extend the ‘Thrive’ business newsletter	21	7	4	10
Further cycle and pedestrian improvements and connections between Oratia, Parrs Park and Sunnyvale	21	18	1	2
Increased emphasis on the marine environment	22	16	2	4
Install interpretation signs around parks, facilities, and public spaces	20	10	2	8
Create design guidelines for our local parks	22	11	3	8
Action a waste minimisation policy for parks and public places	23	17	1	5

14. The Consultation material also noted that ‘Based on our 10-year budget, in 2016/2017 we plan to invest $1.7 million to renew and develop assets in your local board area and $8.5 million to maintain and operate these assets and provide other local initiatives. The local proposals tested in consultation material, and the responses received, are set out in the table below.

	Total response	Support	Do not support	Not sure
Glen Eden town centre improvements ($370k)	9	4	0	5
Renew existing assets including renewals to local and sports parks ($940k)	1	1	0	0
Walkway development ($350k)	4	2	0	2

Feedback received from the Waitākere Ranges area, on regional consultation proposals

15. The consultation on the proposed annual budget focused on four key issues, Uniform Annual General Charge, Interim Transport Levy, Rural rates and Maori Freehold Land rates. The written feedback received from the Waitākere Ranges area on these key consultation topics is summarised in the tables below.

Table C & D: Uniform Annual General Charge (UAGC)

16. People were asked if the UAGC should be kept at $397 so that rates are spread differently between high and low value properties, and should it be changed to $350, $450, $550 or $650.

	Total response	Keep $397	Higher than $397	Lower than $397	Not sure
What is your opinion on the fixed charge portion of the rates (UAGC)?	62	28	6	22	6

	Total response	$350	$450	$550	$650	>$650	Other
If changed, should the UAGC fixed charge be $350, $450, $550 or $650?	35	24	4	2	3	1	1

Table E: Farm and Lifestyle rates

17. People were asked to provide their thoughts on the rates paid by farm/lifestyle properties (over 50 hectares) reducing to 60 per cent from 80 per cent of the urban residential rate (meaning all other ratepayers pay more).

	Total response	Keep at 80%	Reduce to 60%	Increase	Other	Not sure /
What is your opinion on the rates paid by farm / lifestyle properties over 50 hectares?	59	33	15	1	2	8

Table F & G: Interim Transport Levy (ITL)

18. People were asked if businesses should pay more than they currently do toward the ITL (meaning other ratepayers pay less), and should the levy continue to be a fixed charge for businesses or be based on the size of the business (meaning small businesses pay less than large ones).

	Total response	Keep Same	More	Other Option	Not Sure
Should businesses pay more than they currently do toward the ITL (meaning other ratepayers pay less)	61	24	27	3	7

	Total response	Keep Fixed charge	Base on Property value	Other Option	Not Sure
What is your opinion on the amount businesses pay in relation to their property value?	63	12	37	3	11

Table H: Māori Freehold Land rates

19. People were asked if they supported reducing rates for some Māori land to reflect restrictions on its use.

	Total response	Support	Do not support	Other	Not Sure
What is your opinion on reducing the rates collected from Māori land to reflect restrictions on its use?	60	26	25	1	8

Waitākere Ranges Have Your Say Feedback

20. Waitākere Ranges hosted two consultation events at the Waitākere Ranges local board office at Glen Eden on Thursday March 3. The first was conducted as informal hearings and the second as general ‘Have Your Say’ session. Feedback was largely received in relation to local items, and included:

Ø Request for additional funding for Titirangi Art Gallery

Ø Request for an extra $10k for the Going West Festival for Going West Trust Administration

Ø McCahon House Trust requesting an increase in the funding grant to bring operational support for this programme to $30k

Ø Glen Eden Bid would like to see development of Glen Eden town centre implemented

Ø Sports Waitākere - keen to focus on improving Glen Eden. Requesting partnership and 3 year agreement (20k per annum)

Ø Request from Titirangi R & R for a local area plan for South Titirangi, French and Wood Bays including the Green Bay escarpment, and potentially Titirangi Village and its environs

21. Other feedback received throughout the consultation included:

Ø A number of comments relating generally to economic development around Glen Eden, and development of the town centre

Ø Attention drawn to a feasibility study for a multi-sports facility at Parrs Park

Waitākere Ranges Local Board

28 April 2016

Portfolio Update: Greg Presland Portfolio

File No.: CP2016/07414

Purpose

1. This report provides an opportunity for Member Greg Presland to give an update with regards to activity within his portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Presland has lead for the portfolios of Transport and Regulatory/Planning.

Executive Summary

4. I spent Easter in Japan and had the experience of seeing the Japanese transport system up close. In one word it is superb. In Tokyo a complex array of railway lines does something I thought was impossible, it replaces the motor vehicle as the primary means of transportation. The rail system is augmented by a bus network and by people walking and cycling and it’s very popular. The Shinjuku station in Tokyo has as many people pass through it each day as there are people in New Zealand.

5. The network is closely associated with the city form and the urban area is dominated by apartment houses although off the main roads and away from the city Centre there are still a number of individual dwellings.

6. Roads do not dominate and reflect the traditional form of the city. Main roads may be double lanes but feeder roads are single lane and make use by cars and bikes and walkers feel safer than what happens in New Zealand. People do walk and cycle non-stop. Generally they appear healthier and leaner than us Kiwis and there must be a causative relationship.

7. Downtown Japan is dominated by people, not cars. There is one particular intersection which is famous for the number of people who cross the road at a particular crossing. Pedestrians outnumbered vehicles by a factor of hundreds to one. Auckland is catching up, very slowly.

8. I was a member of Waitakere City Council back in 2001 and I can recall the start of the implementation of the Regional Land Transport Plan which mandated the increased provision of rail. At the time the system was on its last legs and the expectation was that improvements would be made to drive patronage growth. I can recall the first day when a train that the officers caught to mark the occasion caught fire. Things have come a long way since then.

9. At that time my recollection was that annual patronage figures were in the vicinity of one million trips a year. Auckland has just cracked the 16 million trips in a calendar year and is on track for this figure to be 17 million in the near future. To put this in context with Japan in the city of Tokyo the annual patronage figure is 14.5 billion trips a year.

10. There are prospects for significant further growth in patronage. There is a proposal for light rail in the Isthmus which subject to affordability I believe should be considered seriously. The goal of rail to the airport needs to be considered further. And current plans for a replacement Harbour Crossing should in my view include a rail option. In fact I believe that the busway should be considered for conversion into light rail. The superior capacity and the more environmentally benign form of propulsion deserve this option to be considered carefully.

11. I also caught Shinkasen, the bullet train to Kyoto. From the Centre of Tokyo to the Centre of Kyoto took 2 and half hours. The train travels at up to 300 kilometers per hour although it does not feel like it.

12. This made me wonder about the possibility of a similar train between Auckland and Wellington. The overall time would be similar. There is no need for lengthy check in procedures or travel to the outskirts of Auckland and you could travel straight from Britomart to the Centre of Wellington. This would start to address the unfortunate reality that air travel is a significant contributor and is forecast to increase emissions despite improving fuel efficiency. A land based transport node that runs on electricity is much preferable to an air node based on the burning of aviation diesel. The network would be very expensive but it may be something to think about.

13. Kyoto was similar to Tokyo with an impressive rail system and a network of main roads augmented by single lined roads used by cars and pedestrians and cyclists. I hired a bike on one of the days I was there and as soon as I learned to get off the main roads and use the back roads I had a great time traveling through the city.

14. Locally the planned Henderson Valley Road walkway has now been tendered and is being constructed. An increase in anticipated cost has caused some consternation but the Board thought it too important to not proceed with it. The Oratia projects are now going through final design stage. A funding shortfall may mean that the Board is not able to achieve as much as it wants to. Next financial year there will be further funds available for further improvements to be considered. The goal is to make the walk and cycle from Oratia to the Sunnyvale train station safer and more pleasant for walkers and cyclists.

15. Further consultation is occurring about improvements to the West Coast Road end of Captain Scott Road. The intention behind this project is to make the area safer and more convenient for pedestrians and cyclists. It represents a further piece in a jigsaw of discrete walkways and cycleways in the area. The board's long term intention is that these should all be joined together.

16. Which brings me back to my time in Japan. With good planning and adequate safe walking and cycling networks people can be persuaded to forgo their cars and walk and cycle. Their waistlines will love them for it! The improvements in congestion are considerable. And the urban areas will become that much more pleasant.

17. If Auckland really wants to become the world's most liveable city then current plans to improve the rail system and improve walking and cycling need to be implemented.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Portfolio Update from Member Greg Presland.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Sandra Coney, QSO
Deputy Chairperson	Denise Yates, JP
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms

Authors	Brett Lane - Local Board Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau