Minutes of Waitematā Local Board

9.2	Tamaki Drive Protection Society - Juliet Yates
	Spoke to the Board about Pohutukawa trees along Tamaki Drive and Waitematā bays.
	Resolution number WTM/2016/28 MOVED by Member DA Yates, seconded by Member RAH Thomas: That Juliet Yates be thanked for her attendance and presentation. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed on the Auckland Council website.
	Attachments a Orakei LB cliff top survey Stage 2 FINAL_Wildlands b Presentation to Waitematā Board

9.3	Franklin Road and HNZ PAUP, Trevor Lund and David Alison
	Spoke to the Board about cyclist safety and parking caps on Franklin Road and HNZ Unitary Plan changes.
	Resolution number WTM/2016/29 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: That Trevor Lund and David Alison be thanked for their attendance and presentation. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed on the Auckland Council website.
	Attachments a FBRA Presentation to WLB re Car parks Franklin Road b FBRA presentation to WLB re Housing NZ April 2016 c Housing NZ - upzoning proposal to PAUP

9.4	PAUP - Parnell related zoning, Luke Nuie
	Spoke to the Board about zoning changes in Parnell in the Unitary Plan
	Resolution number WTM/2016/30 MOVED by Member VI Tava, seconded by Member CP Dempsey: That Luke Nuie be thanked for his attendance and presentation. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed on the Auckland Council website.
	Attachments a Unitary Plan zoning update

9.5	Inner City Project - Experiences of parents living in inner city Auckland, Jacqui Arnold
	Spoke to the Board about the experiences of migrant families living within the Auckland city center area.
	Resolution number WTM/2016/31 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: That Jacqui Arnold be thanked for her attendance and presentation. CARRIED
	A copy of the presentations have been placed on the official minutes and can be viewed on the Auckland Council website.
	Attachments a CBD - Report 2015-2016 b Plunket Submission - Waitematā Local Board c Experiences of parents living in inner city Auckland - Narrative d Waitematā Local Board Presentation

9.6

Ponsonby Road Parking and George FM music event, Mike Blackburn

Spoke to the Board about pay for parking on Ponsonby Road and policing of a George FM music event in Western Park.

Resolution number WTM/2016/32

MOVED by Member VI Tava, seconded by Deputy Chairperson PJ Coom:

That Mike Blackburn be thanked for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

Resolution number WTM/2016/33

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee be received.

b) That Councillor Mike Lee be thanked for his attendance and presentation.

CARRIED

Auckland Transport Report - April 2016

Resolution number WTM/2016/34

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the report, Auckland Transport Report - April 2016 Auckland Transport Report - April 2016 be received.

b) That the Waitematā Local Board approves Auckland Transport to take the following Local Board Transport Capital Fund proposals to rough order of cost stage:

i) Parnell Station connection to Nicholls Lane (as a 50/50 Local Board/Auckland Transport funded project), including the option to a Greenways standard and;

ii) Victoria Park pathway enhancements under the Viaduct to Greenways standard.

c) That Jonathan Anyon, Elected Member Relationship Team Manager, be thanked for his attendance.

CARRIED

Waitematā Youth Collective Update

Resolution number WTM/2016/35

MOVED by Member DA Yates, seconded by Deputy Chairperson PJ Coom:

a) That the Waitematā Youth Collective Update, and quarterly Waitematā Youth Collective, and Youth Advisory Panel Representative reports be received.

b) That Alex Johnston and Nurain Janah be thanked for their attendance and presentation.

CARRIED

Bonus Floor Provisions and Through Site Link Report

Resolution number WTM/2016/36

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Bonus Floor Provisions and Through Site Link Report be received.

b) That the Waitematā Local Board:

i) endorses categorising Through Site Links according to risk criteria set out.

ii) endorses changing monitoring intervals of Through Site Links according to these criteria; once every year for higher risk sites, and once every two years for lower risk sites.

iii) requests the uploading of the register of Through Site Links and other bonus floor provisions to the Waitematā Local Board webpage to increase public knowledge, and therefore the amenity of the provisions and delegates approval of the Through Sites information to the Heritage and Planning Portfolio leads, Member Dempsey and Member Tava.

iv) requests this be accompanied by a media release on ‘Our Auckland’.

c) That Marie Meredith, Pollution Incident Investigator and Tapere Hewit, Team Leader Central Incident and Investigations be thanked for their attendance.

CARRIED

Uptown Innovation Project: Scoping Study and Implementation Plan

Resolution number WTM/2016/37

MOVED by Member RAH Thomas, seconded by Member GJ Moyle:

a) That the Uptown Innovation Project: Scoping Study and Implementation Plan report be received.

b) That the Waitematā Local Board allocates $6,000 from the Local Economic Development budget to Auckland Tourism and Events and Economic Development (ATEED) for the joint development of a scoping study and implementation plan as part of the Uptown innovation project.

c) That Anthony Gibbons, Principal Advisor, Innovation and Entrepreneurship be thanked for his attendance.

CARRIED

17	Approval for Re-Naming of Lower Khartoum Place
	Resolution number WTM/2016/38 MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey: a) That the Approval for Re-Naming of Lower Khartoum Place report be received. b) That the Waitematā Local Board approves: i) the proposed methodology for obtaining options on the potential renaming of lower Khartoum Place as contained in the tabled document entitled: “Project Execution Plan – Potential re-naming of Lower Khartoum Place”. ii) the Consultation and Engagement Plan. CARRIED
	A copy of the Project Execution Plan has been placed on the official minutes and can be viewed on the Auckland Council website.
	Attachments a Project Execution Plan

Recommendations from the Waitematā Local Board Grants Committee 30 March 2016

Deputy Chairperson Pippa Coom and Member Rob Thomas declared an interest in this item

Resolution number WTM/2016/39

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Recommendations from the Waitematā Local Board Grants Committee 30 March 2016 report be received.

b) That the Waitematā Local Board:

i) Approves the following Local Grant; Round Two 2015-16 applications as listed in Table One:

Table One: Waitematā Local Board Local Grants Round Two 2015-2016

Organisation	Focus	Project	Approved	Eligible/ Ineligible	Comments/Reasons
Project Litefoot Trust	Environment	Towards the costs associated with LiteClub programme at three sports clubs in the Waitematā area	$4,166.00	Eligible
Andrea Reid with Gecko New Zealand Trust as umbrella organisation	Environment	Towards building materials, signage, planting, fliers, tool hire and project management for the Grey Lynn Pollinator Path	$7,490.75	Eligible
Auckland Women's Centre	Community	Towards tutor fees, printing and advertising costs for 'Our Women: Diverse and Connected programme'	$1,646.30	Eligible	Towards funding the Community Education programmes; Building a New life after Separation Upcycling Intro to Te Reo CV and Job Interview Skills, Printing cost of flyers, posters and feedback forms and Travel, advertising and printing costs for Diversity Forum
Show Me Shorts Film Festival Trust	Arts and culture	Towards the cost of print and design, programming and special events costs for the 11th Annual “Show Me Shorts” film festival	$3000	Eligible	towards delivery of the programme
The Basement Theatre	Arts and culture	Towards the fees of two mentors for the ' Young & Hungry 2016' season	$3000	Eligible	Towards pre-production costs
Connected Media Charitable Trust	Arts and culture	Towards the core costs for this project, including facilitator fees, stationery, venue hire, administration, promotion, management and coordination costs.	$1,962.80	Eligible
Total			$21,265.85

ii) Declines the following Local Grants: Round Two 2015-2016 applications, as listed in Table Two:

Table Two: Waitematā Local Board Local Grants: Round Two 2015-2016

Organisation	Focus	Project	Declined	Eligible/ Ineligible	Comments/Reasons
Dress for Success Incorporated	Community	Towards core operational expenses and the part time salaries of three paid staff members	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Ensemble Polymnia Trust - Aorangi Symphony Orchestra (trading name)	Arts and culture	Towards the cost of venue hire at the Auckland Town Hall	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Auckland City Mission	Community	Towards the costs of basic medical supplies for five months, such as bandages, liquid nitrogen, syringes for the Calder Medical Centre	$0	Ineligible	Decline – not able to fund organisational government funded services
Youthline Auckland Charitable Trust	Community	Towards the repair of the leaking roof at Youthline Auckland Community Centre in Maidstone Street	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Piritahi Marae Trust	Events	Towards the cost to rent marquees for house event participants	$0	Eligible	Decline due to unsufficient community outcome being demonstrated
ADJOAA Limited	Events	Towards the venue, staging, lighting, sound, marketing and promotion costs for the Africa Fashion Festival New Zealand	$0	Eligible	Decline due to insufficient funds to support lower priority applications
St Matthew-in-the-City	Historic Heritage	Towards a portion of the cost to install gates	$0	Eligible	Decline due to insufficient community outcome being demonstrated
The Actors` Program	Arts and culture	Towards venue hire and tutor fees for annual workshops	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Natalie Maria Clark (Black Sheep Productions)	Arts and culture	Towards marketing and publicity to reach and engage the Waitematā and Auckland public	$0	Ineligible as requested funding is under the minimum request threshold. Application transferred to quick response rounds	Decline due to insufficient funds to support lower priority applications
Children's Autism Foundation	Community	Towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support.	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Total			$0

iii) Approves the following Multi-board applications, as listed in Table Three.

Table Three: Multi-board applications submitted to Waitematā Local Board

Organisation

Focus

Project

Grants Committee Recommendation

Eligible/

Ineligible

Comments/Reasons

Chinese New Settlers Services Trust

Arts and culture

Towards the rent, coaching and marketing cost for Little Kungfu Master - Central Auckland

$3000

Eligible

Towards venue hire

Total

$3000

iv) Declines the following Multi-board applications, as listed in Table Four.

Table Four: Multi-board applications submitted to Waitematā Local Board

Organisation	Focus	Project	Grants Committee Recommendation	Eligible/ Ineligible	Comments/Reasons
African Film Festival New Zealand Trust	Events	Towards the media and advertising costs for the African Film Festival New Zealand (AFFNZ)	$0	Eligible	Decline due to insufficient funds to support lower priority applications
RainbowYOUTH	Community	Towards the cost of hosting workshops such as koha for guest speakers/teachers, food and drink, resources, travel.	$0	Ineligible - as per exclusion seven: awaiting accountability	Awaiting accountability report
PHAB Association Auckland ltd	Community	Towards the youth worker wages and transport costs	$0	Eligible	Decline due to insufficient Waitematā community outcome being demonstrated
Auckland University Hockey Club	Sport and recreation	Towards the cost of hiring hockey turfs for training at Auckland Grammar School and Lloyd Elsmore Park hockey turfs.	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Safer West Community Trust (SWCT)	Events	Towards advertising, health and safety and entertainment	$0	Ineligible as event has already occurred in November 2015	Ineligible
Total			$0

c) That the Waitematā Grants Committee agrees to accept multi-board applications for consideration at Round Four: Quick Response grant round.

CARRIED

Submission to Next Steps for Fresh Water: Consultation Document

Resolution number WTM/2016/40

MOVED by Member RAH Thomas, seconded by Member DA Yates:

a) That the Submission to Next Steps for Fresh Water: Consultation Document report be received.

b) That the feedback on Next Steps for Fresh Water: Consultation Document for inclusion in Auckland Council’s submission be endorsed.

CARRIED

Draft Business Improvement District Policy (2016) – Waitematā Local Board Feedback

Resolution number WTM/2016/41

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board feedback on the draft Business Improvement District Policy 2016 be received.

CARRIED

Chairperson's Report

Resolution number WTM/2016/42

MOVED by Member CP Dempsey, seconded by Member RAH Thomas:

That the Chair’s verbal report be received.

CARRIED

Deputy Chairperson's Report

Resolution number WTM/2016/43

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

That the Deputy Chairperson’s Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2016/44

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That Board Member Vernon Tava’s written report be received.

b) That the Board Members’ Christopher Dempsey, Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received.

CARRIED

Governance Forward Work Programme

Resolution number WTM/2016/45

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Governance Forward Work Programme be received.

CARRIED

Waitematā Local Board Workshop Notes

Resolution number WTM/2016/46

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the workshop proceeding notes for the meetings held on 1, 15, 22 and 29 March 2016 be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2016/47

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

That the Reports Requested/Pending report be received.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.17 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Councillor	Mike Lee	Until 8:30pm	Item 18
Orakei Local Board Member	Mark Thomas	Until 8:45pm	Item 19

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey	From 6:09pm	Item 9.1
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates