I hereby give notice that an extraordinary meeting of the Waitematā Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 26 April 2016

6.00pm

Local Board Office,
52 Swanson Street,
Auckland CBD.

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Shale Chambers

 

Deputy Chairperson

Pippa Coom

 

Members

Christopher Dempsey

 

 

Greg Moyle

 

 

Vernon Tava

 

 

Rob Thomas

 

 

Deborah Yates

 

 

(Quorum 4 members)

 

 

 

Sibyl Mandow

Democracy Advisor

 

19 April 2016

 

Contact Telephone: (09) 307 6071

Email: sibyl.mandow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitematā Local Board

26 April 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Central Facility Partnership Joint Advocacy Positions                                            7

12        Annual Plan 2016/2017                                                                                                11

13        LGNZ conference and AGM 2016                                                                              39  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

7          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

10        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board

26 April 2016

 

 

Central Facility Partnership Joint Advocacy Positions

 

File No.: CP2016/07123

 

  

 

Purpose

1.       The purpose of this report is to seek agreement from each of the seven central Local Boards, who are members of the Central Facility Partnership Committee, to develop joint advocacy positions on the future re-instatement of the Central Facility Partnership Fund.

Executive Summary

2.       In round figures, since 2010, the Central Facility Partnership Committee has allocated $10 million, which was leveraged to provide community projects to a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy.  With the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund ceased

3.       Following agreement by Waitemata, Orakei, Albert-Eden, Puketapapa, Maungakiekie-Tamaki, Waiheke and Great Barrier Local Boards it was agreed to re-establish the Central Facility Partnership Committee. 

4.       A key purpose of the re-established Central Facility Partnership Committee as outlined in the Terms of Reference is to provide governance and oversight of approved partnership projects and feasibility studies; and develop and articulate joint facility-based advocacy positions and programmes.

5.       A report was considered by the Committee on the 14th March 2016, which provided the members with an update on what advocacy positions had been taken to date by each central local board and identified upcoming opportunities to establish and present joint advocacy positions.

6.       It was considered that a consistent approach, across the seven central local boards would create a stronger advocacy position on the re-instatement of the Central Facility Partnership Fund.

7.       The Committee agreed to develop joint advocacy positions that reflect the purpose and agreed terms of reference of the Committee and support the reinstatement of a similar fund.  This wording could then be used by each local board to inform their advocacy discussions through the annual budget process.

8.       In April 2016 input from Local Boards will be sought on a range of annual plan related matters, including advocacy positions.  Local boards will then have an opportunity to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

9.       This report is seeking the local board to consider the inclusion of proposed joint advocacy positions as part of the boards individual advocacy positions.

 

 

Recommendation/s

That the Waitematā Local Board:

a)      Note that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy. 

b)      Note that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased

c)      Agree to include in the boards key advocacy issues the proposed joint advocacy positions:

i)        Request the Governing Body to re-instate a sub-regional fund similar to the Central Facility Partnership Fund

ii)       Requests the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise

d)      Agree to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee

 

Comments

10.     Since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45 million.  This community led approach is consistent with the empowered communities’ philosophy. 

11.     On 3 August 2015 members of the previous Central Facilities Partnership Committee held a workshop chaired by Waitematā Local Board and Committee Chair, Shale Chambers.  Whilst the primary function of the Committee was agreed to be one of governance over existing approved projects and feasibility studies it was also recognised that a re-established Committee would provide a good vehicle for developing joint advocacy around community partnership issues and opportunities, which is reflected in the agreed Terms of Reference of the Committee. 

12.     Central boards represented at the workshop also held a collective view that the success of the fund, as evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the total value of the projects completed (approx. $45M) warranted advocacy around re-establishing the fund in the future.

13.     In November 2015 all central Local Boards resolved and then a number discussed with the Finance and Performance Committee, as part of the annual plan discussions, selected advocacy positions.

14.     A review of the advocacy positions taken by each central local board, which are related to the purpose of the Central Facilities Partnership Committee has been undertaken to provide an overview of what current advocacy positions have been made.

15.     Three central local boards to date have included an advocacy position which requests the Governing Body to re-instate the Central Facilities Partnership Fund.

16.     Two local boards included this advocacy position in their presentation to the Finance and Performance Committee in November 2015.

Local Board

Advocacy Position

Advocacy Description

Advocated to Finance & Performance Committee in November

Waitematā

Central Facilities Partnership Fund

Re-instate the Central Facilities Partnership Fund

Since 2010 the Central Facilities Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45m.  This community led approach is consistent with the empowered communities’ philosophy.  With the establishment of the $10m Local Board Discretionary Capex Fund , the Central Facility Partnership Fund has now ceased

Yes

Orakei

Central Facilities Partnership Fund

 

Since 2010, the Central Facility Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy.  With the establishment of the $10m Locally Driven Initiatives (LDI) Capex Fund, the Central Facility Partnership Fund has now ceased.

The Board requests that a sub-regional fund similar to the Central Facility Partnership be reinstated.

No

Albert Eden

Central Facilities Partnership Fund

Re-instate the Central Facilities Partnership Fund

Since 2010, the Central facilities Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45 million. This community-led approach was consistent with the empowered communities’ philosophy. With the establishment of the $10m LDI Capital Expenditure (CAPEX) Fund, the Central Facility Partnership Fund has now ceased.

 

Yes

Puketapapa

N/A

N/A

No

Maungakiekie-Tamaki

N/A

N/A

No

Waiheke

N/A

N/A

No

Great Barrier

N/A

N/A

No

 

17.     There is now an opportunity to achieve a collective approach across the central local boards as part of the upcoming annual budget process.

18.     The Committee agreed in March 2016 to develop and propose to the member Local Boards joint advocacy positions, which reflect the purpose and agreed terms of reference of the committee and supports the reinstatement of a similar fund as the Central Facility Partnership Fund.

a)      Requests the re-instatement of a sub-regional fund similar to the Central Facility Partnership Fund

b)      Requests approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current Central Facility Partnership commitment failing to crystalise.

19.     The committee also requested that Local Boards individually include within their individual achievement reports the collective outcomes that have been created as a result of the central Facilities Partnership Committee as a way of highlighting the success to date of this ceased fund.

Consideration

Local Board views and implications

20.     Individually each central local board has agreed to the Terms of Reference for the re-established Central Facility Partnerships Committee. 

21.     The Terms of Reference states as a key purpose of the Committee is to develop and articulate joint facility-based advocacy positions and programmes

Māori impact statement

22.     The Central Facilities Partnership scheme is a general programme that supports facilities which are accessible to a wide range of groups including Maori.

Implementation

23.     As part of the annual plan process Local Boards will be considering and finalising their advocacy positions in April 2016. 

24.     Further discussions between local boards and the Finance and Performance Committee on advocacy maters will be undertaken on the 6th and 9th May 2016.

25.     These meetings provide further opportunity to articulate any agreed joint advocacy positions at these times.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board

26 April 2016

 

 

Annual Plan 2016/2017

 

File No.: CP2016/07202

 

  

 

Purpose

1.       This report requests that the Waitematā Local Board:

a)      makes decisions on:

i.          final LDI budgets by activity, within funding envelopes

ii.          key advocacy issues.

b)      provides any feedback on regional issues, including:

i.          the Uniform Annual General Charge (UAGC)

ii.          the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        rates for farm/lifestyle properties over 50 hectares.

c)      makes recommendations to the governing body on other financial matters such as:

i.          any new/amended Business Improvement District (BID) targeted rates

ii.          any new/amended local targeted rate proposals

iii.      proposed LDI capital projects outside local boards’ decision-making responsibility.

Executive Summary

2.       This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.

3.       Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

 

Recommendation/s

That the Waitematā Local Board:

a)      Makes decisions on final 2016/2017 LDI budgets by activity, within funding envelopes.

b)      Agrees key advocacy issues.

c)      Provides any views it may have on regional financial policy issues.

d)      Recommends any new or amended BID targeted rates.

e)      Recommends any new or amended local targeted rate proposals.

f)       Recommends any proposed LDI capital projects, which are outside local boards’ decision-making responsibility.

g)      Recommends $59,100 of 2015/2016 LDI opex to be deferred.

 

 

Comments

Local Development Initiatives (LDI)

4.       Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

5.       As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered.  The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

6.       Key information of the funding of each activity and the LDI funded projects that meet the criteria for deferral is provided in Attachment A.

Advocacy issues

7.       Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation.   Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps.  This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information (see Attachment B).

8.       Local boards consulted on their local advocacy issues in February and March 2016.  The results from the consultation have been analysed and summarised, and provided to the local boards.  This has been attached to this report for information (see Attachment C).

9.       In light of this information, the Local Board may now wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

10.     Local boards provided feedback on regional financial policy issues (in November 2015) which were going for consultation.  The results from the consultation have been analysed and summarised, and provided to local boards (see Attachment C).

11.     The Local Board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee.

Local targeted rate and BID targeted rate proposals

12.     Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local Board views and implications

13.     Local board decisions and feedback is being sought in this report. 

14.     Local boards play an important role in the development of the annual plan, and provide views and information at key stages as council continues through the annual plan process.

Māori impact statement

15.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

16.     Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adopting the Annual Plan 2016/2017.

Signatories

Author

Pramod Nair - Lead Financial Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Christine Watson - Manager Financial Advisory Services – Local Boards

 

 

Attachments

No.

Title

Page

aView

Attachment A - LDI

15

bView

Attachment B Advocacy

17

cView

Summary of consultation feedback

29

     

Signatories

Authors

Sibyl Mandow - Democracy Advisor

Authorisers

Trina Thompson - Senior Local Board Advisor - Waitemata

 


Waitematā Local Board

26 April 2016

 

 


Waitematā Local Board

26 April 2016

 

 












Waitematā Local Board

26 April 2016

 

 











Waitematā Local Board

26 April 2016

 

 

LGNZ conference and AGM 2016

 

File No.: CP2016/07178

 

  

 

 

Purpose

1.       To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Dunedin from Sunday 24 July 2016 to Tuesday 26 July 2016 and to invite local boards to nominate a representative to attend as relevant.

Executive Summary

2.       The Local Government New Zealand annual conference and AGM takes place at The Dunedin Centre from Sunday 24 to Tuesday 26 July 2016.

3.       The AGM takes place on the first day of the conference.  Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate.  The Governing Body will consider this at their meeting on 31 March 2016.  The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4.       In addition to the official delegates, local board members are invited to attend.  Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

 

Recommendation/s

That the Waitematā Local Board:

a)      nominates a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme.

b)      confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

 

Comments

5.       The 2016 LGNZ Conference and AGM are being held in Dunedin. The conference commences with the AGM at 1pm on Sunday 24 July 2016 and concludes at 12.45 pm on Tuesday 26 July 2016.

6.       The theme of this year’s conference is “Creating places where people love to live, work and play”.  The programme includes:

·    Greg Doone, Director at PwC will provide a future vision on New Zealand's communities, taking a look at demographic, social, technological, economic and environmental trends.

·    Troy Pickard, President of the Australian Local Government Association and Mayor of Joondalup, Perth will cover a broad perspective on key global issues for future generations in Australia and beyond.

·    Vaughan Payne, CEO, Waikato Regional Council; Brian Hanna, Mayor, Waitomo District Council; Damon Odey, Mayor, Timaru District Council; Dame Margaret Bazley, Commissioner, Environment Canterbury and Jim Palmer, Chair of the Canterbury Chief Executives Forum will describe their stories of collaboration and how their approaches are aiding "place-making" for their regions and providing a platform for regional economic development.

·    Jason Krupp, Research Fellow, The New Zealand Initiative will focus on the example of Manchester City Council and how it combined with its neighbouring authorities to strengthen its leadership, governance and capacity to partner with central government. This session will involve video interviews with leaders of Manchester City Council.

·    Peter Kageyama, an Author and international thought leader will offer a fresh and innovative perspective around what engagement is going to look like in the future and how we can better engage with our communities, and tell our stories to build a sense of place.  

·    Andrew Little, Leader of the Opposition Leader of the Opposition, will discuss the importance of regional New Zealand and local government to the wider economy, and the challenges we will face as the future of work changes.

·    Lawrence Yule, President of LGNZ and Jonathan Salter, Partner at Simpson Grierson will provide a fresh approach on resource management

·    Lieutenant General Tim Keating, Chief of Defence Force will offer a personal perspective of what he believes makes for a successful leader.

·    Jeb Brugmann, Founder of ICLEI, Local Governments for Sustainability and Managing Partner of The Next Practice will take an over-arching look at resilience and how we can build strong towns, cities and regions of the future. 

·    Sir Mark Solomon, Kaiwhakahaere of Ngai Tahu will discuss the value achieved when councils build strong local partnerships within their towns, cities and regions. In particular, Sir Mark will discuss his view on the significance of relationships between iwi and local government.

7.       The programme also includes six Master Class sessions:

·    Customer-centric services and innovative engagement - how community leaders can be intentional about creating a more emotionally engaging place.

·    Special economic zones – what are they and can they help regional New Zealand?

·    Collaborative processes and decision-making

·    Resilient towns, cities and regions – creating places for the future

·    Risk management and infrastructure.

8.       Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9.       The AGM takes place on the first day of the conference.  Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate.  The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10.     The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council.   The Governing Body will consider an item on AGM attendance at their meeting on 31 March 2016.

11.     LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12.     The Local Board Services Department budget will cover the costs of one member per local board to attend the conference. 

13.     Registration fees are $1410.00 incl GST before 1 June 2016 and $1510.00 incl GST after that.  Full conference registration includes:

·    Attendance at conference business sessions (Sunday-Tuesday)

·    Satchel and contents

·    Daily catering

·    Simpson Grierson welcome cocktail function

·    Fulton Hogan conference dinner and EXCELLENCE Awards function

·    Closing lunch and refreshments.

14.     The council hosted tours on Sunday 24 July 2016 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15.     Additional costs are approximately $155 per night accommodation, plus travel.  Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views and implications

16.     This is a report to the 21 local boards.

Māori impact statement

17.     The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18.     There are no implementation issues associated with the recommendations in this report.

Signatories

Author

 Polly Kenrick, Business Process Manager, Local Board Services

Authoriser

Anna Bray, Policy and Planning Manager Local Board Services

Karen Lyons, Manager Local Board Services

 

 

 

Attachments

No.

Title

Page

aView

LGNZ 2016 conference and master class programme

43

     

Signatories

Authors

Michael Mendoza - Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Judith Webster - Relationship Manager

 


Waitematā Local Board

26 April 2016