Agenda of Albert-Eden Local Board

I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 4 May 2016

3.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

27 April 2016

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Albert-Eden Local Board

04 May 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Smokefree Policy review presentation from the Cancer Society Auckland 5

9 Public Forum 6

9.1 Request for traffic calming measures in Pt Chevalier 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Auckland Transport Update - May 2016 9

13 Divestment recommendation - 2 Wiremu Street, Balmoral 13

14 Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 21

15 Contributions Policy Variation A 43

16 Governance Forward Work Calendar 61

17 Governing Body Members' update 67

18 Chairperson's Report 69

19 Board Members' Reports 71

20 Reports Requested/Pending 77

21 Albert-Eden Local Board Workshop Notes 81

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) Confirms the minutes of its ordinary meeting, held on Wednesday, 6 April 2016, including the confidential section and the minutes of its extraordinary meeting, held on Wednesday, 27 April 2016, as true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Smokefree Policy review presentation from the Cancer Society Auckland

Executive Summary

1. Camilla Gould, Cancer Society Auckland, will be in attendance to deliver a Deputation presentation outlining recent evidence and findings to help inform the Board’s feedback to the Smokefree Policy review.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Camilla Gould, Cancer Society Auckland, for her Deputation presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Request for traffic calming measures in Pt Chevalier

Executive Summary

1. Mark Graham, resident, will be in attendance to deliver to the Board a Public Forum presentation regarding proposed traffic calming measures along local streets in Pt Chevalier.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Mark Graham, resident, for his attendance and Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board

04 May 2016

Auckland Transport Update - May 2016

File No.: CP2016/07760

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives this report.

b) Notes the Rough Order of Cost for traffic calming on Truro Road and Lancing Road comes to $89,000 and requests that Auckland Transport proceeds to a Firm Estimate of Cost.

c) Notes the revised Rough Order of Cost for traffic calming on Waterbank Crescent, Herdman Street and Daventry Street comes to $74,000 and requests that Auckland Transport proceeds to a Firm Estimate of Cost.

d) Notes the Rough Estimate of Cost for Pedestrian Facilities on St Andrews Road is $18,000 and authorises release of this amount from its Local Board Transport Capital Fund to complete the proposed work.

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects.

4. The Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project	Description	Status	Projected Cost
Sainsbury Road Traffic Calming	Traffic calming	Complete	$175,000
Milton Rd Traffic Calming	Traffic calming	Complete	$33,005
Huntingtree/Vancouver LATM	Traffic calming	Complete	$100,000
St Andrews Rd Ped Facility	Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road.	New ROC with Transport Leads for feedback.	$18,000
New North Road LED Streetlighting	Customised light poles and LED lighting upgrade	Under construction	$400,000
Sandringham Road LED Streetlighting	Customised light poles and LED lighting upgrade	We expect installation in May 2016	$120,000
Mount Eden Road LED Streetlighting	Customised light poles and LED lighting upgrade	Under construction	$220,000
Owairaka Park Pedestrian Bridge	Pedestrian bridge	Allocated to 2016/17 budget	$138,000
Mt Albert Train Station Pedestrian Bridge/Stairs	Pedestrian bridge better connecting station to Mt Albert Town Centre	Under construction	$ 1,100,000 (NZTA Subsidy $550,000)
Cricket Avenue Speed Tables	Traffic calming	Rough order of cost provided Jan 2016. Ascertaining if more affordable options are available.	$109,000
Mt Eden/Normanby Intersection Improvements	Road safety improvements to intersection	Proposal being prepared for consultation.	$169,310
Waterbank/Herdman/Daventry Safety Improvements	Traffic calming	New rough order of cost provided April 2016.	$74,000
Anderson Park Walkway Lighting	Improved walkway lighting	Rough order of cost provided March 2016. With Parks for design.	$188,000
Truro/Lancing Traffic Calming	Traffic calming	Rough order of cost provided April 2016.	$89,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	Rough order of cost being prepared.	-

5. See below for a financial update of expenditure against the Local Board Capital Fund as of the 20^th of April 2016.

Traffic Calming on Truro and Lancing Road

6. The Board requested Auckland Transport investigate a Rough Order of Cost for traffic calming on Truro Road and Lancing Road, this has been determined at $89,000. This allows for:

a. Two new sinusoidal speed humps on each street, along with associated road marking and signage similar to adjacent streets.

b. One new street light

c. Localised consultation process.

d. Does not allow for any service relocations.

7. A resolution requesting that Auckland Transport proceed to a Firm Estimate of Cost can be found above.

Waterbank/Herdman/Daventry Safety Improvements

8. Following from the Board’s clarifications on the scope of the project, Auckland Transport has compiled a new Rough Order of Cost for traffic calming at $74,000. This allows for:

a. New pedestrian refuge at eastern intersection of Waterbank/Herdman intersection

b. New pram crossings at the intersection

c. New Give Way at this intersection, Resolution Plan and approval process

d. 1 new street light

9. It does not allow for any service relocations should they be required.

10. A resolution requesting that Auckland Transport proceed to a Firm Estimate of Cost can be found above.

Pedestrian facilities on St Andrews Road

11. Following from further investigation Auckland Transport has compiled a new Rough Order of Cost for Pedestrian Safety improvements at $18,000. This allows for:

a. 2 new pram crossings on the Northern side of St Leonards Road

12. A resolution requesting the Local Board authorise the release of this amount from its Local Board Transport Capital Fund to complete the proposed work can be found in the recommendations above.

Response to resolutions

Resolution number AE/2016/14

13. “Requests that Auckland Transport provide a Rough Order of Cost for traffic calming on Truro Road and Lancing Road.”

14. Please see response recorded above.

Resolution number AE/2016/49

15. “Requests Auckland Transport to reinstate the Local Board Transport Capital Fund – Financial Update for local boards in its monthly update reports.”

16. The full working document outlining the Local Board Transport Capital Fund is available to any Local Board member upon request.

General Information Items

A boost for cycling and walking in Mt Roskill

17. Construction is starting on a new cycle and walking route which will connect the wider Mt Roskill community via green spaces and quiet roads.

18. A sod-turning ceremony was recently held at the War Memorial Park off May Rd to mark the start of construction of the $4.2m Mt Roskill Safe Routes.

19. Running from War Memorial Park, through Keith Hay Park, to Waikowhai Park in the south, the route will allow people to walk and cycle safely to the coast from the heart of Mt Roskill. There are six schools near the 2.3km route which follows quiet roads where possible and improves access to green spaces and parks.

20. Making it easier to walk and cycle around the region is part of AT’s strategy to improve the transport network says Auckland Transport Cycling and Walking manager, Kathryn King.

21. The route will have wide footpaths for shared use by people on foot or bike, along with new crossings and traffic calming measures such as speed tables. It is part of a growing network of walking and cycling routes throughout Auckland. It connects with the shared walking and cycling path which will follow SH20 in both directions and with the quiet route that runs parallel to Dominion Rd.

22. Auckland Transport, Auckland Council and the NZ Transport Agency, in partnership with the Government, are working on a $200 million programme of cycle improvements in Auckland over the next three years.

Attachments

There are no attachments for this report.

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 May 2016

Divestment recommendation - 2 Wiremu Street, Balmoral

File No.: CP2016/06722

Purpose

1. This report seeks the Albert-Eden Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend the divestment of the council owned property at 2 Wiremu Street, Balmoral to the governing body.

Executive Summary

2. 2 Wiremu Street is a 726m2 property that was acquired by the Mt Eden Borough Council in 1986. It is currently operated as a commercial childcare centre.

3. The rationalisation process for this property commenced in 2013. Consultation with council and its CCOs, iwi authorities and the Albert-Eden Local Board has now taken place. No planned or funded service uses have been identified for this property. Accordingly, it is considered a candidate for disposal.

4. The feedback received from the internal consultation and iwi consultation has been supportive of the proposed divestment of this property. The Albert-Eden Local Board has provided informal feedback that it is opposed to the proposed disposal of this site. Several possible service uses have been investigated at the request of the Albert-Eden Local Board, but no planned and funded service uses have been identified.

5. A resolution approving the sale of this property is required from the Finance and Performance Committee before any proposed disposal can be progressed.

Recommendation/s

That the Albert-Eden Local Board:

a) endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 2 Wiremu Street, Balmoral being of an estate in fee simple comprising approximately 726m² more or less being part Lot 39-40 Deposited Plan 4347 contained in certificate of title NA207/106.

Comments

6. Panuku and the Council’s Corporate Finance and Property team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. The subject site was identified as potentially saleable through the review process.

7. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, governing body members, mana whenua and the Independent Maori Statutory Board. All sale recommendations must be approved by the Panuku Board before it makes a final recommendation to the Auckland Council governing body.

Property information

8. 2 Wiremu Street is a 726m2 property with a three bedroom dwelling located on it. The property was acquired by the Mt Eden Borough Council in 1986. It was not acquired for a specified public work, but rather for strategic purposes. The Mt Eden Borough Council intended to operate a viable business from the property until such time as a future use was determined.

9. The Mt Eden Borough Council initially operated a day care from this property. In or around 1991, the Mt Eden Borough Council leased the premises to the Wiremu Community Childcare Centre. This property has subsequently continued to be leased on a commercial basis and operated as a childcare centre. It is currently leased to Smart Kids Educare.

10. The Proposed Auckland Unitary Plan zoning for this property is Local Centre – Balmoral. It has a 2014 capital value of $1,000,000.

Internal consultation

11. The rationalisation process for this property commenced in 2013. During the internal consultation, an expression of interest was received from the Community Policy and Planning team suggesting:

· using this property for office and storage space due to high demand within the central area;

· retaining this property to assist in meeting Council targets for good-quality, culturally appropriate early childhood learning services, as set out in the ‘I Am Auckland - the Children and Young People's Strategic Action Plan’; and

· retaining this property until the Community Facilities review had been completed, to ascertain if it could potentially help meet any demand in the area.

12. A six month extension of time was provided to the Community Policy and Planning team to allow it to further time to explore options. The Community Policy and Planning team subsequently advised that it did not require this property as:

· there is no directive to increase the network of Council run early childhood education centres;

· the provision of community office/storage space is not a priority for future investment in the Community Facilities Network Plan;

· the Community Facilities review did not indicate a need to retain this property.

13. After consulting with the Albert-Eden Local Board (detailed in the Local Board views and implications section of this report), Panuku undertook further engagement about this property with the Community Places team. The Community Places team has advised:

· that the Community Facilities Network Plan does not require additional facility provision in this area;

· Council’s current facility budgets are insufficient to accommodate the ongoing operating and maintenance costs of an additional facility;

· the Mount Eden War Memorial Hall is well located to support the needs of the Balmoral community and provides versatile spaces for short term hire;

· current utilisation figures indicate that there is available capacity within the local portfolio to meet service demand.

14. Panuku also undertook further engagement with the Community Facilities team about this property. The Community Facilities team has advised that it does not require an additional facility in this location, and do not support repurposing this residential dwelling for community leasing purposes.

15. No planned or funded alternative service uses have been identified for this property through the internal consultation process. Accordingly, Panuku considers it a candidate for disposal.

Consideration

Local Board views and implications

16. Auckland Council Property Limited (now Panuku) first engaged with the Albert-Eden Local Board in February 2014 about this property. The Albert-Eden Local Board have expressed interest in retaining this property for:

· a community hub;

· a civic square or space;

· a childcare facility;

· a community facility;

· a community recycling centre;

· housing community lease tenants, including possibly rehousing the Horticultural Society (currently located at 956-990 Great North Road).

17. The potential service uses suggested by the Albert-Eden Local Board for this property have now been investigated. No planned and funded alternative service uses have been found.

18. At a workshop in February 2016, the Albert-Eden Local Board again reiterated its desire for this property to be retained. Panuku agreed to provide the Albert-Eden Local Board with an additional two months to confirm the advice Panuku had received from relevant Council departments about the suitability and viability of retaining this site. No alternative information or advice has been provided.

19. Given no alternative service uses have been identified for this property, this report is intended to provide the Albert-Eden Local Board with an opportunity to formalise its views regarding this property before a disposal recommendation is made to the Finance and Performance Committee.

Māori impact statement

20. 13 mana whenua iwi authorities were contacted regarding the potential sale of 2 Wiremu Street, Balmoral. The following feedback was received; noting that some feedback received is commercially sensitive and cannot be included in this report.

a) Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

b) Ngāti Whatua o Kaipara