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Audit and Risk
Committee
24 May 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no local
board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Review of Forward Work Programme
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Resolution number AUD/2016/11
MOVED
by Cr R Clow, seconded by Cr SL Stewart:
That the Audit and
Risk Committee:
a) re-confirm the approved
2016 forward work programme, which will include the following amendments as
standing items from July 2016:
· report
from Legal Services
· progress
on recladding of 135 Albert Street.
CARRIED
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10
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Health, Safety and Wellbeing May 2016 Update
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Cr J Walker entered the meeting at
1.38pm.
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Resolution number AUD/2016/12
MOVED
by Cr LA Cooper, seconded by Cr R Clow:
That the Audit and
Risk Committee:
a) receive the update
report on Health, Safety and Wellbeing.
b) refer this report to the
Finance and Performance Committee for its consideration.
c) note that this report
will also be provided to all Local Boards for their information.
CARRIED
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14
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Targeted rates/reserves update
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Resolution number AUD/2016/16
MOVED
by Cr LA Cooper, seconded by Cr R Clow:
That the Audit and
Risk Committee:
a) receive the
targeted rates/reserves update report.
b) agree that the Hillary
Commission – Reserve Account report be provided to the Finance and
Performance Committee for decision.
c) request council staff to
investigate appropriate signage at the Waitakere Quarry and notify the
Waitakere Ranges Local Board.
CARRIED
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15
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Update on enterprise risk management and insurance activities
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Cr C Penrose left the meeting at
2.50pm.
Cr J Walker left the meeting at
2.50pm.
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Resolution number AUD/2016/17
MOVED
by Cr MP Webster, seconded by Cr R Clow:
That the Audit and
Risk Committee:
a) receive the update on
enterprise risk management activities and insurance renewal 2016-17 report.
CARRIED
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16 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
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17 Procedural
motion to exclude the public
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Resolution
number AUD/2016/18
MOVED by Chairperson W Cashmore, seconded by Cr LA
Cooper:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Jo Smaill, Audit Director, Audit New Zealand be permitted to remain for
Confidential Item C1 Update on internal audit activity after the public has
been excluded, because of her knowledge of the matters being discussed, which
will help the Audit and Risk Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update
on internal audit activity
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains financial and operational information, and details of
internal audit activity which if released may jeopardise the effective delivery
of internal audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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3.08pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.25pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Update on internal audit activity
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Resolution number AUD/2016/19
MOVED
by Cr R Clow, seconded by Chairperson W Cashmore:
That the Audit and Risk
Committee:
a) note the progress made by
Internal Audit in delivering against the internal audit programme for the
year to 30 June 2016
b) agree that this report
remains confidential, but the decisions be restated in the open minutes.
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3.25pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
