I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 11
May 2016
6.00pm
Boardroom
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Dave Tomu
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Deputy Chairperson
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Anita Keestra
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Members
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Asoka Basnayake
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Naoe Hashimoto
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Yee Yang 'Square' Lee
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Angela Lim
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Mabel Msopero
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Pratima Nand
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Councillor Denise Krum
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(Quorum 5 members)
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Bree Kurtovich
Democracy Advisor
5 May 2016
Contact Telephone: 021 710 159
Email: bree.kurtovich@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
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Ethnic Peoples
Advisory Panel
11 May 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 New Zealand Red Cross: Refugee Resettlement 7
6 Auckland Council Community Grants Programme 9
7 Information items 11
8 Ethnic Peoples Advisory Panel Work Programme Update 29
9 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 30 March 2016, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed
until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
11 May 2016
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New
Zealand Red Cross: Refugee Resettlement
File No.:
CP2016/06430
Purpose
1. Josephine Bartley of Pacific Community Engagement and Celia
Brandon, Manager of Refugee Services from the New
Zealand Red Cross will speak to the Ethnic Peoples
Advisory Panel regarding refugee resettlement, including their hopes that
Auckland becomes a refugee welcome zone.
2. Advice will be
sought from the panel regarding:
· whether
refugee welcome zones are a good idea
· what
else can be done to help communities prepare for refugees
· next
steps for progressing the idea of Auckland becoming a refugee welcome zone.
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Recommendation/s
That the Ethnic Peoples Advisory Panel:
a) receive the
information and thank Josephine Bartley and Celia Brandon for their
attendance.
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Attachments
There are no
attachments for this report.
Signatories
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Author
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Bree Kurtovich - Democracy Advisor
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono -
Manager Māori Outcomes
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Ethnic Peoples
Advisory Panel
11 May 2016
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Auckland Council Community Grants Programme
File No.: CP2016/07049
Purpose
1. To seek advice from the Ethnic
Peoples Advisory Panel on how to enhance engagement with Auckland’s ethnic
communities, to enable access to the community grants programmes.
Executive
Summary
2. A new council Community Grants
Programme was implemented on 1 July 2015. The programme allocates local board
and regional grants to individuals, groups and organisations delivering
projects, activities and services that benefit Aucklanders.
3. Each local board has adopted
their own grants programme which guides the local boards in their allocation of
grants within their area.
4. There are six regional grant
programmes which include:
· Regional
Sports and Recreation Programme
· Regional
Community Development Programme
· Regional
Events Programme
· Regional
Arts and Culture Programme
· Regional
Environment Programme
· Regional
Historic Heritage Programme.
5. The Community Grants Team seeks
advice from the Ethnic Peoples Advisory Panel on how to enhance engagement with
Auckland’s ethnic communities to enable access to the community grants
programmes.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note the presentation.
b) provide feedback on engagement
with Auckland’s ethnic communities for the community grants programme.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Marion Davies - Community Grants Operations Manager
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Authorisers
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Jennifer Rose - Operations Support Manager
Bernard Te Paa - Pae Urungi Tuhono - Manager Māori
Outcomes
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Ethnic Peoples
Advisory Panel
11 May 2016
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Information items
File No.: CP2016/06372
Purpose
1. The Chair will
give a verbal update on any items of interest, and will invite members to give
brief updates on matters of relevant significance to the panel’s work.
2. Bernard Te Paa,
Lead Officer Support provided a presentation on Te Tiriti o Waitangi/Treaty of
Waitangi, which had been deferred from the previous meeting.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the Information items
report.
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Attachments
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No.
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Title
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Page
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aView
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20160511, Ethnic Peoples Advisory Panel, Te Tiriti o
Waitangi/Treaty of Waitangi presentation.
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13
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Signatories
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Author
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Bree Kurtovich - Democracy Advisor
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Māori
Outcomes
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Ethnic Peoples
Advisory Panel
11 May 2016
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Ethnic Peoples
Advisory Panel
11 May 2016
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Ethnic Peoples Advisory Panel Work Programme Update
File No.: CP2016/08175
Purpose
1. To receive up-to-date
information regarding the Ethnic Peoples Advisory Panel’s work programme.
Executive
Summary
2. The Ethnic Peoples Advisory
Panel provides advice to Council to ensure that the views and
needs of the ethnic communities of Auckland are incorporated in Council’s
decision-making, by:
· reviewing
and commenting on the content of Council’s strategies, policies, plans, bylaws
and projects
· advising
Council on ways to communicate and engage effectively with their communities
· bringing
to the attention of Council any matters that they consider to be of particular
importance for or concern to ethnic communities.
3. Since its establishment in May
2014, the Ethnic Peoples Advisory Panel has advised on more than 30 council
agendas including the Significance and Engagement Policy, Arts and culture
strategic action plan, Long-term Plan 2015-2025 and 2016 Local Government
Elections.
4. The Panel is organising the
Ethnic Engagement Forum on 30 April 2016. The Forum will be focused on Ethnic communities’ engagement with Maori and
the Treaty of Waitangi, and the way they are represented in the mainstream and
ethnic media.
5. Panel meetings are set for 22
June and 3 August 2016. The Panel’s term ends in 9 September 2016, one month
prior to the 2016 Local Government Elections.
6. Due to the impending local
government elections, Austin Kim, Principal Advisor Panels will distribute a
memo regarding the Auckland Council Local Government Election Year Policy.
7. Advisory panels’ terms of
reference states that “the form and functioning of the Panel may be reviewed
prior to or after, the end of the Panel term in September 2016.” Council is
arranging an independent review process in readiness for the
2016-2019 council term. Austin Kim, Principal Advisor Panels will discuss the
timeframe and scope of the review, if required.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive Ethnic Peoples Advisory
Panel Work Programme Update for May 2016.
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Attachments
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No.
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Title
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Page
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aView
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Ethnic Peoples Advisory Panel: Advice and Feedback
Schedule May 2016
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31
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bView
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Ethnic Peoples Advisory Panel: work programme in the
2015/2016 financial year
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35
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Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Māori
Outcomes
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Ethnic Peoples
Advisory Panel
11 May 2016
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Ethnic Peoples
Advisory Panel
11 May 2016
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