Agenda of Franklin Local Board

1 Welcome

The Chairperson will open the meeting and welcome everyone present.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 April 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Buckland and Pukekohe resident's petition

Purpose

1. Christine Montagna will be in attendance to address the Franklin Local Board business meeting regarding the presentation of a petition from residents of Buckland and Pukekohe.

Executive Summary

2. A petition is to be presented to the Franklin Local Board on behalf of residents from Pukekohe and Buckland with respect to the proposed zoning for the area of southeast Pukekohe.

Recommendation/s

a) That the Franklin Local Board receives the petition.

b) That the Franklin Local Board thanks Christine Montagna for her attendance.

Attachments

a The reason for the petition................................................................... 277

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Franklin Gymsports Club

Purpose

1. Franklin Gymsports Club deputation with respect to their local grant funding application.

Executive Summary

2. As per standing orders the Chairman has approved the request from the Franklin Gymsports Club to provide a deputation with respect to their local grant funding application which is due to be considered at the meeting.

Recommendation/s

That the Franklin Local Board thanks the representatives from the Franklin Gymsports Club for their attendance.

Attachments

a Franklin Gymsports presentation......................................................... 279

8.2 Coastguard Maraetai

Purpose

1. Coastguard Maraetai deputation with respect to their local grant funding application.

Executive Summary

2. As per standing orders the Chairman has approved the request from the Coastguard Maraetai to provide a deputation with respect to their local grant funding application which is due to be considered at the meeting.

Recommendation/s

That the Franklin Local Board thanks the representatives from the Franklin Coastguard Maraetai for their attendance.

Attachments

a Coastguard Maraetai............................................................................ 285

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Franklin Local Board

24 May 2016

Franklin Local Grants Round Two, 2015/2016

File No.: CP2016/08818

Purpose

1. The purpose of this report is to request approval for a grant application received for Franklin Local Grants Round Two 2015/2016. The local board is required to fund, part-fund or decline this application.

Executive Summary

2. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/2016 financial year.

3. A total of $37,694.08 has been allocated under quick response round one, round two and round three, as well as local grants round one, leaving a balance of $52,305.92.

4. Twenty-six applications were received in this round, three of which are multi-board applications, with a total requested of $261,205.94.

Recommendation/s

That the Franklin Local Board considers the applications listed in table one and two below and agree to fund, part-fund or decline the quick response round three grant application.

Table One: Franklin Local Board Local Grants Round Two applications:

Number	Applicant	Focus	Project	Total Requested	Eligible/ Ineligible
202	Pukekohe Performing Arts	Arts and culture	A contribution towards Pukekohe Performing Arts for cost of staging rights and postage of scripts and music.	$5,000.00	Eligible
217	Franklin Arts Festival Society Incorporated	Arts and culture	A contribution towards Franklin Arts Festival for venue cost of the town hall in Pukekohe.	$3,000.00	Eligible
209	UpsideDowns Education Trust	Community	Towards UpsideDown Education Trust for 25 speech therapy sessions for two children with Down syndrome in the Franklin area.	$4,000.00	Eligible
211	Scouting Pukekohe	Community	Towards Scouting Pukekohe for transport costs for a 20 foot shipping container to and from Penrose.	$8,713.00	Eligible
218	Waiuku Family Support Network Community Trust	Community	Towards Waiuku Family Support Network Community Trust's “Anger Management” programme for two qualified counsellors, administration costs and refreshments for the students.	$2,650.00	Eligible
222	Pukekohe Christmas Parade Committee	Community	Towards the Pukekohe Christmas Parade, St. John Ambulance services.	$455.00	Eligible
227	NZ Council of Victim Support Groups Inc. / Franklin	Community	Towards advertising costs for four volunteer support workers and the purchase of fifteen satellite navigation devices.	$1,805.00	Eligible
229	Clevedon Conversations (Clevedon Village Trust)	Community	Towards stage two of the Clevedon Village master-plan.	$60,000.00	Eligible
239	The Parenting Place	Community	A contribution towards participant subsidies, course handbooks and volunteer expenses.	$2,293.00	Eligible
240	Coastguard Maraetai Inc	Community	A contribution towards running the sea rescue services and public education courses.	$41,000.00	Eligible
203	Rajesh Prasad	Environment	Towards fencing costs along the stream to stock proof the area for planting.	$5,500.00	Eligible
216	Pete Watt	Environment	Towards fencing costs to stock proof the planting area and timber costs to install a small walkway for accessibility and maintenance.	$4,350.00	Eligible
238	Project Litefoot Trust	Environment	A contribution towards Project Litefoot Trust for the field team, vehicle and administration costs.	$4,546.00	Eligible
241	Environmental Education for Resource Sustainability Trust	Environment	Towards the cost of classroom recycle bins and office expenses.	$3,150.00	Eligible
244	Trent Archer	Environment	Towards the material costs to complete the permanent fencing of wetland, waterways and erosion prone banks in tributaries of the Wairoa River.	$7,176.00	Eligible
213	Pohutukawa Coast Rotary Club	Events	Towards the Pohutukawa Coast Charity Golf Tournament for hireage of the Formosa Golf Resort.	$2,500.00	Ineligible Event has occurred on 08/04/2016.
230	Pukekohe Joggers and Walkers Club	Events	Towards the traffic management plan and St. John ambulance for the half marathon and six kilometre fun run.	$2,650.00	Eligible
242	Michelle Wilson	Historic Heritage	Towards Te Mahanihani project for the design/artistic development of 6 historical diorama.	$5,000.00	Eligible
223	Maraetai Tennis Club	Sport and recreation	A contribution towards the Maraetai Tennis Club roofing and switchboard costs.	$10,000.00	Eligible
231	Franklin Gymsports Inc	Sport and recreation	A contribution towards a feasibility study for the facility development.	$18,000.00	Eligible
205	Clevedon Lawn Tennis Club	Sports and recreation	Towards sports equipment for children.	$2,417.94	Eligible
233	Counties-Manukau Sports Foundation	Sport and recreation	A contribution towards event costs and event coordinator costs for a range of events.	$53,500.00	Eligible
234	The Ararimu Residents and Ratepayers Association Inc.	Sport and recreation	A contribution towards the Ararimu Community pool for a heat pump.	$5,000.00	Eligible
			Total	$252,705.94

Table B: Multi-Board Applications

Number	Applicant	Focus	Project	Total Requested	Eligible/ Ineligible
LG1613-220	Action Education Inc	Arts and culture	Towards the cost of facilitating 50 “Spoken Word Poetry” workshops.	$2,000.00	Eligible
LG1603-212	Mercy Missions Trust	Community	Towards paint costs to paint outside and inside of the Mercy Mission complex.	$3,500.00	Eligible
LG1603-225	BSG Events	Events	Towards venue hire costs and race timing using transponders.	$3,000.00	Eligible
			Total	$8,500.00

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/16 and the Franklin Local Board adopted its amended grants programme on 26 May 2015 under Resolution Number FR/2015/77 and by urgent decision on 25 August 2015 (Attachment A).

6. The local board grants programme sets out:

a) local board priorities

b) lower priorities for funding

c) exclusions

d) grant types, the number of grant rounds and when these will open and close

e) any additional accountability requirements.

7. The Franklin Local Board will operate two local grants rounds for this financial year.

8. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

9. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/16 financial year.

10. A total of $38,221.08 has been allocated under quick response round one, round two and round three as well as local grants round one, leaving a balance of $51,778.92 to be allocated for local grants round two and two remaining quick response grant rounds.

11. Twenty-six applications were received in this round, three of which are multi-board applications, with a total requested of $261,205.94.

Consideration

Local Board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Franklin Local Board allocating funding for local grants round two, Commercial and Finance staff will notify the applicant of the local board decision and issue a payment in accordance with the local board resolutions.

Attachments

No.	Title	Page
a View	Franklin Local Board Grants Programme 2015/16	15
b View	Franklin Local Grant Round Two application summaries	19

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Angeline Barlow - Relationship Manager

Franklin Local Board

24 May 2016

Franklin Local Board Quick Response Grants Round Four 2015/2016

File No.: CP2016/08869

Purpose

1. The purpose of this report is to request approval for a grant application received for Franklin Local Board Quick Response Grants: Round Four 2015/2016. The local board is required to fund, part-fund or decline this application.

Executive Summary

2. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/2016 financial year.

3. A total of $37,694.08 has been allocated under quick response round one, round two and round three, and local grants round one, leaving a balance of $52,305.92.

4. Seven applications were received in this round with a total requested of $10,323.00.

Recommendation/s

That the Franklin Local Board considers the applications listed in table one below and agree to fund, part-fund or decline the quick response round three grant application.

Table One: Franklin Local Board Quick Response Round Four applications:

Number	Applicant	Focus	Project	Total Requested	Eligible/ Ineligible
413	Show Me Shorts Film Festival Trust	Arts and culture	A contribution towards the print, design, advertising and programming costs for staging the “Show Me Shorts” at Pukekohe Cinema Three.	$1,999.00	Eligible
402	Clevedon Business Association Inc.	Community	A contribution towards water blasting, tidy-up costs and painting the bus shelter.	$1,563.00	Eligible
404	Ann Lee	Community	Towards the “AWHI ToUr” event promotional material.	$1,291.00	Ineligible The event has already occurred.
411	Knitting Grannies	Community	Towards the purchase of knitting wool for new-born babies and children at the Kidz First Children’s Hospital.	$1,000.00	Eligible
405	Franklin Branch New Zealand Society of Genealogists	Historic Heritage	Towards data input costs and production of the booklets on the headstones of Franklin.	$1,945.00	Eligible
415	Franklin Historical Society	Historic Heritage	Towards material costs to construct the display panels containing photos and information of various transport operators throughout Franklin.	$980.00	Eligible
403	Royal New Zealand Coastguard Boating Education Ltd	Sport and recreation	Towards a new inflatable boat.	$1,545.00	Eligible
			Total	$10,323.00

Comments

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Franklin Local Board will operate five quick response rounds for this financial year.

9. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/16 financial year.

11. Seven applications were received in this round with a total requested of $10,323.00. A summary pack of applications were forwarded to local board members on 10 May 2016.

Consideration

Local Board views and implications

Māori impact statement

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Franklin Local Board allocating funding for quick response round four grants, Commercial and Finance staff will notify the applicants of the local board decision and issue funding agreements in accordance with the local board resolutions.

Attachments

No.	Title	Page
a View	Franklin Local Board - Local Grants Programme 2015/16	105
b View	Franklin Quick Response Round Four application summaries	109

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Angeline Barlow - Relationship Manager

Franklin Local Board

24 May 2016

Allocation of 2015/2016 Locally Driven Initiative Capital Fund and Community Response Fund

File No.: CP2016/08981

Purpose

1. To allocate funding from the local board’s 2015/2016 locally driven initiative capital fund (LDI Capex) and community response fund.

Executive Summary

2. Franklin Local Board has a LDI capex fund of $555,317 for the 2015/2016 financial year and the same amount for the subsequent two financial years. $178,000 has currently been allocated.

3. The local board has a community response fund of $103,000 operational funding for the 2015/16 financial year. $163,536 has already been allocated.

4. An $80,000 operational grant was made to Sandspit School to assist with their project to build an indoor pool. As this project did not proceed, the money has been returned to the local board and is also available to reallocate to other projects. The total to allocate is therefore $183,000. $19,464 of these two funds is the total available for reallocation.

5. A number of projects have been identified to be funded and it is recommended that the local board approve funding for those projects which can be implemented this year.

Recommendation/s

a) That the Franklin Local Board allocates funding from the 2015/16 LDI Capex Fund to the following projects:

Walkway from Prospect Terrace, Pukekohe to the number 2 field at Growers Stadium – concrete path of 75m x 1.2m to address current safety issues with the path

$13,000

b) That the Franklin Local Board allocates funding from the 2015/16 community response fund to the following projects:

McNicol Reserve – to remove existing planting and replant with plants more suitable to the historical context of the building	2,000
Waiuku sports park – demolition of the shed which is unsafe and derelict, and reinstatement of the site to grass.	11,180

Comments

Community Response Fund

6. The local board’s 2015/2016 community response fund is $103,000. This is operational funding and can be allocated to any local board initiatives during the year. The table below shows the allocations that have already been made:

7. In 2003, the local board granted $80,000 to Sandspit School to assist with the indoor swimming pool they wished to build. One of the conditions of the grant to the school was community access to the pool – this would have meant there was an indoor pool available year round. However the school was not able to secure sufficient funding to complete the project and the $80,000 was returned to the local board. This was reallocated to other operational projects or grants to external groups. For administrative purposes, it has been added to the community response fund meaning a total of $183,000 operational funding was available.

Project	Details	Funding
Community Response Fund		103,000
Grant to Sandspit School pool returned	Money returned to Council as the project did not proceed	80,000
Total available:		$183,000
Glenbrook War Memorial Hall	Legal and regulatory costs to progress the boundary change for the hall	25,000
World War Project Fund	Additional funding required to top up the fund	1,241
Mobile library at events	To use the mobile library at major events such as the A&P shows, Wheels and Steel, Karaka Vintage Day. FR 2015/155	5,000
Patumahoe Rugby Football Club	Separation of the power for the field lights	200
Eastern cycle/walkway to link to the Hauraki Rail Trail	For an economic impact assessment to be undertaken for the trail from Kaiaua to Clevedon	25,000
Hornwort Survey	Additional funding to enable a more extensive survey of the river and its tributaries	5,000
Events Forum	Costs to support the development of the events forum	500
Karioitahi beach survey	Costs for the reclassification of the reserve required for surf lifesaving club lease	7,000
Whiteside toddlers’ pool	Repaint and fix minor cracks	8,855
Whiteside learners’ pool	Repaint and fix minor cracks	20,240
Whiteside main pool	Repaint and fix minor cracks	48,500
Lake Pokorua	Aerial spraying of weeds	15,000
Pukekohe High school-careers expo	Venue hire costs for careers expo	1,000
Tong Zhou delegation	Hosting costs for small delegation, including Deputy Mayor, to visit Franklin	1,000
Total allocated		$163,536
Balance remaining		$19,464

8. A number of initiatives have been identified which the local board could consider funding from the remaining community response fund. These are outlined below:

Community Response Fund	$19,464
Project	Cost	Details
McNicol Reserve, replanting	2,000	The current planting around McNicol house is not appropriate for the historical context of the building and is difficult to maintain in its current form. Staff therefore recommend removing the existing planting and replacing it with more appropriate plants.
Waiuku Sports Park – demolition of derelict shed	11,180	An existing shed on council land (unused) is unsafe and derelict. It is a safety issue for the community and staff recommend that it is removed. Budget is required to remove the shed and resow the grass.

LDI Capex

9. A locally driven initiative capital fund (LDI Capex) was established for local boards as part of the 2015-2025 Long-term Plan. This was established to ensure locally important projects are given appropriate priority. The fund was allocated to local boards based on 90% for population, 5% deprivation, 5% land area (Great Barrier Island receives 1% of the fund ie $100,000 and Waiheke Island receives 2% ie $200,000).

10. Franklin local board’s allocation is $555,317 per annum for the first three years of the long term plan. The following allocations have already been made:

Project	Details	Funding
LDI Capex		555,317
Whiteside Pool – thermal covers	Installation of thermal covers and rollers to retain heat overnight	24,000
Whiteside Pool - hoist	Hoist to improve accessibility in/out of the pool	14,000
Matakawau Playground	New playground at Matakawau	50,000
Park Runs	Identification and installation of signage at Colin Lawrie Park (Pukekohe), Te Puru Park (Wairoa), Waiuku Sports Park (Waiuku) and Karioitahi Beach (Waiuku)	40,000
Waiau Pa walkway	Church View Road/Village Field Road. 85x2meters, solar lighting and removal of 2 trees.	20,000
Potholes – increased level of service	To increase the regional level of service to repair potholes in carparks in local parks	30,000
Total Allocated		178,000
Balance remaining to allocate		377,317

11. A number of initiatives have been identified which the local board could consider funding from the remaining LDI capex fund. These are outlined below:

LDI Capex	$377,317
Project	Cost	Details
Upgrade walkway from Prospect Terrace to #2 field at Growers Stadium (Pukekohe)	13,000	The walkway (75m x 1.2m) is currently in poor condition and staff recommend upgrading the current surface would improve accessibility both to the stadium and also other council facilities such as the pool and leisure centre. In future the path could be continued as part of the Greenways Plan.
Franklin Pool and Leisure	tbc	Upgrade to the floor in the reception and entry Council is awaiting a formal proposal from Belgravia Leisure who manage the facility on behalf of the local board.
Pukekohe Town Hall	tbc	Projector, screen and other upgrades to presentation equipment Prices are being sourced
Pukekohe Skate Park	tbc	New public toilet as part of the skate park development Options are currently being investigated
Anselmi Ridge-pathway	tbc	Upgrade to address issues raised by residents with regard to the larger stone chip currently on the path and the safety issues this causes. Alternative options are being investigated

Consideration

Local Board views and implications

12. The local board is the decision maker – these proposals were workshopped in May and there was support for funding most of the projects considered. The staff recommendations are based on the direction given by the local board at the workshop.

13. Further information is being provided and additional projects will be considered for funding in June 2016. There is also a report coming to the June meeting which will consider options for 2015/16 operational funding which has not been spent.

Māori impact statement

14. No specific impacts for Maori have been identified.

Implementation

15. The local board’s capital budget does not have to be allocated this financial year, but once allocated it allows staff to begin implementation on those projects.

Attachments

There are no attachments for this report.

Signatories

Authors	Debra Langton - Senior Local Board Advisor
Authorisers	Angeline Barlow - Relationship Manager

Franklin Local Board

24 May 2016

Auckland Transport Update – May 2016

File No.: CP2016/00931

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

a) Franklin Local Board’s transport capital fund

b) Pukekohe station update

c) Update on proposed bus stop locations

d) Road safety team updates

e) Whitford-Maraetai Road update

f) Election signs sites update

g) Pukekohe town square.

Recommendation/s

a) That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – May 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) That the Franklin Local Board requests Auckland Transport to initiate a road stopping proposal to formally stop that part of Roulston Street, Pukekohe, comprising the Pukekohe town square.

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

· FEC estimate of $67,000

· On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000.

· Waikato District Council has formalised the variable speed limit on the southern side of Pukekohe East Road-Mill Road. AT approved the variable speed limit on the northern side of the road in Jun-14.

· In relation to the approval of RIAWS sites, the NZTA has indicated that the proposal can proceed.

· Detailed design is now complete and power supply connection points from Counties Power have been determined. Delivery will be via the citywide electronic signs contract and is programmed in May.

· Any cost overrun above the FEC will be borne by AT’s minor road safety improvement budget.

074

Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides)

· FEC estimate of $230,000

· On 15-Apr-14, the Board gave approval to proceed with construction.

· All construction and remedial work is complete except for some ponding outside #16 Third View Ave (point 0).

· Final costs will be reported when the now-agreed stormwater contribution from AC Stormwater is received. It is expected that the LBTCF share of the project will be $230,000 and the Auckland Council share $87,000 – for a total contract sum of $317,000.

349

Pacific Street new footpath, Waiuku

· Revised ROC of $147,500

· On 26-Aug-14, the Board gave approval to proceed with construction.

· On 16-Jun-15, the Board approved the expansion of the project to further include road stormwater work, new kerb and channel, and land purchase, and approved construction based on the revised ROC subject to consultation with the affected landowner.

· Consultation has been completed on a revised design not including land purchase and the landowner has accepted the design.

· The construction contract has been awarded through the road maintenance contract. AT awaits confirmation from the contractor but expects work to begin in May.

248

Hunua pedestrian facility

· FEC estimate of $54,000

· On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000. TCC approval for the project was received on 11-Sep-15.

· Construction was completed in April.

· Final costs to be reported.

443

Upgrade of Beachlands town centre gardens

· ROC estimate of $105,000

· The ROC estimate for the upgrade (developed in conjunction with AC Parks) is $105,000. There could be a safety issue regarding the setback of the proposed retaining wall to the kerb face, normally this should at least be 500mm. Resource consent would be required, as would an arborist during certain parts of construction.

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· AT is working with the Board’s Strategic Broker to consult the business association and other interested local parties on the design. Council Parks has indicated is it generally happy with the design but has suggested the use of aged hardwood to reflect a connection with the wharf.

· A workshop has been scheduled on 31-May-16 to discuss the outcomes from the consultation process and possible designs for the Board to consider.

458

Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

· SW component estimate $42,000

· LBTCF FEC estimate $355,000

· The ROC estimate for the project of $382,000 included a significant amount of storm water (SW) infrastructure. AC SW has not yet been approached regarding infrastructure or the need for rain gardens but the SW component of the project (approx $42k) could potentially be funded by AC.

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· On 22-Mar-16, the Board approved construction based on the FEC of $355,000 and the design tabled at the meeting.

· AT is currently negotiating the contract price with the maintenance contractor. Construction will likely commence in Jun-16

459

Kitchener Road angle parking upgrade, Waiuku

· ROC estimate of $106,000

· The ROC estimate for upgrading and extending the existing angle parking is $106,000.

· On 29-Sep-15, the Board gave approval to proceed with construction.

· On 15-Dec-15, the Board approved a detailed design for the proposed works.

· On 4-Mar-16 an urgent decision by the Board approved a design amendment to include a batter slope in place of the retaining wall, and wooden steps up through the middle.

· Construction was undertaken in conjunction with the Kitchener Road road rehabilitation project. Work on both projects began in Jan-16 but were held up due to unforeseen ground conditions, which required design changes to address the issue.

· Construction on both the road rehabilitation and the angle parking projects was completed on 6-May-16.

· Final costs to be reported.

466

Pedestrian advisory signage and markings at ‘informal crossings’, Pukekohe town centre

· ROC of $7,500 for the 3 main crossing points (Edinburgh St at each side of King St, and Hall St at King St intersection)

· Each crossing point will require two new signs on two new poles at an estimated cost of $2,500 per crossing point (which includes reinstatement of the footpath).

· The Board’s transport portfolio leader has referred the matter of design suggestions for new signage to the Town Centre Revitalisation Committee (TCRC) for consideration.

· The TCRC has considered suggested designs and sizes and provided its feedback.

· The FEC is now being determined.

479

Waiuku pavers replacement project – Stage 1

· Updated FEC of $241,408

· On 24-Nov-15, the Board approved this new project for construction based on a FEC of $182,900.

· On 15-Dec-15, the Board confirmed the extent of the town centre area to be replaced with ceramic pavers during stage 1, and the colour and pattern of pavers to be used.

· On 23-Feb-16 an updated FEC of $241,408 was reported to the Board, which approved the increased budget allocation.

· The ceramic pavers, supplied ex-China, were not the correct colour. The correct pavers have been ordered and are expected to arrive at Ports of Auckland on 19-May-16.

· Paving work is then planned to begin on 23-May-16.

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Total funding available (across 5 FYs – 2012/13 to 2016/17)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers clean/seal upgrade; Third View Ave kerb and channel projects x1; Awhitu flag lighting; Tobin St car park lighting; Kaiwaka Rd footpath; Whitford bus interchange)	-$831,681
Projects approved for construction based on ROCs or FECs (Mill/Harrisville RIAWS; Third View Ave kerb and channel projects x1; Pacific St footpath; Hunua pedestrian facility; Kitchener Road angle parking upgrade; Waiuku pavers replacement – stage 1; Second View Ave kerb and channel)	-$1,200,008
Projects with ROCs approved for detailed design and costing phase (Beachlands town centre gardens)	-$105,000
Funding still available to allocate	$38,141
Projects with ROCs provided for consideration (Pukekohe pedestrian advisory signage at 3 sites)	7,500

A2. Pukekohe station update

7. The scope of works for the project is a bus interchange, park and ride, new station overbridge with lifts (noting there is no specific station upgrade included in the project) and improvements to the Custom Street, Harris Street and Manukau Road intersections to cater for the new bus network services exiting Custom Street onto Manukau Road. The Long Term Plan (LTP) budget for the project is $13.3m across the 2015/16 and 2016/17 financial years.

8. The project is currently progressing according to programme:

· the detailed design for the full interchange is progressing

· the detailed design for the bus shelter is continuing

· Auckland Transport has closed out the road safety audits with no major concerns

· the project costs have increased following the investigation stage (the estimated project cost is now $15.4m including contingencies)

· the New Zealand Transport Agency (NZTA) funding application has been prepared and submitted. A response is due late May

· resource consents and the Outline Plan of Works have been submitted

· works and design continue to be coordinated with the Pukekohe Town Centre Revitalisation Committee’s Manukau Road upgrade project

· a procurement plan for stage 1 has been prepared with expected award in July 2016.

9. It is still planned to have an interim interchange in place to align with the upcoming new bus network in October 2016.

A3. Update on proposed bus stop locations, Pukekohe and Waiuku bus routes

10. Following earlier consultation, Auckland Transport is in the process of either formally resolving and constructing various bus stops throughout Pukekohe and Waiuku in support of the new bus routes, or investigating before further consultation.

11. Some of the proposed stops previously consulted on have been removed from the programme or will be relocated, while a number of bus stops have been formally approved and progressed to construction. Further assessments are being undertaken on the stops to be relocated and plans will be prepared for further consultation, including stops for the Waiuku-Papakura peak service.

12. Following concerns raised by the Franklin Local Board over some of the proposed new stops for Waiuku and Pukekohe, representatives of Auckland Transport met with local representatives of the Franklin Local Board on 28 April in Waiuku and on 11 May in Pukekohe to discuss and resolve those concerns.

13. Auckland Transport appreciates the assistance of Board members in resolving the matters discussed, and will provide timeframes on the further consultation to come as soon as possible.

A4. Road safety team updates

14. The installation of gateway threshold treatments at both Clevedon and Whitford villages and the speed limit reduction from 70 km/h to 50 km/h at Whitford village (on Whitford, Whitford Park and Whitford-Maraetai Roads) has now been completed.

15. At Cape Hill Road, the installation of improved signage and water-cutting of the four identified sites requiring surfacing/skid resistance improvements were completed by Auckland Transport’s maintenance contractor in the first week of May-16.

16. Auckland Transport engineers further assessed the road surface on 10-May-16 and observed the road surface was in much better condition than before and should therefore withstand the winter/rainy months. Auckland Transport will also proceed with the resealing of Cape Hill Road in high PSV chip but timing will be weather dependent. If the weather remains warm and relatively dry it may be programmed in May, but if the weather turns cold and wet the reseal will be postponed until the summer months.

17. In relation to the Self Explaining Rural Roads (SERR) project, Auckland Transport is scheduled to update the Board at a workshop on 31 May.

A5. Whitford-Maraetai Road update

18. Auckland Transport and its contractors have been busy on Whitford-Maraetai Road, with three reseals on the road undertaken in the first week of May in addition to continued work on two pavement rehabilitation sites.

19. Two of the three reseals (one adjacent to Waikopua Road and the other from the top of Siberia Hill to Okaroro Drive) were standard second coat seals on sections of road that were repaired last year and the year before. The third section was just before the Beachlands roundabout on an area of road that required a reseal. This work needed to be done this season to ensure there was no deterioration of the road once the winter rain arrives.

20. Auckland Transport’s contractor is still working on two pavement rehabilitation sites on Whitford-Maraetai Road. Both of these sites have been difficult to complete due to ground conditions and high traffic flows.

21. The section between Whitford Road and the Whitford Domain was progressing smoothly until soft ground was encountered next to the bridge over the mangrove swamp. Work had to be suspended until the contractor could get in specialist equipment, which has now been sorted. Work is expected to be completed by the middle of June.

22. The second section from No 692 Whitford-Maraetai Road to Jack Lachlan Drive, which was originally expected to be completed by the end of May. This section involves the repair of 1.5 km of road while still allowing up to 9000 vehicles a day to use the road.

23. The contractor can only work outside of the peak hour traffic flows, meaning the work is taking longer than originally planned. Additional resources are being brought in to get it completed by the end of June.

24. Further to consultation undertaken in March 2015, the passing lane on Siberia Hill has also been converted to a slow vehicle bay following recent resealing work. The project arose from an area-wide road improvement project known as the Self Explaining Rural Roads (SERR) project covering the network of Whitford, Whitford-Maraetai, Brookby, Papakura-Clevedon, Whitford Park and North Roads. Auckland Transport analysed this road network and held public discussions on the key road safety issues in the area, during which a number of safety issues were raised.

25. Investigations in relation to the Siberia Hill passing lane identified that the existing passing lane arrangement encouraged high speeds and occasionally unsafe overtaking manoeuvres. Observations showed that, at times, it was difficult for vehicles to perform an overtaking manoeuvre while travelling on this steep grade, and some vehicles struggled to complete their overtaking before slowing for the horizontal curve to the east of the passing lane merge. The merge section at the end of the passing lane also had limited forward visibility which may have contributed to some of the crashes along this section. Records at the time indicated there had been six crashes on this passing lane including fatal, serious and injury crashes in the previous five years. These safety concerns were also voiced at public workshops held with community residents in late 2012. Further, Auckland Transport received anecdotal feedback from local residents and police officers about the number of unreported crashes at the passing lane.

26. As a result of the public consultation in March 2015, the majority of consultation responses received on the proposal were positive. After considering the feedback, Auckland Transport decided to proceed with the conversion of the Siberia Hill passing lane to a slow vehicle bay. The project will result in only slow moving vehicles, mainly trucks, using the lane and reduce the incidences of excessive speeds. This in turn should reduce the number of crashes at the site and make a safer environment for all road users. As with all schemes, the project will be monitored after implementation to determine its effectiveness.

A6. Election signs sites update

27. On 29 April, Auckland Transport’s Traffic Control Committee formally approved all changes to election signs sites in the Franklin Local Board area as supported by the Franklin Local Board via formal resolutions passed at its March and April 2016 meetings. An updated plan indicating all approved election signs sites in the Franklin Local Board area is included at Attachment A.

28. These changes have now been uploaded to Auckland Transport’s website and are available using the following link:

https://at.govt.nz/about-us/bylaws/election-signs-bylaw/#bylaw

A7. Pukekohe town square

29. Issues not infrequently arise over the management and maintenance of the Pukekohe town square as the majority of the square is legal road (Roulston Street) that has never been formally stopped, while the remainder is a reserve – meaning control of the square is split between Auckland Transport and Auckland Council.

30. The Chairman of the Franklin Local Board has asked that this issue be included so that the Board may consider whether to request Auckland Transport that that portion of Roulston Street comprising the Pukekohe town square be formally stopped, given that the road will never be re-formed and due to the issues and confusion that regularly arise.

31. A draft resolution is provided for the Board’s consideration.

A8. Consultation documents on proposed improvements

32. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

33. At the conclusion of consultation, Auckland Transport considers the various consultation responses received and determines whether to proceed further with the project as consulted on, or proceed with an amended proposal if changes are considered necessary.

34. Proposed route delineation improvements, Karioitahi and Constable Roads, Waiuku – There have been several loss-of-control crashes along these roads between Waiuku and Karioitahi Beach. Auckland Transport is proposing improvements along the route including installing new edge lines, new edge marker posts, new curve advisory and curve warning signs, and no-overtaking lines. Improving the road delineation will raise driver awareness of the road conditions and address some of the safety concerns along these roads. Given the length of these roads, due to size the plans have not been attached to this report.

35. The Franklin Local Board’s transport portfolio leader for the Waiuku subdivision provided feedback on the proposal, raising a number of further suggestions and concerns.

36. Proposed road stopping, 317 West Road, Clevedon – Auckland Transport received a road stopping application in respect of a portion of unformed road fronting 317 West Road, Clevedon, as shown highlighted in yellow on the plan at Attachment B. The application is for the portion of unformed road to be stopped and amalgamated with the adjacent residential title. The road stopping will rectify a historic encroachment of a swimming pool and its surrounds into the road corridor. The period for objecting to the road stopping proposal following public advertisement closed on 17 January 2016 and no objections were received.

37. The Franklin Local Board’s transport portfolio leader for the Wairoa subdivision provided feedback on the proposal, raising no objections.

38. Proposed road stopping, Deerys Road, Orere Point – in coordination with Auckland Council, Auckland Transport agreed in 2012 to facilitate the stopping of Deerys Road at Orere Point, as shown on the plan at Attachment C, which would then be amalgamated into the adjacent Tapapakanga Regional Park. The reason for the road stopping proposal is that Auckland Council Parks wishes to administer the road as part of the Tapapakanga Regional Park, which will allow it to be closed off at night to control and reduce the incidence of vandalism. The Minister of Land’s consent was required for this proposal and has been obtained. The public notification was completed on 21 December 2015 and no objections were received.

39. The Franklin Local Board’s transport portfolio leader for the Wairoa subdivision provided feedback on the proposal, raising no objections.

40. Proposed road traffic controls and side islands, Maxwell Road and McNally Road, Pukekohe – Maxwell Road is being formed as part of a residential subdivision at #246 Victoria Street West in Pukekohe. New road traffic controls on Maxwell Road and McNally Road, and side islands on the latter, were required as part of the resource consent requirements for the subdivision, as shown on the plan at Attachment D.

41. The Franklin Local Board’s transport portfolio leader for the Pukekohe subdivision provided feedback in support of the proposal.

42. Proposed speed limit reduction from 100km/h to 80 km/h, Woodhouse Road, Patumahoe – Auckland Transport has received concerns from residents and the Franklin Local Board in relation to the speed limit on Woodhouse Road, Patumahoe, which is experiencing traffic growth due to recent land development. As the transition from a rural road to a semi-rural road is occurring, Auckland Transport considers it is appropriate to reduce the speed limit from 100 km/h to 80 km/h. The proposed 80 km/h zone for Woodhouse Road is consistent with criteria prescribed by NZTA for the setting of speed limits, and will help improve road safety by better providing a transition from the standard open road environment into the semi-urban and urban road environment at Patumahoe. It is also proposed to relocate the existing 50 km/h signs at the edge of the village on Woodhouse Road approximately 100m northward to improve their visibility, as their current position behind a crest is not ideal for drivers approaching from the north. The proposal is shown on the plan at Attachment E.

43. The Franklin Local Board’s transport portfolio leader for the Pukekohe subdivision provided feedback in support of the proposal, and suggested the inclusion of threshold signs at the point where the speed limit changes from 80 km/h to 50 km/h.

44. Proposed pedestrian side islands, footpath extension and ‘No Stopping At All Times’ (NSAAT) parking restrictions, View Road, Waiuku – Auckland Transport received requests from View Road School and some parents for the installation of a crossing facility outside the school. There is currently no crossing facility or parking restrictions at this location, so visibility is very restricted for crossing pedestrians safely. Auckland Transport is therefore proposing to provide a pedestrian facility by installing side islands with pram crossings and tactile pavers outside the View Road School, installing NSAAT parking restrictions either side of the crossing facility to improve visibility, extending the concrete footpaths leading pedestrians to the facility, and installing warning school signs on both approaches to the school. The proposed changes will improve pedestrian safety, by providing a safe place to cross with signage and adequate visibility, and are shown on the plan at Attachment F.

45. The Franklin Local Board’s transport portfolio leader for the Waiuku subdivision provided feedback in support of the proposal.

General Information Items

B1. Update on southern bus interchanges

46. At the Otahuhu Bus Interchange, works are progressing according to schedule. Demolition of most of the Walmsley Road footbridge and replacement with a temporary ramp was undertaken over the Easter rail block of line. Construction of the entrance building and concourse, bus platforms, rain gardens and wetland is underway. The team has installed the beams which will support the glazed concourse connecting the bus and rail platforms with the entrance area. Project completion is planned for August 2016.

47. At the Manukau Bus Interchange, enabling works are progressing and are expected to be completed in June. Detailed design on the main building is progressing and is expected to be completed in May.

B2. Public Transport Patronage

48. The summary patronage performance for March 2016 is presented below:

49. For the 12 months to March 2016, Auckland public transport patronage totalled 81.4 million passengers, an increase of +4.1% on the previous year. March monthly patronage was 8.2 million, a decrease of -2.8% on March 2015 and -5.2% below SOI target (YTD -2.3%). March normalised adjustment was ~1.6% accounting for special event patronage, with one less number of business days and weekend days.

50. Bus services totalled 59.8 million passenger trips for the 12-months to March 2016, an increase of +0.7% on the previous year. Patronage for March 2016 was 5.9 million, a decrease of -5.8% on March 2015 and -7.4% below SOI target (YTD -4.4%). March normalised adjustment was ~ -2.2% accounting for special event patronage, with one less number of business days and one more weekend days/Public Holiday.

51. In addition to the standard normalisation, the Easter break occurred within the month of March this year resulting in a reduction of patronage ~100k for in-between days (annual leave taken either side of a public holiday). Also bus stops moved due to CRL has resulted in a downturn on both City Link and Western corridor service by ~120k. Including these extra-ordinary adjustments, bus service result for the month would be ~+3.5% on March last year.

52. Train services totalled 15.9 million passenger trips for the 12-months to March 2016, an increase of +18.6% on the previous year. Patronage for March 2016 was 1.6 million, an increase of +4.7% on March 2015 and -0.7% below SOI target (YTD +4.1%). March normalised adjustment was ~+13.8% accounting for special event patronage, with one less number of business days and one more weekend days/Public Holiday.

53. Ferry services totalled 5.7 million passenger trips for the 12-months to March 2016, an increase of +6.6% on the previous year. Patronage for March 2016 was 0.57 million, an increase of 9.2% on March 2015 and 4.6% above SOI target (YTD +0.9%). March normalised adjustment was ~11.2% accounting for special event patronage, with one less number of business days and one more weekend days/Public Holiday.

Media Releases

C1. A transformation for Devonport Wharf

54. As part of its new Metro retail strategy Auckland Transport has leased out the newly refurbished Northern Pavilion of Devonport Wharf, which will be transformed into a new restaurant-bar-café concept called Devon on the Wharf, which is due to open in July.

55. The space at Devonport is the first part of Auckland Transport’s retail strategy for public transport facilities. One of the key objectives of the strategy is to enhance the experience for customers currently using public transport (AT Metro) facilities and to attract new users to AT Metro facilities as part of improvements across public transport to ultimately support and build on the momentum of the recent record growth in public transport use in Auckland.

56. The letting agreement follows a substantial refurbishment of the north end and surrounding public areas of Devonport Wharf by Auckland Transport. Improvements include the upgrade of Marine Square and a new boardwalk and central entrance which will further enhance connectivity between the wharf and Devonport village.

C2. Redoubt Road – Mill Road Corridor upgrade

57. The Redoubt Road – Mill Road Corridor upgrade in south Auckland reached a major milestone on 19 April, with Auckland Transport announcing it had accepted a recommendation by planning commissioners to confirm the land requirements for the project.

58. Independent commissioners had recommended in February that the designation for the land be confirmed, along with a number of conditions to manage the effects of the project. The commissioners concluded that that upgrading the Redoubt-Mill Road corridor is necessary to relieve existing and forecast congestion, accommodate planned growth, provide for alternative modes of transport, improve traffic safety and improve the transport network’s efficiency, and found that the effects of the project can be appropriately avoided, remedied or mitigated.

59. Measures to manage the effects include building 17m and 23m high viaducts above native bush at Puhinui Creek gully and South Mill Road gully, as well as about 22,000 square metres of native planting.

60. Auckland Transport has accepted the commissioners’ recommendation to designate and the conditions for the project in full.

61. Submitters have 15 working days to appeal the decision to the Environment Court following being informed by Auckland Council of the decision.

62. For more information on the project, visit the Redoubt Road – Mill Road Corridor website at www.at.govt.nz/projects-roadworks/redoubt-road-mill-road-corridor/

C3. Rail service changes

63. The Western Line has seen strong growth since electric trains were introduced last year, which resulted in more trains being added to the Line from 8 May in order to meet demand.

64. At peak times on weekdays there are now trains every 10 minutes on the Western Line, making it easier for passengers to turn up and go. Off peak services during the day now operate every 20 minutes, and every 30 minutes in the evenings and on weekends. This frequency of service is now consistent with the Southern and Eastern Lines.

65. Timetable changes implemented on 8 May also involved some minor changes to services on other lines as follows:

Pukekohe shuttle:

· departure times changed for Pukekohe services with some services departing earlier

· first Monday to Friday departure from Pukekohe will be at 05:03

· an extra Friday night service to Pukekohe departing Papakura at 23:01 (the connecting service departs Britomart at 21:58)

· all Pukekohe trains will depart from and arrive at Platform 4 at Papakura.

Onehunga line:

· All weekday services will depart a few minutes earlier

· Some minor changes to weekend times.

Southern line

· Some changes to departure times.

Eastern line:

· No changes.

66. In the 12 months to the end of March, public transport use in Auckland increased by 4.1% and now exceeds 81.4 million passengers trips a year. Rail passenger numbers were up 19%.

Issues Register

67. The regular monthly issues register is Attachment G to this report.

Consideration

Local Board Views

68. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

69. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Approved election signs sites in Franklin Local Board area	145
b View	Plan of proposed road stopping, 317 West Road, Clevedon	147
c View	Plan of proposed road stopping, Deerys Road, Orere Point	149
d View	Plan of proposed road traffic controls and side islands, Maxwell Road and McNally Road, Pukekohe	151
e View	Plan of proposed speed limit reduction, Woodhouse Road, Patumahoe	153
f View	Plan of proposed pedestrian side islands, footpath extension and ‘No Stopping At All Times’ parking restrictions, View Road, Waiuku	155
g View	Issues Register – Franklin Local Board – May 2016	157

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Angeline Barlow - Relationship Manager

Franklin Local Board

24 May 2016

Auckland Transport Quarterly Update to Local Boards

File No.: CP2016/00945

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months 1 January to 31 March 2016 and the planned activities anticipated to be undertaken in the three months.

Executive summary

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

Recommendation/s

That the Franklin Local Board receives the Auckland Transport Quarterly Report for 1 January to 31 March 2016.

Significant activities during the period under review

Strategy and Planning

Transport for Future Urban Growth (TFUG)

3. Under the new business case approach, AT has received approved funding to develop growth related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the following growth areas identified in Auckland Council's Future Urban Land Supply Strategy: Northwest, Southern, Northern and Warkworth.

4. A multi-disciplinary and cross organisational team has been established on these four growth areas and is currently working from a co-located space. Councillors, local boards, iwi, developers and other stakeholders have been informed and public consultation has taken place. Sequencing Workshops were scheduled for 22-23 March and the second round of public consultation scheduled from 15 April.

Central Access Strategy

5. A Programme Business Case for the Central Access Plan (Isthmus to City Centre) is jointly being developed with New Zealand Transport Agency (NZTA) and Auckland Council. It is anticipated that a preferred programme which identifies a series of interventions to resolve growing bus patronage demands against corridor/terminus capacity constraints will be provided to the NZTA Board in May for their approval.

Public Transport (PT) Development

City Rail Link

6. Enabling Works ECI Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) 21 December 2015; Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, to commence in May 2016. Main Works: Construction start 2018/19 FY subject to funding agreement with Government.

Double Decker Network Mitigation works

7. Mitigation works on identified risks for Double decker buses such as building verandas, street furniture, signage, low hanging power/phone lines, service poles, overhanging trees, and low bridge structures to allow the safe passage of double decker buses. Botany route is cleared for double decker bus with some minor works on defects list to be completed. Mt Eden and Northern Express bus routes to be cleared in March 2016.

PT Safety, Security and Amenity

8. An evaluation is underway of the benefits of installing ticket barriers at selected stations on the network to improve safety and security. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Onboard train digital information screens will commence testing in April.

PT Facilities Infrastructure Development

Wharf Renewals

9. Design is currently underway on a number of urgent wharf renewal project requests received from AT Metro (25th Feb). These are targeted to be completed by 30 June 2016. AT is on track to deliver these.

Bus Infrastructure Improvements

10. AT is still on target to spend the $4.7m budget. A significant number of physical works will be undertaken over May and June.

PT Operations

Highlights for the quarter

11. Rail patronage growth continues at around 20% year-on-year, and the month of March saw more than 1.6 million passenger journeys on the network, the highest month on record. Service delivery has maintained levels of around 95% of services arriving at the destinations on-time. The new operator tender process has been placed on hold, with the current contract with Transdev being conditionally extended for a period of up to 12-24 months, while the impacts on the rail services contract of long term projects such as CRL are assessed.

Integrated Fares

12. The 28 February 2016 annual AT Metro fare review included final fare zone boundary alignment between bus and rail prior to mid-2016 integrated fares implementation, including alignment at Orakei of two zone rail from the CBD with the existing two zone bus and removal of the inner CBD and airport mini-zones. An independent review of the proposed integrated fares product structure and price modelling by Deloitte is nearing completion and will support a final recommendation to the AT Board in April.

Road Design and Development

SMART (Southwest Multi-modal Airport Rapid Transit)

13. Future proofing of the SMART route on Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. A funding application is in progress with NZTA and the team is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for light and heavy rail. The cycle strategy for the wider Mangere area is underway.

Services

Whangaparaoa Road Dynamic Lane Trial

14. In the last quarter, designs for the trial along Whangaparaoa Road (between Red Beach Road and Hibiscus Coast Highway) have been assessed. A driver behaviour survey was undertaken, to understand perceptions of the trial and responses to a simplified scheme using just Light Emitting Diode (LED) in road markings. The purpose of this was to test reactions and guide design requirements for signage and LED requirements. The survey illustrated 21 scenarios with different markings and LED lights along the route (i.e. no signage or overhead lane control arrows were assumed).

15. The outcome of the survey showed the following:

Positives recognised:

· Improves traffic flow

· Flexible traffic control

· Better use of road space

· Increases road capacity

Concerns raised:

· Confusing

· Accident risk

· Unclear (lane direction) – Need clear signage

· Need to educate

16. Understanding gained from the driver perception survey and traffic condition surveys will be applied to the design before consultation is undertaken.

Auckland Bike Challenge

17. The Auckland Bike Challenge was undertaken in February encouraging businesses and workplaces to support staff to cycle. The month-long online challenge has had a significant success in encouraging greater uptake of cycling in Auckland. It has been well supported by key stakeholders including Healthy Auckland Together, Auckland Regional Public Health, the Sustainable Business Network and Bike Auckland. A total of 166 workplaces took part, and over 2,860 people registering to ride a bike in February including 600 new cyclists. A total of 23,111 trips were logged amounting to over 329,374 km travelled by bike.

Personalised Journey Planning for commuters

18. Three Personalised Journey Planning (PJP) projects are underway in Kingsland/ Morningside, Hauraki/Belmont and Stonefields residential areas. These are key areas for commuters to the city centre and reflect congested corridors on the network. Residents in each area who currently drive alone in peak times were offered personalised journey planning advice on other suitable modes of transport, and those that commit to trialling a new option are provided with supporting incentives. The goal of these projects is to encourage residents to make a long-term change, supporting modal share changes and reducing morning peak congestion.

Safer Communities

19. The Safer Communities programme is now underway with the Community and Road Safety team working more intensively in high risk communities to increase safe access to active and sustainable transport modes. The Community Transport team has delivered two safer Communities workshops for lead teacher and school management. These workshops were designed to provide information on the new delivery model for high risk communities and were very successful with 21 school attending. This was followed by two lead teacher workshops for the schools outside of the high risk communities.

Walking School Bus – Walking School Bus Week 15-19 February

20. Pedestrian safety is a high priority in the Auckland Region with an upward trend in Deaths and Serious Injuries (DSI) over the past five years. The Walking School Bus (WSB) Programme has an important role in improving pedestrian safety around schools while also reducing morning peak congestion. The Community and Road Safety team developed and delivered the first regional WSBs promotion week for primary schools across the Auckland region. The key objective was to raise awareness of the benefits of the programme and seek more participation from parents and students, as well as highlighting the road safety benefits the programme brings.

21. Currently, 154 schools in Auckland have WSBs (out of 345 total schools in Auckland with primary aged students) with over 4000 children on WSB routes and more than 1000 volunteers. During WSB Week, more than 4900 students registered to participate in themed days across the week. AMI Insurance sponsored Thursday’s ‘Be Bright Be Seen’ theme day with guest walkers including Jerome Kaino and Police dogs, who walked with WSBs across the region. WSB Week was a great success with positive media promotion including interviews on Radio Live, Stuff.co.nz, and articles in local papers.

Road Corridor Delivery (RCD)

22. The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (including 88.9 km of hotmix and 391.2 km of chip seal), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

Note* data is to February 2016

23. The team is 81% of the way through its Pavement Rehabilitation projects. Table 2 following outlines where key projects have been completed.

Table 2: Completed Rehabilitation Projects

24. The following table outlines the key projects which are currently underway and are due for completion in Quarter 4.

Table 3: Rehabilitation Projects still underway

25. Year 5 (2015/16) of the UFB rollout is continuing and planning for Year 6 (2016/17) has already commenced.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2015/16) ending 31 March 2016	169
b View	Travelwise Schools activities broken down by Local Board	181
c View	Traffic Control Committee Decisions broken down by Local Board	183
d View	Local Board Advocacy Report	185

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Angeline Barlow - Relationship Manager

Franklin Local Board

24 May 2016

New Road Name Approval for the residential subdivision by Graphite Management Limited at 129 Beachlands Road, Beachlands

File No.: CP2016/08441

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 129 Beachlands Road, Beachlands.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Kouka Road”, “Seventh View Avenue”, “Eighth View Avenue”, “Mahutonga Avenue”, “Karo Road”, “George Town Drive” (Applicant’s preferred road names), “Tatahi Road” and “Mapunga Road” (alternate road names) were determined to meet the road naming policy criteria.

4. Local iwi groups were consulted and responses were received from:

· Ngatiteata (Ngati Te Ata Waiohua)

· Ngaitai ki Tamaki

· Makaura Marae Maori Trust (Te Ahiwaru Waiohua) and

· Ngati Tamaoho

5. The name “Kouka Road”, proposed by the Applicant for the new road name, and the alternative names “Tatahi Road” and “Mapunga Road”, are considered for approval by the Local Board. In addition, the extension of existing roads “Seventh View Avenue”, “Eighth View Avenue”, “Mahutonga Avenue”, “Karo Road” and “George Town Drive” are also considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board:

Pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the new road name “Kouka Road”, and extension of existing roads “Seventh View Avenue”, “Eighth View Avenue”, “Mahutonga Avenue”, “Karo Road” and “George Town Drive” proposed by the Applicant, for the new roads created by way of subdivision at 129 Beachlands Road, Beachlands while noting that ‘Tatahi Road’ and ‘Mapunga Road’, also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The road names that require approval are for the road in the new subdivision between Beachlands Road and Kahawairahi Drive in Beachlands (consent number 47372 SP11943).

The roading layout is in accordance with that approved by Plan Change 30 of the Operative District Plan and includes extension of three roads (Karaka Road, Seventh View and Eight View Avenues) running east/ west and three roads (Mahutonga Avenue, Karo Road and George Town Drive) running north/south.

Due to Karaka Road being numbered in a westerly direction, starting from the east end of the current formation, the numbering cannot be extended to the east. As such, a new road name is required for the road extended to the east of Karaka Road.

In total, the roads formed as part of this subdivision requires one new name, and the continuation of the following five existing approved road names:

- Seventh View Avenue

- Eighth View Avenue

- Mahutonga Avenue

- Karo Road

- George Town Drive

The Applicant has proposed the following names for consideration for the road created (which requires a new name) as part of the development at 129 Beachlands Road, Beachlands.

Preference	Proposed New Road Name	Meaning
Preferred Names (to continue onto road extensions)	Seventh View Avenue Eighth View Avenue Mahutonga Avenue Karo Road George Town Drive	These names are the names of existing roads which the new roads extend onto. These road names have undergone the relevant processes to be approved as appropriate road names as part of the subdivision of 49 Jack Lachlan Drive, Beachlands (refer to Franklin Local Board meeting minutes dated 16 June 2015).
Preferred New Name	Karaka Road East	The road is an extension to the east of Karaka Road, therefore for consistency, the preferred name is Karaka Road East
First Alternative	Kouka Road	Cabbage tree
Second Alternative	Tatahi Road	Beach/seaside
Third Alternative	Mapunga Road	Black shag

Figure One: Location and Layout of new Road and road extensions

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. “Karaka Road East” does not meet the road naming criteria, which states that a directional word cannot be used to uniquely define a road’s extremities.

The alternate names “Kouka Road”, “Tatahi Road” and “Mapunga Road” all meet the road naming criteria.

11. The proposed suffix of “Road” is appropriate in this circumstance for the new road name as it is an open roadway which adjoins the existing “Karaka Road”.

12. As the Applicant’s first alternate name “Kouka Road” meets the criteria, it is recommended for consideration for approval while noting that the other alternate names proposed (Tatahi Road and Mapunga Road) are also appropriate as they comply with all the criteria of the road naming guidelines.

The continuation of existing names for the extension of other roads “Seventh View Avenue”, “Eighth View Avenue”, “Mahutonga Avenue”, “Karo Road” and “George Town Drive” is also recommended for consideration for approval as the numbering can be continued onto these road extensions.

Consideration

Local Board views and implications

13. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. Consultation was undertaken with the following local iwi groups:

· Ngaitai ki Tamaki

· Ngati Tamaoho

· Te Akitai Waiohua

· Te Ahiwaru Waiohua

· Ngati Te Ata Waiohua

· Ngati Paoa

· Ngati Maru

· Ngaati Whanaunga

· Ngati Tamatera

· Waikato-Tainui

The responses received were as follows:

· Ngaitai ki Tamaki advised that they approve the suggested names

· Ngati Tamaoho have deferred to Nai Tai (Ngai Tai ki Tamaki)

· Ngatiteata (Ngati Te Ata Waiohua) advised that no engagement is required

· Makaura Marae Maori Trust (Te Ahiwaru Waiohua) deferred to Ngaitai ki Tamaki and Ngaati Whaatua ki Orakei

Response was not received from other iwi groups

16. Consultation was undertaken with NZ Post as response from Geoff Pearce was received as follows:

If the road is named Karaka Road East, the numbering must be unique, i.e. not the same number on both Karaka Road and Karaka Road East. Therefore renumbering is the best solution. Otherwise the other road names suggested are acceptable.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Sopoaga - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

Authors	Gaylene Harvey - Democracy Advisor
Authorisers	Angeline Barlow - Relationship Manager