Minutes of Franklin Local Board

Franklin Local Board

24 May 2016

1 Welcome

The Chairperson opened the meeting and welcomed everyone present.

2 Apologies

Resolution number FR/2016/81

MOVED by Chairperson A Baker, seconded by Member LM Murphy:

That the Franklin Local Board accept the apology from Member Sarah Higgins for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number FR/2016/82

MOVED by Member M Bell, seconded by Member LM Murphy:

That the Franklin Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 26 April 2016 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Petition - Buckland and Pukekohe resident’s petition

	Christine Montagna presented a petition on behalf of residents. A copy of the tabled document has been placed on the file copy of the minutes and is available on the Auckland Council website as a minutes attachment.

	Resolution number FR/2016/83 MOVED by Member MA Kay, seconded by Member A Cole: That the Franklin Local Board thank Christine Montagna for her attendance and receive the 2,500 signature petition with the following prayer: “We the undersigned, being residents, employers, employees and users of these facilities of Pukekohe oppose residential development in the Pukekohe South East locality (being generally described as Station Road, Yeats Road, Logan Road, and Goldings Road) We are supportive of the Equine, Farming, Motorsport and Local Sporting activities that occur in this environment which are supported or facilitated by The Counties Racing Club, The Franklin Trotting Club, The Salesyards, and The A&P Showgrounds. *While we recognize the growth demands that are occurring, we need to protect and preserve those facilities and environments that define our community.* We therefore support the submissions made to Auckland Council by the Counties Racing Club, and strongly oppose those submissions by a very small minority of landowners seeking residential development in this area.” CARRIED
	Attachments a Save Franklins Green Belt Petition

8 Deputations

8.1

Deputation - Franklin Gymsports Club

Resolution number FR/2016/84

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member LM Murphy:

That the Franklin Local Board thank Andy Adams and Chris Irvine, representing Franklin Gymsports Club, for their presentation regarding their funding application for a contribution towards a feasibility study for a multi-sport facility at the A&P Showgrounds, Pukekohe.

CARRIED

8.2	Deputation - Coastguard Maraetai

	Michael Sommerville and Christine Maslowski, representing Coastguard Maraetai were in attendance. A copy of the tabled documents has been placed on the file copy of the minutes and is available on the Auckland Council website as a minutes attachment.

	Resolution number FR/2016/85 MOVED by Member BS Crompton, seconded by Member AM Fulljames: That the Franklin Local Board thank Michael Sommerville and Christine Maslowski, representing Coastguard Maraetai, for the presentation regarding their funding application for a contribution towards running the sea rescue services and public education courses. CARRIED
	Attachments a Coastguard Maraetai - support for funding application

9 Public Forum

9.1	Public Forum - Franklin Arts Festival - Pat Holden and Mary Coleman

	Pat Holden and Mary Coleman were in attendance to present to the Franklin Local Board regarding the Franklin Arts Festival. An event feedback report was tabled and a PowerPoint presentation provided. A copy of the presentation and the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

	Resolution number FR/2016/86 MOVED by Chairperson A Baker, seconded by Member A Cole: That the Franklin Local Board thank Mary Coleman and Pat Holden for their public forum presentation regarding the Franklin Arts Festival and the funding application for venue costs. CARRIED
	Attachments a Franklin Arts Festival presentation b Franklin Arts Festival event feedback

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Franklin Local Grants Round Two, 2015/2016

Pohutakawa Coast Sea Rescue Trust – a letter about the history and the current situation of the sea rescue services and public education courses in east Franklin (Pohutakawa Coast and Maraetai) was tabled by Malcolm Bell.

A copy of the tabled document has been placed on the file copy of the minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number FR/2016/87

MOVED by Chairperson A Baker, seconded by Member BS Crompton:

a) That the Franklin Local Board agree to fund, part-fund or decline the Franklin 2015/2016 local grants round two applications listed in tables one and two below:

Table One: Franklin Local Board Local Grants Round Two applications

Number	Applicant	Focus	Project	Total Requested	Decision
202	Pukekohe Performing Arts	Arts and culture	A contribution towards Pukekohe Performing Arts for cost of staging rights and postage of scripts and music.	$5,000.00	Grant $5,000.00
217	Franklin Arts Festival Society Incorporated	Arts and culture	A contribution towards Franklin Arts Festival for venue cost of the town hall in Pukekohe.	$3,000.00	100% priority discount
209	UpsideDowns Education Trust	Community	Towards UpsideDowns Education Trust for 25 speech therapy sessions for two children with Down syndrome in the Franklin area.	$4,000.00	Decline
211	Scouting Pukekohe	Community	Towards Scouting Pukekohe for transport costs for a 20 foot shipping container to and from Penrose.	$8,713.00	$3,000.00 donation. Apply to Waste Minimisation Fund for project funding
218	Waiuku Family Support Network Community Trust	Community	Towards Waiuku Family Support Network Community Trust's “Anger Management” programme for two qualified counsellors, administration costs and refreshments for the students.	$2,650.00	Decline Other funding is available
222	Pukekohe Christmas Parade Committee	Community	Towards the Pukekohe Christmas Parade, St. John Ambulance services.	$455.00	Grant $455.00
227	NZ Council of Victim Support Groups Inc. / Franklin	Community	Towards advertising costs for four volunteer support workers and the purchase of fifteen satellite navigation devices.	$1,805.00	Grant $1,805.00
239	The Parenting Place	Community	A contribution towards participant subsidies, course handbooks and volunteer expenses.	$2,293.00	Decline
240	Coastguard Maraetai Inc	Community	A contribution towards running the sea rescue services and public education courses.	$41,000.00	Fund Maraetai Coastguard Incorporated $41,000 for the 2016/2017 financial year on the provision that $30,000 go to the Maraetai Coastguard Incorporated and the balance to Pohutakawa Coast Sea Rescue Trust for public education courses.
203	Rajesh Prasad	Environment	Towards fencing costs along the stream to stock proof the area for planting.	$5,500.00	Defer
216	Pete Watt	Environment	Towards fencing costs to stock proof the planting area and timber costs to install a small walkway for accessibility and maintenance.	$4,350.00	Defer
238	Project Litefoot Trust	Environment	A contribution towards Project Litefoot Trust for the field team, vehicle and administration costs.	$4,546.00	Decline These costs are the responsibility of the organisation
241	Environmental Education for Resource Sustainability Trust	Environment	Towards the cost of classroom recycle bins and office expenses.	$3,150.00	Decline The council has other recycling options
244	Trent Archer	Environment	Towards the material costs to complete the permanent fencing of wetland, waterways and erosion prone banks in tributaries of the Wairoa River.	$7,176.00	Defer
213	Pohutukawa Coast Rotary Club	Events	Towards the Pohutukawa Coast Charity Golf Tournament for hireage of the Formosa Golf Resort.	$2,500.00	Decline
230	Pukekohe Joggers and Walkers Club	Events	Towards the traffic management plan and St. John ambulance for the half marathon and six kilometre fun run.	$2,650.00	Grant $2,650.00
242	Michelle Wilson	Historic Heritage	Towards Te Mahanihani project for the design/artistic development of 6 historical diorama.	$5,000.00	Grant $5,000.00
223	Maraetai Tennis Club	Sport and recreation	A contribution towards the Maraetai Tennis Club roofing and switchboard costs.	$10,000.00	Decline
231	Franklin Gymsports Inc	Sport and recreation	A contribution towards a feasibility study for the facility development.	$18,000.00	Grant $18,000.00
205	Clevedon Lawn Tennis Club	Sports and recreation	Towards sports equipment for children.	$2,417.94	Decline Limited community benefit
233	Counties-Manukau Sports Foundation	Sport and recreation	A contribution towards event costs and event coordinator costs for a range of events.	$53,500.00	Decline
234	The Ararimu Residents and Ratepayers Association Inc.	Sport and recreation	A contribution towards the Ararimu Community pool for a heat pump.	$5,000.00	Defer Request more information as to how they will fund the increase in operating costs
			Total		$76,910.00

Table Two: Multi-board local grants round two applications

Number	Applicant	Focus	Project	Total Requested	Decision
LG1613-220	Action Education Inc	Arts and culture	Towards the cost of facilitating 50 “Spoken Word Poetry” workshops.	$2,000.00	Decline
LG1603-212	Mercy Missions Trust	Community	Towards paint costs to paint outside and inside of the Mercy Mission complex.	$3,500.00	Decline
LG1603-225	BSG Events	Events	Towards venue hire costs and race timing using transponders.	$3,000.00	Decline
			Total	$8,500.00

CARRIED

b) That the Franklin Local Board decline the following Franklin 2015/2016 local grants round two application

Number	Applicant	Focus	Project	Total Requested
229	Clevedon Conversations (Clevedon Village Trust)	Community	Towards stage two of the Clevedon Village master-plan.	$60,000.00

A division was called for, voting on which was as follows:

For

Chairperson A Baker

Member A Cole

Member BS Crompton

Member SJR Higgins

Member MA Kay

Deputy Chairperson AJ Naysmith

Against

Member M Bell

Member AM Fulljames

Member LM Murphy

Abstained

The motion was declared carried by 6 votes to 3.

Attachments

a Pohutakawa Coast Sea Rescue Trust letter

Franklin Local Board Quick Response Grants Round Four 2015/2016

Resolution number FR/2016/88

MOVED by Member BS Crompton, seconded by Member LM Murphy:

That the Franklin Local Board agree to fund, part-fund or decline the 2015/2016 quick response round four grant applications as follows:

Table One: Franklin Local Board Quick Response Round Four applications:

Number	Applicant	Focus	Project	Total Requested	Decision
413	Show Me Shorts Film Festival Trust	Arts and culture	A contribution towards the print, design, advertising and programming costs for staging the “Show Me Shorts” at Pukekohe Cinema Three.	$1,999.00	$1,000.00 Accountability information required from 2015/2016 funding
402	Clevedon Business Association Inc.	Community	A contribution towards water blasting, tidy-up costs and painting the bus shelter.	$1,563.00	$500.00 Towards materials only
404	Ann Lee	Community	Towards the “AWHI ToUr” event promotional material.	$1,291.00	Decline
411	Knitting Grannies	Community	Towards the purchase of knitting wool for new-born babies and children at the Kidz First Children’s Hospital.	$1,000.00	Grant $1,000.00
405	Franklin Branch New Zealand Society of Genealogists	Historic Heritage	Towards data input costs and production of the booklets on the headstones of Franklin.	$1,945.00	Grant $1,945.00
415	Franklin Historical Society	Historic Heritage	Towards material costs to construct the display panels containing photos and information of various transport operators throughout Franklin.	$980.00	Grant $980.00
403	Royal New Zealand Coastguard Boating Education Ltd	Sport and recreation	Towards a new inflatable boat.	$1,545.00	Grant $1343.48
			Total		$6768.48

CARRIED

Allocation of 2015/2016 Locally Driven Initiative Capital Fund and Community Response Fund

Resolution number FR/2016/89

MOVED by Member M Bell, seconded by Member BS Crompton:

a) That the Franklin Local Board allocates funding from the 2015/2016 locally driven initiatives (LDI) capital expenditure (capex) fund to the following projects:

Walkway from Prospect Terrace, Pukekohe to the number 2 field at Growers Stadium – concrete path of 75m x 1.2m to address current safety issues with the path

$13,000

b) That the Franklin Local Board allocates funding from the 2015/2016 community response fund to the following projects:

McNicol Reserve – to remove existing planting and replant with plants more suitable to the historical context of the building

$2,000

Waiuku sports park – demolition of the shed which is unsafe and derelict, and reinstatement of the site to grass.

$11,180

CARRIED

Auckland Transport Update – May 2016

Resolution number FR/2016/90

MOVED by Chairperson A Baker, seconded by Member A Cole:

a) That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – May 2016’ and the attached issues register.

b) That the Franklin Local Board requests Auckland Transport initiate a road stopping proposal to formally stop that part of Roulston Street (Hall Street), Pukekohe, comprising the Pukekohe town square to avoid management and maintenance issues which have arisen due to part of the town square being legal road controlled by Auckland Transport and part reserve controlled by Auckland Council and the board is consulted during the road stopping process.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number FR/2016/91

MOVED by Member A Cole, seconded by Member BS Crompton:

That the Franklin Local Board receives the Auckland Transport Quarterly Report for 1 January to 31 March 2016.

CARRIED

New Road Name Approval for the residential subdivision by Graphite Management Limited at 129 Beachlands Road, Beachlands

Resolution number FR/2016/92

MOVED by Member BS Crompton, seconded by Member AM Fulljames:

That the Franklin Local Board approves, pursuant to section 319(1)(j) of the Local Government Act 1974, the new road name “Kouka Road”, and extension of existing roads “Seventh View Avenue”, “Eighth View Avenue”, “Mahutonga Avenue”, “Karo Road” and “George Town Drive” proposed by the Applicant, for the new roads created by way of subdivision at 129 Beachlands Road, Beachlands.

CARRIED

18	Performance Report for the Franklin Local Board for the quarter ending March 2016

	Pages 3 and 24 of the quarterly report have been amended to reflect that safety issues actually relate to Jubilee Pool, Pukekohe A copy of the tabled document has been placed on the file copy of the minutes and is available on the Auckland Council website as a minutes attachment.

	Resolution number FR/2016/93 MOVED by Deputy Chairperson AJ Naysmith, seconded by Member BS Crompton: a) That the Franklin Local Board receive the Performance Report for the Franklin Local Board for the financial quarter ended March 2016. b) That the Franklin Local Board notes the comments on pages 3 and 24 of the quarterly report regarding safety issues at Whiteside Pool, actually relate to Jubilee Pool, Pukekohe and request that the final report be amended to reflect this. c) That the Franklin Local Board note that the following Locally Driven Initiatives operational expenditure budgets are currently unspent and requests that staff identify options for reallocation of these budgets, and report these to the 14 June 2016 meeting for consideration: · Arts initiatives $20,000 · PSR opportunities $52,000 · community identity and heritage $17,000 · Community safety initiatives $12,000 · Revitalisation of town centres $40,000 · Heritage and tourism $10,000 · Youth Forum(events) $ 3,524 · Total $154,524 CARRIED

	Resolution number FR/2016/94 MOVED by Chairperson A Baker, seconded by Member BS Crompton: That the Franklin Local Board agree that the following resolution be added due to the overspend in the Franklin 2015/2016 local grants round two, agenda item 12. CARRIED

	Resolution number FR/2016/95 MOVED by Chairperson A Baker, seconded by Member M Bell: d) That the Franklin Local Board reallocate $31,373.50 from the 2015/2016 Locally Driven Initiatives operational expenditure budget underspend to the 2015/0216 Franklin local grants round two budget line. CARRIED
	Attachments a Amended pages 3 and 24 of the quarterly report

Contributions Policy Variation A

Resolution number FR/2016/96

MOVED by Member A Cole, seconded by Member M Bell:

That the Franklin Local Board provides the following feedback on proposed variations to the 2015 Contributions Policy for the Governing Body to consider:

a) That the Franklin Local Board supports the increased number of funding areas for stormwater and parks as they more accurately reflect the impacts of growth, particularly on smaller, more remote communities.

b) That the Franklin Local Board recognises the importance of the revised contributions policy to retain the flexibility to accommodate special housing areas and spatial priority areas, and the ability to respond to changes in forecast patterns of growth.

c) That the Franklin Local Board consider that park catchment funding areas need to reflect the catchments of existing facilities e.g. Hingaia being utilised to fund Karaka Sports Park development.

d) That the Franklin Local Board request that Beachlands, Maraetai and Whitford be a separate park catchment funding area due to significant urban growth in the area.

CARRIED

Franklin Local Board Workshop Notes

Resolution number FR/2016/97

MOVED by Member A Cole, seconded by Member M Bell:

That the Franklin Local Board receives the workshop notes for 12 April, 19 April and 3 May 2016.

CARRIED

21 Consideration of Extraordinary Items

There are no extraordinary items

Adjournment of Meeting

Resolution number FR/2016/98

MOVED by Chairperson A Baker, seconded by Member A Cole:

That the Franklin Local Board agree to adjourn the meeting until after the workshop. The meeting adjourned at 11.55am and reconvened at 3pm for the consideration of item 12.

CARRIED

3.50pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins	From 3.00pm
	Murray Kay
	Dr Lyn Murphy