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Governing Body
25 May 2016
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Acknowledgements and Achievements
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5.1
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Acknowledgements
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Cr WD Walker entered the meeting at
9.36 am.
Cr C
Brewer entered the meeting at 9.41 am.
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His Worship the Mayor acknowledged the
passing of Chris Parkinson and Penina Latu.
The text of the acknowledgements has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
Deputy Mayor PA Hulse also acknowledged
the passing of His Worship the Mayor’s father, Tom Brown, MBE, “as an
educationalist, as a principal and as a much-loved and respected member of
the community of south Auckland”.
A moment of silence was observed.
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Achievements
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A document noting Auckland Council’s
Group achievements for May 2016 was tabled.
A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Attachments
a 25
May 2016 - Governing Body - Item 5.1 - Acknowledgements
b 25
May 2016 - Governing Body - Item 5.1 - Auckland Council Group's Achievements
May 2016
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6 Petitions
There were no petitions.
7 Public Input
As Items 11 – SkyPath – Project Update, and C1 – Financing and
Business Report for SkyPath, had been deferred to the 30 June 2016 Governing
Body meeting, all related public input items were also deferred.
8 Local Board Input
As Items 11: SkyPath – Project Update, and C1 – Financing and
Business Report for SkyPath had been deferred to the 30 June 2016 Governing
Body meeting, all related Local Board input items were also deferred.
9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion.
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11
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SkyPath - Project Update
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This item was deferred to the 30 June 2016 Governing Body
meeting.
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His Worship the
Mayor advised that Item 14 would be accorded precedence at this time.
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14
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Housing for Older People Partnering Proposal - Adoption of
Consultation Document, Supporting Information, and consultation approach
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David Rankin, Panuku
Development Auckland, and Jo Smaill, Audit New Zealand, were present for this
item.
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The draft Independent
Auditor’s report was tabled at the meeting. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number GB/2016/37
MOVED
by Mayor LCM Brown, seconded by Cr C Casey:
That the Governing
Body:
a) adopt the
Supporting Information for the Housing for Older People Partnering Proposal
to support the consultation process.
b) adopt the
Consultation Document for the Housing for Older People Partnering Proposal.
c) delegate
authority to the Deputy Mayor and the Group Chief Financial Officer to
approve any editorial changes in finalising the Consultation Document and
Supporting Information for printing and distribution.
d) approve the
public consultation approach for the Housing for Older People noting that:
i) public
consultation will run from 1 June 2016 to 1 July 2016
ii) feedback
can be provided through written feedback, in person and digital channels
iii) Have Your
Say events to be held across the region to allow Aucklanders to provide
feedback and have their views heard by decision makers (or their delegates)
iv) a summary
of the final decisions made and how Aucklanders views were considered in the
decision-making process will be made publicly available in September.
e) delegate to
the following elected members and staff the power and responsibility to hear
from the public through “spoken interaction/NZ sign language interaction” at
the Have Your Say events for consultation on the Housing for Older People
Partnering Proposal:
i) Councillors
ii) Local
board chairs and local board members
iii) Tier 1 - 4
staff and any additional staff selected by the Chief Executive
f) delegate
to the Deputy Mayor and the Group Chief Financial Officer, the power to make
any required process decisions for the events, including Council
representative attendance.
CARRIED
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Note: Pursuant to Standing
Order 1.8.6, Cr ME Lee requested that his dissenting vote be recorded.
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Attachments
a 25 May 2016, Governing Body,
Item 14 - Housing for Older People Partnering Proposal, Draft Independent
Auditor's report
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12
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Proposed response to Local Government Commission's request for
alternative applications in relation to the Northern Action Group re-organisation
proposal
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Cr R Clow entered the meeting at 10.12 am.
Cr C Darby left the meeting at 10.23 am.
Cr AJ Anae entered the meeting at 10.24 am.
Cr WD Walker left the
meeting at 10.25 am.
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Note: Clause c) was
incorporated with the agreement of the meeting.
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Resolution number GB/2016/38
MOVED
by Cr MP Webster, seconded by Mayor LCM Brown:
That the Governing
Body:
a) note that the Local
Government Commission has called for alternative applications in relation to
the Northern Action Group’s proposal to create a unitary council.
b) agree to advise the Local
Government Commission that council is actively considering how best to
support the local board/governing body relationship to function optimally and
will consider relevant concerns as part of this work.
c)
request that the Chief Executive inform the Local Government
Commission of the difficulty within the process to ascertain the views of the
wider Rodney Local Board and community about this process.
CARRIED
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13
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Independent Māori Statutory Board - proposed funding
agreement for the 2016/17 financial year
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Cr C Darby returned to the meeting at 10.26 am.
Cr WD Walker returned to
the meeting at 10.27 am.
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Note: Clause d) was
incorporated with the agreement of the meeting.
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Resolution number GB/2016/39
MOVED
by Mayor LCM Brown, seconded by Cr C Darby:
That the Governing Body:
a) approve the 2016/17 funding
agreement between Auckland Council and the Independent Māori
Statutory Board, which comprises a total direct funding of $2,898,000 (opex).
b) agree that variations to the
2016/17 funding agreement between Auckland Council and the Independent Māori
Statutory Board of no more than $50,000 in the financial year can be agreed
between the chief executive of the Auckland Council and the chief executive
of the Independent Māori Statutory Board, subject to
budget being available to cover the variations.
c) note that following
approval of the proposed funding by the Governing Body, the 2016/17 funding
agreement between Auckland Council and the Independent Māori
Statutory Board will be prepared and signed by the
Mayor and council’s chief executive and the Independent Māori
Statutory Board chair and chief executive.
d) agree that
the proposed 2016/17 budget shows $397,749 for shared and
support services, reflecting expenses covered by Auckland Council on
behalf of the IMSB paid directly by council, amounting to total funding of
$3,295,749 (opex).
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Support
services provided by third parties through Auckland Council to the IMSB
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2015/16
Budget
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2016/17
Proposed Budget
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Property
(rental, opex, car parks)
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$366,081
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$366,081
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Insurance
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$15,000
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$15,000
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Telecomms
(mobile, landlines, internet)
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$36,500
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$16,668
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Total
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$417,581
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$397,749
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A division
was called for, voting on which was as follows:
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For
Cr AJ Anae
Cr C Brewer
Mayor LCM Brown
Cr C Casey
Cr W Cashmore
Cr R Clow
Cr LA Cooper
Cr C Darby
Cr AM Filipaina
Deputy Mayor PA Hulse
Cr CM Penrose
Cr D Quax
Cr JG Walker
Cr MP Webster
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Against
Cr ME Lee
Cr WD Walker
Cr J Watson
Cr GS Wood
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Abstained
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The motion
was declared carried by
14 votes to 4.
CARRIED
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Note: Item 14 - Housing for Older People
Partnering Proposal - Adoption of Consultation Document, Supporting
Information, and consultation approach, was considered
before Item 12 - Proposed response to Local Government
Commission's request for alternative applications in relation to the Northern
Action Group re-organisation proposal.
15 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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16 Procedural
motion to exclude the public
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Cr C Casey left the meeting
at 10.45 am.
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Resolution
number GB/2016/40
MOVED by Mayor LCM Brown, seconded by Cr W Cashmore:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Financing and business report for
SkyPath
This item was deferred to the 30
June 2016 Governing Body meeting.
C2 EMU Loan - Early Repayment and
Refinancing
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, this is to ensure
negotiations can be concluded with the Crown and any other private parties.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C3 Kingseat
Landing Reserve and Te Toro Recreation Reserve - Ngati Tamaoho
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(c)(i) - The withholding of the information is necessary
to protect information which is subject to an obligation of confidence or
which any person has been or could be compelled to provide under the
authority of any enactment, where the making available of the information
would be likely to prejudice the supply of similar information or
information from the same source and it is in the public interest that such
information should continue to be supplied.
In particular, the report contains information provided by the
Crown to council in confidence on the understanding the information is
negotiation sensitive between Hapu / Iwi and the Crown. If confidential
information is made available, it will prejudice both those negotiations
and the provision of similar information to council in the future.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.43am The public was excluded.
10.58am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Financing and business report for SkyPath
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This item was deferred to the 30 June 2016 Governing Body meeting.
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C3
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Kingseat Landing Reserve and Te Toro Recreation Reserve - Ngati
Tamaoho
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Resolution number GB/2016/42
MOVED
by Cr W Cashmore, seconded by Cr CM Penrose:
That the Governing Body:
c) agree that the agenda report,
attachments, and decisions remain confidential until advised by the Crown
that the obligation of confidentiality is removed.
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10.58 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
