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Hibiscus and
Bays Facilities and Reserves Committee
25 May 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Waiake Toilet Renewal 7
13 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Hibiscus and Bays Facilities and Reserves Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 27 April 2016, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Facilities and
Reserves Committee. This means that details relating to deputations can be
included in the published agenda. Total speaking time per deputation is ten
minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Hibiscus and
Bays Facilities and Reserves Committee
25 May 2016
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Waiake Toilet
Renewal
File No.: CP2016/10028
Purpose
1. To seek approval from the
Hibiscus and Bays Facilities and Reserves Committee for the design of the
Waiake Beach toilet, so that the consenting, procurement and physical build
phase can proceed.
Executive
summary
2. A comprehensive renewal of the
toilet/changing room facility is required as indicated through the asset
condition rating process, and as part of the Hibiscus and Bays 2015/2016
adopted parks work programme.
3. The existing facility has
reached the end of its useful life and is no longer meeting customer
expectations or service levels. The intention is to completely replace the
existing facility in time for the Sir Peter Blake Sailing regatta and the Youth
Sailing World Championships which are being held in December 2016 at Waiake
Beach.
4. A review of the facility
indicates that the existing levels of service are sought, but in a more
efficient, modern and open environment. Organised local school, ‘Waterwise’
groups and sailing club use has grown dramatically over recent years, along
with a greatly increased adjacent local population. Therefore facilities such
as outdoor showers, covered shelter, seating areas and a larger hard stand area
for boat rigging is now required.
5. Consultation with stakeholders
including local schools and the Torbay Sailing Club has provided valuable
design information which has been incorporated into the two draft designs
provided (see Attachment A) dated 25 May 2016.
6. As part of the project,
improvements will also be made to the immediate surrounding areas, including
the paths/rocks either side of the boat ramp, landscaping and reserve signage.
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Recommendation/s
That the Hibiscus and Bays
Facilities and Reserves Committee:
a) approve proposed Option 1
(Attachment A) for renewal of the Waiake Beach Toilet. subject to further
discussion and agreement with the Committee on the external treatment of the
facility, including the positioning of the outdoor showers.
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Comments
7. On Friday 13 May 2016 the
Hibiscus and Bays Facilities and Reserves Committee indicated a preference for Option
1 to take forward to the consenting, procurement and physical build phase.
In addition, it was requested that further workshops would be required to
confirm the external treatment of the facility including the positioning of the
outdoor showers.
Consideration
8. Initially this
project was expected to be delivered in the early part of 2017, however as a
result of Yachting New Zealand and Auckland Council agreeing to host the Youth
Sailing World Championships at Waiake Beach in late December 2016 the project
will now be delivered by November 2016.
Local
board views and implications
9. Recommendations
within this report were workshopped with the Hibiscus and Bays Facilities and
Reserves Committee on 13 May 2016.
Māori
impact statement
10. It is
anticipated that there are no perceived impacts or adverse effects for Maori
with this proposal. However consultation with Maori will take place as part of
the planning process.
Attachments
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No.
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Title
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Page
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aView
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Waiaki Toilet Concept Design Drawings
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9
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Signatories
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Authors
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Tony Strange - Parks Advisor Hibiscus and Bays
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Authorisers
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Mace Ward - General Manager Parks, Sports and
Recreation
Lesley Jenkins - Relationship Manager
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