Howick Local Board

OPEN MINUTES

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 9 May 2016 at 6.00pm.

present

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Howick Local Board 09 May 2016

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number HW/2016/220

MOVED by Member JR Donald, seconded by Member RD Wichman:

That the Howick Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 11 April, including the confidential section and Thursday, 28 April 2016, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

T

8.1	Deputation - Auckland Brit & Euro Classic Car Show Committee
	The presentation shown at the meeting is attached to the back of the minutes.
	Resolution number HW/2016/221 MOVED by Chairperson DA Collings, seconded by Member K Bungard: That the Howick Local Board thanks Rev Dr Richard Waugh (Chairman), Marion Clements, (Secretary) and Laurie Hayward from the Auckland Brit & Euro Classic Car Show Committee for their attendance and presentation. CARRIED

9 Public Forum

9.1	Public Forum - Pacific Events & Entertainment Trust
	This presenter did not attend.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Chair's Report
	The Chairs report tabled at the meeting is attached to the back of the minutes.
	Resolution number HW/2016/222 MOVED by Chairperson DA Collings, seconded by Member JR Spiller: That the Howick Local Board receives the Chair’s written report. CARRIED

13	Councillor's Update
	Resolution number HW/2016/223 MOVED by Chairperson DA Collings, seconded by Member K Bungard: That the Howick Local Board  receives the verbal updates from Cr Stewart and Cr Quax. CARRIED

14	Performance Report for the Howick Local Board for the quarter ending March 2016
	Resolution number HW/2016/224 MOVED by Deputy Chairperson AJ White, seconded by Member SA Udy: That the Howick Local Board receive the Performance Report for the Howick Local Board for the financial quarter ended March 2016. CARRIED

15	Auckland Transport Update - May 2016
	Resolution number HW/2016/225 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board receives the report entitled ‘Auckland Transport Update – May 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South). CARRIED

16

Auckland Transport Quarterly Update to Local Boards

Resolution number HW/2016/226 MOVED by Chairperson DA Collings, seconded by Member G Boles: a)        That the Howick Local Board receives the Auckland Transport Quarterly Update to Local Boards report. MOVED by Chairperson DA Collings, seconded by Member SA Udy: b)        That Auckland Transport provide business cases to support cycleway and shared paths within Auckland that better reflects the cost benefits ratio. CARRIED

Secretarial Note: Item 23 and 20 were considered after Item 16.

17

Howick Local Board Quick Response, Round Four, 2015/2016

Resolution number HW/2016/227

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board approved or granted the applications listed in Table One.

Table One: Howick Local Board Round Four Quick Response Grant Applications

App number	Organisation Name	Project	Total Requested	Approved or Granted	Towards
QR1607-408	Riverhills School Parent Teacher Association (PTA)	Riverhills School PTA Welcome Mural	$1,000	Granted $200.00	to cover the paint cost
QR1607-404	Howick Art Group Incorporated	Arts programme to promote art in Howick	$1,395	Granted $625.00	studio cost
QR1607-403	Age Concern Counties Manukau Inc	Prepaid envelopes to send information to older people, their carers and whanau	$2,000	Approved $2,000.00
QR1607-410	Youthline Auckland Charitable Trust	Equipping youth workers to support Howick youth	$2,000	Granted $1,474
QR1607-406	Friends of Mangemangeroa	Mangemangeroa Animal Pest Reduction	$1,800	Granted $1,600.00
QR1607-407	Cession Community Trust	Halloween Carboot Party	$810	Granted $760.00
QR1607-413	Cession Community Trust	Easter Egg Hunt	$635	Granted $485.00
QR1607-414	Cession Community Trust	Aotearoa Christmas	$435	Granted $335.00

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

QR1607-405	Manukau Concert Band	“Bb” Tuba	$2,000	Approved $2,000
		Total requested	$12,075	$9,479.00

Secretarial Note: Member Jim Donald abstained from voting on QR1607-405 Manukau Concert Band.

CARRIED

18	Howick Local Board Community Grants Programme 2016/2017
	Resolution number HW/2016/228 MOVED by Deputy Chairperson AJ White, seconded by Member G Boles: That the Howick Local Board adopt the Howick Local Board Community Grants Programme 2016/2017. CARRIED

19	Locally Driven Initiatives updates for Macleans Park, 310 Te Irirangi Drive and Bramley Reserve.
	Resolution number HW/2016/229 MOVED by Member G Boles, seconded by Member JR Donald: That the Howick Local Board: a) Approves $183,000 for CAPEX projects from LDI funding as follows: (i) $100,000 for further recreational and play facilities at Macleans Park. (ii) $70,000 for a dog exercise area at 310 Te Irirangi Drive. (iii) $13,000 for a BBQ at Bramley Reserve. CARRIED

20	Youth Facility Feasibility Study: Allocating Funding From Youth Funding Budget
	Resolution number HW/2016/230 MOVED by Chairperson DA Collings, seconded by Member RD Wichman: That the Howick Local Board approve funding to Co-CreatioNZ to undertake a youth facility feasibility study. CARRIED

Secretarial Note: Item 20 was considered after Item 23.

21

New Road Name Approval for the residential subdivision by Botany Mews Consortium at 49 to 55 and 59 Point View Drive, East Tamaki Heights

Resolution number HW/2016/231 MOVED by Member JR Spiller, seconded by Deputy Chairperson AJ White: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Fortuna Place’, proposed by the Applicant, for the new road created by way of subdivision at 49 to 55 and 59 Point View Drive, East Tamaki Heights. Secretarial Note: Member Bob Wichman abstained from voting on item 21. CARRIED

22	New Road Name Approval for the residential subdivision by Botany Mews Consortium at 49 to 55 and 59 Point View Drive, East Tamaki Heights
	Resolution number HW/2016/232 MOVED by Chairperson DA Collings, seconded by Member L Schwaner: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Roxborough Place’, proposed by the Applicant, for the new road created by way of subdivision at 49 to 55 and 59 Point View Drive, East Tamaki Heights.   CARRIED

23

Howick Local Board Dog Access Review

Amendment

MOVED by Member SA Udy, seconded by Member JR Donald:

a)      ii)       identify the areas within Table 8 of statement of proposal (Attachment A) as high use areas subject to the following time and season rules:

Summer (Labour Weekend until 31 March)
Before 9am	9am to 7pm	After 7pm
Under control off a leash	Prohibited	Under control off a leash
Winter (1 April until Friday before Labour Weekend)
Under control off a leash	Under control off a leash	Under control off a leash

g)         Request that Council  strengthen enforcement laws and activities before any changes are made to current dog control regulations.

A division was called for, voting on which was as follows:

For Member JR Donald Member SA Udy Member RD Wichman

Against Member K Bungard Chairperson DA Collings Member L Schwaner Member JR Spiller Deputy Chairperson AJ White

Abstained Member G Boles

The motion was declared lost by 3 votes to 5.

Resolution number HW/2016/233

MOVED by Deputy Chairperson AJ White, seconded by Member JR Spiller:

That the Howick Local Board:

a)      Adopt the following options in relation to the Howick Local Board dog access rules:

i)       identify the areas within Table 7 of statement of proposal (Attachment A) as highly sensitive areas where dogs are prohibited.

ii)      identify the areas within Table 8 of statement of proposal (Attachment A) as high use areas subject to the following time and season rules:

Summer (Labour Weekend until 31 March)
Before 10am	10am to 7pm	After 7pm
Under control off a leash	Prohibited	Under control off a leash
Winter (1 April until Friday before Labour Weekend)
Before 10am	10am to 4pm	After 4pm
Under control off a leash	Under control on a leash	Under control off a leash

iii)     identify the areas within Table 9 of statement of proposal (Attachment A) as dog friendly areas where dogs are allowed under control off a leash.

iv)     identify the areas within Table 10 of statement of proposal (Attachment A) as standard areas where dogs are allowed under control on a leash.

v)      remove the specific rules for under control on a leash for farm paddocks occupied by stock. 

b)      Confirm its intention to amend the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

c)      Confirm that the proposed amendments contained (a):

i)       are consistent with the policy, principles, criteria and rules contained in the Auckland Council Policy on Dogs 2012.

ii)      are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

d)      Authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

e)      Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

f)       Appoint a panel of the whole to receive, hear and deliberate on submissions and other relevant information and decide on changes to the local dog access rules.

CARRIED

Secretarial Note: Item 23 was considered after Item 16. 

24	Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015
	Resolution number HW/2016/234 MOVED by Member G Boles, seconded by Member SA Udy: That the Howick Local Board receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015. CARRIED

25

Implementing the Howick Sport and Active Recreation Facilities Plan - 2015/2016 investment.

Resolution number HW/2016/235 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a)      Notes officers’ updates for 2015/2016 priority projects from the Howick Sport and Active Recreation Facilities Plan. b)      Approves an extension of the 2013/2014 Facilities Partnership Grant of $100,000 to Pakuranga Athletics Charitable Trust (Resolution number HW/2015/90) until 30 June 2017, subject to a satisfactory meeting with the Trust that clarifies the direction of the project. c)      Approves a facility partnership grant to Howick Gymnastic Club of up to $250,580 to advance the gymsports facility project to the next stage. CARRIED

Secretarial Note: Item 29 was considered after Item 25.

26	Contributions Policy Variation A
	Resolution number HW/2016/236 MOVED by Member L Schwaner, seconded by Member JR Spiller: That the Local Board delegates to the Chair and Deputy Chair to provide views on the proposed variations to the 2015 Contributions Policy for the Governing Body to consider, following a workshop on 10 May 2016. CARRIED

Secretarial Note: Item 26 was considered after Item 29.

Member Spiller left the meeting at 8.02pm and returned at 8.03pm.

27

Report back on Southern Resource Recovery Scoping Study and request for funding for ongoing development of resource recovery activity

Resolution number HW/2016/237 MOVED by Member JR Spiller, seconded by Member RD Wichman: That the Howick Local Board: a) Notes the results of the Southern Resource Recovery Scoping Study. b) Approves the allocation of $10,000 as part of the board’s 2016/2017 environment work programme to implement a southern capacity building and mentoring programme to support community-led resource recovery activity in the south, with particular support for the Chinese Conservation and Education Trust, subject to further discussion with the local board. CARRIED

28	New Community Lease to The Uxbridge Community Projects Incorporated for 31-37 Uxbridge Road, Howick, approval to enter into a sublease and support the classification of part of the land
	This report has been deferred.

29

Adoption of the Howick Tourism Development Action Plan

Resolution number HW/2016/238 MOVED by Member JR Donald, seconded by Member RD Wichman: That the Howick Local Board: a)      Adopts the Howick Tourism Development Action Plan (see attachment A). b)      Allocates $30k deferred from 2016 Howick Economic Development Audit and 10k deferred from Howick Tourism Plan to implement Howick Tourism Development Action Plan and tourism initiatives with a focus on Howick ward. CARRIED

Secretarial Note: Item 29 was considered after Item 25.

30	Governance Forward Work Calendar
	Resolution number HW/2016/239 MOVED by Deputy Chairperson AJ White, seconded by Member JR Donald: That the Howick Local Board note the Howick Local Board Governance Forward Work Calendar. CARRIED

31	Workshop Notes
	Resolution number HW/2016/240 MOVED by Deputy Chairperson AJ White, seconded by Member K Bungard: That the Howick Local Board receives the workshop notes for workshops held on 29^th  and 31^st March and 5^th, 7^th, 12^th, 14^th and 19^th April 2016. CARRIED

32        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.07pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Item 8.1 Presentation

Item 12 Chairs Report