Agenda of Kaipātiki Local Board

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – associate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Regulatory, bylaws and compliance – lead · Parks and playgrounds (passive) – associate · Planning, policy and governance – associate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events – lead · Economic development – lead · Natural environment – associate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Libraries – associate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks and playgrounds (passive) – lead · Civil defence and emergency management – associate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events – associate · Transport and infrastructure – associate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – associate · Regulatory, bylaws and compliance – associate · Sport, recreation services and parks (active) – associate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – associate · Economic development – associate

Kaipātiki Local Board

11 May 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 8

8 Deputations 8

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 9

12 Open Unconfirmed Meeting Minutes Kaipātiki Local Board, Wednesday 13 April 2016 and Wednesday 27 April 2016 11

13 Panuku Development Auckland Local Board Six-Monthly Update 1 July 2015 to 31 December 2015 13

14 Proposed Stormwater Line and Outfall in Ayton Reserve, Totara Vale 21

15 Auckland Transport Update May 2016 to the Kaipātiki Local Board 31

16 Kaipātiki Community Facilities Trust Quarterly Report 43

17 Contributions Policy Variation A 45

18 Local Board Services Monthly Report 47

19 Quarterly performance report 63

20 Kaipātiki Local Board Community Grants Programme 2016/2017 65

21 Kaipātiki Local Board Quick Response Grants: Round Four 2015/2016 73

22 Kaipātiki Local Grants, Round Two 2015/2016 77

23 Governance forward work calendar 83

24 Governing Body and Independent Maori Statutory Board Members' Update 87

25 Members' Reports 89

26 Record of Kaipātiki Local Board Portfolio Briefings held in April 2016 91

27 Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 20 April 2016 and Wednesday, 27 April 2016 107

28 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 13 April 2016 and the extraordinary minutes of its meeting, held on Wednesday, 27 April 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

11 May 2016

Panuku Development Auckland Local Board Six-Monthly Update 1 July 2015 to 31 December 2015

File No.: CP2016/08282

Purpose

1. To give the Kaipātiki Local Board an overview of Panuku Development Auckland (Panuku). The report also notes any major issues, projects and activities within the local board area for the six months 1 July 2015 to 31 December 2015.

Executive Summary

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two CCOs – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smarter ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit, and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

6. The report provides an overview of how Panuku is structured and explains what each directorate is responsible for, including team roles and responsibilities across the organisation.

7. The report also provides an update of major issues, projects and activities relevant for the Kaipātiki Local Board for the six months July 2015 – December 2015

8. Attachments to this six-monthly update include: Framework of Strategic Documents (Attachment A) and the Local Board Engagement Plan (Attachment B).

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Panuku Development Auckland Local Board Six-Monthly update 1 July 2015 to 31 December 2015.

Comments

Strategy and Engagement Directorate

9. This directorate helps the organisation articulate vision through a strategic framework and performance monitoring to help Panuku achieve progress on its purpose and objectives. This directorate identifies opportunities for Panuku to add value through the use of council’s considerable property assets. With shareholder approval, we shape opportunities into mandates to act and help bring everyone on the journey with best practise communication and marketing. This directorate is comprised of four teams:

Governance Relationships

10. Establishing, developing and augmenting relationships with key stakeholders is an important part of Panuku’s role. Based on the belief that effective collaboration will regularly out-perform individual or siloed approaches, Panuku has invested resource, time and people to developing genuine relationships.

11. Sitting within the Strategy and Engagement directorate, the Governance Relationships Team leads and guides engagement across the organization, focusing significantly on developing an effective relationship with central government. There is also a team within this directorate dedicated exclusively to stakeholder and community engagement work.

12. This directorate guides the way Panuku engages with individuals, communities and groups of interest (see Attachment A).

13. Panuku is committed to engaging regularly with key stakeholders to ensure that urban renewal in Auckland takes place in a collaborative way. The key stakeholders we have been working with since transition include:

14. Councillors – A key priority for Panuku was to engage early and be proactive in our involvement with councillors. Collaboration on a broad range of issues is essential to ensure a sense of shared outcomes.

15. Local boards – Panuku is developing collaborative partnerships with all local boards. The nature of our baseline engagement is outlined in the Panuku board approved Local Board Engagement Plan (see Attachment B). We will also develop detailed protocols with the various local boards where Panuku will initially focus its long term urban renewal role.

16. Iwi – Panuku is a steward and developer of land on behalf of the Auckland Council and the population of Tāmaki Makaurau. Tāmaki Makaurau mana whenua are the indigenous Māori population and acknowledged kaitiaki of the land. Panuku acknowledges, through the principles of Te Tiriti o Waitangi and the importance of land to Māori, that our particular relationship with these 19 iwi is therefore one of partnership in management and development of this essential element.

17. Central Government – Whilst existing relationships are strong, there is still a need to ensure more cohesive coordination with central government across the wider council family. We will, amongst other things, identify key priorities for Panuku and the relevant government agencies with whom relationships need to be developed and maintained to enable those priorities to be successfully progressed.

Strategic Planning

18. The Strategic Planning team is responsible for setting the strategic vision and direction, preparing Panuku strategies, policies and standards and ensuring integration with and inputting to council policy processes.

19. Preparation of High Level Project Plans (HLPPs) for the locations that Panuku is responsible is led by this team. HLPPs have input from across Panuku including Placeshaping, Development, and Engagement. They set out the vision and outcomes, urban design opportunities and issues, the key sites and how they might be redeveloped to support transformation, as well as the project timeline, milestones, resources and budget. HLPPs have been completed for Takapuna and Northcote, and have commenced for Manukau and Onehunga.

20. There are a number of other locations within the overall Panuku work programme that will also require a HLPP. A rolling programme of locations has now been approved by the Panuku Board. The extent and content of each HLPP will be calibrated having regard to the complexity, stage and respective needs of each location. In some areas HLPPs will be simple term sheets detailing the what, why and how of the project plan. In others large comprehensive framework documents requiring additional external resourcing to complete will be required.

21. The team also provides research and business information that informs decision making and provides a robust framework for assessing wider opportunities and analysing the implications of strategic/non-financial objectives.

Portfolio Strategy

Optimisation

22. The 2015 Long-term Plan (LTP) process reflects a desire of Council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

23. Asset optimisation deals with service property. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

24. Work also continues on the progression and investigation of a number of optimisation pilots.

Portfolio Review and Rationalisation

Overview

25. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban renewal outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

26. July 2015 to June 2016 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$40m disposal recommendations	$25,100,000 as at 31 December 2015	These recommendations include $24,000,000 of sites that are identified for development projects.

27. In setting future disposal targets Panuku is working closely with the council and Auckland Transport to identify potentially surplus properties.

28. 2016/2017 Target

UNIT	TARGET	COMMENTS
Portfolio Review	$45m gross value recommended for sale	This target includes disposal recommendations and sales for sites that are identified for housing development and urban renewal projects

Process

29. Once identified as a potential sale candidate, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with: the council, CCOs, local board and mana whenua. This is followed by Panuku board approval, engagement with local ward councillors and the Independent Māori Statutory Board and finally a governing body decision.

Under review

30. Properties currently under review for future use opportunities via the rationalisation process in the Kaipātiki Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY	DETAILS
1A Mulberry Place – Glenfield	This site was acquired for a legacy North Shore City Council slip stabilisation project that has been completed. The rationalisation process commenced in 2014. Concern was raised by Kaipātiki Local Board that there may be ongoing slip concerns on this site. A report evaluating the site has been completed and this property is unlikely to be progressed further through the rationalisation process.
24 Tarahanga Street (strip between 39 & 43 Onewa Road), Northcote	An accessway leading from Onewa Road to a reserve adjoining the tidal Onepoto Stream that was originally acquired by the Northcote Borough Council in 1940. Rationalisation process, including internal consultation, local board and iwi engagement to be undertaken in 2016.

Place Shaping Directorate

31. The Place Shaping directorate includes Project Design, Planning and Consents, Place Making and Sustainability teams. This directorate translates the vision and objectives of HLPPs into integrated and implementable framework plans that ensure the achievement of high quality redevelopment design outcomes and optimise commercial opportunities whilst balancing economic, social, cultural and environment considerations.

32. Northcote – Initial investigations in the area have been started as well as meetings with community leaders and local place makers. Discussion also commenced with adjacent landowners Housing NZ and the Ministry of Education.

Development Directorate

33. This directorate is responsible for the successful delivery of redevelopment projects. It works across the organisation, with partners and stakeholders over the life of projects. It also champion’s best practice project delivery, to achieve best value outcomes, within defined cost, time and quality parameters.

34. Panuku is contributing commercial input into approximately 54 region wide council-driven renewal and housing supply initiatives. Involvement extends from provision of initial feasibility advice through to implementation, with projects ranging in size from $415k to in excess of $100million.

35. Panuku is extending on this work to play a much stronger role in urban development through greater scale, enhanced capability and the ability to partner with others. We have a key role in helping deliver the council priority of quality urban living and have the mandate to deal with the challenge of Auckland’s rapid growth through renewal and investment.

36. The roles and responsibilities of Panuku are customised to each specific project initiative and location. A few are of a high custodial nature associated with urban renewal and are known as Transform projects. Some have a more facilitative role where investment or use of existing council assets aids development in the short to medium term and these are known as Unlock and Support projects.

37. Panuku already works closely with local boards on Panuku-led developments to ensure we give effect to local boards’ place-shaping role. Engagement undertaken by Panuku will in some areas be of a much broader scope, with the potential for involvement in master-planning activities for significant land areas.

38. A high level update on development activities in the Kaipātiki area is outlined in points below.

39. Northcote Town Centre – The High Level Project Plan was recently outlined to the local board and the Auckland Development Committee.

Portfolio Management Directorate

40. The Portfolio Management directorate is responsible for the management and performance of the property portfolio including land, buildings, marina and place assets. This directorate also provides a range of property services and advice including asset development and renewal, statutory processes, acquisitions and disposals. There are five teams sitting within this directorate.

Property Portfolio

41. Effective from the 1 September 2015 the property management portfolios previously managed by Auckland Council Property Portfolio and Waterfront Auckland merged and became the Panuku Development Auckland portfolio.

42. Panuku Development Auckland manages property owned by Auckland Council and Auckland Transport that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres. In addition, the Property Portfolio team also manages land and buildings within the former Waterfront Auckland portfolio. These properties are held pending further development within the Waterfront area.

43. The property portfolio comprises 1341 properties containing 961 leases as at the 31 December 2015. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

44. Within the former Waterfront Auckland portfolio is a further 43 properties containing 94 leases.

45. The return on the property portfolio for the period ending 31 December 2015 was above budget with a net surplus to the AC and AT shareholders of $3.6m ahead of budget. The return on ex Waterfront Auckland properties for the period ending 31 December was $500K below budget.

46. The average monthly tenantable occupancy rate for the 6 month period is more than 97% which is above the Statement of Intent (SOI) target of 95%.

47. Panuku Development Auckland currently manages 45 commercial and residential properties within the Kaipātiki Local Board area.

Business Interests

48. Panuku also optimises the commercial return from assets it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. There are currently no managed business interests in the Kaipātiki Local Board area.

Acquisitions and Disposals

Acquisitions

49. Eight properties were purchased for open space purposes around the region at a value of $23.6m, and 11 properties have been purchased for storm water purposes at a value of $1.2m.

Disposals

50. To the end of December 2015 the Disposals team has achieved $6.57m of unconditional net sales against the 2015/16 disposals target of $30.0m for the year. A further $31m of net unconditional sales could be achieved by the end of the financial year from the sale of 15 properties, with 2 properties accounting for $27.0m of the $31.0m forecast.

Consideration

Local Board views and implications

51. This report is for the Kaipātiki Local Board’s information.

52. Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz. Alternatively please contact Toni Giacon, Team Leader Stakeholder and Community Engagement on 021 227 9463.

Māori impact statement

53. Whatungarongaro te tangata, toitū te whenua. Through our collaborative partnership approach, Panuku works with Māori towards:

· joint strategic outcomes; enabling commercial investment, including partnership in commercial and housing opportunities;

· contribution to the urban fabric through recognition of Māori cultural footprint in design, respect for the environment and broader social outcomes; and

· guiding the nature of our working practice when we embed Māori values in our business at a strategic and operational level.

54. A goals and actions plan outline for this work is published on the Panuku Website as part of our Māori Engagement Framework 28 October 2015.

Local context

55. There are twelve iwi with mana whenua interests in the Kaipātiki Local Board area. Panuku has been engaging with these groups in respect of potential disposals and development sites in the Kaipātiki Local Board area over the past three years.

56. As planning progresses for future Panuku led development in Kaipātiki, Panuku will work in collaboration with kaitiaki officers from these tribes towards best care for land and people within our area of influence. This work is understood to enable protection of waahi tapu and the optimum health of the mauri (life force) of the natural environment.

57. We additionally seek opportunities to partner with mana whenua iwi and hapū and other Maori organisations on developments.

Implementation

58. There are no implication issues arising from this report.

Attachments

No.	Title	Page
a View	Framework of Strategic Documents (Under Separate Cover)
b View	Local Board Engagement Plan (Under Separate Cover)

Signatories

Authors

Sven Mol - Engagement Coordinator

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Proposed Stormwater Line and Outfall in Ayton Reserve, Totara Vale

File No.: CP2016/08411

Purpose

1. To seek the views and preferences of the Kaipātiki Local Board on a proposal to construct a new stormwater line and outfall in Ayton Reserve.

Executive Summary

2. A request has been received for council approval to thrust a public stormwater line approximately 30 metres through Ayton Reserve, and to construct an outfall to discharge into an existing channel/overland flow path (refer to Attachment A for a location plan, and Attachment B for schematic plans).

3. The stormwater line and outfall are required to subdivide 579 Glenfield Road into two lots. The other options for stormwater discharge have been discounted, or also require a line to be thrust through the reserve.

4. The stormwater line will be thrust to avoid the main root balls of existing mature trees, and the outfall will be hidden from view by existing and proposed new vegetation.

5. Ayton Reserve is held as recreation reserve under the Reserves Act 1977 (the Act). The stormwater line takes the form of an easement over the reserve, which requires council approval under section 48 of the Reserves Act 1977. Easements under this section of the Act are considered to be a divestment of land, which means that this type of decision-making responsibility remains with the governing body, or Manager Local Parks under delegation for minor land purchases or sales for public works. Here, as it is a minor easement, responsibility has been delegated to the Manager, Local Parks (i.e. it does not trigger the public notification requirement under the Reserves Act).

6. Before any decision, it is important that the local board’s views and preferences on the proposed easement are raised, considered, and incorporated into the decision-making process. This report provides that opportunity.

Recommendation/s

That the Kaipātiki Local Board:

a) recommend to the Manager, Local Parks to grant approval under section 48(1) of the Reserves Act 1977 for the proposed stormwater line and outfall in Ayton Reserve from 579 Glenfield Road, Totara Vale, as detailed in the plans titled ‘Lots 1 & 2 being a proposed subdivision at 579 Glenfield Road, Glenfield being Lot 4 DP41656’, Drawing Nos. 12473-S Rev 4 and 12473-SW Rev 0, Dated 29/04/2016, drawn by McKay Knarston.

Comments

7. A request has been received for council approval (as administering body of Ayton Reserve) to thrust a stormwater line approximately 30 metres along the southern boundary of Ayton Reserve, and construct a concrete and rip rap/rock outfall to discharge into an existing channel/overland flow path (refer to Attachment A for a location map – proposed line shown in red, and Attachment B for schematic plans).

8. The applicant proposes to subdivide 579 Glenfield Road into two lots and is required to provide for stormwater discharge. There is no existing stormwater infrastructure servicing 579 Glenfield Road, and the land slopes steeply into the reserve. Other options for stormwater disposal have been considered; however council’s stormwater team do not support storage and pump systems or onsite disposal, and connecting into an existing line would also require thrusting across the reserve.

9. The reserve in the location of the proposed line and outfall is overgrown with a variety of species, including weed species such as tradescantia and arum lily. There are a number of trees and bushes along the route of the line, including kanuka, mahoe, camellia, hangehange, and tibouchina. The line will be thrust to avoid any mature trees and under the existing timber boardwalk. It is unlikely that the outfall will be visible from the path due to the existing vegetation. The applicant proposes to plant a number of eco-sourced native species to improve the area adjacent to the path.

10. The reserve is classified as a recreation reserve under the Reserves Act 1977, and is zoned as Recreation 2 (Neighbourhood Activities) in the North Shore Section of the Auckland Council District Plan. It is zoned Informal Recreation in the Proposed Auckland Unitary Plan (PAUP). There is no reserve management plan for Ayton Reserve.

11. The stormwater line and outfall are not expected to impact on visitor use and enjoyment, the ecological value of the reserve, or compromise future use of the reserve.

12. There are a number of properties along the southern boundary of Ayton Reserve that may wish to subdivide in the future. Due to the contours of the land, it is likely the owners of these properties will need to approach council for landowner approval to discharge into the reserve. There is an existing stormwater line and manhole near the eastern boundary of Ayton Reserve that could service the properties close to it. The line from 579 Glenfield Road could be sized to accommodate the nearby properties closer to the western end of the reserve. All these properties will still require council approval to connect into either of these lines.

Consideration

Local board views and implications

13. The purpose of this report is to seek the local board’s views and preferences on the proposed easement for a stormwater line and outfall in Ayton Reserve.

Māori impact statement

14. Mana whenua have not been consulted because the proposal is to install infrastructure of a similar nature to that already present on the reserve. The protection of native flora and fauna is an important consideration for iwi; however the proposed works do not impact negatively on the flora and fauna of the reserve. There are no sites of significance to mana whenua identified in the Proposed Auckland Unitary Plan (PAUP) in this location.

Implementation

15. Section 48 of the Reserves Act 1977 (the Act) allows for grants of rights of way and other easements, for “any public purpose”, and for “the provision of water systems”. This section requires that the proposal be publicly notified under section 120 of the Act, if it is considered that the reserve would be materially altered or permanently damaged; and the rights of the public are likely to be permanently affected by the establishment and exercise of an easement. This application will not result in those outcomes, and therefore public notification is not required.

16. Easements are considered to be divestments, and therefore the delegation for considering whether to grant this easement under section 48(1) of the Reserves Act rests with the governing body, or Manager Local Parks under delegation for minor land purchases or sales for public works.

17. Section 48(1) of the Reserves Act also requires that the Minister of Conservation (or delegate) give consent to an easement. The Chief Executive, Tier 2, select Tier 3, and in some instances Tier 5 managers of Auckland Council have been delegated this power. If the easement is approved, a letter will be prepared to the Minister’s delegate seeking his or her approval for the proposal and consent to the easement.

Attachments

No.	Title	Page
a View	Location map	23
b View	Plans - Stormwater Line and Outfall Design - Ayton Reserve	25

Signatories

Authors

Matthew Ward - Team Leader Parks and Open Space Specialists (North/West)

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Auckland Transport Update May 2016 to the Kaipātiki Local Board

File No.: CP2016/08017

Purpose

1. This report provides an update on issues raised by members during April 2016 and seeks to progress projects to be funded from the Local Board Transport Capital Fund (LBTCF).

Executive Summary

2. At a workshop on 16 March 2016 with Parks staff and the Kaipātiki Local Board, the Tuff Crater - St Peters Street walkway renewal project was presented. It was advised the project would be complemented by the development of a footpath on the western side of the cul-de-sac.

3. The installation of this footpath would significantly improve access to the reserve for people of all abilities, as well as improve the general safety of walkers.

4. Further investigation of Section 1 and 2 has been completed for the Glenfield Road Cycling Improvements project. A budget allocation of $350,000 is now required if the board wishes to progress this project to design and consultation.

5. This report also covers issues raised by members during the month of April 2016, which are presented in Attachment A.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport May 2016 Issues Update to the Kaipātiki Local Board.

b) allocate $10,000 from the Local Board Transport Capital Fund towards the Tuff Crater - St Peters Street Walkway renewal project.

c) allocate $350,000 from the Local Board Transport Capital Fund to commence progression of Sections 1 and 2 of the Glenfield Road Cycling Improvements project.

Local Board Transport Capital Fund

6. Within Auckland Transport’s capital programme, $10 million per annum is ring fenced for local board transport priorities that are local in nature.

7. On 8 May 2014, the Budget Committee resolved to recommend that Auckland Transport be requested to enable the Local Board Transport Capital Fund (LBTCF) to be allocated outside the transport corridor where there is clear benefit in terms of supporting alternative means of transport including walking and cycling.

8. The schedule of the boards Local Board Transport Capital Fund projects is provided in Attachment B.

Tuff Crater - St Peters Street Walkway Renewal

9. As discussed at the 16 March 2016 Parks workshop with the Kaipātiki Local Board (KLB), the Tuff Crater - St Peters Street Walkway renewal project would be complemented by the development of a footpath on the western side of the cul-de-sac.

10. The installation of this footpath would significantly improve access to the reserve for people of all abilities, as well as improve the general safety of walkers. The concept plan shows that the footpath is integral to the successful design of this facility.

11. The proposal from the council’s Parks, Sports and Recreation (PSR) department is for the footpath component of the project to be funded through the Local Board Transport Capital Fund and the remainder (excluding the seating area and path marked in yellow) to be funded through the parks renewal budget.

12. PSR would manage the footpath works as part of the walkway renewal project.

15/16 – 16/17 Walkway Renewal Project

Scope

13. Renewal of the existing walkways and viewing platform at the St Peters Street entrance to Tuff Crater.

Cost estimate

14. $100,000 total with footpath costing approximately. $10,000 for 1.8m wide exposed aggregate concrete with 4% black oxide.

Project complexities

15. This is a difficult geotechnical site. A geotech report has been obtained so engineers can consider if construction can work with these constraints.

· The site is in a coastal conservation area – the consents process is currently underway;

· The area is of interest/ value to iwi. Initial discussions with Te Waka Angamua have been held. Discussions with mana whenua are being progressed as part of the resource consent process. Thus far Te Kawerau o Maki are interested in a site meeting, which is scheduled for late this month.

· Strong local stakeholders in Forest and Bird (F&B). A draft has been presented to F&B and we are currently awaiting feedback. An ecologist is part of the design team and is currently assessing the proposal which should assist in clarifying and qualifying concerns raised by F&B.

Glenfield Road Cycling Improvements

16. At its meeting on 13 April 2016 the board requested Auckland Transport to proceed with further investigation based on the ideal state/option 2 cycling improvements from Downing Street to Roberts Road (Section 1) and Roberts Road to Coronation Road (Section 2).

17. The preliminary investigation of Section 1 and 2 has been completed as advised in the workshop of 14 March 2016 and at the 13 April 2016 board meeting with initial estimates at $270,000.

18. Follow up investigation, based on the ‘ideal state’ suggests the current estimates are in the region of $350,000, which includes several necessary curb realignments and traffic management costs during implementation, which were not included in the preliminary investigations.

19. At the 13 April 2016 board meeting it was the board’s intention to progress this project. However to proceed further to design and consultation the board will need to allocate budget from the Local Board Transport Capital Fund (LBTCF).

Consideration

Local Board views and implications

20. This report is for the local board’s information and consideration.

Māori impact statement

21. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

22. Support for this funding will enable the projects to progress. If funding is approved, detailed design for the Tuff Crater - St Peters Street Walkway renewal project will begin in June 2016. Project completion is expected in July 2017.

Attachments

No.	Title	Page
a View	April Issues List	33
b View	Local Board Transport Capital Fund Project List	37

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Contributions Policy Variation A

File No.: CP2016/08480

Purpose

1. The purpose of this report is to brief the Kaipātiki Local Board on proposed variations to the Contributions Policy 2015. Feedback is sought from local boards on the proposed changes.

Executive Summary

2. At its meeting on 17 March 2016, the Finance and Performance Committee adopted for consultation, a proposal to amend the Contributions Policy 2015 to refine the parks (reserve acquisition, reserve development and community infrastructure activities) and stormwater funding areas, along with some minor definition changes.

3. Consultation with the public has been undertaken between 1 April 2016 and 21 April 2016. A consultation document, including the proposed policy variation was available on Shape Auckland. An event was held on 19 April to provide an opportunity for interested parties to present their views in person.

4. Staff will report the results of consultation and local board feedback to the Finance and Performance Committee in June. Any amendments to the policy will take effect from 1 July 2016.

Proposed changes

5. The variations to the policy propose increasing the number of funding areas for stormwater from 22 to 36, and parks from 4 to 26. These changes reflect:

· geographic characteristics of stormwater and parks (reserve acquisition, reserve development and community infrastructure activities) usage;

· growth priority areas;

· desire for a stronger connection between where development contributions are collected and spent; and

· retention of the flexibility to amend plans to accommodate changes in the pattern of planned growth.

6. The proposed funding areas retain the flexibility to accommodate special housing areas and spatial priority areas, and to respond to changes in the forecast patterns of growth.

7. The proposed changes do not affect the capital projects in the Long-term Plan 2015-2025.

Recommendation/s

That the Kaipātiki Local Board:

a) provide any views it may have on proposed variations to the Contributions Policy 2015 for the governing body to consider.

Consideration

Significance of Decision

8. Adoption of a variation of the contributions policy is not a significant decision.

Local board views and implications

9. Local boards provided feedback through the Long-term Plan 2015-2025 consultation process seeking a stronger connection between where development contributions were collected and where they were spent

10. A number of local boards suggested that funding areas should be more locally focused. The proposal to increase the number of funding areas is consistent with this view.

Māori impact statement

11. Auckland Council does not hold information on the ethnicity of developers. The impact on Māori will be similar to the impact on other residents and ratepayers.

Legal and Legislative Implications

12. The options presented in this report comply with the requirements of the Local Government Act 2002.

Attachments

No.	Title	Page
a View	Contributions Policy 2015 Variation A (Under Separate Cover)
b View	Contributions Policy – report to 17 March Finance and Performance Committee (Under Separate Cover)

Signatories

Authors

Felipe Panteli – Senior Advisor Financial Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Local Board Services Monthly Report

File No.: CP2016/07709

Purpose

1. The purpose of this report is to provide an update on the key activities of the Kaipātiki Local Board during March 2016. The updates in this report relate to the following areas:

· Community development;

· Parks, sport and recreation; and

· Policy and planning.

Recommendation/s

That the Kaipātiki Local Board:

a) approve funding of $20,000 from its 2015/2016 community response fund to Raeburn House to go towards base operating costs of the Norman King Community Hub.

b) approve the following addition to the ‘Topics and key projects’ section of the Community Development and Facilities portfolio in the Kaipātiki Local Board – Portfolio Descriptions:

i) Oversight of Rainbow Communities matters and key relationship with council’s Rainbow Communities Advisory Panel.

c) consider the Parks, Recreation and Sport Committee’s decision to reallocate the Hato Petera College grant at $28,000 per annum, for the 2015/2016 and 2016/2017 financial years in alignment with the draft Community Access Guidelines, and reallocates the funding to Netball North Harbour to improve community access to its facility.

d) endorse the board's feedback (as outlined in Attachment B to the agenda report) to New Zealand Transport Agency on the SeaPath project.

Comments

2. A number of Kaipātiki Local Board workshops and portfolio briefings were held in March 2016. Records of these meetings are attached to separate reports on this agenda.

3. The following regional and sub-regional briefings/meetings took place in March 2016:

· Mahi Takitini – Oranga Taiao: Working together for a sustainable environment hui - 7 March 2016;

· Unitary Plan Committee - 8 March 2016;

· Northern Busway - Traffic control committee and resource consents - 9 March 2016;

· Auckland Development Committee - 10March 2016;

· Transport for Future Urban Growth - 14 March 2016;

· Auckland Development Committee - 16 March 2016;

· Polyfest powhiri, Manukau Sports Bowl - 16 March 2016;

· Elected Member Professional Development - 18 March 2016;

· Panuku Development Auckland briefing - 18 March 2016;

· Briefing on new Health and Safety at Work Act - 18 March 2016;

· Local Government Excellence Programme Local Government New Zealand Briefing - 21 March 2016;

· Auckland Development Committee extraordinary (volcanic viewshafts) - 22 March 2016;

· Alternative financing sources - 23 March 2016;

· Annual Plan cluster workshop (West) - 24 March 2016; and

· Briefing on Greenways project - 31 March 2016.

4. The board's next workshops are scheduled for 18 and 25 June 2016.

5. The board's next community forum meeting will be held on 25 May 2016.

Results Based Accountability Training

6. A request was received by Local Board Services to investigate the opportunity for local board members and the board members and staff of the board’s community delivery partner, Kaipātiki Community Facilities Trust (KCFT), to attend professional development training in the area of results based accountability (RBA).

7. Raeburn House, a community organisation in the Kaipātiki Local Board area, co-ordinate these development sessions and have been approached to provide information on RBA training. The following detail has been provided:

· RBA is a reporting framework that measures the quantitative and qualitative results generated by any given project/service/programme with a focus on identifying and articulating the real difference made.

· RBA is a highly effective framework for local boards to measure not only their own contribution to identified local board priorities, but also the outcomes achieved by community organisations that local boards invest in.

· RBA training delivered to local boards is aligned to the Auckland Plan and the individual plans of each local board.

8. The session would be facilitated by Sally Clarkson, Director of the Whiteboard Project – principal contractor to Raeburn House. The duration is five hours and can be delivered at either Raeburn House or the Kaipātiki Local Board office. The proposed date available to undertake the training is 19 May 2016. The maximum number of attendees is 16. The cost is $90 per attendee.

9. Should the board decide to proceed with the RBA training as above, an amount of up to $1440 should be allocated for this purpose. This amount would allow for up to 16 attendees and would be sufficient to cover all Kaipātiki Local Board members and the board members and staff of KCFT.

Strategic Updates

Community Development

Raeburn House request for increased funding

10. Raeburn House is a sub-regional provider of community development and wellbeing services with a focus on diversity and mental wellbeing based at the Norman King Building, in Pearn Crescent, Northcote. Raeburn House received a baseline grant of $46,435 for the period 1 July 2015 to 30 June 2016 to:

· work alongside communities to address identified needs and issues in partnership with other relevant agencies;

· demonstrate leadership and best practice in community engagement and participation;

· provide an integrated social service information management system across Waitemata district; and

· support migrants to settle well and develop a sense of belonging within New Zealand.

11. Raeburn House has submitted an application for an increase in their long term funding from council in response to a significant increase in the level of service. The application has been reviewed by the Partnering and Social investment team and they have provided the board with a memo on the matter (refer Attachment A).

12. The Community Places unit is currently developing a concept paper for a Community Centre Level of Service review, with the full review expected to be completed prior to the 2017/2018 financial year.

13. In the interim, the memo recommends the board give consideration to providing a one-off grant of $20,000 in 2015/2016 to Raeburn House to be used towards the annual operational cost of the Norman King Community Hub. The Community Empowerment Unit has agreed to match the contribution of $20,000 from the regional budget for 2015/2016. In addition, the Community Empowerment Unit would make provision for a further $20,000 from the regional budget for 2016/2017 that may be made available to Raeburn House for the second half of the financial year following a review of delivery up to 31 December 2016.

Review of Kaipātiki Community Centres/Houses

14. At its April 2016 business meeting, the board considered a report which reviewed funding provided to the community houses and centres in Kaipātiki. An outcome was that the board requested a meeting with the managers of the four community facilities in Kaipātiki to establish collective professional development and information technology needs (resolution number KT/2016/23).

15. John Duthie of Tattico, who was engaged to provide the review of the community facilities, has been in contact with the community facility managers and discussed a potential programme of professional development. The programme is to be complementary to the wider development sessions that Raeburn House and the Kaipātiki Community Facilities Trust (KCFT) have been running with the managers and governors of a number of community organisations in Kaipātiki.

16. The proposed programme is likely to run over six months and include:

· a mix of site visits to public and private community organisatsions;

· networking opportunities amongst themselves to improve current practice;

· guest speakers to inform, motivate and inspire; and

· technical support in the areas of finance and information technology.

17. It is expected that the final programme will be tabled at the board’s May 2016 meeting for consideration.

Rainbow Communities

18. Council has established a Rainbow Communities Advisory Panel to provide strategic advice to council on issues of significance to Auckland’s gay, lesbian, bisexual, transgender and intersex (GLBTI) communities and to advise on effective engagement by council with these communities.

19. At the November 2015 meeting of the Rainbow Communities Advisory Panel, it was agreed to invite the local boards to appoint a Rainbow Communities portfolio holder (resolution number RAI/2015/8).

20. It is recommended to include oversight of Rainbow Communities matters and the board’s relationship with the Rainbow Communities Advisory Panel into the responsibility of the current Community Development and Facilities portfolio, instead of appointing a specific portfolio holder. This would be achieved by including the oversight and relationship in the ‘Topics and key projects’ section of the Community Development and Facilities portfolio in the Kaipātiki Local Board – Portfolio Descriptions document.

Parks, Sport and Recreation

Hato Petera Grant

21. Hato Petera College (the College) has historically received an operational grant of $30,000 per annum, as well as council undertaking all sports field maintenance at a cost of around $57,000 per annum, in return for the College making its five sports fields available for wider community use. The grant amount currently available for allocation is $28,000 per annum.

22. At its May 2015 business meeting, the following was resolved (resolution number (KT/2015/64):

That the Kaipātiki Local Board:

a) agrees to a further 12 month agreement (until 30 June 2016) with Hato Petera College for community use of their five sports fields, which includes maintenance provisions but not a grant, noting that this is anomalous with other levels of support provided to non-council owned field provision in Auckland.

b) requests officers report back to the June 2015 Kaipātiki Local Board meeting on options for investing $30,000, currently allocated to Hato Petera College, to projects in 2015/2016 that provide asset based sport and recreation opportunities, including but not limited to, securing community access to non-council owned sport facilities, noting that any options non-specific to Hato Petera College be to groups currently domiciled within the Kaipātiki area.

23. To adequately respond to the Kaipātiki Local Board’s resolution b) above, a session was held with the board at its 17 June 2015 workshop to discuss options. At that time, and in absence of community access guidelines and the Sport Facility Investment Plan, staff used the Auckland Sport and Recreation Strategic Action Plan, sport code facility plans and the Sports Field Capacity Development Programme as a guide to reallocate the grant.

24. The options identified by staff at that June workshop was a reallocation to netball or hockey, due to those sports having to bear the provision costs of owning the playing facilities as well as hireage of satellite facilities to cope with excess demand. The preferred option was netball over hockey as participation in netball is higher relative to hockey, the current demand versus provision is higher, and netball is domiciled within the Kaipātiki Local Board area.

25. The reporting was delayed until the draft Sport and Recreation Community Access Scheme Guidelines (the Guidelines) were developed. The Guidelines are not expected to be reported to the Parks, Recreation and Sport Committee (PRS Committee) for approval until July 2016. Given this timing, and the need to give certainty for the next financial year to organisations that currently receive funding, the PRS Committee considered at its April 2016 business meeting, the roll-over of the existing agreements for the 2016/2017 financial year, including options for the 2015/2016 and 2016/2017 financial years for the grant previously allocated to Hato Petera The following was resolved (resolution number PAR/2016/21):

That the Parks, Recreation and Sport Committee:

c) approve the Hato Petera College grant ($28,000 per annum) for the 2015/2016 and 2016/2017 financial years being reallocated in alignment with the draft Community Access Guidelines in consultation with the Kaipātiki Local Board.

26. It was noted in the report to the PRS Committee’s April 2016 meeting that in consultation with the local board and aligning with the Guidelines, staff recommend this funding be utilised to support Netball North Harbour to improve community access to their facility. A grant to Netball North Harbour aligns with the Guidelines as well as the other relevant strategic documents. It is recommended that the Kaipātiki Local Board consider the reallocation proposed by staff.

Policy and Planning

SeaPath feedback

27. The New Zealand Transport Agency (NZTA) are proposing a walking and cycling path between Northcote Point and Esmonde Road, currently called SeaPath. This will provide an immediate connection between the Northern Busway and the Northcote ferry service, along with other walking and cycling routes in the area. NZTA presented the current proposals to the board at a workshop on 16 March 2016.

28. At its 13 April 2016 meeting, the board delegated the the Transport and Infrastructure portfolio lead to finalise the boards feedback to the NZTA on the SeaPath project, in consultation with the Chairperson and the Transport and Infrastructure portfolio associate (resolution number KT/2016/16). It was noted at this meeting that the final board feedback would be submitted by the deadline of 29 April 2016 and presented to the board at this business meeting for retrospective endorsement (refer Attachment B).

Auckland Transport Regional Signage Project feedback

29. Auckland Transport has been developing a proposed regional signage standard for all signage across the Auckland region, designed to increase the legibility and utility of signage. A uniform approach to signage is intended to help way finding for Aucklanders and visitors when navigating in an unfamiliar area.

30. Part of the development of the regional signage involves trial installation in a number of areas, one of which is Northcote Town Centre. Signage is also being trialled in New Lynn, Matiatia Ferry Terminal on Waiheke Island and is being completed in the Wynyard Quarter. The board received a briefing on the project from Auckland Transport in 2015 and the issue has also been discussed at the transport portfolio briefings. Installation of the trial regional signage has been completed in the Northcote Town Centre.

31. At its 13 April 2016 meeting, the board delegated the the Transport and Infrastructure portfolio lead to finalise the boards feedback to Auckland Transport on the regional signage project, in consultation with the Chairperson and the Transport and Infrastructure portfolio associate (resolution number KT/2016/16). It was noted at this meeting that the final board feedback would be submitted by the deadline of 29 April 2016 and presented to the board at this business meeting for retrospective endorsement. A request has been made by the Transport and Infrastructure portfolio lead to Auckland Transport however, for an extension of time to submit the board’s feedback so that other community feedback can be reviewed and considered by the board.

Annual Plan 2016/2017

32. The board held a fourth Annual Plan discussion at its 20 April 2016 workshop. At this workshop the following was discussed:

· Annual Plan consultation from Kaipātiki residents and those commenting on local proposals within the Kaipātiki ;

· locally driven initiative (LDI) budgets;

· advocacy issues; and

· draft department work programmes for Community Facilities; Parks, Sport and Recreation; and Libraries.

33. A fifth Annual Plan discussion is scheduled to be held on 25 May 2016 to review:

· the draft local board agreement;

· draft fees and charges schedules; and

· draft department work programmes (Arts, Culture and Events; Infrastructure and Environmental Services; and the Chief Planning Office).

34. The board held an extraordinary meeting on 27 April 2016, to consider consultation feedback and agree LDI budgets by activity, in addition to advocacy points for the Annual Plan 2016/2017.

Consideration

Local Board views and implications

35. Local board views are sought via this report.

Māori impact statement

36. There are no specific impacts on Māori arising from this report.

Implementation

37. The Community Empowerment Unit will negotiate a 2016/2107 work programme with Raeburn House that reflects the level of investment provided; either through Asset Based Service (ABS) or Locally Driven Initiative (LDI) budgets.

38. The Sport and Recreation Partnership team will negotiate a community access agreement with Netball North Harbour should the board agree to reallocate the community access scheme grant to that organisation.

Attachments

No.	Title	Page
a View	Raeburn House additional funding proposal	51
b View	Feedback on the NZTA SeaPath project	57

Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipātiki
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Kaipātiki Local Board Community Grants Programme 2016/2017

File No.: CP2016/06474

Purpose

1. The purpose of the report is to present the Kaipātiki Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Kaipātiki Local Board Community Grants Programme 2016/2017 for adoption (see Attachment A).

Recommendation/s

That the Kaipātiki Local Board:

a) adopt the Kaipātiki Local Board Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Kaipātiki Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

7. The annual review of the Kaipātiki Local Board Grants Programme enables the board to set new grant round dates and make any other changes to priorities and exclusions to reflect any new local priorities. This local board grants programme will guide community groups and individuals when making applications to the local board.

8. The local board community grants programme includes:

· outcomes as identified in the local board plan;

· specific local board grant priorities;

· which grant types will operate, the number of grant rounds and opening and closing dates;

· any additional criteria or exclusions that will apply; and

· other factors the local board consider to be significant to their decision-making.

9. Once the local board community grants programme for the 2016/2017 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local board views and implications

10. The Kaipātiki Local Board Community Grants Programme has been developed by the local board to set the direction of their grants programme. At the Kaipātiki Local Board 23 March workshop, the local board indicated they did not wish to change the existing priorities or exclusions, as these are working well for the community.

11. As a result of comments made at the workshop the following changes are proposed for the 2016/17 financial year:

Higher priority for eligibility:

12. Higher priority is being given to applications that provide opportunities for all members of the community to benefit from the proposed project or activity, and which do not restrict participation to members of the organisation making the application.

Groups with no formal legal structure:

13. Increasing the limit for groups with no legal structure from $500 to $1000. This aligns the limit with the proposed changes to the upper limit for Quick Response Grants. All other requirements for groups with no legal structure remain the same.

Investment approach:

14. Increasing the upper limit for Quick Response Grants from $500 to $1,000. A high proportion of applications request funding between $500 and $1,000. The increased level will bring the boards programme for small grants in to alignment with most other local boards.

15. Including brief descriptions of Quick Response and Local Grants in the grants policy to make the distinctions between the schemes clearer for applicants.

16. Introducing a Discretionary Grant category for urgent grant applications. This will give the board some flexibility to respond quickly to an application from a group facing unexpected circumstances without the need to wait for one of the scheduled grant rounds.

Application dates:

17. Setting dates for the Quick Response grants rounds for the 2016/17 financial year.

18. Setting dates for the Local Grants fund rounds for the 2016/17 financial year.

Māori impact statement

19. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

20. An implementation plan is underway and the grants programme will be locally advertised through the local board and council channels. These channels include the local board webpage, e-newsletter, community networks and stakeholder databases. Past recipients will also be sent publicity on the new grant rounds. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Proposed Kaipātiki Local Board Grants Prorgamme 2016/2017	67

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Kaipātiki Local Board Quick Response Grants: Round Four 2015/2016

File No.: CP2016/06666

Purpose

1. The purpose of this report is to present applications received for round four of the Kaipātiki Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications

Executive Summary

2. The Kaipātiki Local Board has set a total quick response grants budget of $10,000. A total of $3,668 is currently available under the quick response grants, for the 2015/2016 financial year.

3. A total of $2,870 was allocated under quick response round one. A total of $200 was allocated under quick response round two. A total of $3,262 was allocated under quick response round three leaving a balance of $3,668 to be allocated for the remainder of the 2015/16 financial year.

4. Five applications were received in this quick response round, with a total requested of $7,307.45.

Recommendation/s

That the Kaipātiki Local Board:

a) consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round

Application ID	Applicant	Main Focus	Funding for	Amount requested
QR1608-403	Action Education Inc.	Arts and culture	Towards the facilitation and purchase of resources and materials for the North Shore Spoken Word Poetry workshop programme between June to September 2016	$400
QR1608-402	Beach Haven Scout Group	Community	Towards the purchase of a trailer, electronics and safety equipment for the Rescue Inflatable Boat between May to July 2016	$5,639
QR1608-404	Older Women’s Network	Community	Towards the hire of the Positive Aging Centre, koha for the workshop facilitators and costs for the design/printing of the brochure for the Come Cruising with Me Festival on 28 May 2016	$550
QR1608-405	The Grief Support And Education Trust	Community	Towards the costs of purchasing a projector in June 2016	$500
QR1608-406	Whanau Marama Parenting	Community	Towards the purchase and installation of a safety gate and purchase of a fire extinguisher for the whare at 4 Locket Road, Glenfield in May 2016	$268.45
			Total:	$7,307.45

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Kaipātiki Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

6. The local board grants programmes sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

7. The Kaipātiki Local Board will operate five quick grants rounds for this financial year. The fourth quick response round closed on 1 April 2016.

8. The Kaipātiki Local Board has set a total quick response budget of $10,000 for the 2015/2016 financial year.

9. The following amounts were allocated for the previous quick response rounds:

· $2,870 was allocated under round one;

· $200 was allocated under round two; and

· $3,262 was allocated under round three.

10. A total of $3,668 is now available for the remainder of the 2015/2016 financial year.

11. Five applications were received for this quick grants round, requesting a total of $7,307.45.

Consideration

Local board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the priorities identified in the local board grant programme.

13. The local board is requested to note that section 50 of the Community Grants Policy states that council will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time. Therefore, it is recommended that the board provides reasons as part of its decision-making when declining funding requests.

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new Community Grants Policy supports the principle of delivering positive outcomes for Maori. There is one applicant applying in this round that have identified as Maori and four applicants have indicated that their project targets Maori or Maori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and the 2015/2016 Kaipātiki Local Board Agreement.

16. Following the decisions made by the Kaipātiki Local Board as part of round four of the quick response grants programme, , Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Kaipātiki Grants Programme 2015/2016 (Under Separate Cover)
b View	Kaipātiki Quick Response Round Four application summaries (Under Separate Cover)

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 May 2016

Kaipātiki Local Grants, Round Two 2015/2016

File No.: CP2016/08085

Purpose

1. The purpose of this report is to present applications received for round two of the Kaipātiki Local Board Local Grants programme 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Kaipātiki Local Board has set a total local grants budget of $68,000 and local events budget of $110,000 ($60,500 of which is available in contested funds) for the 2015/2016 financial year. Funds from these two budgets will be allocated to successful applicants.

3. In the preceding Kaipātiki grant rounds, the board allocated $99,862, leaving a total of $28,638 to allocate for the remainder of 2015/2016.

4. Twenty-four applications were received in this round, with a total amount requested of $317,984.40.

Recommendation/s

That the Kaipātiki Local Board:

a) approve the following allocation of funding under Round Two of the Kaipātiki Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID	Main focus	Funding for	Amount requested
Dance Therapy NZ LG1608-218	Arts and culture	Towards the costs of therapists fees, assistant fees, purchase of equipment, advertising, venue hire and salaries/wages for the project coordinator and administration costs between July to December 2016	$4,973
Kaipātiki Public Arts Trust LG1608-223	Arts and culture	Towards the administrative support and deliverer contractor fees, venue hire and purchase of sundry materials between April to May 2016	$7,000
Birkenhead Town Centre Association Incorporated LG1608-231	Arts and culture	Towards four pop up gazebos for arts and culture events from June 2016 onwards	$5,212
Bayview Community Centre LG1608-203	Community	Towards the purchase of 200 chairs and eight chair trolleys in May 2016	$5,000
Literacy North Shore LG1608-208	Community	Towards the contractor fees for the learner driver license programme between August 2016 to June 2017	$4,620
Takapuna District Cricket Club LG1608-210	Community	Towards the purchase of 70 chairs to the Takapuna Cricket clubrooms between May to September 2016	$5,000
Babylon Charitable Trust LG1608-214	Community	Towards hall hire, English and physical trainer fees, morning tea, transportation and volunteer expenses between February and December 2016.	$6,740
Youthline Auckland Charitable Trust LG1608-219	Community	Towards delivery of youth development programmes in three schools in the Kaipātiki Local board area between May and December 2016.	$8,000
The Salvation Army LG1608-220	Community	Towards the wages, printing of the workbook, gifts and hospitality costs for the Positive Lifestyle Programme between June to November 2016	$6,483
Beach Haven Placemaking Group LG1608-225	Community	Towards the cost of manufacturing and installing the Beach Haven Road and Rangatira Road Gateways signs in June 2016	$1,519
Project Litefoot Trust LG1608-221	Environment	Towards the costs to conduct energy efficiency assessments in the Beach Haven Bowling Club and the Glenfield Rovers Club between July and August 2016.	$2,902
Environmental Education for Resource Sustainability Trust LG1608-227	Environment	Towards the purchase of classroom recycling bins to 78 schools and pre-schools between May and December 2016.	$913
Birkenhead Primary School LG1608-230	Environment	Towards costs for an approved handler to control pests and purchase of large native trees between July 2016 and April 2018.	$3,243
Sunnybrae Bowling Club Incorporated LG1608-206	Sport and recreation	Towards the purchase and installation of a new outdoor carpet green at between September to October 2016	$30,000
Badminton North Harbour LG1608-215	Sport and recreation	Towards the purchase of new computers/laptops/docking stations and mouse and keyboards and installation (technical services) and a computer database between June to July 2016	$15,345
Chelsea Primary School LG1608-224	Sport and recreation	Towards the Swim Bus to run their swimming programme at Chelsea Primary between February to April 2017	$15,656
North Harbour Hockey Association LG1608-228	Sport and recreation	Towards the coaching fee, venue hire of the Beach Haven Sports Centre and coordinator costs for the Beach Haven Fund Sticks programme between May to September 2016	$2,035

b) approve the following allocation for multiboard funding under Round Two of the Kaipātiki Local Grants Programme 2015/2016 as listed in the table below:

Applicant and application ID	Main focus	Funding for	Amount requested
North Shore Centres of Mutual Aid Incorporated LG1608-204	Community	Towards operational costs for two Mutual Aid centres for isolated older people between July 2016 and December 2016.	$6,250
La Leche League North Shore LG1608-216	Community	Towards room hireage, ongoing training for leaders, library purchases and information handouts between April and March 2017.	$550
Youthline Auckland Charitable Trust LG1608-216	Community	Towards the preparation and repair of a building to create a North Auckland Youthline Community Centre between June and December 2016	$2,650
Yes Disability Resource Centre LG1608-217	Community	Towards the costs for design, proofing, printing and folding of the monthly Yes Disability newsletter and four quarterly reports between May 2016 to May 2017	$2,486.40
Kaipātiki Project Environment Centre LG1608-212	Environment	Towards costs of an event manager, marketing manager, advertising and publicity for Ecofest North” between 1 October 2016 and 31 October 2016	$25,000
Gecko NZ Trust LG1608-222	Environment	Contribution to a facilitators time, resource development, communication support, resources (weed bins/bags and plants) for ecological restoration.	$14,607
Gymnastics Community Trust LG1608-229	Sport and recreation	Towards wages for the recreational gymnastics programme coaches between May 2016 and July 2016.	$6,000

c) Approves the following allocation for deferred applications of funding under Round Two of the Kaipātiki Local Grants 2015/2016 as listed in the table below:

Applicant and application ID	Main focus	Funding for	Amount requested
Birkdale Primary School LG1608-134	Community	Towards the costs of purchasing and installing materials for the netball and basketball courts at Birkdale Primary School between December 2015 to January 2016	$75,800
Netball North Harbour Incorporated LG1618-132	Sport and recreation	Towards the cleaning, sanding, varnishing and re-marking of the netball indoor court between March and November 2016	$50,000
Marlborough Park Tennis Club LG1608-105	Sport and recreation	Towards the lighting upgrade for the tennis club in December 2015 (deferred grant)	$10,000

Comments

6. The local board grants programmes sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

7. The Kaipātiki Local Board will operate two local grants rounds for this financial year. The second local grant round closed on 18 March 2016.

8. The Kaipātiki Local Board has set a total local grants budget of $68,000 and local events budget of $110,000 ($60,500 of which is available in contested funds) for the 2015/2016 financial year. Funds from these two budgets will be allocated to successful applications.

9. In the preceding Kaipātiki grant rounds, the board allocated $99,862, leaving a total of $28,638 to allocate for the remainder of 2015/2016.

10. Twenty-four applications were received in this round, with a total amount requested of $317,984.40.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The local board is requested to note that section 50 of the Community Grants Policy states that council will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time. Therefore it is recommended that the board provides reasons as part of its decision-making when declining funding requests.

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. No applicants who applied in this round that have identified as Maori and six applicants have indicated that their project targets Maori or Maori outcomes.

Implementation

14. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

15. Following Kaipātiki Local Board decision-making for round two local grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Kaipātiki Local Grants Programme 2015/2016 (Under Separate Cover)
b View	Kaipātiki Local Grants Round Two application summaries (Under Separate Cover)

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

Authors	Blair Doherty - Kaipātiki Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager