Kaipātiki Local Board
OPEN MINUTES
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Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 11 May 2016 at 9.02am.
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
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Danielle Grant |
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Richard Hills |
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Lorene Pigg |
From 9.06am, Item 13 |
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Lindsay Waugh |
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ALSO PRESENT
Councillor |
Chris Darby |
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Kaipātiki Local Board 11 May 2016 |
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1 Welcome
2 Apologies
Resolution number KT/2016/34 MOVED by Member J Gillon, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) accepts the apology from Member Lorene Pigg for lateness.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2016/35 MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) confirms the ordinary minutes of its meeting, held on Wednesday, 13 April 2016 and the extraordinary minutes of its meeting, held on Wednesday, 27 April 2016, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
Panuku Development Auckland Local Board Six-Monthly Update 1 July 2015 to 31 December 2015 |
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Helga Sonier, Senior Engagement Advisor, Panuku Development Auckland was in attendance to address the board. |
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Resolution number KT/2016/36 MOVED by Member G Gillon, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Panuku Development Auckland Local Board Six-Monthly update 1 July 2015 to 31 December 2015. b) opposes the sale of 24 Tarahanga Street (strip between 39 and 43 Onewa Road) Northcote, due to potential future uses of this site for our community. c) thanks Panuku Development Auckland for their willingness to work closely with the Kaipātiki Local Board and the Kaipātiki community on the upgrade plans for the Northcote Town Centre and surrounding area. d) request Panuku Development Auckland to engage with the board at the start of the property portfolio review and rationalisation process when there are proposals to sell reserve or park land.
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14 |
Proposed Stormwater Line and Outfall in Ayton Reserve, Totara Vale |
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Resolution number KT/2016/37 MOVED by Member J Gillon, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) recommends to the Manager, Local Parks to grant approval under section 48(1) of the Reserves Act 1977 for the proposed stormwater line and outfall in Ayton Reserve from 579 Glenfield Road, Totara Vale, as detailed in the plans titled ‘Lots 1 & 2 being a proposed subdivision at 579 Glenfield Road, Glenfield being Lot 4 DP41656’, drawing Nos. 12473-S Rev 4 and 12473-SW Rev 0, dated 29/04/2016, drawn by McKay Knarston. b) requests the Parks, Sports and Recreation department to work with the developer to provide basic weed removal and new plantings to enhance reserve amenity as part of the project referenced in a) above.
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15 |
Auckland Transport Update May 2016 to the Kaipatiki Local Board |
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Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to address the board. Correspondence from Bike Kaipātiki dated 5 May 2016 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment |
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Resolution number KT/2016/38 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the Auckland Transport May 2016 Issues Update to the Kaipatiki Local Board. b) allocates $10,000 from the Local Board Transport Capital Fund towards the Tuff Crater - St Peters Street Walkway renewal project. c) allocates $350,000 from the Local Board Transport Capital Fund to commence progression of Sections 1 and 2 (from Downing Street to Coronation Road) of the Glenfield Road Cycling Improvements project. d) requests Auckland Transport provide an update on the upgrade of the Northcote Ferry Terminal as there is a desperate need for an all-weather terminal for our community. e) submits the letter received from Bike Kaipātiki to Auckland Transport in support of the Glenfield Road Cycling Improvements project.
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a Letter from Bike Kaipātiki dated 5 May 2016 |
16 |
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Jill Nerheny and Michelle Whiu of the Kaipātiki Community Facilities Trust were in attendance to address the board. |
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Resolution number KT/2016/39 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Kaipātiki Community Facilities Trust Quarter Three report. b) thanks the staff and volunteers of the Kaipatiki Community Facilities Trust for another successful summer of events in our parks.
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17 |
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Resolution number KT/2016/40 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipatiki Local Board: a) provides the following feedback on the proposed variations to the Contributions Policy 2015 for the governing body to consider: i) agree that stormwater contributions be allocated on a catchment basis; ii) transport, reserve acquisition, reserve development and community infrastructure activities contributions should be allocated in the local board area that the development is in; and iii) in the event that council and a developer enter in to a development funding agreement that may circumvent the provisions of the contribution policy, political oversight by the relevant local board and approval by the governing body of such agreements should be required.
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18 |
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A document titled ‘Memorandum to Kaipātiki Local Board Members’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment |
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Resolution number KT/2016/41 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) approves funding of $20,000 from its 2015/2016 community response fund to Raeburn House to go towards base operating costs of the Norman King Community Hub. b) approves the following addition to the ‘Topics and key projects’ section of the Community Development and Facilities portfolio in the Kaipātiki Local Board – Portfolio Descriptions: i) Oversight of Rainbow Communities matters and key relationship with council’s Rainbow Communities Advisory Panel. c) supports the Parks, Recreation and Sport Committee decision to reallocate the Hato Petera College grant at $28,000 per annum, for the 2015/2016 and 2016/2017 financial years in alignment with the draft Community Access Guidelines, and reallocates the funding to Netball North Harbour to assist continued community access to its facility. d) endorses the board's feedback (as outlined in Attachment B to the agenda report) to New Zealand Transport Agency on the SeaPath project. e) approves funding of up to $1,440 from its 2015/2016 community response fund to Raeburn House for a Results Based Accountability training session for Kaipātiki Local Board members and Kaipatiki Community Facilities Trust board and staff. f) allocates $5,000 from its 2015/2016 community response fund to the Glenfield Community Centre to assist with costs to attend the professional development programme referred to in the tabled document, with any remaining funds available for their information technology upgrade. g) allocates $5,000 from its 2015/2016 community response fund to the Bayview Community Centre to assist with costs to attend the professional development programme referred to in the tabled document, with any remaining funds available to subsidise costs for rental of the facility by community groups. h) allocates $10,000 from its 2015/2016 community response fund to the Kaipātiki Community Facilities Trust to service the costs of the professional development programme referred to in the tabled document, in liaison with the Strategic Broker.
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a Memorandum to Kaipātiki Local Board Members |
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Resolution number KT/2016/42 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receives the Performance Report for the financial quarter ended 31 March 2016. b) expresses its concern at the 25 per cent increase in graffiti incidents compared to the same period last year and requests officers report back to the 8 June 2016 Kaipātiki Local Board meeting on alternate methods to reduce graffiti instances in the board area.
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24 |
Governing Body and Independent Maori Statutory Board Members' Update |
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Councillor Chris Darby was in attendance to provide an update to the board. |
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Member Lorene Pigg left the meeting. |
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Resolution number KT/2016/43 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) thanks Councillor Chris Darby for his verbal update.
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20 |
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Resolution number KT/2016/44 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) adopts the Kaipātiki Local Board Community Grants Programme 2016/2017 with the following amendments: i) the dates for Quick Response rounds three and four are amended as follows:
ii) the maximum amount that can be applied for in Quick Response rounds remains at $500; and iii) applications for amounts over $500 can be requested in Local Grants rounds.
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21 |
Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016 |
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MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approve the following allocation of funding for the Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016 as listed in the table below:
b) consider the application from Beach Haven Scout Group under Item 22 - Kaipatiki Local Grants, Round Two 2015/2016.
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Precedence of Business |
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MOVED by Member D Grant, seconded by Member J Gillon: That the Kaipātiki Local Board a) agrees that Item 22 - Kaipatiki Local Grants, Round Two 2015/2016 be accorded precedence at this time.
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Secretarial Note: Item 22 - Kaipatiki Local Grants, Round Two 2015/2016 was taken at this point. |
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Secretarial Note: Following a procedural motion during Item 22 - Kaipatiki Local Grants, Round Two 2015/2016, consideration of Item 21 - Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016 was resumed at this point. |
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Secretarial Note: The original motion for Item 21 was amended with the consent of the mover and seconder. |
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Resolution number KT/2016/45 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves the following allocation of funding for the Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016 as listed in the table below:
b) considers the application from Beach Haven Scout Group under item 22 - Kaipatiki Local Grants, Round Two 2015/2016.
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22 |
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MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves the following allocation of funding under Round Two of the Kaipatiki Local Grants Programme 2015/2016 as listed in the table below:
b) approves the following allocation for multiboard funding under Round Two of the Kaipatiki Local Grants Programme 2015/2016 as listed in the table below:
c) approves the following allocation for deferred applications of funding under Round Two of the Kaipatiki Local Grants 2015/2016 as listed in the table below:
d) defers the following applications to be considered at 8 June 2016 meeting:
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Precedence of Business |
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MOVED by Member D Grant, seconded by Chairperson K McIntyre: That the Kaipātiki Local Board a) agrees that Item 21 - Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016 be accorded precedence at this time.
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Secretarial Note: Item 21 - Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016 was taken at this point. |
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Secretarial Note: Following the completion of Item 21 - Kaipatiki Local Board Quick Response Grants: Round Four 2015/2016, consideration of Item 22 - Kaipatiki Local Grants, Round Two 2015/2016 was resumed at this point. |
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Secretarial Note: The original motion for Item 22 was amended with the consent of the mover and seconder. |
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Resolution number KT/2016/46 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) approves the following allocation of funding under Round Two of the Kaipatiki Local Grants Programme 2015/2016 as listed in the table below:
b) approves the following allocation for multiboard funding under Round Two of the Kaipatiki Local Grants Programme 2015/2016 as listed in the table below:
c) approves the following allocation for deferred applications of funding under Round Two of the Kaipatiki Local Grants 2015/2016 as listed in the table below:
d) defers the following applications to be considered at 8 June 2016 meeting:
e) requests officers report back to the June meeting on options for entering in to a funding agreement with Birkdale Primary School regarding the netball and basketball courts that secures public access.
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Resolution number KT/2016/47 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: f) approves the following allocation for multiboard funding under Round Two of the Kaipatiki Local Grants Programme 2015/2016 as listed in the table below:
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Secretarial Note: Member Ann Hartley declared a conflict of interest with the application from North Shore Centres of Mutual Aid Incorporated and did not take part in the discussion of this application, and abstained from voting on the above resolution. |
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Member Lindsay Waugh left the meeting. |
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Resolution number KT/2016/48 MOVED by Member G Gillon, seconded by Member R Hills: That the Kaipātiki Local Board: a) notes the Kaipātiki Local Board governance forward work calendar.
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Secretarial Note: Item 24 - Governing Body and Independent Maori Statutory Board Members' Update was considered prior to Item 20 - Kaipatiki Local Board Community Grants Programme 2016/2017.
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26 |
Record of Kaipātiki Local Board Portfolio Briefings held in April 2016 |
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Resolution number KT/2016/49 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the record of Kaipātiki Local Board portfolio briefings held in April 2016.
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Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 20 April 2016 and Wednesday, 27 April 2016 |
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Resolution number KT/2016/50 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 20 April 2016 and Wednesday, 27 April 2016.
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28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
12.40pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................