Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

18 May 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum - Pacific Events & Entertainment Trust 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Manukau Ward Councillors Update 7

13 Report back on Southern Resource Recovery Scoping Study and request for funding for on-going development of resource recovery activity 9

14 Performance Report for the Māngere-Ōtāhuhu Local Board for the quarter ending March 2016 51

15 Auckland Transport Update - May 2016 93

16 Auckland Transport Quarterly Update to Local Boards 105

17 Mangere-Otahuhu Local Board - Local Grant Round Two and Quick Response Round Three 2015/2016 127

18 Mangere-Otahuhu Local Board Community Grants Programme 2016/2017 141

19 New Road Name Approval for the business subdivision by Auckland International Airport Limited at 17 Timberly Road, Mangere 147

20 New Road Name Approval for the residential subdivision by Coronation Gardens Limited at 117 Coronation Road, Mangere 151

21 Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 155

22 Allocation for MO Arts Jam 2017 Scoping and Community Research 177

23 Allocation for Public Art Scoping 2016 179

24 Māngere-Ōtāhuhu Facility Partnership Fund 181

25 Work Programme - Development of Teaching Gardens 2015/16 185

26 Submissions to Parliament on Alcohol Bill 187

27 Allocation of the Māngere-Ōtāhuhu Local Board Discretionary Capital Fund 197

28 Contributions Policy Variation A 201

29 Governance Forward Work Calendar 219

30 Mangere-Otahuhu Local Board Workshop Notes 225

31 Mangere-Otahuhu Local Board Members - Portfolio, Outside Organisations and BID Updates 231

32 Chairpersons Announcements 235

33 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 April 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Pacific Events & Entertainment Trust

Purpose

1. Ulalemamae Te'evā Matāfai from the Pacific Events & Entertainment Trust would like the opportunity to present and introduce the trust to the board.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Ulalemamae Te'evā Matāfai for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

18 May 2016

Report back on Southern Resource Recovery Scoping Study and request for funding for on-going development of resource recovery activity

File No.: CP2016/07299

Purpose

1. To note the results of the Southern Resource Recovery Scoping Study.

2. To consider approval of $20,000 from the Māngere-Ōtāhuhu Local Board’s 2016/2017 budget for waste minimisation initiatives to support the on-going development of resource recovery activity.

Executive Summary

3. In 2014/2015, the five southern local boards (Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, and Papakura) jointly funded a study to scope options for resource recovery in the south. Regional funding matched this local investment. The study was undertaken in two phases and provides findings and recommendations to advance the development of two community recycling centres in the south over the next five years. A full copy of the Southern Resource Recovery Scoping Study report (the study) is appended at Attachment A.

4. In Māngere-Ōtāhuhu, ME Family Services are developing a vision and plan for a ‘Regen Village’ where all waste streams are dealt with locally and where micro businesses can flourish. This is a collaborative venture working with a number of organisations in Māngere, potentially including Auckland Airport. The Cook Islands Development Agency New Zealand (CIDANZ) is also investigating the opportunity for developing or partnering with others to establish a community recycling centre.

5. This report recommends that the Māngere-Ōtāhuhu Local Board (the board) commit funding to support the on-going development and capacity building of resource recovery activity in the south. It also recommends that the board allocate funding to support ME Family Services to develop promotional material to communicate their vision for a Regen Village to potential collaborators.

Recommendations

That the Māngere-Ōtāhuhu Local Board:

a) Approves the allocation of $10,000 from the board’s 2016/2017 Waste Minimisation Initiatives budget to implement a southern capacity building and mentoring programme to support the growth of resource recovery activity.

b) Approves the allocation of $10,000 from the board’s 2016/2017 Waste Minimisation Initiatives budget to support ME Family Services to develop promotional material to communicate their vision for a Regen Village to potential collaborators.

c) Notes that potential sites for community recycling centres have been identified in the board area.

Comments

Background

6. The development of a regional Resource Recovery Network (RRN) is a key initiative in Auckland Council’s 2012 Waste Management and Minimisation Plan (WMMP) and is a critical element in achieving the plan’s goal of zero waste to landfill by 2040.

7. At its meeting in October 2014, the Regional Strategy and Policy Committee endorsed the strategic direction for the RRN, including a long-term strategy of developing 12 community recycling centres over a ten year period. The strategy proposes the development of two community recycling centres in the southern region during the 2019/2020 and 2020/2021 financial years. Funding for site development is included the Long-term Plan 2015-2025.

8. In early 2015, with support from the Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe and Papakura Local Boards, council staff commissioned a scoping study to investigate how the RRN could develop in the south. The objective of the study was as follows;

To identify potential sites, interested parties and possible collaborations, and to outline a plan to progress the establishment of at least two Community Recycling Centres in the South. It also needs to identify capacity building requirements within the community sector.

9. The study was undertaken in two stages. Stage One of the study involved:

· completing a stocktake of existing resource recovery operations in the study area;

· initial engagement with organisations and individuals interested in being involved; and

· identifying a list of potential sites.

10. These findings were presented in a report In July 2015 and discussed with local board representatives at a workshop.

11. Stage Two of the study involved:

· organising a study tour for interested community organisations to Xtreme Zero Waste in Raglan which has been operating as a community recycling centre for over 14 years;

· identifying which organisations have advanced their plans to get involved with, or expand their current, resource recovery operations;

· identification of collaboration opportunities;

· GIS modelling to develop a model by which potential sites can be assessed against an ‘ideal standard’ for a Community Recycling Centre in the study area; and

· formulating recommendations on how council can advance resource recovery in the south.

Results of the scoping study

12. The study highlighted the need for council to work concurrently on acquiring resource recovery sites and on capacity building of potential operators. The study also identified ten community-led initiatives and organisations in the south with potential to evolve into operators of community recycling centres or related resource recovery initiatives. It also noted three significant potential collaboration opportunities with Auckland Airport, Auckland South Corrections Facility and mana whenua.

13. In the board area there a number of resource recovery opportunities. ME Family Services are actively pursuing their vision to establish a ‘Regen Village’ This concept has been develop by ME Family Services as a whole of community approach that responds to local circumstances, aspirations and talents. In a Regen Village, all waste streams are dealt with locally and enable micro businesses to flourish.

14. ME Family Services are passionate about developing a community owned and driven project to meet the particular needs and opportunities within Māngere-Ōtāhuhu. They have the potential to realise their vision through forging possible collaborations with Auckland Airport and other key businesses in the area.

15. Auckland Airport has developed a project group with major businesses located in the airport precinct to investigate waste minimisation options. They have been seeking feedback on how they can support a community approach to waste diversion from the precinct, potentially enabling innovative community collaborations.

16. CIDANZ are planning a project called oneEngine on their site in Māngere Bridge. This project could be a complementary business for the repair and recycling of all types of engines. While CIDANZ are based within the board area their focus is the Cook Islands community and they operate across the study area.

17. With regard to site identification, the study has developed a model for analysing potential sites against an ideal standard for community recycling centres in the south. Council staff will work with Panuku Development Auckland and local boards to identify candidate sites with the assistance of this model.

Investment opportunities for consideration

18. The suggested focus for investment over the next financial year is to support the capacity building of local groups, facilitating collaborations and seed funding to start up local initiatives. This will put local groups in the best possible position to tender for a contract to run a facility and also support and catalyse complementary locally based resource recovery activity.

19. There are three options that were considered with regards to the board’s investment in resource recovery activity. These are described below.

Option One: Do Nothing

20. The board can choose not to provide any funding to resource recovery initiatives in the south. If the board chooses this option, local groups can apply to council’s Waste Minimisation and Innovation Fund to build their own capacity and seed fund initiatives.

21. The risk with this approach is that the momentum that has been built up through the scoping study engagement process will dissipate. Many of the groups are emergent and lack confidence to start local initiatives without receiving support from council or other groups.

Option Two: Support capacity building for the southern network

22. In this option, each of the five southern local boards would contribute $10,000 over the 2016/2017 financial year to support a dedicated programme to:

· Establish a capacity building and mentoring programme to grow the collective capacity of groups involved in resource recovery. This will also provide opportunities for new groups to be identified and supported;

· Continue to foster collaborations with Auckland Airport, Auckland South Corrections, mana whenua and other key stakeholders to identify and develop opportunities for joint resource recovery ventures; and

· Facilitate and support a network of organisations and businesses interested in resource recovery in the south.

Option Three: Support ME Family Services

23. In this option, this board would allocate $10,000 to ME Family Services to enable them to develop professional collateral promotional material to communicate their vision of a Regen Village to potential collaborators such as Auckland Airport. At present, their concept is difficult to communicate and engage with particularly for commercial partners.

24. Supporting options two and three is recommended as there are considerable opportunities for resource recovery in the board area. A number of local initiatives have already started in the study area as a result of this scoping study. With dedicated resource and a a managed programme of work these groups can be supported to expand their activities.

25. A similar recommendation will be made in May 2016 to the other four southern boards that supported the initial scoping study. The board will be kept informed as to the outcome of these recommendations and the overall funding for the project.

26. In the event that all southern boards do not provide a similar level of funding, the project parameters will be adjusted to accommodate a smaller budget and the boards will be informed as to the new proposal.

Consideration

Local Board views and implications

27. ‘Assess and develop options for southern recycling centre’ and ‘increased community awareness and education on reducing waste’ are two key initiatives in the Māngere-Ōtāhuhu Local Board Plan. The recommendations in this report strongly align to both key initiatives.

28. Three combined local board workshops have been held throughout the development and implementation of the scoping study. This ensured that local board representatives had the opportunity to feedback on the project.

29. The recommended investment of $20,000 will enable support for local resource recovery groups based in Māngere-Ōtāhuhu such as ME Family Services, CIDANZ and any new groups as well as further potential collaborations with commercial businesses such as Auckland Airport

Māori impact statement

30. Representatives from 12 mana whenua and seven maatawaka organisations were engaged through the scoping study. Although there were no specific collaborations identified, members of The Southern Initiative’s Maori Advisory Group and attendees of council’s monthly Mana Whenua Information Hui saw potential for collaboration. They were supportive of continued consultation and discussion on the opportunities as they emerge.

31. A number of mataawaka organisations are now involved in community-led resource recovery initiatives. Papatuanuku Marae is supportive of ME Family Service’s vision of a Regen Village.

Implementation

32. Subject to approval of funding, Waste Solutions will work with work with ME Family Services on capacity building to support the organisation in delivering resource recovery initiatives and forging commercial collaborations.

Attachments

No.	Title	Page
a View	Scoping Study for Resource Recovery in the South: findings and recommendations	15

Signatories

Authors

Jenny Chilcott – Senior Waste Planning Specialist

Authorisers

John Dragicevich - Director Civil Defence and Emergency Management

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Performance Report for the Māngere-Ōtāhuhu Local Board for the quarter ending March 2016

File No.: CP2016/06906

Purpose

1. To update the Māngere-Ōtāhuhu Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department performance report.

4. The attached report contains the following reports this quarter

· Local Community Services including Libraries

· Local Environmental Management

· Local Sports Parks and Recreation

· Local Board financial performance

· Local Board LTP (Long-term Plan) results for non-financial performance measures for quarter 3.

5. Auckland Council Local Environmental Management team has provided a reforecast of what LDI (Locally Driven Initiatives) projects cannot be delivered this year.

6. Following discussions with and advice from the board members, reallocation of these LDI funds are provided in the recommendations.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receive the Performance Report for the Māngere-Ōtāhuhu Local Board for the financial quarter ended March 2016.

Comments

7. In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

8. The report is presented to the Māngere-Ōtāhuhu Local Board members at a workshop prior to the business meeting.

Maori impact statement

9. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Attachments

No.	Title	Page
a View	Performance Report for the Māngere-Ōtāhuhu Local Board	53

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Auckland Transport Update - May 2016

File No.: CP2016/09010

Purpose

1. This report updates the Mangere-Otahuhu Local Board (MOLB) on the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MOLB and issues raised by board members; and provides information on matters of specific application and interest to the MOLB.

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and of issues currently being addressed by Auckland Transport for the MOLB. This includes responses to MOLB decision-making and general information related to MOLB objectives.

3. This month no decisions are required by the MOLB but the report provides information about the following matters that the MOLB has an interest in:

· A response to resolution number: MO/2016/53

· Local Board Transport Capital Fund updates; and

· An update about how Auckland Transport is working to support the MOLB’s advocacy for a more secure rail network in south Auckland.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receives the Auckland Transport’s May 2016 monthly report.

Comments

Responses to local board decisions/resolutions

4. The following paragraphs record Auckland Transport’s responses to recent resolutions of the MOLB. The resolutions are recorded in full, in italics, and the response is underneath.

5. Resolution Number: MO/2016/53

c) Notes that Auckland Transport does not agree with and will not facilitate providing signage to ensure dedicated local board member parking at the rear of the local board office at Shop 17, Māngere Town Centre, 93 Bader Drive.

d) Requests the Chief Executive of Auckland Transport to re-examine the provision of parking at the Māngere-Otahuhu Local Board office for local board members, as a practical response to this request and the policies of Auckland Council that support elected members’ in carrying out their roles and functions.

e) Requests that Auckland Transport provide regular reporting to the board on transport renewals in the local board area.

6. The first two sub-paragraphs of the resolution (c) and (d) are currently being addressed. At the time this report was written the request was still being discussed. Auckland Transport expects to be able to provide a verbal response at the next meeting, followed by a formal written response at a future meeting.

7. With regards to sub-paragraph (e), Auckland Transport can provide the following response at the present time. The following steps are taken to keep local boards up-to-date with the renewals programme:

· Annually, when maintenance and renewal programmes are confirmed Auckland Transport briefs all local boards on planned activities. Figure 1 is the map provided to the MOLB in August 2015;

· Quarterly, Auckland Transport provides a report that records the previous three months work;

· Daily updates are available on the Auckland Transport website at the following link - https://at.govt.nz/projects-roadworks/road-works-disruptions/road-works-map/ . Figure 2 is a screenshot of the page. The map is able to be scrolled across or an address can be searched and any roadworks in the area (Auckland Transport, NZTA, utilities or private) will be shown by an icon. By clicking on an icon it can be ‘interrogated’ by users to provide up-to-date information about road works or disruptions.

Figure 1: Planned Road Renewals in Managere-Otahuhu (as at August 2015)

Figure 2: Screenshot of Auckland Transport’s Roadworks Information Page

8. The aim of this function on the website is to provide accurate up-to-date information about roadworks or closures. In the past, Auckland Transport has tried to keep local board’s up-to-date about planned works with weekly or daily emails. This has proven to:

· Be inaccurate because of uncontrollable factors like the weather that stop work or extend delivery times;

· Not take into account works carried out by other utilities or private companies;

· Create a large amount of administrative work for very limited benefit. With this information available on line an interested person can easily look up the site on their computer, iPad or smartphone or can log on each day and get accurate information.

9. In summary, Auckland Transport acknowledges the MOLB’s request and regrets that it may not have provided a detailed briefing about the website’s capabilities. With this tool any information required about work in the road corridor is immediately available.

Mangere Town Centre bus station

10. One of MOLB’s advocacy initiatives is for the local board area is to have “a great public transport network that is easy to get to, frequent and reliable”. AT can report that it is supporting the MOLB’s advocacy for a new bus station at Mangere Town Centre, and that the project is progressing well. The project team has met with the MOLB on a couple of occasions and provided the following concept sketch of the proposed project. See Figure 3.

Figure 3: Concept Sketch of the Mangere Bus Station

11. The objective is to build a new Mangere bus station located at the town centre before October 2016.

South Auckland public transport security update

12. Auckland Transport continues to support the MOLB’s advocacy initiative to have “a great public transport network that is easy to get to, frequent and reliable” by progressing projects needed to facilitate better public transport in the area.

13. Auckland Transport is able to report that a number of security-related projects are progressing that will help to improve safety of the southern rail network. The projects can be summarised as follows:

· Gating Stations: Initial designs have been completed and funding identified (approximately $ 2 million) for installing gates at a number of high-risk stations including:

o Manurewa;

o Papakura;

o Papatoetoe; and

o Middlemore.

The stations were identified based on the high level of patronage and issues with security. Gates at these stations will keep people without tickets off the platform reducing the number of fare evaders and the potential for trouble caused by people not using the station for travel. It is planned that the gates will installed mid–2017.

· Warranted officers: Last year a review of transport legislation was started by central government that will empower rail service providers to remove people that have not paid fares from trains and to impose fines for non-payment of fares. These powers will be enacted by warranted officers employed by Auckland Transport, but warranted by the Commissioner of Police. Currently Auckland Transport is working through initial planning to implement warranted officers on the rail network. Although the legislation is expected to be passed mid-2017, planning is already underway.

· Police on trains: Longer term, Auckland Transport and NZ Police are working together to develop a plan for the employment of dedicated NZ Police staff on trains and at stations. It is anticipated that this can be rolled-out in phases with additional police being seen on the network in the next financial year.

14. Auckland Transport will continue to provide contracted security guards until these new measures are instituted. AT is responding to advocacy from local boards, working to ensure that rail transport is secure.

Future Streets

15. The Future Streets project is the MOLB’s largest Local Board Transport Capital Fund project and involves remodelling a number of streets in Mangere to make them safer and friendlier for pedestrians and cyclists. The aim being to make the general area safer and encouraging active modes of transport.

16. The project continues to move forward and aspects of implementation are being confirmed:

17. A summary of key activities in April:

· Mascot Ave The resource consent has been approved. Traffic control approvals are still being progressed but physical works have commenced and there is extensive activity in the area

· Windrush to Waddon walkway - The contract has been awarded and the ducting for street lighting within the park has been completed.

· Windrush to Mascot walkway - A three-metre wide shared path along Windrush Close and Pershore Place has been completed. Ducting for street lighting within Mascot and Windrush Parks has been completed.

Local Board Transport Capital Fund (LBTCF):

18. In this electoral term the MOLB has identified a number of projects in the local board area and has authorised expenditure of LBTCF to deliver them. This section of the report provides an update on progress see the summary below.

Figure 3: LBTCF Summary

19. In this electoral term the MOLB has identified six projects and these are discussed in detail in Attachment A.

MOLB consultations:

20. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this local board area.

21. In this reporting period one project was circulated for comment by the MOLB.

22. Attachment B provides a summary of the project and of the responses made by the transport portfolio leaders.

Attachments

No.	Title	Page
a View	Summary of Mangere-Otahuhu Local Board Transport Capital Fund Projects	99
b View	Consultations sent to the Mangere-Otahuhu Local Board	101

Signatories

Authors

Ben Stallworthy Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Auckland Transport Quarterly Update to Local Boards

File No.: CP2016/08925

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months 1 January – 31 March 2016.

Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Auckland Transport Quarterly Update to Local Boards.

Significant activities during the period under review

Strategy and Planning

2. Transport for Future Urban Growth (TFUG)

Under the new business case approach, AT has received approved funding to develop growth related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the following growth areas identified in Auckland Council's Future Urban Land Supply Strategy: Northwest, Southern, Northern and Warkworth.

A multi-disciplinary and cross organisational team has been established on these four growth areas and is currently working from a co-located space. Councillors, local boards, iwi, developers and other stakeholders have been informed and public consultation has taken place. Sequencing Workshops were scheduled for 22-23 March and the second round of public consultation scheduled from 15 April.

3. Central Access Strategy

A Programme Business Case for the Central Access Plan (Isthmus to City Centre) is jointly being developed with New Zealand Transport Agency (NZTA) and Auckland Council. It is anticipated that a preferred programme which identifies a series of interventions to resolve growing bus patronage demands against corridor/terminus capacity constraints will be provided to the NZTA Board in May for their approval.

Public Transport (PT) Development

4. City Rail Link

Enabling Works ECI Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) 21 December 2015; Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, to commence in May 2016. Main Works: Construction start 2018/19 FY subject to funding agreement with Government.

5. Double Decker Network Mitigation works

Mitigation works on identified risks for Double decker buses such as building verandas, street furniture, signage, low hanging power/phone lines, service poles, overhanging trees, and low bridge structures to allow the safe passage of double decker buses. Botany route is cleared for double decker bus with some minor works on defects list to be completed. Mt Eden and Northern Express bus routes to be cleared in March 2016.

6. PT Safety, Security and Amenity

An evaluation is underway of the benefits of installing ticket barriers at selected stations on the network to improve safety and security. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Onboard train digital information screens will commence testing in April.

PT Facilities Infrastructure Development

7. Wharf Renewals

Design is currently underway on a number of urgent wharf renewal project requests received from AT Metro (25th Feb). These are targeted to be completed by 30 June 2016. AT is on track to deliver these.

8. Bus Infrastructure Improvements

AT is still on target to spend the $4.7m budget. A significant number of physical works will be undertaken over May and June.

PT Operations

9. Highlights for the quarter

Rail patronage growth continues at around 20% year-on-year, and the month of March saw more than 1.6 million passenger journeys on the network, the highest month on record. Service delivery has maintained levels of around 95% of services arriving at the destinations on-time. The new operator tender process has been placed on hold, with the current contract with Transdev being conditionally extended for a period of up to 12-24 months, while the impacts on the rail services contract of long term projects such as CRL are assessed.

10. Integrated Fares

The 28 February 2016 annual AT Metro fare review included final fare zone boundary alignment between bus and rail prior to mid-2016 integrated fares implementation, including alignment at Orakei of two zone rail from the CBD with the existing two zone bus and removal of the inner CBD and airport mini-zones. An independent review of the proposed integrated fares product structure and price modelling by Deloitte is nearing completion and will support a final recommendation to the AT Board in April.

Road Design and Development

11. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. A funding application is in progress with NZTA and the team is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for light and heavy rail. The cycle strategy for the wider Mangere area is underway.

Services

12. Whangaparaoa Road Dynamic Lane Trial

In the last quarter, designs for the trial along Whangaparaoa Road (between Red Beach Road and Hibiscus Coast Highway) have been assessed. A driver behaviour survey was undertaken, to understand perceptions of the trial and responses to a simplified scheme using just Light Emitting Diode (LED) in road markings. The purpose of this was to test reactions and guide design requirements for signage and LED requirements. The survey illustrated 21 scenarios with different markings and LED lights along the route (i.e. no signage or overhead lane control arrows were assumed).

The outcome of the survey showed the following:

Positives recognised:

· Improves traffic flow

· Flexible traffic control

· Better use of road space

· Increases road capacity

Concerns raised:

· Confusing

· Accident risk

· Unclear (lane direction) – Need clear signage

· Need to educate

Understanding gained from the driver perception survey and traffic condition surveys will be applied to the design before consultation is undertaken.

13. Auckland Bike Challenge

The Auckland Bike Challenge was undertaken in February encouraging businesses and workplaces to support staff to cycle. The month-long online challenge has had a significant success in encouraging greater uptake of cycling in Auckland. It has been well supported by key stakeholders including Healthy Auckland Together, Auckland Regional Public Health, the Sustainable Business Network and Bike Auckland. A total of 166 workplaces took part, and over 2,860 people registering to ride a bike in February including 600 new cyclists. A total of 23,111 trips were logged amounting to over 329,374 km travelled by bike.

14. Personalised Journey Planning for commuters

Three Personalised Journey Planning (PJP) projects are underway in Kingsland/ Morningside, Hauraki/Belmont and Stonefields residential areas. These are key areas for commuters to the city centre and reflect congested corridors on the network. Residents in each area who currently drive alone in peak times were offered personalised journey planning advice on other suitable modes of transport, and those that commit to trialling a new option are provided with supporting incentives. The goal of these projects is to encourage residents to make a long-term change, supporting modal share changes and reducing morning peak congestion.

15. Safer Communities

The Safer Communities programme is now underway with the Community and Road Safety team working more intensively in high risk communities to increase safe access to active and sustainable transport modes. The Community Transport team has delivered two safer Communities workshops for lead teacher and school management. These workshops were designed to provide information on the new delivery model for high risk communities and were very successful with 21 school attending. This was followed by two lead teacher workshops for the schools outside of the high risk communities.

16. Walking School Bus – Walking School Bus Week 15-19 February

Pedestrian safety is a high priority in the Auckland Region with an upward trend in Deaths and Serious Injuries (DSI) over the past five years. The Walking School Bus (WSB) Programme has an important role in improving pedestrian safety around schools while also reducing morning peak congestion. The Community and Road Safety team developed and delivered the first regional WSBs promotion week for primary schools across the Auckland region. The key objective was to raise awareness of the benefits of the programme and seek more participation from parents and students, as well as highlighting the road safety benefits the programme brings.

Currently, 154 schools in Auckland have WSBs (out of 345 total schools in Auckland with primary aged students) with over 4000 children on WSB routes and more than 1000 volunteers. During WSB Week, more than 4900 students registered to participate in themed days across the week. AMI Insurance sponsored Thursday’s ‘Be Bright Be Seen’ theme day with guest walkers including Jerome Kaino and Police dogs, who walked with WSBs across the region. WSB Week was a great success with positive media promotion including interviews on Radio Live, Stuff.co.nz, and articles in local papers.

17. Road Corridor Delivery (RCD)

The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

18. RCD Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (including 88.9 km of hotmix and 391.2 km of chip seal), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

Note* data is to February 2016

19. The team is 81% of the way through its Pavement Rehabilitation projects. Table 2 following outlines where key projects have been completed.

Table 2: Completed Rehabilitation Projects

20. The following table outlines the key priojects which are currently underway and are due for completion in Quarter 4.

Table 3: Rehabilitation Projects still underway

21. Year 5 (2015/16) of the UFB rollout is continuing and planning for Year 6 (2016/17) has already commenced.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2015/16) ending 31 March 2016	111
b View	Travelwise Schools activities broken down by local board	121
c View	Traffic Control Committee Decisions broken down by local board	123
d View	Local Board Advocacy Report	125

Signatories

Authors

Various Auckland Transport authors

Authorisers

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Mangere-Otahuhu Local Board - Local Grant Round Two and Quick Response Round Three 2015/2016

File No.: CP2016/08348

Purpose

1. The purpose of this report is to present applications received in Māngere-Otahuhu local board grants round two and quick response round three 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $137,000 for the 2015/2016 financial year. To date a total of $73,267 has been allocated from the community grants budget, leaving a total of $63,733.

3. Twenty-two applications have been received for the Local Grants Round Two, with a total amount requested of $295,974. Three applications are for projects covering more than one local board area (multi-board applications).

4. Six applications have been received for the Quick Response Round Three, with a total requested of $14,551.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round

Table One: Māngere-Otahuhu Local Grant, Round Two Applications

Application No.	Applicant	Main Focus	Project	Amount Requested
LG1610-214 (multiboard application)	Manukau Performing Arts Inc.	Arts and culture	Towards the cost of costumes for the show "Dream Girls" to be held at Spotlight Theatre, Papatoetoe from 4 - 18 June 2016	$1,500
LG1609-239	Massive Company Trust	Arts and culture	Towards the cost to hire Mangere Arts Centre for a production of "The Island" in June 2016	$2,336
LG1609-215	Pacific Islands Dance Fono	Arts and culture	Towards the cost of the matinee performances (venue hire for rehearsals and matinees, artists' fees, travel, administration, dancers' fees, operator's fee, subsidy for schools) for the works presented at the Pacific Dance Festival at Mangere Arts Centre during June 2016	$10,000
LG1609-233	To'utupu Tongan Trust	Arts and culture	Towards salaries (project manager, co-ordinator, assistant, graphic designer, administrator, six mentors, two tutors) advertising, venue hire, transport, refreshments and overheads for the arts, culture and dance workshops for young Tongans	$28,922
LG1609-210	Vaka Manu'kau Niue Community Trust	Arts and culture	Towards resources and programme delivery costs (marketing, exhibition set-up, refreshments) needed for the weaving (lalaga) workshop	$5,000
LG1609-236	Accelerating Aotearoa Inc.	Community	Towards activation and delivery costs (design, community engagement, partner co-ordination, delivery, catering, volunteer costs and expenses, and evaluation) for a one-day Park Jam family digital days and Geek Camp youth digital workshops at Mangere Town Centre and Mangere Town Centre Library during September 2016	$49,950
LG1613-216 (multiboard application)	Age Concern Counties Manukau Inc.	Community	Towards a portion of the annual cost to provide a counselling service to older people in south Auckland	$7,000
LG1609-231	Auckland Kids Achievement Trust	Community	Towards the cost to provide the Kiwi Can programme to up to 1,118 students from Koru and Sutton Park schools between May 2016 and April 2017	$10,000
LG1613-213 (multiboard application)	Diabetes New Zealand Inc. (trading as Diabetes NZ Auckland Branch)	Community	Towards the costs (promotional material, staff, travel, administration and management) to hold a series of up to 14 diabetes awareness expos in seven local board areas between July 2016 and June 2017	$4,139
LG1609-224	New Zealand Sikh Women’s Association	Community	Towards the annual rental for 214 Great South Road, Otahuhu from July 2016 to June 2017	$12,000
LG1609-232	Ohomairangi Trust	Community	Towards the cost of facilitation for three groups of parents to attend a programme of eight sessions to gain skills in core capabilities in the home between July 2016 and June 2017	$10,080
LG1609-222	PHAB Association Inc.	Community	Towards travel and melofa costs for youth workers for the Pasifica youth social clubs between August and December 2016	$6,000
LG1609-217	Pila Tomu Aerobic for Health Inc.	Community	Towards the purchase of a microphone, speaker, amplifier and laptop for the aerobics exercise classes held at Mangere Town Centre	$2,285
LG1609-230	Project Litefoot Trust	Environment	Towards field teams costs (vehicle and administration) of LiteClub project implementation for Mangere Combined Tennis Club and Bridge Park Bowling Club and Women's (bowling)	$2,902
LG1609-216	Sutton Park School	Environment	Towards the purchase of recycle bins for Sutton Park School	$4,307
LG1609-229	Mangere Town Centre Business Improvement District Inc.	Events	Towards event management, performers, production fees; graphic design and filming of a series of concerts at Mangere Town Centre in October 2016 to showcase urban performers	$5,000
LG1609-209	Otahuhu Business Association Inc.	Events	Towards the cost of promotion of Otahuhu (power, marketing, entertainment, traffic management, advertising) as a brand destination with an ethnic food festival to be held in October 2016	$20,000
LG1609-219	Auckland Badminton Association Incorporated	Sport and recreation	Towards salaries for the Community Development Manager and Regional Development Co-ordinator, and the purchase of 50 dozen shuttlecocks	$3,000
LG1609-227	Counties Manukau Sports Foundation	Sport and recreation	Towards the cost to provide a range of events, sport and recreation programmes and community activities for up to 3,000 young people in Mangere and Otahuhu area from July 2016 to June 2017	$49,500
LG1609-203	John Walker Find Your Field of Dreams Foundation	Sport and recreation	Towards the cost to provide the Primary Sport programme to Mangere and Otahuhu schools	$30,000
LG1609-223	Mangere Bridge Plunket Indoor Bowling Club Inc.	Sport and recreation	Towards the annual venue hire costs of the Mangere War Memorial Hall from July 2016 to June 2017	$3,000
LG1609-228	Otahuhu Softball Club	Sport and recreation	The cost to resurface the softball diamond at Sturges Park and purchase a tractor	$29,053
Total Amount Requested				$295,974

b) consider the applications listed in Table Two and agree to fund, part-fund or decline each application in this round

Table Two: Māngere-Otahuhu Quick Response, Round Three Applications

Application No.	Applicant	Main Focus	Project	Amount Requested
QR1609-318	Saintz Up Performing Arts Trust	Arts and culture	Towards venue hire of the Robertson Road School hall for terms two, three and four 2016 for after school dance, drama, vocal and musical instrument lessons	$600
LG1609-220	Wellington Museums Trust (Capital E)	Arts and culture	Towards venue hire costs for a performance of the theatre production, "Hinepau" at Vodafone Events Centre, Manukau on 8 August 2016	$1,500
QR1609-310	New Zealand Federation of Multicultural Councils	Community	Towards the cost of facilitators for a strategic planning meeting of the NZ Federation of Multicultural Councils in June 2016	$2,000
QR1609-313	The New Zealand Retreat Auckland Ltd	Community	Towards the cost of First Aid Level One (NZQA unit standards 6401 and 6402 Health and Safety Standards) training for 14 staff during June 2016	$1,701
QR1609-316	Portage Crossing Traditional Canoeing and Sailing Association	Community	Towards the purchase of a 4.8m “RIB” rescue boat, outboard, trailer, on-road costs and prop flag and a six-person waka ama boat	$7,000
QR1609-314	Ohomairangi Trust	Events	Towards the cost of a Matariki event (speakers' koha, food, transport, sound system hire, venue hire, organisers' costs) to be held on 18 June 2016	$1,750
Total Amount Requested				$14,551

Comments

5. The implementation of the Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Māngere-Otahuhu Local Board adopted its grants programme on 15 April 2015 under Resolution Number MO/2015/50 (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

7. The Māngere-Otahuhu Local Board has a 2015/2016 community grant budget of $137,000.

8. A total of $72,267 has so far been allocated from the local community grant budget for the one local grant round and two quick response rounds. The remaining balance of $63,733 is to be distributed in this one remaining local grant round and quick response round, with one more quick response grant round to be considered at the June 2016 meeting.

9. Twenty-two applications have been received for the Local Grants Round Two programme; the total value of the requests is $295,974. Three are multi-board applications.

10. Six applications have been received for the Quick Response Round Three programme; the total value of the requests is $14,551.

11. Summaries of all the community grant applications to be considered are appended as Attachment B (Board members only).

Consideration

Local Board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Otahuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. All the applications were considered at a local board workshop held on 4 May 2016.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

15. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

16. One organisation identified as Maori, with a project targeting Maori or Maori outcomes; an additional nine applicants have indicated their projects will target Maori or Maori outcomes.

Implementation

17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18. Following the Māngere-Ōtāhuhu Local Board allocating funding for local grants round two, and quick response round three Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Mangere-Otahuhu Local Grants Programme 2015/2016	137

Signatories

Authors

Jenny Young - Community Lease Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Mangere-Otahuhu Local Board Community Grants Programme 2016/2017

File No.: CP2016/07054

Purpose

1. The purpose of the report is to present the Māngere-Ōtāhuhu Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Māngere-Ōtāhuhu Local Board Community Grants Programme 2016/2017 for adoption (see attachment A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board adopts the Māngere-Ōtāhuhu Local Board Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Māngere-Ōtāhuhu Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2016/2017 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. The changes for this 2016/2017 financial year are highlighted in the grant programme. The local board has also reduced the number of quick response rounds from four to three for 2016/2017. This programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Mangere-Otahuhu Local Board Grants Programme 2016/2017	143

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Māngere-Ōtāhuhu Local Board

Local Grants Programme 2016/17

Our Local Grants Programme aims to provide contestable and discretionary community grants to local communities.

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

A strong local economy

• Increase opportunities for tourism, partnerships and investment

• Improve skills training, increase employment opportunities for the local workforce especially Maori and Pacific youth.

Māngere-Ōtāhuhu is the heart of Maori and Pasifika arts and culture

• Attract visitors to Māngere-Ōtāhuhu for arts and cultural experiences

• Increase opportunities for Maori and Pasifika arts and cultural expression

• Ensure community and public areas reflect local arts and culture

A place where environment and heritage are protected, enhanced and preserved

• Manukau Harbour and its coastline are protected and improved

• Local heritage is protected, enhanced and recognised

• Waste reduction

A well - connected area

• Attractive, accessible and safe cycleways and walkways

A range of facilities to meet diverse needs

• Existing facilities are well-maintained, of high quality and accessible

• Increased multi-use community and recreational facilities

A place where communities thrive and belong

• Increase the sense of safety in neighbourhoods and reduce harm from gambling, alcohol and synthetic drugs

• Increase opportunities for active living and community involvement and connectedness

• Young people are engaged and active in local matters

Our priorities for grants

The Māngere-Ōtāhuhu Local Board welcomes grant applications that align with the above outcomes and further support the following priorities of its plan:

Note: These priorities relate to what the board wants to achieve, as outlined in the local board plan.

• Events for families to take part in community life, celebrate local identities and talent

• Neighbourhoods and communities feel safe and connected across diverse cultures

• Communities have opportunities for active and healthy living, in safe environments that are smoke, alcohol and drug-free

• Increased community capacity to prevent harm from alcohol, drugs and substance abuse

• Young people lead and have a voice in local matters

• Communities care for and enjoy our parks, reserves and open spaces in different ways

• Innovative initiatives that are community-led

• Our streams, beaches and coastline are cared for and provide recreational and cultural and environmental benefits

Lower Priorities:

We will also consider applications for other services, projects, events and activities. However, these may be considered a lower priority.

• Commercial entities and promotion of commercial entities

• Ticketed events

• Activities that primarily benefit communities outside the Māngere-Ōtāhuhu Local Board area

• Activities that primarily benefit a third party (eg. activity to gain money for an organisation)

• Grants to support the purchase of, or maintenance associated with, motor vehicles

• Wages or operational costs

Local Board will not fund:

• Exclusion one: Applications for Liquor licenses

• Exclusion two: Core activities and tasks of business entities

• Exclusion three: Hiring of facilities for religious purposes

Investment approach

The Māngere-Ōtāhuhu Local Board has allocated budgets to support the local grants programme as follows:

Quick Response Local Grants

• $ 2000 Maximum amount per grant

Local Grants:

• Above $ 2000 per grant, two contestable rounds per annum

Recurring grants:

The board can award recurring grants, at its discretion to any applicant on a recurring basis – i.e., commit to providing a grant of a specified size, for a specified purpose, each year – for up to three financial years.

Recipients are required to put in an application and account on an annual basis for the funding they have received in that financial year, report on the progress they have made and demonstrate they are meeting any key performance indicators before funds will be released for the following year. E.g., applicants are to provide information on expected number of participants and final numbers who attended.

Māngere-Ōtāhuhu Local Board will fund a few community events as discretionary grants toward projects, initiatives as part of regular calendar of events that align with the priorities of the local grants programme. These grants will be allocated through the events work programme and some will be administered by the relevant departments:

Project

· Christmas events/ Santa parades in town centres

· Community days, cultural festival and St Patricks Day

· Community health and well-being

Community Match Fund:

The principles of match-funding will be encouraged to strengthen community-led development and assessed across all community grants. Board will give priority consideration to applications with matching community raised input, such as volunteer labour, donated materials, professional services, and / or cash from the community. These contributions show the level of community commitment and investment in the project.

(Note: Community Match Fund could be allocated under Quick response or Local Grants)

Māngere- Ōtāhuhu

Application dates

Grant rounds for 1 July 2016 to 30 June 2017 will be as follows:

Quick Response

2016/17 Funding rounds	Opens	Closes	Decision made	Projects to occur after
Round one	11 July 2016	12 August 2016	21 September 2016	1 October 2016
Round two	10 October 2016	11 November 2016	December 2016	1 January 2017
Round three	13 March 2017	14 April 2017	May 2017	1 June 2017

Local Grants

2016/17 Funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

27 June 2016

28 July 2016

21 September 2016

1 October 2016

Round two

27 February 2017

7 April 2017

May 2017

1 June 2017

Multi-board funding

Māngere-Ōtāhuhu Local Board will consider making grants alongside other boards on a case-by-case basis where the application identifies the benefits to communities across local board boundaries and outlines how the initiative serves the board’s plan outcomes.

Accountability measures

The Māngere-Ōtāhuhu Local Board requires that all successful applicants to provide:

• success and outcomes of the project against local board outcomes and priorities

• photos and anecdotal narratives as supporting information

• standard financial accountability, e.g. receipts and comparison of spending against budget.

• Information on community contributions

• Invite to events directly contributed to by the local board grant.

Māngere-Ōtāhuhu Local Board requires an overview summary on a quarterly basis, with a simple analysis of grant history patterns – e.g. number of times groups have applied, types of groups receiving grants and purposes. If there are any gaps between outcomes sought by the board and type of applications received and grants awarded. It is expected that such an analysis will inform the community grants policy evaluation expected to take place after one year period.

Māngere-Ōtāhuhu Local Board

18 May 2016

New Road Name Approval for the business subdivision by Auckland International Airport Limited at 17 Timberly Road, Mangere

File No.: CP2016/08121

Purpose

1. The purpose of this report is to seek approval from the Mangere Local Board, for the extension of the road name “Timberly Road”, from 17 Timberly Road, Mangere.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road name “Timberly Road” (applicant’s preferred road name) was determined to meet the road naming policy criteria.

4. Local iwi groups were not consulted again, as the name “Timberly Road” went through iwi facilitation as part of subdivision consent number 27329, SP8898.

5. The name “Timberly Road”, proposed by the applicant is recommended for approval by the Local Board.

Recommendation/s

That the Mangere Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, road name “Timberly Road”, proposed by the applicant, for the new road created by way of subdivision at 17 Timberly Road, Mangere.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The road to be named is an extension from Timberly Road, Mangere which is accessed from Westney Road and Verissimo Drive, Mangere. The balance lot will remain as one whole lot until the applicant pursues further development options.

The applicant has proposed the following name for consideration for the road created as part of the development at 17 Timberly Road, Mangere.

Preference	Proposed New Road Name	Meaning
Preferred Name	Timberly Road	Timberly Road is the extension from the currently constructed extension. Timberly road has undergone relevant processes to be approved as an appropriate road as part of the underlying subdivision (27329, SP8898).
First Alternative	N/a	N/a
Second Alternative	N/a	N/a

Figure One: Location and Layout of new the extension of Timberly Road

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The applicant’s proposed road name has been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. The applicant’s name “Timberly Road” meets all the criteria of the road naming guidelines.

11. As the applicant’s preferred name “Timberly Road” meets the criteria, it is recommended for consideration for approval.

Consideration

Significance of Decision

12. The decision sought from the Mangere Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Financial and Resourcing Implications

13. The cost of processing the approval of the road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

14. The decision sought from the Mangere Local Board for this report is not considered to have any legal or legislative implications.

Implementation

15. The Resource Consenting Team is involved in ensuring that appropriate road name signage is installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

New Road Name Approval for the residential subdivision by Coronation Gardens Limited at 117 Coronation Road, Mangere

File No.: CP2016/08634

Purpose

1. The purpose of this report is to seek approval from the Mangere-Otahuhu Local Board, for the extension of one road and the approval of one private road created by way of a joint subdivision and land use consent at 117 Coronation Road, Mangere.

Executive Summary

3. Following assessment against the road naming criteria, the road names “Tanners Road, Mikoikoi Cresent and Kaihua Terrace” (applicant’s preferred road names), and the alternative name “Maikaka” were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted, however, no response has been received.

5. The suffixes “Road”, “Crescent” and “Terrace” were considered to be appropriate.

6. The road name “Tanners Road”, proposed by the applicant, for the extension of the existing Tanners Road, is considered for approval by the local board

7. The road names “Mikoikoi Cresent and Kaihua Terrace” preferred by the applicant and the name “Maikaka” are considered for approval by the local board.

Recommendation/s

That the Mangere-Otahuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers new road names created by way of joint subdivision and land use consent at 117 Coronation Road, Mangere as follows:

a) The road name “Tanners Road”, proposed by the applicant, for the extension of the existing Tanners Road; and

b) The road names “Mikoikoi Cresent and Kaihua Terrace”, proposed by the applicant for the two un-named roads, which meet the road naming criteria.

c) Notes that the name “Maikaka” also meets the road naming guidelines.

Comments

8. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

One new road and two private ways are to be created to serve a residential subdivision of 50 lots, to be developed in stages.

Figure One: Location and Layout of new Roads

9. One of the roads (Road 1) being named is an extension of an existing road and therefore it is appropriate that the extension of Tanners Road also be named Tanners Road.

The applicant has proposed the following names for consideration for the two un-named roads created as part of the development at 117 Coronation Road, Mangere.

Road Number

Preference

Proposed New Road Name

Meaning

Road 2

Preferred Name

First Alternative

Second Alternative

Mikoikoi Crescent

Maikaka Crescent

Manuka Crescent

Native Iris (Libertia ixiodes)

Native orchid (Thelymita puchella)

NZ Ti tree (Leptosperum scoparium)

Road 3

Preferred Name

First Alternative

Second Alternative

Kaihua Terrace

Garden Terrace

Karo Terrace

Jasmin (Parsonia Heterophylla)

Reflects name of development “Coronation gardens”.

Small coastal shrub (Pittosporum crassifolium)

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

11. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

12. The proposed road names “Mikoikoi, Maikaka and Kaihua” were determined to meet the criteria of the road naming guidelines. Manuka, Garden and Karo did not meet the road naming guidelines as those names were duplicated in other parts of Auckland

13. The suffix “Road” for Road 1 is appropriate as it is the extension of an existing road. The suffix “Crescent” for Private Road 2 is appropriate because the road follows a crescent pattern before re-joining the same road. The suffix “Terrace” for Road 3 is appropriate as it is anticipated that terrace housing will be developed along the road.

14. As the Applicant’s preferred names (Mikoikoi Crescent and Kaihua Terrace) meet the criteria, it is recommended for consideration for approval while noting that the alternate name (Maikaka) is also appropriate as it complies with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

15. The decision sought from the Mangere-Otahuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

16. The decision sought from the Mangere-Otahuhu Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

17. Council sent the proposed road names to all iwi relevant to the Mangere-Otahuhu Local Board area, including Ngai Tai ki Tamaki, Te Kawarau iwi, Makarau Marae, Ngati Tamaoho, Te Akitai, Ngati Paoa, Ngati Maru, Ngaati Whanaunga, Ngati Tamatera, Ngati Whatua and Tainui. No responses have been received as at time of writing of this report.

18. Consultation has been undertaken with NZ Post and no issues were identified with the names proposed.

Financial and Resourcing Implications

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

20. The decision sought from the Mangere-Otahuhu Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for a new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

File No.: CP2016/00193

Purpose

1. To give the Māngere-Ōtāhuhu Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the Local Board area for the six months 1 July to 31 December 2015.

Executive Summary

2. Panuku Development Auckland (Panuku) was established in September 2015 as a result of the merger of two CCOs – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five Directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

6. The attached report provides an overview of how Panuku is structured. The report gives a flavour of what each Directorate is responsible for and drills down to team level, explaining roles and responsibilities across the organisation.

7. The report also provides an update of major issues, projects and activities relevant for the Māngere-Ōtāhuhu Local Board for the six months July – December 2015

8. Attachments to this six-monthly update include: Framework of Strategic Documents (Attachment A) and the Local Board Engagement Plan (Attachment B).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

Attachments

No.	Title	Page
a View	Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015	157
b View	Attachment A: Framework of Strategic Documents	163
c View	Attachment B: Local Board Engagement Plan	165

Signatories

Authors

Sven Mol - Engagement Coordinator

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Allocation for MO Arts Jam 2017 Scoping and Community Research

File No.: CP2016/06750

Purpose

1. To allocate funding for scoping and community research for Māngere-Ōtāhuhu Arts Jam (MO Arts Jam) 2017.

Executive Summary

2. On 17 July 2015, as part of the Community Development, Arts and Culture Work Programme for 2015/2016, the local board allocated $60,000 from the locally driven initiatives (LDI) budget for a signature arts and cultural event [MO/2015/113].

3. $50,000 of this funded the development and delivery of the event, the Māngere-Ōtāhuhu Arts Jam 2016 (MO Arts Jam), on 23 January 2016 at Tōia in Ōtāhuhu.

4. There is $10,000 remaining (LDI) in FY 2015/2016. The 2017 event is planned to be held in Mangere in early 2017. This will be submitted for local board approval as part of the draft Arts, Community and Events Work Programme for FY 2016/2017. Rotating the event to a new location requires scoping and community research in advance, at a cost of $10,000.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board allocate the remaining $10,000 from the 2015/2016 Signature Arts and Cultural Event (LDI) budget for scoping and community research for the Māngere-Ōtāhuhu Arts Jam 2017.

Comments

Background

5. The local board established the MO Arts Jam in 2016 to celebrate the vibrant community of Māngere and Ōtāhuhu in a one day arts festival.

6. The event aims to:

· be for the community, by the community

· provide an opportunity to showcase local arts and culture

· build on local networks with community stakeholders.

7. The objectives of the MO Arts Jam include:

· focus on the arts and stories of the local area

· include health and fitness themes through dance and physical movement

· provide a day full of colour through arts and culture

· offer activities for people to make things and try things out

· source local talent wherever possible

· collaborate with community stakeholders and artists.

Inaugural MO Arts Jam 2016

8. The inaugural MO Arts Jam was held on 23 January 2016 at Tōia in Ōtāhuhu. The event showcased both the indoor and outside areas of Tōia with a great range of free activities including t-shirt printing, temporary tattoos, face-painting, ei katu (Cook Island lei) making and basketball and dance sessions.

9. Performances featured local musicians and Bollywood, Cook Island, Samoan and Tahitian dance groups. More than 1,000 people attended the inaugural event, with more than 80 per cent of attendees participating in activities.

10. Community involvement was a key aspect of the MO Arts Jam 2016. This included forming a network of local stakeholders as part of the programme development to ensure a local focus and a strong sense of community. Meetings and discussions were held with community and arts stakeholders.

Planning for 2017

11. The intention for the 2017 event is to shift the location to the Māngere area, in order to share the benefits of this event with the wider local board area.

12. In order to do this, the preferred supplier needs sufficient lead time and resource to connect with local networks and community groups. This scoping work would cost $10,000 and would go towards:

· conducting in-depth community research, including forming relationships with local networks, potential suppliers, artists and organisations

· organising community meetings and scoping site options.

13. Staff recommend the local board allocate funding towards scoping and research to allow the preferred supplier to prepare for the 2017 MO Arts Jam.

Consideration

Local Board views and implications

14. A workshop was held with the local board on 9 March 2016 and feedback from that workshop has informed the content of this report.

Māori impact statement

15. The MO Arts Jam aligns with the Māngere-Ōtāhuhu Local Board Plan 2014-2017 and the outcome: “Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture”.

16. The MO Arts Jam 2017 will include opportunities for Maori cultural expression.

Implementation

17. A funding agreement will be executed with the preferred supplier, The Plantation Store Limited, to undertake scoping activities for the Mangere iteration of the event.

Attachments

There are no attachments for this report.

Signatories

Authors

Catalina Vercelli - Arts and Culture Project Lead

Kaye Glamuzina - Manager Arts and Culture

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Allocation for Public Art Scoping 2016

File No.: CP2016/08456

Purpose

1. To allocate funding from the Art in Public Places Opportunities Locally Driven Initiatives (LDI) budget to scope two public art projects.

Executive Summary

2. On 17 July 2015, as part of the Community Development, Arts and Culture Work Programme for 2015/2016, the local board allocated $20,000 LDI budget for Art in Public Places Opportunities [MO/2015/113].

3. Staff have identified two potential public art projects to be delivered in FY 2016/2017 and FY 2017/2018 that have an opportunity for art to be incorporated into the project. Scoping work is required to progress these opportunities further and is currently unfunded.

4. The first proposed public art scoping project (Project One) is for Stage 3 of the Ōtāhuhu town centre streetscapes upgrade project, led by the Development Programme Office.

5. The second proposed public art scoping project (Project Two) is for the Norana greenways development, led by the Parks, Sports and Recreation department.

6. The cost for each public art scoping project is $6,000.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Allocate $12,000 from the Art in Public Places Opportunities (LDI) budget for public art scoping for the Ōtāhuhu town centre streetscapes upgrade project and the Norana greenways development.

b) Note that the outcomes of the public art scoping will be subject to review alongside other potential projects for regional funding as part of the prioritisation of the Arts and Culture regional public art work programme in FY 2016/2017.

c) Note that the Arts and Culture regional public art work programme will be approved by the Arts, Culture and Events Committee.

Comments

7. On 17 July 2015, as part of the Community Development, Arts and Culture Work Programme for 2015/2016, the local board allocated $20,000 LDI budget for Art in Public Places Opportunities [MO/2015/113].

8. Staff have identified two potential public art projects to be delivered in FY 2016/2017 and FY 2017/2018 that have an opportunity for art to be incorporated into the project.

Project One: Public Art Scoping for the Ōtāhuhu Town Centre Streetscapes Upgrade

9. The Ōtāhuhu Town Centre upgrade is an upcoming project in the local board area led by the Development Programme Office, due to be delivered in FY 2016/2017.

10. The project will scope the potential for a new capex project as part of the parent project, the Ōtāhuhu Town Centre Streetscapes Upgrade. If an opportunity is identified, the project will reach concept stage prior to sourcing.

Project Two: Public Art Scoping for the Norana Greenways development

11. The Norana greenways development is an upcoming project in the local board area, led by the Parks, Sports and Recreation department, due to commence in FY 2016/2017.

12. The project will scope the potential for a new capex project as part of the parent project, the Norana greenways development. If an opportunity is identified, the project will reach concept stage prior to sourcing.

Funding for scoping work

13. Scoping work is required to progress these public art opportunities and is currently unfunded.

14. The cost for each public art scoping project is estimated at $6,000. A supplier will be contracted to deliver the scoping and progress concept development work for each project if an arts integration opportunity is identified.

15. The scoping work will include producing an overview of the proposed integrated artwork opportunities for Projects One and Two. This will then be reviewed alongside other potential projects for regional funding as part of the prioritisation of the Arts and Culture Regional Public Art Work Programme in FY 2016/2017.

Consideration

Local Board views and implications

16. The proposed public art projects align with the outcomes and key initiatives in the Māngere-Ōtāhuhu Local Board Plan 2014-17, specifically: “Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture” and “Incorporate public art into building upgrades, new facilities and public places”.

Māori impact statement

17. If a public art opportunity is identified for either the Otahuhu Streetscapes Upgrade project or the Norana Greenway development, iwi engagement will be part of the process.

Implementation

18. Scoping for the Ōtāhuhu Streetscapes Upgrades project and the Norana Greenway development will identify if public art opportunities are appropriate and what they might be.

19. If identified opportunities are appropriate, the next step is to commence an Expression of Interest (EOI) process for proposals to be submitted, followed by a shortlist, to commission one or more concepts for each project.

20. The initial outcome of the public art scoping project will be reviewed alongside other potential projects for regional funding as part of the prioritisation of the Arts and Culture Regional Public Art Work Programme in FY 2016/2017.

Attachments

There are no attachments for this report.

Signatories

Authors

Catalina Vercelli - Arts and Culture Project Lead

Kaye Glamuzina - Manager Arts and Culture

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Māngere-Ōtāhuhu Facility Partnership Fund

File No.: CP2016/07341

Purpose

1. This report seeks the Māngere-Ōtāhuhu Local Board’s approval for the allocation of $250,000 Facility Partnership Fund for 2015/2016.

Executive Summary

2. Included in the 2015/2016 years of the Long-term Plan is $250,000 from Locally Driven Initiatives (LDI) opex budget for Facility Partnership Fund (FPF). The purpose of the fund is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.

3. Through a number of workshops with the local board, six possible projects were identified from the Māngere-Ōtāhuhu State of Play plan. The projects have been assessed and a summary of the assessment is included in this report. Two projects are identified as suitable for funding from the FPF, however only one is ready to proceed at this point.

4. Māngere East Rugby League Football Club – upgrade of clubrooms estimated at $274,185 (ex GST). The project supports the development of fit-for-purpose sport facilities which are accessible to the local community and contribute towards achieving the local board outcomes for sport and recreation. This project is recommended for funding support from the Facility Partnership Fund. Depending on the level of local board funding contributed to this project, this could see the completion of the project without the need for additional fundraising.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Grants $230,000 from the board’s Facility Partnership Fund 2015/2016 to Māngere East Rugby League Football Club towards the upgrade and renovation of its hall, kitchen and toilet areas of the clubrooms located on Walter Massey Park.

Comments

5. The Māngere-Ōtāhuhu Local Board Plan 2014 includes the outcome “a range of facilities to meet diverse needs”. To contribute to achieving this outcome, the board included in the 2015/2016 budget $250,000 of Locally Driven Initiatives (LDI) opex for the FPF.

6. The purpose of the FPF is to support the strategic approach to achieving sport and recreation outcomes through the development of sport facilities in the local board area and assisting sport organisations to achieve their aspirations.

7. Through workshops with the Local Board in 2015, it was agreed projects for the FPF would be identified through Māngere-Ōtāhuhu State of Play. A list of projects was developed with local board input and information has been collated on each project to underpin the assessment.

8. The projects have been assessed against the following factors.

· Deliver on the outcomes and opportunities in Māngere-Ōtāhuhu State of Play and Local Board Plan

· Support developing fit-for-purpose sport and recreation facilities

· Non-council owned asset support

9. The Local Board identified the following six projects for assessment.

· Māngere East Community Facility

· Seaside Park

· Sturges Park

· Centre Park

· Walter Massey Park sport facilities

· Waterfront Reserve – MUMA Wharenui Project

Māngere East Community Facility

10. Overview: The Community Facilities Network Plan includes an action to investigate community facility provision in the Māngere-East area. The Māngere East Community Hub Steering Group was established in November 2015 and is made up of various community development organisations. The Working Group has been successful in applying for $35,000 funding to carry out a feasibility study for a multi-purpose community focused facility in Māngere East. In February the Local Board resolved, officers in the Community Empowerment and Service Integration units report back to the local board on how council can assist the working group.

11. Assessment: The project is primarily focused on delivering a community facility and therefore does not align with delivery of sport and recreation outcomes. Not recommended for support from the FPF.

Seaside Park

12. Overview: Seaside Park is a significant sport park established on a former landfill. Over time there has been subsidence on the park resulting in concerns from users and clubs about the safety of the park and playing quality of the sports fields. There are also concerns regarding the aged infrastructure. Recent Local Board investment has funded design and upgrade of the carpark. Indicative costs for upgrade of the park vary between $5.8 to $7.6 million.

13. Assessment: While Seaside Park is identified as a priority in the State of Play, the project does not fall within scope of the FPF as it is an existing council owned asset. Not recommended for support from the FPF.

Sturges Park

14. Overview: The State of Play identifies as a future opportunity to implement and complete the Sturges Park concept plan. Over 2012/2013 and 2014/2015 the Ōtāhuhu Softball Club received approximately $150,000 funding from the local board for a new softball diamond skin, dugouts and fencing. This project has contributed towards revitalising the park, opening up the park for greater community use, providing a venue for community events and has resulted in increased community use.

15. Assessment: While Sturges Park is identified as a potential opportunity in the State of Play, the project does not fall within the scope of the FPF as it is an existing council owned asset. Not recommended for support from the FPF.

Centre Park

16. Overview: Centre Park is identified in the State of Play as a potential site for increased football capacity but is not a high priority. There is potential for development of the park including upgrades of the carpark, walkway, fitness circuit and lighting.

17. Assessment: The project does not fall within the scope of the FPF as it is an existing council owned asset. Not recommended for support from the FPF.

Water Massey Park: Māngere East Rugby League Football Club

18. Overview: The Māngere East Rugby League Football Club was formed in 1963 and is now a multi-sport club that incorporate four codes including rugby league, netball, TAG and Australian Football League (AFL). There is a current membership of 3,500 with approximately 600 adult members and 2,900 junior members. The clubrooms buildings are over 50 years old and the club wish to undertake an upgrade focusing on improvements to the kitchen, toilets and hall areas. The improvements will assist the club in growing membership, facilitating use of the clubrooms by the wider community and ensure the facility is fit-for-purpose.

19. The total project cost is estimated at $274,185 (excluding GST). The club has successfully raised $45,000 already. The club is looking to apply for funding for the remaining $230,000. The club have applied for building consent and subject to funding would like to commence construction in mid-2016.

20. Assessment: The State of Play includes as a future opportunity “the rationalisation of facilities to accommodate more multi-use clubroom facilities and encourage more youth programme usage”. The club has grown and has already moved towards becoming a multi-sport club. The clubroom redevelopment supports the development of fit-for-purpose sport facilities which are accessible to the local community, support greater use by young people and contribute towards achieving the local board outcomes for sport and recreation. This project is recommended for funding support from the FPF. Depending on the level of local board funding contributed to this project, this could see the completion of the project without the need for additional fundraising.

Waterfront Reserve – MUMA Wharenui Project

21. Overview: Manukau Outriggers Canoeing Whare Nui Trust (MOCWNT) became incorporated in 1999 with the objective to build a waka ama clubroom facility at Waterfront Reserve in Māngere Bridge. In 2011 the Trust completed a merger with Manukau Urban Maori Authority (M.U.M.A) and rebranded the project as the MUMA Wharenui project. The desire is to develop a facility which serves both as a community facility and clubrooms and storage for paddling water sports. The project is estimated to cost $1.5 to $2 million.

22. In 2015 the Trust was successful in securing $40,000 from the Local Board towards design and professional services. A business plan has been developed which outlines how the Trust will complete the construction of the project and how the facility will be operated in partnership with M.U.M.A taking care of the financial responsibilities. The funding plan seek funding from Council, Lotteries, Foundation North, NZ Transport Agency and other funders

23. Assessment: The State of Play identifies as a future opportunity “the development of waka ama storage facilities on Waterfront Reserve”. This project has developed over a number of years with input from the former Manukau City Council and Māngere-Ōtāhuhu Local Board. The project is progressing with current work focused on completing the building design. The Trust is keen for the wider community to be involved in the project and using the project to build community development. The FPF could be used as seed funding to contribute to the overall delivery of the project, however the timeframe for delivery will be dependent on the successful applications to other funders, therefore at this stage it is not recommended, until their funding plan is further advanced.

Consideration

Local Board views and implications

24. The input and views of the Local Board have been canvassed through a number of workshops in 2015. The most recent workshop in April 2016 reviewed the projects to understand the alignment with the assessment factors.

25. The local board reviewed the various assessment factors and considered the Walter Massey Park: Māngere East Rugby League Football Club project as the preferred option. It met the board’s assessment criteria, had fundraised $45,000 and had consents lodged to begin physical works in mid-2016.

Māori impact statement

26. Māngere Ōtāhuhu Local Board area is very diverse with Maori comprising 15.9% of the population at the last census. The recent Sport and active recreation survey in the lives of Auckland adults (2015) showed that 73% of Maori in Auckland take part in sport and recreation in any given week.

27. The nature of both projects which are identified as suitable for funding from the FPF will benefit Maori participants along with participants from other ethnic groups.

Implementation

28. Should the local board resolve to allocate funding to either of the projects identified, then a funding agreement will be developed outlining the terms and conditions for the funding. Council staff from Sport and Recreation will keep the local board informed on the project’s progress through local board reporting.

Attachments

There are no attachments for this report.

Signatories

Authors

Martin Devoy - Sport and Recreation Advisor

Anita Coy-Macken - Team Leader Provision

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Work Programme - Development of Teaching Gardens 2015/16

File No.: CP2016/07914

Purpose

1. To approve $9,600 to the Auckland Teaching Gardens Trust to progress the board’s 2015/2016 teaching gardens work programme by enhancing Tōia and Old School House Teaching Gardens.

Executive Summary

2. The Māngere-Ōtāhuhu Local Board has allocated $10,000 in its Locally Driven Initiatives budget for 2015/2016 for the development of teaching gardens in the Māngere-Ōtāhuhu Local Board area.

3. This report recommends that $9,600 is granted to the Auckland Teaching Gardens Trust to provide additional garden boxes for the Tōia Teaching Garden and $3,600 for a solar power unit for the Old School House Teaching Garden.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approve a grant payment of $9,600 from its Locally Driven Initiatives budget to the Auckland Teaching Gardens Trust to provide two additional garden boxes for the Tōia Teaching Garden and a solar power unit for the Old School House Teaching Garden.

b) Requests that Auckland Teaching Garden Trust report back to the Māngere-Ōtāhuhu Local Board on the progress and outcome of these projects by March 2017.

Comments

4. The Auckland Teaching Garden Trust has funding agreements to provide programmes at Tōia and Old School House Teaching Gardens. The agreements are administered by Auckland Council Parks.

5. The provision of two additional garden boxes for the Tōia Teaching Garden will enable more students to participate in the programmes being provided.

6. The solar power unit complements the Old School House Teaching Garden organic approach to gardening using natural resources. The unit will provide power for electrical equipment at the garden kiosk.

Consideration

Local Board views and implications

7. The Auckland Teaching Garden Trust is engaged in providing mentoring and on-site educational programmes imparting gardening skills at the aforementioned gardens in alignment with the Māngere-Ōtāhuhu Local Board plan objective: to provide an environment where communities thrive and belong.

Māori impact statement

8. Māori are able to participate as students at the teaching gardens and to contribute to the development of cultural gardens. At present 5 Māori students are participating in the programme at the Old School House Teaching Garden.

9. The Auckland Teaching Garden Trust will report back to Auckland Council Parks before March 2017 as to progress and success of the funded projects.

Implementation

10. Will be implemented by Local Parks Environment and Programmes Team prior to end of June 2016.

Attachments

There are no attachments for this report.

Signatories

Authors

Biran Singh - Environment and Programmes Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Submissions to Parliament on Alcohol Bill

File No.: CP2016/09002

Purpose

1. This report advises that Ōtara-Papatoetoe Local Board is seeking the support of Māngere-Ōtāhuhu Local Board for a submission to Parliament on an alcohol Bill, advocating for alcohol hearings procedure to be less formal.

Executive Summary

2. Members of Ōtara-Papatoetoe Local Board and Māngere-Ōtāhuhu Local Board have expressed concern for some time about the overly formal procedure adopted by the District Licensing Committee (DLC) in alcohol licence hearings.

3. Local board members have given evidence at hearings, and have attended other hearings as witnesses supporting community groups. The collective experience of board members has been that the hearings conducted by the DLC are excessively legalistic in process and tone.

4. In particular, members have noted the high level of formality, the practice of allowing witnesses to be questioned by council officers as well as applicants and committee members, aggressive cross-examination by applicants’ lawyers and the requirement of giving evidence under oath.

5. The practical results of this formality are that alcohol licence hearings intimidate lay witnesses, whose views therefore are not put forward effectively. The community perspective is lost from the process.

6. The Sale and Supply of Alcohol Act 2012 gives each DLC some discretion to set the hearings tone and the level of formality of hearings. However, the most objectionable parts of the procedure (especially the right to cross-examine witnesses) are fixed in the Act.

7. The chairs of Ōtara-Papatoetoe Local Board and Māngere-Ōtāhuhu Local Board recently attended a DLC forum, jointly advocating for DLCs to reduce the formality of their hearing procedures, within the bounds of the Act.

8. An opportunity to advocate for changes to the Act has now arisen. The Sale and Supply of Alcohol (Display of Low-alcohol Beverages and Other Remedial Matters) Amendment Bill 2015 has recently been introduced into Parliament (Attachment A.) Public submissions are expected to be called for when the Bill is referred to a select committee. The Bill as currently drafted does not address DLC hearing procedures, but it provides an opportunity to advance that advocacy.

9. Attachment B contains a draft submission being considered by Ōtara-Papatoetoe Local Board. It asks for the Act to require DLC procedures to be conducted without undue formality, similar to a requirement in the Resource Management Act for resource consent hearings.

10. The draft submission also comments on two original clauses of the Bill. It suggests that low alcohol drinks should be displayed only in the alcohol sales area of supermarkets and stores. The submission also asks for disclosure of the names of directors and shareholders, when companies apply for licences.

11. Ōtara-Papatoetoe Local Board has the draft submission on its business meeting agenda for 16 May 2016, when it will finalise its position. The board is aware that approval of the governing body needs to be obtained for a board to make a submission to Parliament.

12. It is recommended that the Māngere-Ōtāhuhu Local Board consider whether it wishes to support the Ōtara-Papatoetoe Local Board’s submission, and if so, to delegate to the Chair to support the Ōtara-Papatoetoe Local Board Chair in promoting the submission to the governing body and to the select committee.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Support Ōtara-Papatoetoe Local Board’s submission to Parliament on the Sale and Supply of Alcohol (Display of Low-alcohol Beverages and Other Remedial Matters) Amendment Bill 2015.

b) Delegate to the Chair to support the Ōtara-Papatoetoe Local Board Chair in promoting the submission to the governing body and to the select committee.

Attachments

No.	Title	Page
a View	Copy of Sale and Supply of Alcohol Amendment Bill 2015	189
b View	Draft Otara-Papatoetoe Local Board Submission	193

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Allocation of the Māngere-Ōtāhuhu Local Board Discretionary Capital Fund

File No.: CP2016/09092

Purpose

1. The purpose of this report is for Māngere-Ōtāhuhu local board to consider allocating additional funding to complete a full upgrade of the public toilet at 10 Yates Road, Māngere East from its Local Board Discretionary Capital Fund (LDCF).

Executive Summary

2. Through the creation of the LDCF, local boards have the ability to initiate their own capital projects or utilise their funding as a top-up for existing renewals to deliver an upgraded service or facility. The current allocation is $10 million dollars split between all 21 local boards over 3 years. The allocation for the Māngere-Ōtāhuhu Local Board is almost $1.5 million over the 3 years.

3. The local board has previously allocated funding to three projects amounting to $835,000. Those projects include:

· Renovation to create new lease facilities at 17R Māngere Town Square;

· A new fitness trail and path at Walter Massey Park; and

· The renovation of the old Ōtāhuhu library at 12-16 High Street to a new community arts and culture centre.

A balance of $646,769 is available to the board from the LDCF.

4. Officers noted recently that $55,000 of renewals funding has been tagged for a minor refurbishment of the existing toilet at 10 Yates Road, Māngere East. The local board requested an investigation into if a full replacement of the existing facility could be achieved, and its estimated cost.

5. Officers have confirmed that a full replacement can be delivered if the additional funding from the local board is approved this financial year 2015/16. This would give officers certainty that the existing funding can be reprioritised as part the wider project for the total replacement of the toilet facility.

6. This report seeks the local board approval to grant $110,000 from its LDCF to top-up the existing $55,000 allocated for the refurbishment of the toilet facility at 10 Yates Road, Māngere East this financial year (FY15/16) for a full replacement of the toilet facility.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approve the allocation of $110,000 from the Local Board Discretionary Capital Fund to top-up the existing allocation of $55,000 to achieve a full replacement of the public toilet facility at 10 Yates Road, Māngere East.

b) Request that officers from Operational Management and Maintenance of City Parks Serevices report-back to the local board on progress of this project.

Local board discretionary fund background

7. In 2015 the Governing Body created a discretionary fund of $10 million per annum for the 21 local boards to deliver priority local board capital projects. This enables local boards to deliver small to medium local asset projects, either directly or in partnership with the community or through joint agreements between boards.

8. The local board may also top-up the renewal of existing assets to deliver a higher level of service to the community.

9. The LDCF is managed over three years (2015 – 2018). Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

Local Board Plan priorities

10. The achievement of the local board plan outcomes is a priority of the Māngere-Ōtāhuhu Local Board. The project initiatives outlined are based on discussions and prioritisation undertaken by the board in workshops in 2015.

11. In workshops the board agreed on the following rationale for consideration of the proposals to be funded from the LDCF. In shortlisting and prioritising project initiatives, the board prioritised initiatives that met the following criteria:

· Achieve the Māngere-Ōtāhuhu Local Board Plan (2014) outcomes.

· Align to local board plan objectives and where ideas have progressed in terms of evidence through research, feasibility studies or concept designs. That is, there is greater scope to realise outputs and achieve results.

· Can potentially enhance outcomes, as there are existing planning and budget commitments (e.g. through Long-term Plan projects, Transport Capital Fund priorities or multi-board interests).

· Leverage external funding and partnerships; empowers community involvement by supporting the community to take the lead on the delivery projects that will have wider benefits for the area.

· Enhance the local impact of regional strategic priorities e.g. spatial priorities, Auckland Plan transformational shifts.

Current projects funded by the Local Board Discretionary Capital Fund

12. The Māngere-Ōtāhuhu Local Board was allocated $493,923 per annum over the next three years totalling almost $1.5M.

13. The local board resolved in February 2016 to deliver the following projects. The total cost of these projects amounted to $835,000 (Resolution number MO/2016/1).

14. The table below summarises the projects and the costs:

Projects / initiatives	Estimated cost
1. Renovation at 17R Māngere Town Square to create new community lease facilities	$70,000
2. Walter Massey Park – develop a new walkway circuit and fitness equipment.	$465,000
3. 12-16 High Street (old Ōtāhuhu Library) – renovation to community arts and culture facility	$300,000

Estimated total	$835,000
Total LDCF budget (3 years)	$1,481,769
Balance LCDF budget	$646,769

Project proposal

15. In the first quarter of 2016, discussions with officers highlighted that $55,000 had been allocated for upgrade/renewals work to be undertaken on the public toilet facility at 10 Yates Road, Māngere East. The upgrade would result in minor improvement of the facility.

16. Records show that the building was constructed in the 1996 but is outdated and has been subject to concerns from the community regarding safety issues.

17. The local board had responded to these concerns and identified this project as a key deliverable for the Māngere East town centre in their 2011-14 Local Board Plan as noted below:

“Māngere East town centre

The board has prioritised the redevelopment of the existing public toilets on Yates Road as well as building new playground facilities within Walter Massey Park opposite the town centre next to the public library. This would improve the concentration of high-quality amenities at the town centre and better serve the community of Māngere East as a community hub.”

18. Capital funding for facilities renewals and upgrades were limited during the life of the first local board plan. This situation has changed with the introduction of the LDCF. Local Boards can now initiate their own capital projects or utilise their funding as a top-up for existing renewals to deliver an upgraded service or facility.

19. Through recent workshops with the board, officers advise this is still a relevant project and that a funding top-up of $110,000 by the local board, in addition to the current renewals budget of $55,000, will allow construction of a new toilet facility in line with modern examples throughout the local board area.

20. The land area where the toilet is located forms the only parcel of land within the existing Māngere East town centre that is owned by council. The renovation of this council facility will leverage off recent redevelopment of surrounding sites.

21. This proposal aligns with the local board plan outcomes – ‘A range of facilities to meet diverse needs within our local board area’, as well as ‘a strong local economy’ where the board identify the revitalisation of Māngere East Town Centre as a specific priority for the board.

Consideration

Local Board views and implications

22. Further investigation of this project was specifically requested by the local board. A workshop was held on the 11 May 2016 where the findings were presented back to the local board for further consideration.

Attachments

There are no attachments for this report.

Signatories

Authors	Kenneth Tuai - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

Contributions Policy Variation A

File No.: CP2016/08033

Purpose

1. The purpose of this report is to brief you on proposed variations to the 2015 Contributions Policy. Feedback is sought from local boards on the proposed changes.

Executive Summary

2. At its meeting on 17 March 2016 the Finance and Performance Committee adopted for consultation a proposal to amend the 2015 Contributions Policy to refine the parks (reserve acquisition, reserve development and community infrastructure activities) and stormwater funding areas, along with some minor definition changes.

3. Consultation with the public has been undertaken between 1 April 2016 and 21 April 2016. A consultation document, including the proposed policy variation is available on Shape Auckland. An event was held on 19 April 2016 to provide an opportunity for interested parties to present their views in person.

4. Staff will report the results of consultation and local board feedback to the Finance and Performance Committee in June 2016. Any amendments to the policy will take effect from 1 July 2016.

Proposed changes

5. The variations to the policy propose increasing the number of funding areas for stormwater from 22 to 36 and parks from 4 to 26. These changes reflect:

· geographic characteristics of stormwater and parks (reserve acquisition, reserve development and community infrastructure activities) usage

· growth priority areas

· desire for a stronger connection between where development contributions are collected and spent

· retention of the flexibility to amend plans to accommodate changes in the pattern of planned growth.

6. The proposed funding areas retain the flexibility to accommodate special housing areas and spatial priority areas and to respond to changes in the forecast patterns of growth.

7. The proposed changes do not affect the capital projects in the Long-term Plan 2015-2025.

Recommendation/s

That the Local Board provides any views it may have on proposed variations to the 2015 Contributions Policy for the Governing Body to consider.

Consideration

Significance of Decision

8. Adoption of a variation of the contributions policy is not a significant decision.

Local Board views and implications

9. Local boards provided feedback through the Long-term Plan 2015-2025 consultation process seeking a stronger connection between where development contributions were collected and where they were spent.

10. A number of local boards suggested that funding areas should be more locally focused. The proposal to increase the number of funding areas is consistent with this view.

Māori impact statement

11. Council does not hold information on the ethnicity of developers. The impact on Māori will be similar to the impact on other residents and ratepayers.

Legal and Legislative Implications

12. The options presented in this report comply with the requirements of the Local Government Act 2002.

Attachments

No.	Title	Page
a View	Contributions Policy 2015 Variation A	203
b View	Contributions Policy – report to 17 March Finance and Performance Committee	213

Signatories

Authors

Felipe Panteli – Senior Advisor Financial Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 May 2016

	Topic	Purpose	Governance Role
May-16
	Business Meeting
	Regional Pest Management Plan Review - Provide formal feedback	Provide feedback on policy options	Input to regional decision making
	Community Grants Quick Response Round Three	Review community grant applications	Local initiatives/specific decisions
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Auckland Transport Quarterly Report	Check in on performance/ inform future direction	Oversight and Monitoring
	Pānuku Development Auckland Half Year Report	Review progress with projects	Oversight and Monitoring
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring
	Southern Resource Recovery Scoping Study Follow-up	Check in on performance/inform future direction	Oversight and Monitoring
	Mangere-Otahuhu Local Board Community Grants Programme 2016/2017	Formal Approval	Local initiatives/specific decisions
	Mangere-Otahuhu Facility Partnership Fund	Formal Approval	Local initiatives/specific decisions
	Input to the Contributions Policy	Provide feedback on policy options	Input to regional decision making

	Workshop
	Annual Plan - discuss LB agreements	Provide direction on preferred approach	Setting direction/priorities/budget
	Annual Plan - GB/LB advocacy discussions	Provide direction on preferred approach	Setting direction/priorities/budget
	Community Grants Quick Response Round Three	Review community grant applications	Local initiatives/specific decisions
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring
	Pānuku Six Monthly Report	Receive update on progress	Oversight and Monitoring
	Auckland Transport Mangere Town Centre	Review progress with projects	Local initiatives/specific decisions
	Spatial Priority Area Otahuhu-Middlemore - Project Otahuhu Town Centre	Provide direction on preferred approach	Input to regional decision making
	Infrastructure, Environment & Solid Waste and Arts, Community and Events Work Programmes	Review programme/project proposals	Setting direction/priorities/budget
	Draft Local Board Agreements	Review programme/project proposals	Setting direction/priorities/budget
	Sport and Recreation Community Access Scheme guidelines and legacy Hillary Commission Community Sport fund	Provide direction on preferred approach	Oversight and Monitoring
	Kalapu Maile Ua Community Facility Development on Radonich Reserve Mangere East	Provide direction on preferred approach	Local initiatives/specific decisions
	70R Tidal Road and 8R Gee Place, Mangere	Provide direction on preferred approach	Local initiatives/specific decisions
	Coastal Strategy	Provide feedback on policy options	Input to regional decision making
Jun-16
	Business Meeting
	Community Grants Quick Response Round Four	Review community grant applications	Local initiatives/specific decisions
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Infrastructue & Environmental Services Quarterly Report	Review progress with projects	Oversight and Monitoring
	Mangere-Otahuhu Local Board Open Space Network Plan	Provide direction on preferred approach	Local initiatives/specific decisions

	Workshop
	Community Grants Quick Response Round Four	Review community grant applications	Local initiatives/specific decisions
	ATEED Local Board Engagement and Action Plan	Check in on performance/ inform future direction	Engagement
	Discuss input into Gambling and Smokefree Policy Reviews	Provide feedback on policy options	Input to regional decision making
	Watercare investing for Growth Annual Plan Update	Information dissemination	Oversight and Monitoring
	East West Link Alliance	Receive update on progress	Oversight and Monitoring
	Waste Minimisation Next Phase	Provide direction on preferred approach	Oversight and Monitoring

Jul-16
	Business Meeting
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring

	Workshop

Aug-16
	Business Meeting
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
	Auckland Transport Quarterly Report	Check in on performance/ inform future direction	Oversight and Monitoring
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring

	Workshop
	Omnibus Quarterly Report	Check in on performance/inform future direction	Oversight and Monitoring

Sep-16
	Business Meeting
	Transport Monthly Report	Review progress with projects	Oversight and Monitoring

	Workshop
	ATEED Local Board Engagement and Action Plan	Check in on performance/ inform future direction	Engagement
N/A
	Report requested/pending
	Signature Event	Provide direction on preferred approach	Local initiatives/specific decisions
	Mangere East Delivery Plan	Define opportunities/potential approach	Input to regional decision making
	Spatial Priority Area Otahuhu-Middlemore	Provide direction on preferred approach	Input to regional decision making
	Area Plan Progress Report	Provide feedback on policy options	Input to regional decision making
	Swimming Pool Targeted Rate - Advice and analysis report	Provide direction on preferred approach	Local initiatives/specific decisions
	Boarding Houses - Report on options to manage prolifercation and diversity issues	Define board position and feedback	Oversight and Monitoring
	Mangere Town Centre Canopy Project	Check in on performance/ inform future direction	Local initiatives/specific decisions
	House at 161 Robertson Road, Mangere	Define opportunities/potential approach	Oversight and Monitoring
	Holly Trinity Church, Otahuhu Land Purchase	Provide direction on preferred approach	Oversight and Monitoring
	Community Facilities Network Plan	Provide feedback on policy options	Setting direction/priorities/budget
	Off-licence Signage Compliant in Mangere-Otahuhu LB Area	Information dissemination	Oversight and Monitoring
	Mangere East Community Hub	Information dissemination	Oversight and Monitoring
	Mangere-Otahuhu Local Discretionary Capital Fund	Receive update on progress	Setting direction/priorities/budget

Māngere-Ōtāhuhu Local Board

18 May 2016

Portfolio/BID/Outside Organisation Update from Board Member Bakulich
Date	Meeting	Subjects/Discussion
12 April 2016	Site visit to Norana Park & Miami Street Reserve	Renewal of toilet block options
	Portfolio’s	Open Space Network Parks Recreational Facilities
13 April	Workshop	Community Facilities Renewals & Development Community Leases Parks Sports & Recreation Annual Plan Decisions from feedback
14 April	Site visit to Otahuhu Soccer Club	Introduction to executive
18 April	Site visit to the new office premise of the Samoa Consul General	Project build update
	Forum with selected Sports groups	Sports Facility Investment Plan submission
21 April	Portfolio’s	Infrastructure Environment
22 April	Meet Barnados Childcare staff at MOLB office	Introduction of local area campaign for tertiary qualifications of stay home parents
26 April	Parks Recreation & Sport Committee of the Governing Body	As per the agenda
28 April	Briefing for Southern Local Board members	Gaming Venue Policy review and Smokefree Policy review
	Community BBQ	Accessibility to the community
29 April	Collective Mangere-Otahuhu BID meeting	Information sharing
2 May	Event briefing with Brett O’Riley & ATTED at Vodafone Event Centre	British & Irish Lions 2017 Tour, World Masters Games 2017
3 May	Auckland South Citizenship Ceremony at Vodafone Event Centre
4 May	MOLB Workshop	Private Land encroachment onto park land. Quick response applications Local Grant applications Auckland Transport Mangere Town Centre Spatial Priority Area Otahuhu/Middlemore – Project Otahuhu Town Centre

Māngere-Ōtāhuhu Local Board

18 May 2016

Chairs Report

Purpose

The Chair has outlined activities after the Wednesday 18 April 2016 Monthly Report to Friday 13 May 2016.

Executive Summary

The Chair has attended Invitations, Meetings and Community Events.

Recommendation/s

That the Mangere-Otahuhu Local Board:

Receive Chair Lemauga Lydia Sosene’s April-May 2016 Report.

Attended:

18 April 2016

Site Visit – Samoa Consulate Building Mangere.

Regional Chairs Forum CBD.

19 April 2016

Meeting with Auckland Transport – local Transport Initiatve.

Meeting with Financial Advisor.

20 April 2016

Site Visit – follow up Samoa Consulate Mangere.

Media – Mangere Bus Station Mangere Town Centre.

Mangere-Otahuhu Local Board Business Meeting.

21 April 2016

Community Meeting – Mayor Len Brown, Transport.

23 April 2016

Community Event – Yates Local Park Mangere.

25 April 2016

ANZAC Dawn Parade Otahuhu Cemetery.

ANZAC RSA Parade Otahuhu Monument.

28 April 2016

Meeting with Auckland Airport Managers – Community Relations.

Meeting with Community Student Leader.

Community BBQ Mangere Community House Favona.

3 May 2016

NZ Citizenship Ceremony Vodafone Events Centre Manukau.

Financial Workshop CBD.

4 May 2016

Mangere-Otahuhu Local Board Workshop.

5 May 2016

Meeting with NZTA re Mangere Bridge old bridge.

Attended presentation Local Government First Union Onehunga.

6 May 2016

Community Discussion Mangere Arts Centre.

9 May 2016

Mangere-Otahuhu Local Board Submission – Governing Board CBD.

Discussion with Police – Yates Road Community Safety.

10 May 2016

Discussion with Police – Toia Recreational Facility, Community Safety.

11 May 2016

Job Fest The Cloud CBD.

Mangere-Otahuhu Local Board Workshop.

Correspondence Received:

Will be tabled at the meeting.

Watching Brief

- Annual Plan Draft Plan Public Consultation period April May 2016.

- NZTA Kirkbride Tunnel and Road ongoing construction works, Kirkbride Road, SH20 to Auckland Airport Mangere.

- Significant Dumping throughout many streets of Mangere and Otahuhu, being reported into Auckland Council and Mangere-Otahuhu Local Board Office.

- Escalating Fights by students after school, Monday to Friday, Toia Recreational Centre Otahuhu. Issues of Community Safety in neighbourhoods and around Business/Shopping Centres.

Lemauga Lydia Sosene

Chair

Mangere-Otahuhu Local Board

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

Timeslot	Topic	Presenter	Purpose
1.00 - 1.45pm	Community Facilities Partnership Fund projects	Willie Losia	The board were briefed on the possible candidates for the board to partner with through the boards "Community Facilities Partnership Fund and were provided provide an update on the 6 projects that the board asked to be further scoped. To also provide details and seek direction from the board on which projects to progress for further investigation to be reported back to the local board in May.
1.45 - 2.30pm	Facility Business Plans for 2016/17 and Leisure’s work programme	Jane Franich, Mike Brown	The board discussed the facility Business Plans for 2016/17 to enable agreed programming in each individual board facilities and to highlight any gaps. The board discussed the Leisure's work programme.
2.30 - 3.00pm	Environment - Developing the 2016/17 work programme	Emma Joyce, Biran Singh	The board discussed the 2016/17 Environmental work programme.
3.00 - 4.00pm	Sports Facilities Investment Plan (SFIP)	Deanne McLoughlin, Nadia De Blaauw	The SFIP investment framework for facilities and spaces that are used for organised sport competition and training were presented to the board. It will help key sports facilities funders (and in particular, Auckland Council) to respond strategically to growing demand for sports facilities with limited resources. • a discussion document with key issues and implications highlighted was presented. • the board discussed and provided feedback on the discussion document; • Feedback will inform draft SFIP (for formal resolutions in June).

Timeslot	Topic	Presenter	Purpose
1pm - 1.15pm	Overview of Workshop	Faithe Smith	The board had an overview of the workshop and process.
1.15 - 1.35pm	Community Leases	Christine Benson, Phyllis Andrews, Toto Vu-Duc	Community Leases Work Programme were discussed.
1.35 - 2.05pm	Community Facilities Renewals and Development	• Greg Hannah (Capex) • Hannah Alleyne and Angie Bennett (Renewals) • Richard Cole (Special Projects)	The board discussed the Community Facilities Capex and Renewals work programmes.
2.05 - 2.46pm	Parks, Sports and Recreation	• Janine Field, Greg Lowe, Allan Christensen (Parks) • Mike Brown, Rob McGee (Pool Council Run - Moana Nui) • Anita Coy-Macken, Duncan Chisholm, Willie Loisia, Grant Jennings (Sports & Recreation Projects)	Parks, Sport and Recreation Work Programmes were discussed.
2.46 – 2.50pm	Libraries and Information	Biddy Soutar	Libraries Work Programme was discussed.
3.00 to 4.00pm	Annual Plan Decisions from Feedback	Rina Tagore, Kenneth Tuai	The board discussed the Consultation feedback and the Local Board engagement packs - which include performance measures, fees and charges, asset data, draft renewals programmes, LDI funding, ABS funding and advocacy

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers