I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:




Meeting Room:



Wednesday, 18 May 2016


Otāhuhu Town Hall
10 High Street


Māngere-Ōtāhuhu Local Board









Lemauga Lydia Sosene


Deputy Chairperson

Carrol Elliott, JP



Nick Bakulich



Tafafuna'i Tasi Lauese, JP



Christine O'Brien



Leau Peter Skelton



Walter Togiamua



(Quorum 4 members)




Janette McKain

Local Board Democracy Advisor


12 May 2016


Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz



Māngere-Ōtāhuhu Local Board

18 May 2016



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Pacific Events & Entertainment Trust                                    6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Manukau Ward Councillors Update                                                                            7

13        Report back on Southern Resource Recovery Scoping Study and request for funding for on-going development of resource recovery activity                                               9

14        Performance Report for the Māngere-Ōtāhuhu Local Board for the quarter ending March 2016                                                                                                                               51

15        Auckland Transport Update - May 2016                                                                   93

16        Auckland Transport Quarterly Update to Local Boards                                       105

17        Mangere-Otahuhu Local Board - Local Grant Round Two and Quick Response Round Three 2015/2016                                                                                                         127

18        Mangere-Otahuhu Local Board Community Grants Programme 2016/2017      141

19        New Road Name Approval for the business subdivision by Auckland International Airport Limited at 17 Timberly Road, Mangere                                                                   147

20        New Road Name Approval for the residential subdivision by Coronation Gardens Limited at 117 Coronation Road, Mangere                                                                           151

21        Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015                                                                                                                             155

22        Allocation for MO Arts Jam 2017 Scoping and Community Research               177

23        Allocation for Public Art Scoping 2016                                                                   179

24        Māngere-Ōtāhuhu Facility Partnership Fund                                                         181

25        Work Programme - Development of Teaching Gardens 2015/16                         185

26        Submissions to Parliament on Alcohol Bill                                                            187

27        Allocation of the Māngere-Ōtāhuhu Local Board Discretionary Capital Fund  197

28        Contributions Policy Variation A                                                                             201

29        Governance Forward Work Calendar                                                                     219

30        Mangere-Otahuhu Local Board Workshop Notes                                                 225

31        Mangere-Otahuhu Local Board Members - Portfolio, Outside Organisations and BID Updates                                                                                                                       231

32        Chairpersons Announcements                                                                                235  

33        Consideration of Extraordinary Items 



1          Welcome


2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 20 April 2016, as a true and correct record.



5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Petitions


At the close of the agenda no requests to present petitions had been received.


8          Deputations


Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests for deputations had been received.



9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


9.1       Public Forum - Pacific Events & Entertainment Trust


1.       Ulalemamae Te'evā Matāfai from the Pacific Events & Entertainment Trust would like the opportunity to present and introduce the trust to the board.



That the Māngere-Ōtāhuhu Local Board thanks Ulalemamae Te'evā Matāfai for her attendance and presentation.




10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


11        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Māngere-Ōtāhuhu Local Board

18 May 2016



Manukau Ward Councillors Update


File No.: CP2016/08025





1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Mangere-Otahuhu Local Board on regional matters.




a)      That the verbal and written reports from Cr Alf Filipaina and Cr Arthur Anae be received.




There are no attachments for this report.     



Janette McKain - Local Board Democracy Advisor




Māngere-Ōtāhuhu Local Board

18 May 2016



Report back on Southern Resource Recovery Scoping Study and request for funding for on-going development of resource recovery activity


File No.: CP2016/07299





1.       To note the results of the Southern Resource Recovery Scoping Study.

2.       To consider approval of $20,000 from the Māngere-Ōtāhuhu Local Board’s 2016/2017 budget for waste minimisation initiatives to support the on-going development of resource recovery activity.

Executive Summary

3.       In 2014/2015, the five southern local boards (Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, and Papakura) jointly funded a study to scope options for resource recovery in the south. Regional funding matched this local investment. The study was undertaken in two phases and provides findings and recommendations to advance the development of two community recycling centres in the south over the next five years. A full copy of the Southern Resource Recovery Scoping Study report (the study) is appended at Attachment A.  

4.       In Māngere-Ōtāhuhu, ME Family Services are developing a vision and plan for a ‘Regen Village’ where all waste streams are dealt with locally and where micro businesses can flourish.  This is a collaborative venture working with a number of organisations in Māngere, potentially including Auckland Airport.  The Cook Islands Development Agency New Zealand (CIDANZ) is also investigating the opportunity for developing or partnering with others to establish a community recycling centre.

5.       This report recommends that the Māngere-Ōtāhuhu Local Board (the board) commit funding to support the on-going development and capacity building of resource recovery activity in the south. It also recommends that the board allocate funding to support ME Family Services to develop promotional material to communicate their vision for a Regen Village to potential collaborators.



That the Māngere-Ōtāhuhu Local Board:

a)      Approves the allocation of $10,000 from the board’s 2016/2017 Waste Minimisation Initiatives budget to implement a southern capacity building and mentoring programme to support the growth of resource recovery activity.

b)      Approves the allocation of $10,000 from the board’s 2016/2017 Waste Minimisation Initiatives budget to support ME Family Services to develop promotional material to communicate their vision for a Regen Village to potential collaborators.

c)      Notes that potential sites for community recycling centres have been identified in the board area.









6.       The development of a regional Resource Recovery Network (RRN) is a key initiative in Auckland Council’s 2012 Waste Management and Minimisation Plan (WMMP) and is a critical element in achieving the plan’s goal of zero waste to landfill by 2040. 

7.       At its meeting in October 2014, the Regional Strategy and Policy Committee endorsed the strategic direction for the RRN, including a long-term strategy of developing 12 community recycling centres over a ten year period. The strategy proposes the development of two community recycling centres in the southern region during the 2019/2020 and 2020/2021 financial years.  Funding for site development is included the Long-term Plan 2015-2025. 

8.       In early 2015, with support from the Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe and Papakura Local Boards, council staff commissioned a scoping study to investigate how the RRN could develop in the south. The objective of the study was as follows;

To identify potential sites, interested parties and possible collaborations, and to outline a plan to progress the establishment of at least two Community Recycling Centres in the South. It also needs to identify capacity building requirements within the community sector.

9.       The study was undertaken in two stages. Stage One of the study involved:

·    completing a stocktake of existing resource recovery operations in the study area;

·    initial engagement with organisations and individuals interested in being involved; and

·    identifying a list of potential sites.

10.     These findings were presented in a report In July 2015 and discussed with local board representatives at a workshop.

11.     Stage Two of the study involved:

·    organising a study tour for interested community organisations to Xtreme Zero Waste in Raglan which has been operating as a community recycling centre for over 14 years;

·    identifying which organisations have advanced their plans to get involved with, or expand their current, resource recovery operations;

·    identification of collaboration opportunities;

·    GIS modelling to develop a model by which potential sites can be assessed against an ‘ideal standard’ for a Community Recycling Centre in the study area; and

·    formulating recommendations on how council can advance resource recovery in the south.

Results of the scoping study

12.     The study highlighted the need for council to work concurrently on acquiring resource recovery sites and on capacity building of potential operators. The study also identified ten community-led initiatives and organisations in the south with potential to evolve into operators of community recycling centres or related resource recovery initiatives.  It also noted three significant potential collaboration opportunities with Auckland Airport, Auckland South Corrections Facility and mana whenua.

13.     In the board area there a number of resource recovery opportunities.  ME Family Services are actively pursuing their vision to establish a ‘Regen Village’  This concept has been develop by ME Family Services as a whole of community approach that responds to local circumstances, aspirations and talents.  In a Regen Village, all waste streams are dealt with locally and enable micro businesses to flourish. 

14.     ME Family Services are passionate about developing a community owned and driven project to meet the particular needs and opportunities within Māngere-Ōtāhuhu.  They have the potential to realise their vision through forging possible collaborations with Auckland Airport and other key businesses in the area.

15.     Auckland Airport has developed a project group with major businesses located in the airport precinct to investigate waste minimisation options. They have been seeking feedback on how they can support a community approach to waste diversion from the precinct, potentially enabling innovative community collaborations.

16.     CIDANZ are planning a project called oneEngine on their site in Māngere Bridge.  This project could be a complementary business for the repair and recycling of all types of engines.  While CIDANZ are based within the board area their focus is the Cook Islands community and they operate across the study area.

17.     With regard to site identification, the study has developed a model for analysing potential sites against an ideal standard for community recycling centres in the south. Council staff will work with Panuku Development Auckland and local boards to identify candidate sites with the assistance of this model.

Investment opportunities for consideration

18.     The suggested focus for investment over the next financial year is to support the capacity building of local groups, facilitating collaborations and seed funding to start up local initiatives. This will put local groups in the best possible position to tender for a contract to run a facility and also support and catalyse complementary locally based resource recovery activity.

19.     There are three options that were considered with regards to the board’s investment in resource recovery activity.  These are described below.

Option One: Do Nothing

20.     The board can choose not to provide any funding to resource recovery initiatives in the south. If the board chooses this option, local groups can apply to council’s Waste Minimisation and Innovation Fund to build their own capacity and seed fund initiatives.

21.     The risk with this approach is that the momentum that has been built up through the scoping study engagement process will dissipate. Many of the groups are emergent and lack confidence to start local initiatives without receiving support from council or other groups.

Option Two: Support capacity building for the southern network

22.     In this option, each of the five southern local boards would contribute $10,000 over the 2016/2017 financial year to support a dedicated programme to:

·     Establish a capacity building and mentoring programme to grow the collective capacity of groups involved in resource recovery.  This will also provide opportunities for new groups to be identified and supported;

·     Continue to foster collaborations with Auckland Airport, Auckland South Corrections, mana whenua and other key stakeholders to identify and develop opportunities for joint resource recovery ventures; and

·     Facilitate and support a network of organisations and businesses interested in resource recovery in the south.

Option Three:  Support ME Family Services

23.     In this option, this board would allocate $10,000 to ME Family Services to enable them to develop professional collateral promotional material to communicate their vision of a Regen Village to potential collaborators such as Auckland Airport.  At present, their concept is difficult to communicate and engage with particularly for commercial partners.

24.     Supporting options two and three is recommended as there are considerable opportunities for resource recovery in the board area.  A number of local initiatives have already started in the study area as a result of this scoping study. With dedicated resource and a a managed programme of work these groups can be supported to expand their activities. 

25.     A similar recommendation will be made in May 2016 to the other four southern boards that supported the initial scoping study. The board will be kept informed as to the outcome of these recommendations and the overall funding for the project.

26.     In the event that all southern boards do not provide a similar level of funding, the project parameters will be adjusted to accommodate a smaller budget and the boards will be informed as to the new proposal.


Local Board views and implications

27.     ‘Assess and develop options for southern recycling centre’ and ‘increased community awareness and education on reducing waste’ are two key initiatives in the Māngere-Ōtāhuhu Local Board Plan.  The recommendations in this report strongly align to both key initiatives.