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Māngere-Ōtāhuhu Local Board
18 May 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Public Forum - Pacific Events & Entertainment Trust 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Manukau Ward Councillors Update 7
13 Report back on Southern Resource Recovery Scoping Study and
request for funding for on-going development of resource recovery activity 9
14 Performance Report for the Māngere-Ōtāhuhu
Local Board for the quarter ending March 2016 51
15 Auckland Transport Update - May 2016 93
16 Auckland Transport Quarterly Update to Local Boards 105
17 Mangere-Otahuhu Local Board - Local Grant Round Two and Quick
Response Round Three 2015/2016 127
18 Mangere-Otahuhu Local Board Community Grants Programme
2016/2017 141
19 New Road Name Approval for the business subdivision by
Auckland International Airport Limited at 17 Timberly Road, Mangere 147
20 New Road Name Approval for the residential subdivision by
Coronation Gardens Limited at 117 Coronation Road, Mangere 151
21 Panuku Development Auckland Local Board Six-Monthly Update 1
July to 31 December 2015 155
22 Allocation for MO Arts Jam 2017 Scoping and Community
Research 177
23 Allocation for Public Art Scoping 2016 179
24 Māngere-Ōtāhuhu Facility Partnership Fund 181
25 Work Programme - Development of Teaching Gardens 2015/16 185
26 Submissions to Parliament on Alcohol Bill 187
27 Allocation of the Māngere-Ōtāhuhu Local Board
Discretionary Capital Fund 197
28 Contributions Policy Variation A 201
29 Governance Forward Work Calendar 219
30 Mangere-Otahuhu Local Board Workshop Notes 225
31 Mangere-Otahuhu Local Board Members - Portfolio, Outside
Organisations and BID Updates 231
32 Chairpersons Announcements 235
33 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Māngere-Ōtāhuhu Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 20 April 2016, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Māngere-Ōtāhuhu Local
Board. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3 minutes
per item is allowed, following which there may be questions from members.
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9.1 Public Forum -
Pacific Events & Entertainment Trust
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Purpose
1. Ulalemamae
Te'evā Matāfai from the Pacific Events & Entertainment Trust
would like the opportunity to present and introduce the trust to the
board.
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Recommendation/s
That the Māngere-Ōtāhuhu Local Board thanks
Ulalemamae Te'evā Matāfai for her
attendance and presentation.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at
that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Māngere-Ōtāhuhu
Local Board
18 May 2016
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Report back on Southern Resource Recovery Scoping
Study and request for funding for on-going development of resource recovery
activity
File No.: CP2016/07299
Purpose
1. To note the
results of the Southern Resource Recovery Scoping Study.
2. To consider
approval of $20,000 from the Māngere-Ōtāhuhu Local Board’s 2016/2017 budget
for waste minimisation initiatives to support the on-going development of
resource recovery activity.
Executive
Summary
3. In 2014/2015,
the five southern local boards (Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, and Papakura) jointly
funded a study to scope options for resource recovery in the south. Regional
funding matched this local investment. The study was undertaken in two phases
and provides findings and recommendations to advance the development of two
community recycling centres in the south over the next five years. A full copy
of the Southern Resource Recovery Scoping Study report (the study) is appended
at Attachment A.
4. In Māngere-Ōtāhuhu, ME
Family Services are developing a vision and plan for a ‘Regen Village’ where
all waste streams are dealt with locally and where micro businesses can
flourish. This is a collaborative venture working with a number of
organisations in Māngere,
potentially including Auckland Airport. The Cook Islands Development Agency
New Zealand (CIDANZ) is also investigating the opportunity for developing or
partnering with others to establish a community recycling centre.
5. This report
recommends that the Māngere-Ōtāhuhu Local Board (the board) commit funding to support the on-going
development and capacity building of resource recovery activity in the south.
It also recommends that the board allocate funding to support ME Family
Services to develop promotional material to communicate their vision for a
Regen Village to potential collaborators.
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Recommendations
That the Māngere-Ōtāhuhu
Local Board:
a) Approves the
allocation of $10,000 from the board’s 2016/2017 Waste Minimisation
Initiatives budget to implement a southern capacity building and mentoring
programme to support the growth of resource recovery activity.
b) Approves the
allocation of $10,000 from the board’s 2016/2017 Waste Minimisation
Initiatives budget to support ME Family Services to develop promotional
material to communicate their vision for a Regen Village to potential
collaborators.
c) Notes that
potential sites for community recycling centres have been identified in the
board area.
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Comments
Background
6. The development
of a regional Resource Recovery Network (RRN) is a key initiative in Auckland
Council’s 2012 Waste Management and Minimisation Plan (WMMP) and is a critical
element in achieving the plan’s goal of zero waste to landfill by 2040.
7. At its meeting
in October 2014, the Regional Strategy and Policy Committee endorsed the
strategic direction for the RRN, including a long-term strategy of developing
12 community recycling centres over a ten year period. The strategy proposes
the development of two community recycling centres in the southern region
during the 2019/2020 and 2020/2021 financial years. Funding for site
development is included the Long-term Plan 2015-2025.
8. In early 2015,
with support from the Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe and Papakura Local
Boards, council staff commissioned a scoping study to investigate how the RRN
could develop in the south. The objective of the study was as follows;
To identify potential sites, interested
parties and possible collaborations, and to outline a plan to progress the
establishment of at least two Community Recycling Centres in the South. It also
needs to identify capacity building requirements within the community sector.
9. The study was
undertaken in two stages. Stage One of the study involved:
· completing a stocktake of existing resource recovery
operations in the study area;
· initial engagement with organisations and individuals
interested in being involved; and
· identifying a list of potential sites.
10. These findings
were presented in a report In July 2015 and discussed with local board
representatives at a workshop.
11. Stage Two of the
study involved:
· organising a study tour for interested community
organisations to Xtreme Zero Waste in Raglan which has been operating as a
community recycling centre for over 14 years;
· identifying which organisations have advanced their
plans to get involved with, or expand their current, resource recovery
operations;
· identification of collaboration opportunities;
· GIS modelling to develop a model by which potential
sites can be assessed against an ‘ideal standard’ for a Community Recycling
Centre in the study area; and
· formulating recommendations on how council can advance
resource recovery in the south.
Results of the scoping study
12. The study
highlighted the need for council to work concurrently on acquiring resource
recovery sites and on capacity building of potential operators. The study also
identified ten community-led initiatives and organisations in the south with
potential to evolve into operators of community recycling centres or related
resource recovery initiatives. It also noted three significant potential
collaboration opportunities with Auckland Airport, Auckland South Corrections
Facility and mana whenua.
13. In the board
area there a number of resource recovery opportunities. ME Family Services are
actively pursuing their vision to establish a ‘Regen Village’ This concept has
been develop by ME Family Services as a whole of community approach that
responds to local circumstances, aspirations and talents. In a Regen Village,
all waste streams are dealt with locally and enable micro businesses to
flourish.
14. ME Family
Services are passionate about developing a community owned and driven project
to meet the particular needs and opportunities within Māngere-Ōtāhuhu. They have the potential to
realise their vision through forging possible collaborations with Auckland
Airport and other key businesses in the area.
15. Auckland Airport
has developed a project group with major businesses located in the airport
precinct to investigate waste minimisation options. They have been seeking
feedback on how they can support a community approach to waste diversion from
the precinct, potentially enabling innovative community collaborations.
16. CIDANZ are
planning a project called oneEngine on their site in Māngere Bridge. This project could be a complementary business for
the repair and recycling of all types of engines. While CIDANZ are based
within the board area their focus is the Cook Islands community and they
operate across the study area.
17. With regard to
site identification, the study has developed a model for analysing potential
sites against an ideal standard for community recycling centres in the south.
Council staff will work with Panuku Development Auckland and local boards to
identify candidate sites with the assistance of this model.
Investment
opportunities for consideration
18. The suggested
focus for investment over the next financial year is to support the capacity
building of local groups, facilitating collaborations and seed funding to start
up local initiatives. This will put local groups in the best possible position
to tender for a contract to run a facility and also support and catalyse
complementary locally based resource recovery activity.
19. There are three
options that were considered with regards to the board’s investment in resource
recovery activity. These are described below.
Option One: Do Nothing
20. The board can
choose not to provide any funding to resource recovery initiatives in the
south. If the board chooses this option, local groups can apply to council’s
Waste Minimisation and Innovation Fund to build their own capacity and seed
fund initiatives.
21. The risk with
this approach is that the momentum that has been built up through the scoping
study engagement process will dissipate. Many of the groups are emergent and
lack confidence to start local initiatives without receiving support from
council or other groups.
Option Two: Support capacity building
for the southern network
22. In this option,
each of the five southern local boards would contribute $10,000 over the
2016/2017 financial year to support a dedicated programme to:
· Establish a capacity building and
mentoring programme to grow the collective capacity of groups involved in
resource recovery. This will also provide opportunities for new groups to be
identified and supported;
· Continue to foster collaborations with
Auckland Airport, Auckland South Corrections, mana whenua and other key
stakeholders to identify and develop opportunities for joint resource recovery
ventures; and
· Facilitate and support a network of
organisations and businesses interested in resource recovery in the south.
Option Three: Support ME Family
Services
23. In this option,
this board would allocate $10,000 to ME Family Services to enable them to
develop professional collateral promotional material to communicate their
vision of a Regen Village to potential collaborators such as Auckland Airport.
At present, their concept is difficult to communicate and engage with
particularly for commercial partners.
24. Supporting
options two and three is recommended as there are considerable opportunities
for resource recovery in the board area. A number of local initiatives have
already started in the study area as a result of this scoping study. With
dedicated resource and a a managed programme of work these groups can be
supported to expand their activities.
25. A similar
recommendation will be made in May 2016 to the other four southern boards that
supported the initial scoping study. The board will be kept informed as to the
outcome of these recommendations and the overall funding for the project.
26. In the event
that all southern boards do not provide a similar level of funding, the project
parameters will be adjusted to accommodate a smaller budget and the boards will
be informed as to the new proposal.
Consideration
Local
Board views and implications
27. ‘Assess and
develop options for southern recycling centre’ and ‘increased community
awareness and education on reducing waste’ are two key initiatives in the Māngere-Ōtāhuhu Local
Board Plan. The recommendations in this report strongly align to both key
initiatives.
