Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 19 May 2016 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Josephine Bartley

 

 

 

 

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Alan Verrall

 

 

 

 

ABSENT

 

Member

Obed Unasa

 

 

 

ALSO PRESENT

 

Governing Body Member

Denise Krum

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

19 May 2016

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number MT/2016/66

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         accepts the apology from Member OO Unasa for absence.

CARRIED

 

3          Declaration of Interest

 

Member AB Verrall as a member of the Mt Wellington Licensing Trust declared an interest in items 8.3 and 13.

Deputy Chairperson CL Makoare in his role at the Glen Innes Family Centre declared an interest in items 8.3; 13 and 20.

Chairperson SD Randall as a member of the Tūpuna Maunga Authority declared an interest in item 17.

 

4          Confirmation of Minutes

 

Resolution number MT/2016/67

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 21 April 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 


 

 

8.1

Deputation : Panmure Business Association (Clifton Court)

 

A document was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/69

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)        thanks Chris Sutton, Manager, Panmure Business Association for their attendance.

b)        requests that Auckland Transport investigate the issues raised regarding Clifton Court and report back to the local board on options to address these.

CARRIED

 

Attachments

a     Clifton Court renewal

 

Secretarial note: Item 8.2 was taken before item 8.1 at 6.05pm

 

8.2

Deputation : Panmure Business Association (Panmure Basin Fun Day)

 

A document was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/68

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Chris Sutton and Blair Park, representing the Panmure Basin Fun Day organisers, for their attendance.

CARRIED

 

Attachments

a     Panmure Basin Fun Day

 

8.3

Deputation : Maungarei Community Christian Trust

 

Secretarial note: Member AB Verrall and Deputy Chair CL Makoare declared an interest in item 8.3 and took no part in the discussions or voting on the item.

 

Resolution number MT/2016/70

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Russell Grainger, Brian Saipe and Max Guptill, representing the Maungarei Community Christian Trust for their attendance.

CARRIED

 

9          Public Forum

 

There was no public forum.


 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Governing Body Member's Update

 

Governing Body Member D Krum elected not to speak given the length of business on the agenda.

 

13

Change to the operational model for the Riverside Community Centre

 

Secretarial note: Member AB Verrall and Deputy Chairperson CL Makoare declared an interest and took no part in discussion or voting on the matter.

Secretarial note: Member AB Verrall and Deputy Chairperson CL Makoare left the room at 6.53pm.

 

Resolution number MT/2016/71

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Kate Holst, Team Leader - Direct Delivery, for their attendance;

b)      resolves that Riverside Community Centre be managed in-house for a period of two years commencing on 1 July 2016;

c)      notes that officer recommendations for funding will be considered as part of the adoption of the 2016/17 local board agreement.

d)      acknowledges the work of the Maungarei Community Christian Trust both in their operation of the Riverside Community Centre and all their other work in the wider Tāmaki area over many years.

CARRIED

 

Secretarial note: Pursuant to Standing Order 3.15.5, Member J Bartley requested that their vote against be recorded.

 

Adjournment of Meeting

Resolution number MT/2016/72

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)         agrees to adjourn the meeting at 7.28pm and reconvene at 7.32pm.

CARRIED

 

Secretarial note: Member AB Verrall and Deputy Chairperson CL Makoare re-entered the room at 7.28pm.


 

14

Maungakiekie-Tāmaki Performance Report for nine months ending 31 March 2016

 

An additional document to this report was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/73

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Faithe Smith, Lead Financial Advisor; Jenny Tanner, Strategic Broker; Kim Taunga, Manager Customer Experience; Taylor Norman, Place Manager; Jane Franich, Contract Relationship Manager; for their attendance.

b)      receives the Performance Report for the Maungakiekie-Tāmaki Local Board for nine months ending March 2016.

CARRIED

 

Attachments

a     Performance Summary document (additional)

 

15

Auckland Transport Quarterly Report

 

Resolution number MT/2016/75

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives the Auckland Transport Quarterly update 1 January to 31 March 2016.

 

CARRIED

 

Secretarial note: Item 16 was taken before item 15 at 8.19pm

 

16

Local Board Dog Access Review

 

A document was tabled at the meeting. A copy has been placed on the official minutes attachment document for record and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2016/74

MOVED by Chairperson SD Randall, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Jasmin Kaur, Policy Analyst and Paul Wilson, Team Leader, for their attendance;

b)      rescinds its resolution made at its business meeting on 19 November 2015 (MT/2015/183) to conduct a dog access review in Maungakiekie-Tāmaki in 2016;

c)      resolves to postpone the review to 2017 to allow for the possible alignment of the dog access review with a possible review of the regional bylaw, to allow for the alignment with the review of the Mutukaroa Hamlins Hill, and to also allow for further research into alternative dog friendly areas for those existing dog exercise areas that are proposed to be removed.

CARRIED

 

Attachments

a     Memo dog access

 


 

17

Tree planting on Maungakiekie

 

Secretarial note: Chairperson SD Randall declared an interest in item 18 and took no part in the discussion or voting on the matter. The chairperson vacated the chair in favour of the Deputy Chairperson CL Makoare at 8.54pm.

 

Resolution number MT/2016/76

MOVED by Deputy Chairperson CL Makoare, seconded by Member J Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      allocates $15k from the board’s LDI environmental budget for financial year 2015/16 to assist with costs associated with the promotion and running of the tree planting event on Maungakiekie.

CARRIED

 

Secretarial note: Deputy Chairperson CL Makoare vacated the chair. Chairperson SD Randall returned to the meeting and resumed the chair at 8.56pm.

 

18

Central Facility Partnership Joint Advocacy Positions

 

Resolution number MT/2016/77

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy;

b)      notes that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased;

c)      agrees to include in the boards key advocacy issues the proposed joint advocacy positions:

i)       request the Governing Body to re-instate a sub-regional fund similar to the Central Facility Partnership Fund;

ii)      requests the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise;

d)      agrees to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee.

CARRIED

 

19

Contributions Policy Variation A

 

Resolution number MT/2016/78

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)        welcomes the opportunity to provide feedback on the proposed change to the contributions policy;

b)        supports in principle the proposed changes to increase the number of development contribution catchments, and thus decreasing their area, so as to better target development contribution funding to the areas where development is taking place;

c)        notes that development contributions can only be collected and spent when appropriate projects exist in the LTP and urges that a review is done in time for the next LTP of investment plans and strategies such as the Community Facilities Network plan to ensure that appropriate projects exist in those catchments in the LTP so that those communities can receive appropriate investment that keeps pace with development;

d)        notes that areas such as Maungakiekie-Tāmaki have an existing infrastructure deficit, and so debt funded capital is required for projects to fund this existing need before development contributions can be utilised to fund infrastructure and so notes with concern the governing body’s reluctance to invest in areas of current need and future growth, thereby increasing the infrastructure deficit and foregoing the use of development contributions as a funding source;

e)        strongly urges the governing body to renew its advocacy to central government to reverse recent changes to what can be funded by contributions, particularly to again allow for development contributions to fund community facilities such as libraries, which are key centres of community and are significantly impacted by growth.

CARRIED

 

20

HEART Movement Membership

 

Secretarial note: Deputy Chair CL Makoare declared an interest in item 20 and took no part in the discussions or voting on the matter.

 

Resolution number MT/2016/79

MOVED by Member J Bartley, seconded by Member AB Verrall:  

That Maungakiekie-Tāmaki Local:

a)      agrees to renew its membership with HEART Movement;

b)      delegates to the chairperson the authority to negotiate the board’s statement of commitment, as required in the membership agreement.

CARRIED

 

21

Governance Forward Work Calendar

 

Resolution number MT/2016/80

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the attached Governance Forward Work Calendar.

CARRIED

 

22

Record of Maungakiekie-Tāmaki Local Board Workshops - April 2016

 

Resolution number MT/2016/81

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for April 2016.

CARRIED

 


 

23

Board Members' Reports

 

Resolution number MT/2016/82

MOVED by Chairperson SD Randall, seconded by Member J Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Member JB Clark’s report.

CARRIED

 

24

Chair's Report to the Maungakiekie-Tāmaki Local Board

 

Resolution number MT/2016/83

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Chairperson SD Randall’s verbal report.

CARRIED

  

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

26        Procedural motion to exclude the public

Resolution number MT/2016/84

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Jubilee Bridge, Panmure Basin

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains financial information relating to promisory contributions from third party commercial entities..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information relating to promisory contributions from third party commercial entities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.13pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

9.22pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Jubilee Bridge, Panmure Basin

 

That the Maungakiekie-Tāmaki Local Board agrees that these decisions and report will not be restated in the open section of the minutes until advised by the parks department that the obligation of confidentiality is removed.

  

 

 

9.22 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................