Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

16 May 2016

1 Welcome

The Deputy Chair Ross Robertson opened the meeting in prayer.

2 Apologies

Resolution number OP/2016/62

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board accept the apology from Chairperson E Collins for absence.

CARRIED

Secretarial note: Councillor Anae sent his apologies (due to a meeting clash).

3 Declaration of Interest

Deputy Chair Robertson declared an interest in item 19 Otara-Papatoetoe Local Grant, Round Two, 2015/2016 applications, as he is a patron for Manukau Performing Arts Incorporated.

4 Confirmation of Minutes

Resolution number OP/2016/63

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 18 April 2016, as a true and correct record.

CARRIED

Resolution number OP/2016/64

MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 26 April 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgements

The Deputy Chair:

Extending sincere sympathies on behalf of board members to the Ōtara-Papatoetoe Local Board Chair, Fa’anānā Efeso Collins, for his recent family bereavement.

Extending sincere sympathies to Mayor Len Brown, acknowledging the passing of his father, Tom Brown, a long-serving South Auckland school principal.

7 Petitions

There were no petitions.

Member JR McCracken joined the meeting at 5.09 pm.

8 Deputations

8.1

Deputation - Pacific Events and Entertainment Trust

Ulalemamae Te'evā Matāfai from the Pacific Events and Entertainment Trust was in attendance to speak to the board.

Resolution number OP/2016/65

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board thank Ulalemamae Te'evā Matāfai from the Pacific Events and Entertainment Trust for her attendance and presentation.

CARRIED

8.2	Deputation - Friendship House update
	Neil Denney, Chief Executive of Friendship House was in attendance to speak to the board. A copy of the presentation tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/66 MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board thank Neil Denney from Friendship House for his attendance and presentation. CARRIED
	Attachments a Friendship House presentation.

9 Public Forum

9.1	Public Forum - Sunnyside Tennis Club
	Brian and Patricia Langdon from the Sunnyside Tennis Club were in attendance to speak to the board. A copy of the photo tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2016/67 MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board thank Brian and Patricia Langdon from the Sunnyside Tennis Club for their attendance. CARRIED
	Attachments a Sunnyside Tennis Club photo

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Manukau Ward Councillors Update

Resolution number OP/2016/68

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board receive the verbal report from Councillor Filipaina.

.CARRIED

Ōtara Papatoetoe Local Board members portfolio update

A copy of the written report from member Gush tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

Resolution number OP/2016/69

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the verbal and written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

CARRIED

Attachments

a Written report from member Gush

Secretarial Note: With the agreement of the meeting, item 14 will be delayed until 6.32pm to allow for officer attendance.

Progressing Ngati Ōtara Park multi-sport and cultural centre

Resolution number OP/2016/70

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) endorse the proposed approach with the Sport and Recreation Unit driving the Ngati Ōtara Park multi-sport and cultural centre project in partnership with Ōtara Rugby League Football Club Inc and Ngati Ōtara Marae Society Inc.

b) support the use of $48,500 grant to Ōtara Rugby League Football Club Inc to implement the proposed approach for Ngati Ōtara Park multi-sport and cultural centre project.

c) request that the planning and design work-stream include consideration of design features to minimise the on-going operational and maintenance costs of the buildings.

CARRIED

Secretarial Note: Member McCracken voted against the motion.

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

Resolution number OP/2016/71

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board:

a) receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

b) note that the report is for the period ended 31 December, and request Panuku to report in a more timely way in future.

c) note the statement in the report (paragraph 40) that 17 St George Street, Papatoetoe, will be marketed for sale if not required as part of the development, and request Panuku to consider retaining this site for community use.

CARRIED

Report back on Southern Resource Recovery Scoping Study and request for funding for on-going development of resource recovery activity

Resolution number OP/2016/72

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) note the results of the Southern Resource Recovery Scoping Study.

b) approve the allocation of $10,000 from the board’s 2016/17 waste programmes and recycling study budget to implement a southern capacity-building and mentoring programme to support the growth of resource recovery activity within Ōtara-Papatoetoe and across the south.

c) approve the allocation of $5,000 from the board’s 2016/17 waste programmes and recycling study budget to support the Roots Creative Entrepreneurs to further implement the #makerhood project.

d) suggest that Roots Creative Entrepreneurs apply to the Local Board Community Grants programme if other funding is required.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number OP/2016/73

MOVED by Member SC Grey, seconded by Member JR McCracken:

a) That the Ōtara-Papatoetoe Local Board receive the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 by Miro and Kirtsy Ellis, 1/12 Konini Avenue, Papatoetoe.

b) That the Ōtara-Papatoetoe Local Board GRANT the application of Miro and Kirtsy Ellis, 1/12 Konini Avenue, Papatoetoe, for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 subject to the following conditions:

i) that this exemption is personal to the owner of the property, so that on a sale of the property a new owner will need to apply for a new exemption.

ii) that the spa pool is not moved from its location when inspected on 5 April 2016.

iii) that the conditions in the NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 1 to 12 inclusive are met:

1. The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

2. The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

3. The locks shall not be able to be readily opened or released by a child of up to the age of six years;

4. When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm.

5. The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kgs to ensure that it will more than take the weight of a child up to six years old;

6. The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

7. The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

8. The cover shall have an evenly spaced mechanical locking device as required in b2) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

9. The cover and locks shall be maintained at all times in a good state of repair;

10. Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

11. Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

12. Any plant material that can support the weight of at least 20kgs shall be no closer than the edge of the deck where the spa pool stands.

A division was called for, voting on which was as follows:

For

Member MA Gush

Member JR McCracken

Deputy Chairperson HVR Robertson

Against

Member SC Grey

Abstained

Member LT Fuli

The motion was declared carried by 3 votes to 1.

CARRIED

Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending March 2016

Resolution number OP/2016/74

MOVED by Member SC Grey, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the financial quarter ended March 2016.

CARRIED

Otara-Papatoetoe Local Grant, Round Two, 2015/2016 applications

Deputy Chair Robertson declared an interest in this item and took no part in the discussion or voting on the matter.

Secretarial Note: Auckland Pacific Wardens Community Services Trust grant was revoked on 13 June 2106, Resolution number OP/2016/104

That the Ōtara-Papatoetoe Local Board:

a) revoke part of resolution OP/2016/75 approving $5,000 to the Auckland Pacific Wardens Community Services Trust tagged to uniforms approved on 16 May 2016.

Resolution number OP/2016/75

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board agree to fund the applications listed in Table One as follows:

Table One: Ōtara-Papatoetoe Local Grant, Round Two Applications

Applicant	Main Focus	Project Title	Amount Requested	Approved
Age Concern Counties Manukau Inc.	Community	Counselling Services for Older Adults	Otara-Papatoetoe $8,000	$4,000
~~Auckland Pacific Wardens Community Services Trust~~	~~Community~~	~~Otara Pacific wardens set-up costs~~	~~$38,000~~	~~$5,000 tagged to uniforms~~
Communicare CMA (Auckland) Inc.	Community	Papatoetoe Communicare	$936	$500 tagged to rent
Crosspower Ministries Trust	Community	Purchase of second-hand sports equipment and furniture	$2,000	$2,000
Diabetes New Zealand Inc. (t/a Diabetes NZ Auckland Branch)	Community	Community Diabetes Awareness Expos	Otara Papatoetoe $4,139	$4,139
Papatoetoe Adolescent Christian Trust	Community	Boxing Mentoring Programme	$10,000	$5,225 tagged breakfast, volunteer costs, camp fees
Royal New Zealand Plunket Society Counties Manukau Area (Inc.)	Community	Otara and Papatoetoe Plunket playgroups - operational costs	$8,000	$2,000
Youthline Auckland Charitable Trust	Community	Thriving Youth Communities in Otara-Papatoetoe	$3,000	$3,000
De La Salle College	Environment	Our Stream Our Taonga	$9,396	$9,396
Papatoetoe West School	Environment	Mana Potential Recycling proposal.	$4,000	$4,000
Project Litefoot Trust	Environment	LiteClub Otara-Papatoetoe	$2,103	$2,103
Accelerating Aotearoa Inc.	Events	Geek Camp - Free Youth Digital Workshops	$12,000	$6,000
Accelerating Aotearoa Inc.	Events	Park Jam - Free Family Digital Fun Day	$25,000	$12,500
Manukau Performing Arts Incorporated	Arts	Costumes for the “Dream Girls” show	$1,500	$1,500
Action Education Inc.	Arts	Spoken Word Poetry Workshop	$6,000	$4,000
Total Approved $65,363

CARRIED

Otara-Papatoetoe Local Board Community Grants Programme 2016/2017

Resolution number OP/2016/76

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board adopt the Ōtara-Papatoetoe Local Board Community Grants Programme 2016/17 (Attachment A).

CARRIED

Otara-Papatoetoe Local Board: Community Response Fund proposals May 2016

Resolution number OP/2016/77

MOVED by Member LT Fuli, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board defer consideration of the three proposals:

Ōtara Town Centre 50^th Anniversary Celebration (proposal A)
Ōtara Business Association for a Co-ordinator to set up Te Pupu Tahitanga Ki Ōtara Warden (proposal B)
Māngere Papatoetoe Pacific Warden request for a work vehicle (proposal C)

to the next workshop on 25 May 2016 for a decision at the 13 June 2016 business meeting.

CARRIED

Secretarial Note: With the agreement of the meeting, item 14 was considered after item 21 at 6.32pm.

24 hour South Visitor Attraction Campaign 2016/17

Resolution number OP/2016/78

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board defer consideration of the $20,000 towards delivery of a 24 hours South visitor attraction campaign in 2016/17, to the next workshop on 25 May 2016 for a decision at the 13 June business meeting.

CARRIED

Secretarial Note: With the agreement of the meeting, items 31 and 32 were considered after item 22 at 6.51pm.

Contributions Policy Variation A

Resolution number OP/2016/79

MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) support Contributions Policy Variation A in principle.

b) support the proposal to create smaller funding areas for the stormwater and parks infrastructure, as this is consistent with the board’s advocacy for targeted use of development contributions to fund local projects.

c) request the governing body to progress the board’s other advocacy point, seeking local board participation in decision making on development contributions.

CARRIED

Submissions to Parliament on Alcohol Bill

Resolution number OP/2016/80

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board:

a) approve the draft submission to Parliament on the Sale and Supply of Alcohol (Display of Low-alcohol Beverages and Other Remedial Matters) Amendment Bill 2015, and delegate to the Chair to finalise and present the submission on behalf of the board.

b) note officer advice received that this cannot be presented as an Auckland Council submission, and delegate to the chair to revise the wording as necessary and present the submission as chair of the Ōtara Papatoetoe Local Board.

c) refer this report and the submission to the Māngere-Ōtāhuhu Local Board, for the board’s information and requesting their support.

CARRIED

Rainbow Communities Advisory Panel - portfolio holder

Resolution number OP/2016/81

MOVED by Member LT Fuli, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board decline nominating a board member as the Rainbow Communities portfolio holder and reconsider this in the new electoral triennium.

CARRIED

Ōtara-Papatoetoe Local Board: draft Business Improvement District Policy (2016) submission

Resolution number OP/2016/82

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board endorse its Business Improvement District (BID) Policy (2016) submission in Attachment A.

CARRIED

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

Resolution number OP/2016/83

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board note the Orakei Local Board resolution OR/2016/65 relating to input into governing body agendas.

CARRIED

Governance Forward Work Calendar

Resolution number OP/2016/84

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board note the Ōtara-Papatoetoe Local Board Governance Forward Work Calendar.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2016/85

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 12, 20 and 26 April 2016.

CARRIED

30	Chairperson’s Announcements
	There was no Chairperson’s Announcements.

Secretarial Note: With the agreement of the meeting, items 31 and 32 were considered after item 22 at 6.51pm.

Local Dog Access Review

Resolution number OP/2016/86

MOVED by Member SC Grey, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) confirm its intention to propose an amendment to the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

b) adopt the Statement of Proposal in Attachment A and confirm:

i) the areas within Table 6 of the Statement of Proposal (Attachment A) as highly sensitive areas where dogs are prohibited

ii) the areas within Table 8 of the Statement of Proposal (Attachment A) as dog friendly areas where dogs are allowed under control off a leash

iii) the areas within Table 9 of the Statement of Proposal (Attachment A) as standard areas where dogs are allowed under control on a leash.

c) confirm that the proposed local dog access rules contained in the Statement of Proposal (Attachment A):

i) are consistent with the policy, principles, criteria and rules contained in the Auckland Council Policy on Dogs 2012

ii) are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

d) authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

e) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

f) ~~appoints a panel of the whole to receive, hear and deliberate on submissions and other relevant information and decide on changes to local dog access rules.~~

CARRIED

Secretarial Note: 18 July 2016 OP/2016/132 revoking resolution OP/2016/86f)

Manukau Central Business Association - report on use of local board funding

Resolution number OP/2016/87

MOVED by Member SC Grey, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) thank Manukau Central Business Association for its report.

b) advocate to the governing body to change bylaws to make car windscreen washing on roads illegal and make it illegal to pay windscreen washers.

c) refer the Manukau Central Business Association report to the Community Empowerment Unit to follow up on the issues raised.

CARRIED

33 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.01 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Deputy Chairperson	Ross Robertson, QSO, JP	presiding
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	John McCracken (from 5.09pm)

	Councillor Alf Filipaina (to 5.43pm)
	Seumanu Simon Matafai, Whau Local Board member (to 5.43pm)

Chairperson	Fa’anānā Efeso Collins
	Donna Lee