Agenda of Ōrākei Local Board

Ōrākei Local Board

05 May 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Remuera Business Association - Laura Carr 5

8.2 Deputation - Akarana Marine Sports Charitable Trust 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Relocation of East City BMX 9

13 Colin Maiden Park master plan 19

14 Ōrākei Local Board Local Grants: Round Two 2015 - 2016 47

15 Ōrākei Local Board Local Grants: Quick Response Round Four 2015 - 2016 95

16 Ōrākei Local Board Community Grants Programme 2016/2017 121

17 Pānuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 127

18 Urgent Decision - ANZAC Day Event Budget 151

19 Contributions Policy Variation A 175

20 Ōrākei Basin Advisory Group Update 193

21 Chairperson's Report 199

22 Board Member Report - Kit Parkinson 217

23 Board Member Report - Ken Baguley

This report was not available at the time of printing and will be tabled at the meeting.

24 Board Member Report - Troy Churton 219

25 Board Member Report - Kate Cooke 221

26 Board Member Report - Colin Davis 223

27 Board Member Report - Mark Thomas 229

28 Governance Forward Work Calendar 231

29 Resolutions Pending Action 235

30 Local Board Workshop Record of Proceedings 241

31 Ōrākei Local Board Achievements Register 247

32 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 7 April 2016 and the minutes of its extraordinary meeting, held on Thursday, 28 April 2016, be confirmed as true and correct records.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Remuera Business Association - Laura Carr

Purpose

Laura Carr, Remuera Business Association Manager will be in attendance to provide an overview to the Board on the Remuera Business Association BIDs activities for the 2015/2016 year and an update of current progress to date.

Recommendation/s

That the Ōrākei Local Board:

a) thanks Laura Carr, Remuera Business Association Manager for her attendance and presentation updating the Board on the Remuera Business Association BIDs activities.

8.2 Deputation - Akarana Marine Sports Charitable Trust

Executive Summary

1. Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, will be in attendance to provide an updated position on the progress of their building project.

Recommendation/s

That the Ōrākei Local Board:

a) thanks Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his Deputation presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōrākei Local Board

05 May 2016

Relocation of East City BMX

File No.: CP2016/06984

Purpose

1. To recommend an appropriate site for the relocation of East City BMX Club for the Ōrākei Local Board’s approval.

2. This is the first of two reports concerning Colin Maiden Park. The second report recommends the adoption of master plan scenario two, with the inclusion of BMX and minor changes to the layout, for implementation in Colin Maiden Park Precinct.

Executive Summary

3. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. The park was subsequently acquired from the University of Auckland for sports fields for $62,000,000. The cost of this acquisition is to be partially met by the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road.

4. A portion of Merton Reserve is currently leased to the East City BMX Club. In order for Council to sell the site, the club must agree to terminate its current lease and relocate to an alternative site. The cost of relocation was estimated to be $400,000.

5. Staff assessed eighteen sites for potential relocation of the East City BMX Club. Only two sites met critical assessment criteria.

6. Of those two sites, an area of undeveloped land at Colin Maiden Park, directly south of the Scarbro Tennis Centre, is the preferred option for BMX relocation.

7. East City BMX Club has indicated their willingness to be relocated to this site.

Recommendation/s

That the Ōrākei Local Board:

a) approves the relocation of East City BMX Club from its current location on Merton Reserve, to the undeveloped land south of Scarbro Tennis Centre in the Colin Maiden Park Precinct

Comments

Background

8. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. In order to meet some of the costs of the acquisition, the committee also approved the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road (SF/2013/102).

9. The governing body has decision making responsibility with regard to the acquisition and disposal of land.

10. The East City BMX Club holds a lease to operate at Merton Reserve until 31 October 2021, with a right of renewal for a further 10 years. The club has built a BMX track on the reserve that meets the specifications of the international federation for BMX. The track is used for training as well as regional and national competitions.

11. The lease on Merton Reserve can only be terminated with the agreement of the club. In order to reach an agreement to terminate the lease, which would enable the sale of Merton Reserve, council is required to relocate the club to a suitable alternative site and to provide equivalent facilities.

12. The Ōrākei Local Board is the decision maker with regard to the allocation of use and activities within Merton Reserve and Colin Maiden Park.

Assessment process

13. Since March 2015 staff assessed a range of potential sites to relocate the club. This involved a two stage process:

· Stage 1 – Identification of range of possible sites and assessment against critical criteria

· Stage 2 – Assessment of potential sites and identification of preferred site.

Stage 1 – Identification of range of possible sites and assessment against critical criteria

14. Identification of possible sites was undertaken in liaison the club and the Local Board. Sites were selected on the following basis:

(a) location within the Ōrākei or Maungakiekie-Tāmaki Local Board areas, recognising that increased travel time could negatively impact the East City BMX Club membership. The club is the primary club serving Central Auckland.

(b) undeveloped public land

15. A total of eighteen possible sites were identified. Each site was then assessed against a set of critical criteria agreed by staff and the club as outlined in Table 1 (below). These criteria identify the characteristics essential to the relocation of the club. Sites that did not meet one or more of these criteria were deemed to be unsuitable.

16. Sixteen of the eighteen possible sites did not meet one or more of the critical site assessment criteria and are not considered as viable options for the relocation of the club. Attachment A provides an overview of the reasons why these sites were not considered appropriate.

Table 1: Critical Assessment Criteria

Auckland Council Criteria
1	Must be council owned/managed or available at no cost to the club
2	Not currently allocated to, in use by, or licensed to an existing sport code or third party.
3	Does not impact sites with important ecological, vegetative, geological, archaeological, historical, cultural or Iwi significance
4	Contains mostly flat land contours
5	Not subject to a settlement claim under the Treaty of Waitangi
6	Provides “like for like” land area
7	Zoned ‘Open Space 3’ (Auckland City District Plan – Isthmus Section) or Open Space Sport and Active Recreation (Proposed Auckland Unitary Plan) or capable of being re-zoned
East City BMX Club Criteria
8	Provides adequate space for race spectators
9	Provides nearby space for street parking
10	Provides adequate space for toilets, water, storage, floodlights, and other necessary buildings (such as a ‘points hut’ and announcer’s tower)

Stage 2 – Assessment of potential sites and identification of preferred site

17. Colin Maiden Park and Ngahue Reserve were the only two sites that met all of the critical assessment criteria.

Site Option 1: Colin Maiden Park

Colin Maiden Park
Indicative implementation cost: $1,600,000	· $1,000,000 for removal of track on Merton Reserve, including removal of contaminated soil · $600,000 for construction of a new track
East City BMX Club: Preferred site for relocation		Implications: Precludes the provision of two hockey turfs on this site

18. The potential site on Colin Maiden Park is approximately 1.98 hectares of open space directly south of the Scarbro Tennis Centre and east of the headquarters for the Oceania Football Confederation (OFC). This site is currently undeveloped and unallocated to other sports uses, subject to the ongoing Colin Maiden Park Precinct master plan process.

19. The Colin Maiden Park site would allow for:

· a track comparable to the one at Merton Reserve

· adequate space for pedestrian circulation around the track and space for both race viewers

· storage facilities

· potential expansion of cycling facilities to include a learn-to-ride track and pump track, which could create a ‘bike hub’ for both BMX and non-BMX users.

20. East City BMX Club has indicated that this site would satisfy their requirements.

21. This option was supported by 1,397 submissions during public consultation on the three master plan scenarios for the Colin Maiden Park Precinct. The establishment of a bike hub was an alternate scenario identified by club members and supporters. Cycle Action Auckland also supported the provision of a bike hub at Colin Maiden Park and improving walking and cycling connections to the park.

22. A needs assessment of sport codes undertaken in the development of Colin Maiden Park gave a medium priority to the relocation of the club. It also noted inclusion of BMX has a high degree of alignment with the guiding principles for the development and management of Colin Maiden Park.

23. However, relocation of the club to Colin Maiden Park would preclude the provision of two hockey turfs. Hockey was identified as a priority new user in the needs assessment for Colin Maiden Park following reasons:

• hockey has a high number of users

• there is a lack of hockey turfs in the Auckland Isthmus

• multiple teams could use the facility for practice during the week and weekend competition

• hockey turfs can be used by other codes including touch rugby.

24. The estimated cost for relocation of East City BMX Club to this site on Colin Maiden Park is $1,600,000. However, sale of Merton reserve would result in a significant net return to Council to offset the $62,000,000 purchase price of Colin Maiden Park.

Site Option 2: Ngahue Reserve

Ngahue Reserve
Indicative implementation cost: $2,450,000	· $1,000,000 for removal of track on Merton Reserve, including removal of contaminated soil · $950,000 for construction of a new track, including retaining wall · $500,000 for compensation to the existing leaseholder
East City BMX Club: Safety concerns about the height of the track and cross winds		Implications: Precludes Auckland Netball Centre from providing additional car parking spaces to support its expanded facilities

25. The potential site on Ngahue Reserve is approximately 1.2 hectares of land immediately west of the Auckland Netball Centre. This site is currently undeveloped land, and is leased to the Auckland Netball Centre. The centre has indicated a willingness to allow BMX on the site as long as additional car parking could be provided elsewhere in the Colin Maiden Park Precinct. This would have implications for other sporting codes.

26. The Ngahue Reserve site would allow for:

· a track comparable to the one at Merton Reserve

· storage facilities

· potential expansion of cycling facilities to include a learn-to-ride track and pump track, which could create a ‘bike hub’ for both BMX and non-BMX users.

27. Construction of a BMX track would require land fill and retaining walls to level the contoured boundaries of the site. This would not only add significant cost to the construction of the track, but may also present safety hazards to track users and spectators.

28. In the view of East City BMX Club, the combination of the site’s high elevation and the prevailing crosswinds would present safety hazards to riders.

29. Construction of a BMX track on this site would also create challenging spatial outcomes regardless of the track layout and orientation, as pedestrian circulation and access would be severely limited.

30. The estimated total cost of relocating the BMX to Ngahue Reserve would be $2,450,000.

Preferred Option

31. Based on the comparison of each site, staff recommend that the BMX bike track is relocated from Merton Reserve to the undeveloped land at Colin Maiden Park south of Tennis Auckland’s Scarbro Tennis Centre. This is the option that:

· best meets the current and future needs of East City BMX Club

· is most cost effective

· is relatively easy to implement.

Risk assessment

32. If the Ōrākei Local Board allocates land in Colin Maiden Park for use other than BMX it will not be possible to relocate the East City BMX Club. There is no viable alternative site that the club is prepared to relocate to. As a consequence, the club will not agree to terminate their existing lease on Merton Reserve and council will not be able to dispose of Merton Reserve, or would need to sell the land with the existing lease in place, significantly reducing the value of the site.

33. This would give rise to the following risks:

· financial risk – a decision that may lead to council being unable to achieve budgeted income

· political risk – a decision that would preclude the implementation of an existing decision to dispose of land

· reputational risk – potential damage to relationships with sports clubs over the disposal of Merton Reserve and use of Colin Maiden Park.

34. In March 2013, the Heritage Unit completed an Archaeological Desktop Assessment of Colin Maiden Park. Several archaeological sites were noted, however, none affect the recommended relocation site. To mitigate a risk that unknown archaeological and cultural sites exist in the area, no earthworks will be undertaken without a formal field survey.

35. There is a risk that the discovery of significant contamination on the site may delay or add cost to the construction of a BMX track. To mitigate this risk, clean fill should be delivered and utilised on the site, while any contaminated soil is either adequately covered or removed.

Next steps

36. Upon the resolution of the Ōrākei Local Board to relocate East City BMX Club to Colin Maiden Park a site plan will be developed taking into consideration costs for construction, detailed landscape assessments as well as archeological and geological surveys. Detailed designs will be developed in consultation with East City BMX Club and a BMX track specialist.

Consideration

Local Board views and implications

37. The governing body has decision making responsibility with regard to the acquisition and disposal of land. The Ōrākei Local Board was consulted prior to the purchase of Colin Maiden Park. The local board supported the acquisition of Colin Maiden Park to increase public open space. The board did not, however, support the disposal of Merton Reserve.

38. The Ōrākei Local Board is the decision maker with regard to the allocation of use and activities within Colin Maiden Park.

Māori impact statement

39. Ngati Maru, Ngai Tai Ki Tamaki, Ngati Paoa and Te Akitai Waiohua were consulted on the potential future uses of the Colin Maiden Park Precinct, including Merton Reserve and Purchas Hill through a series of hui held in March, August and September of 2015. Their primary concern is the possible unearthing of tupuna given knowledge of burials in areas around Maungarei. Mana whenua did not support locating BMX Morrin Road site because of the proximity to Te Tauoma.

Implementation

40. The Community Leasing Team will meet with East City BMX Club to develop a detailed project management framework to support their relocation to Colin Maiden Park.

Attachments

No.	Title	Page
a View	Sites which do not meet primary criteria	15

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

05 May 2016

Sites That Do Not Meet All Primary Criteria

Ōrākei Local Board	Rationale	Unmet Criteria
Merton Reserve	· The Governing Body approved a resolution to dispose of Merton Reserve. The resolution noted that the current BMX track would need to be relocated to another suitable public open space site.	· Criterion 2
84 Morrin Road (Purchas Hill)	· The Governing Body approved a resolution to dispose of 84 Morrin Road, excluding the volcanic scoria cone remnant known as Purchas Hill.	· Criterion 2
Liston Park	· Under the Sports Field Capacity Development Programme, three fields (two rugby and one football) will be built on the site by the year 2025. The allocation of sport codes to the park and future of the building will be determined through a ‘Request for Proposal’ process to the Ōrākei Local Board.	· Criterion 2
Liston Park	· There is insufficient space for a BMX track on this site, without the removal of one sports field. The track would not fit on the footprint of the existing clubhouse, if the clubhouse was removed.	· Criteria 6, 8
Waiatarua Reserve	· The entire reserve is zoned for conservation and the Reserve Management Plan calls for conservation and enhancement of the landscape, fauna, and flora of the area. The entire site is proposed to be noted as a Significant Ecological Area in the Proposed Auckland Unitary Plan, due to its ecological diversity, threat status, and rarity.	· Criterion 3
Koraha	· The reserve has a stormwater function as a flood plain, and has stormwater pipes below ground. Any works above the stormwater pipes will need to consider the additional loading to determine any possible effects and whether or not the pipes would need to be replaced. This may add significant additional cost to the project, including preliminary feasibility reports about building over existing pipes and stormwater detention requirements created by the loss of floodplain due to the increase in impermeable surfaces from track development.	· Criterion 2
Ellerslie Racecourse	· The site is currently owned fee simple by the Auckland Racing Club Incorporated. Use of the site would likely require the signing of a commercial lease. This would add significant operational costs to the project.	· Criterion 1
Ellerslie Racecourse	· The centre of the racing track is occupied by golf facilities (driving range, short game practice area, and educational programs). The central area also houses overflow car parking, an access road, and a steeplechase track. Access to a BMX track would likely be restricted during race events.	· Criterion 2

Maungakiekie-Tāmaki Local Board	Rationale	Unmet Criteria
39A-39B Tainui Road	· Currently under lease to KartSport Mt. Wellington. Auckland Transport has confirmed that they are likely to utilise the site within the next five years for the AMETI road project.	· Criterion 2
Apirana Reserve	· The site is highly contoured, and would not provide adequate space for a BMX Track or other necessary facilities. The site is also designated for the ‘Proposed Eastern Transport Corridor’ by Auckland Transport.	· Criteria 1, 2, 3, 4, 6, 8, 10
Captain Springs Reserve	· There are currently two organisations with leases on the site (Te Papapa Bowling Club, All Breeds Dog Training).	· Criterion 2
	· The undeveloped area on the site is listed as an Outstanding Natural Feature (Onehunga Springs).	· Criterion 3
	· The site would not provide adequate space for either a BMX track or spectators.	· Criteria 6, 8
Fergusson Domain	· There are two clubs either owning or leasing the buildings on the reserve. There are also several sport clubs that regularly book the sport fields.	· Criterion 2
	· The areas of the domain that are not currently allocated are highly contoured and unsuitable for BMX track construction.	· Criterion 4
	· The undeveloped area of the domain does not provide adequate space for a BMX track.	· Criteria 6, 8
Gloucester Park	· The Gloucester Park/Hopua explosion crater is scheduled as an Outstanding Natural Feature (ONF). The policy direction regarding ONF’s is to protect them from physical and visual effects.	· Criterion 3
Hamlins Hill	· The Hamlins Hill site did not meet any of the primary Criterion. The primary concern is the site is highly contoured and not suitable for construction of a BMX track.	· Criteria 1-10
Mt. Smart	· The site is owned fee simple by the Tupuna Taonga o Tamaki Makaurau Trust Ltd. and vested in Auckland Council for recreation purposes.	· Criterion 1
	· Subject to the Mt Smart Stadium Concept Plan. The plan would not allow the construction of a BMX track on the remaining undeveloped land.	· Criterion 2
	· The undeveloped areas of the site would not provide adequate space for a BMX track and necessary facilities.	· Criterion 6
Pt. England Reserve	· The reserve is currently used by sports clubs and leisure activities. Two organisations have community leases on the reserve, and several sport clubs (football, cricket, etc.) regularly book the sport fields.	· Criterion 2
Pt. England Reserve	· The site is subject to Treaty settlement redress for Ngati Paoa, vesting of approximately two hectares as a marae reserve, with statutory acknowledgement over the balance of the reserve.	· Criterion 5
Waikaraka Park (Adjacent to Speedway)	· The site is too narrow to accommodate a BMX track. The track would cross the boundaries of the site, into the access road to the speedway.	· Criteria 6, 8
Waikaraka Park Extension	· Funding for the construction of three fields has been included in the Long Term Plan budget, and scheduled to be constructed in 2018. Landscape assessments show that the installation of a BMX track cannot be accommodated along with three full sized sports fields. There would not be adequate space for spectators.	· Criteria 6, 8

Criteria highlighted in bold were identified by staff for planning and spatial requirements

Ōrākei Local Board

05 May 2016

Colin Maiden Park master plan

File No.: CP2016/06988

Purpose

1. To seek approval of the final master plan for the Colin Maiden Park Precinct.

2. This is the second of two reports concerning Colin Maiden Park. The first report recommends the relocation of East City BMX Club from Merton Reserve to Colin Maiden Park.

Executive Summary

3. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. The park was subsequently acquired from the University of Auckland for sports fields for $62,000,000. Following this acquisition the Ōrākei Local Board resolved to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

4. In June 2015, the public and stakeholders were consulted on three scenarios for the future use and management of the Colin Maiden Park Precinct. These scenarios were developed based on the Colin Maiden Park Precinct master plan principles adopted by the Ōrākei Local Board in December 2014.

5. This report summarises the feedback received on the Colin Maiden Precinct master plan and recommends that Scenario Two is adopted with the addition of BMX to the Precinct and a series of other minor amendments. The revised Scenario Two provides for an upgrade of the existing facilities and includes new facilities for indoor courts, an indoor training facility and accommodation for sports teams.

Recommendation/s

That the Ōrākei Local Board:

a) adopts master plan scenario two for implementation, which includes BMX and minor changes to the layout as proposed by key stakeholders

b) approves a booking system to manage the gymnasium when the lease expires for priority users cricket, rugby, judo and rhythmic gymnastics

c) approves an expressions of interest process to identify a suitable model for the provision and operation of the visiting sports team accommodation

Comments

Background

6. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. In order to meet some of the costs of the acquisition, the committee also approved the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road (SF/2013/102).

7. The governing body has decision making responsibility with regard to the acquisition and disposal of land.

8. The Ōrākei Local Board is the decision-maker with regard to the allocation of use and activities within Colin Maiden Park. Accordingly, budget was allocated to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

9. In December 2014, the local board adopted a vision and guiding principles for the management and development of Colin Maiden Park. The guiding principles focus on the development of the park as a regional quality community sports precinct. These principles were developed following community consultation and a series of key stakeholder interviews and workshops.

10. A needs assessment was also prepared which identified priority users for Colin Maiden Park. One of the recommendations of this assessment was that the unallocated space be prioritised for ball sport codes such as basketball, cricket, football, hockey, and rugby.

11. The guiding principles for the development and management of the Colin Maiden Park Precinct master plan are:

· design of the park, its facilities and related services should primarily complement and amplify the existing theme of formal organised sport where the field of play is of regional level quality and use is primarily club level (or equivalent)

· master planning and Auckland Transport should consider Colin Maiden Park, Ngahue Reserve and Tennis Auckland land as one cohesive park

· design Colin Maiden Park facilities and support services in a way that will maximise the utilisation of open space

· create design solutions that minimise the footprint of built infrastructure (e.g. buildings, roads, car parks)

· create design solutions that encourage shared use of space and efficient operations

· develop design solutions that incorporate effective access and connectivity within Colin Maiden Park and between Colin Maiden Park, Ngahue Reserve and Tennis Auckland land

· Ōrākei Local Board, Colin Maiden Park user organisations, master planners and designers should anticipate the establishment of a single entity governance structure at Colin Maiden Park

· all design concepts for Colin Maiden Park need to promote solutions that place importance on serving functional needs and achieving operational and sport delivery efficiency.

Master plan scenarios

12. Three master plan scenarios were prepared based on the above principles. The preparation of scenarios has involved a site investigation, reference to the needs assessment and workshops with the existing users and key stakeholders.

13. The master plan scenarios are aspirational to guide the long term development and management of the precinct.

14. Common to all scenarios is a cycling/walking circuit around the perimeter of the precinct, improved entries to the park and improving passive recreation areas. The allocation of space for hockey was also common to all three scenarios.

· Scenario One provides for an upgrade of the existing facilities and includes new facilities for hockey, indoor courts, an indoor training facility and accommodation for sports teams.

· Scenario Two features more extensive building changes than Scenario One, including developing the southern end of Ngahue Reserve for indoor recreation by providing for more indoor courts and a gymnastics facility.

· Scenario Three proposes a step change in the type of activities and facilities provided in the Colin Maiden Park Precinct. Implementation would require relocation of almost all of the current facilities on Colin Maiden Park, but would allow for an additional field to be provided.

Feedback on master plan scenarios

15. Consultation on the three master plan scenarios was undertaken in June 2015, to ascertain public support for the above scenarios. The consultation included an online survey and an open day at Colin Maiden Park on 20 June 2015.

16. A total of 1,874 submissions were received at the open day, via email and from the Shape Auckland website. Figure 1 (below) presents the quantitative results from the consultation process.

17. The majority of submissions favoured an alternate scenario. A total of 1,397 submissions were received proposing that a bike hub be established in the unallocated area at Colin Maiden Park. This was strongly influenced by a campaign run by the East City BMX Club to mobilise its members and supporters. Cycle Action Auckland also supported the provision of a bike hub at Colin Maiden Park as well as improving walking and cycling connections to the park.

Figure 1: Quantitative results

18. Scenario Two was the next favoured option, receiving endorsement in 341 submissions. This option was supported by Gymsports New Zealand, Xtreme Rthymix, Auckland Netball and Sport Auckland.

19. A series of common issues were raised in the submissions, including the need for parking or drop-off zones close to the various sporting facilities. Other respondents proposed increased public transport links.

20. Several stakeholders also identified a need to accommodate sports teams in the Colin Maiden Park Precinct. This is consistent with the local board’s vision for the park to serve as a regional quality community sports precinct.

21. Submissions from a number of sports codes or clubs outlined their specific requirements (see Attachment B). Access to gymnasium facilities was sought by several sporting codes. The needs assessment identified a need for indoor training for cricket and rugby and gymnastics was identified as a priority park user.

Summary of options

22. Table 1 (below) indicates the levels of alignment between the three scenarios and the guiding principles for the management and development of Colin Maiden Park.

Table 1: Alignment with guiding principles

Guiding Principle	Scenario 1	Scenario 2	Scenario 3
Provide for organised sport and focus on local clubs	P	PP	PPP
Consider the whole precinct	PPP	PPP	PPP
Maximise use of open space	P	PP	PPP
Minimise new building footprints	P	PP	PPP
Encourages shared use of facilities	P	PP	PP
Improves access and connectivity	PP	PP	PP
Promote single entity governance	P	PP	PPP
Delivers sport efficiently	PP	PP	PPP
Cost	Low cost	Medium to high	Very high cost

Key PPP substantially meets the guiding principles, PP partially meets the guiding principles P meets one or two elements of the guiding principles

Preferred scenario

23. Scenario One received the lowest level of public support during the consultation process. It is not recommended as it does not provide for increased open space, a wider range of sports or greater community use of the Colin Maiden Park Precinct.

24. Staff recommend Scenario Two, with proposed amendments as outlined below, because it provides for intensive use of open space as well as utilisation by a wider range of sports. Further, this scenario is the most cost effective option to deliver the objectives of the Colin Maiden Park Precinct master plan.

25. A total of 342 submissions indicated their support for Scenario Two. However, staff recommend some changes to this Scenario (see Attachment C), based on the feedback from the second phase of consultation on Colin Maiden Park. The rationale for these changes is outlined below.

26. Scenario Three has the highest levels of alignment with the guiding principles. However, this scenario is not recommended because it would be expensive to implement and would cause considerable disruption to the precinct.

Amendment and adoption of Scenario Two

27. A number of minor, but important amendments are proposed following consultation on the draft master plan. The following proposed amendments accord with the guiding principles for the development and management of the Colin Maiden Park Precinct master plan:

· inclusion of a cycling criterion circuit, using the local road network and Colin Maiden Park as the start and finish

· expansion of the gymsports building to provide for growth of this code

· improved parking and drop off zones

· removal of the car parking building and replacement with ground level car parking

· utilisation of the existing gymnasium for use as an indoor training facility which could provide for cricket, rugby, rhythmic gymnastics and Unisports

· redesign of the Merton Road entrance to improve car parking layout and to provide better street frontage to the accommodation building

· removal of the path from Morrin Road between the number one cricket oval for safety reasons

· inclusion of low planting on the Merton Road boundary to prevent cricket balls from rolling onto the road.

28. Staff recommend these changes be incorporated into Scenario Two; the preferred option.

Relocation of East City BMX Club

29. The most significant change proposed to Scenario Two is the allocation of undeveloped land on Colin Maiden Park to East City BMX Club.

30. When Auckland Council approved the acquisition of Colin Maiden Park, it also approved the sale of Merton Reserve and two other council owned-properties, to partially offset the $62,000,000 purchase price.

31. East City BMX Club holds a lease to operate at Merton Reserve until 31 October 2021, with a right of renewal for a further 10 years. The club has built a BMX track on the reserve that meets the specifications of the international federation for BMX. The track is used for training as well as regional and national competitions.

32. The lease on Merton Reserve can only be terminated with the agreement of the club. In order to reach an agreement to terminate the lease, which would enable the sale of Merton Reserve, council is required to relocate the club to a suitable alternative site and to provide equivalent facilities.

33. The club’s preferred relocation site as articulated in their feedback, is the undeveloped land south of Tennis Auckland’s Scarbro Tennis Centre in the Colin Maiden Park Precinct. The club have also made a presentation to the Auckland Council’s Parks, Recreation and Sport Committee where they informed the committee their preference is to stay at Merton Reserve and also consider the Purchas Hill site to be an appropriate alternative location for them.

34. The proposed location on Colin Maiden Park will provide space for the long-term growth of East City BMX Club. Over time they propose to establish a bike hub with the construction of learn-to-ride and pump tracks.

35. The allocation of the undeveloped land on Colin Maiden Park to East City BMX Club would preclude the provision of two hockey turfs. Hockey was identified as a priority new user in the needs assessment for Colin Maiden Park (see Attachment A) following reasons:

· hockey has a high number of users

· there is a lack of hockey turfs in the Auckland Isthmus

· multiple teams could use the facility for practice during the week and weekend competition

· hockey turfs can be used by other codes including touch rugby.

36. The needs assessment gave a medium priority to locating the East City BMX Club in Colin Maiden Park and noted inclusion of BMX has a medium degree of alignment with the guiding principles for the development and management of Colin Maiden Park.

37. Staff will consider the allocation of land for hockey as part of the Sports Facility Network Plan. This plan will identify and prioritise sports facility needs across Auckland for the next twenty years. It is expected that this project will be approved by the governing body in July 2016.

Risk assessment

38. If the Ōrākei Local Board allocates land in Colin Maiden Park for use other than BMX it will not be possible to relocate the East City BMX Club. There is no viable alternative site that the club is prepared to relocate to. As a consequence, the club will not agree to terminate their existing lease on Merton Reserve and council may not be able to dispose of Merton Reserve, or would need to sell the land with the existing lease in place, significantly reducing the value of the site.

39. This would give rise to the following risks:

· financial risk – a decision that may lead to council being unable to achieve budgeted income

· political risk – a decision that would preclude the implementation of an existing decision to dispose of land

· reputational risk – potential damage to relationships with sports clubs over the disposal of Merton Reserve and use of Colin Maiden Park.

40. There is budget allocated to relocate East City BMX Club. Budget is also available in the 2015-2025 Long-Term Plan to partner with hockey to establish two hockey turfs, the location of the turfs is not specified.

41. Funding is available for upgrades and renewals of the sports fields and Auckland Transport have allocated budget to construct a shared path to connect Merton Road with Stonefields Avenue.

42. No other funds have been allocated in the 2015-2025 Long-Term Plan to implement the master plan. Adopting a master plan without a full funding commitment may create unrealistic community expectations. It is, therefore, recommended that the local board adopt a staged approach to the implementation of the Colin Maiden Park master plan.

Next steps

43. Staff recommend three projects are initiated by the local board

· The Community Leasing Team will meet with East City BMX Club to develop a detailed project management framework to support their relocation to Colin Maiden Park.

· It is recommended Pānuku, Auckland Development staff undertake an Expression of Interest process to identify a suitable model for the provision and operation of the accommodation facility.

· Colin Maiden Park contains a gymnasium, which is currently leased on a short-term basis. This facility could accommodate indoor training facilities for a range of sporting codes. It is recommended that when the lease expires for the building the Pānuku, Auckland Development staff implement a booking system to manage the space with cricket, rugby, judo and rhythmic gymnastics as the priority users.

Consideration

Local Board views and implications

44. At a workshop on 27 August 2015, the Ōrākei Local Board provided the following feedback on the recommended scenario for Colin Maiden Park:

The local board entered into the process to dispose of Merton Reserve in good faith an in anticipation there would be an appropriate place to relocate the East City BMX Club.

The local board do not consider Colin Maiden Park to be an appropriate location for BMX as they have gone through a needs assessment and community consultation process which has identified Colin Maiden Park as a team ball sports park.

BMX did not meet the criteria as a priority user of Colin Maiden Park in the Colin Maiden Park Needs Assessment.

The space where BMX is proposed to go has been suggested as a location for hockey in the draft master plan for Colin Maiden Park. The local board consider finding a location for hockey to be a sub-regional issue.

The local board do not support selling green space, particularly in this part of the local board area where there is a significant amount of residential intensification planned.

The local board request staff consider if Merton Reserve is required to provide open space with the proposed plan change to provide for redevelopment of the Tamaki Campus with housing

The local board supports the disposal of the Waiatarua Reserve strip (Donnelly Street) following consultation.

The local board support the request of iwi to retain parts of the Purchas Hill Te Tauomo.

Māori impact statement

45. Mana Whenua have been engaged in the development of the master plan. A number of iwi authorities are represented within a Mana Whenua working group, with one representative of the group nominated by the group to work with the design team to incorporate site specific Te Aranga Maori Design Principles in the master plan. These include increasing native plantings, improving stormwater quality, bilingual naming of the precinct and respecting cultural sites. The preliminary Te Aranga design principles are appended to this report in Attachment D, they will be confirmed at a final workshop with iwi.

Implementation

46. Implementation of the master plan is a long-term and is largely subject to funding.

47. Budget is available in the draft Long-Term Plan 2015-25 to relocate the East City BMX track. The asset renewals budget is programmed for an upgrade of the sports fields. Other projects would need to be funded by the interested sports codes.

Attachments

No.	Title	Page
a View	Needs assessment extract	27
b View	Master plan feedback	29
c View	Master plan scenarios	31
d View	Te Aranga design principles	41

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

05 May 2016

Ōrākei Local Board Local Grants: Round Two 2015 - 2016

File No.: CP2016/07493

Purpose

1. The purpose of this report is to present the applications received for round two of the Ōrākei Local Board Local Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Ōrākei Local Board set a total community funding budget of $99,000 and local events contestable fund of $14,000 for the 2015/2016 financial year. $6,500.00 of the local events contestable fund and $32,616.00 of the community funding budget has been allocated, in the previous local grant round, three quick response rounds and one events round.

3. A total of $73,884.00 remains in these budgets to be distributed in this second local grant round and quick response round four.

4. Thirteen applications were received in this second and final local grant round, with a total requested of $79,010.80. One application is a multi-board application.

Recommendation/s

That the Ōrākei Local Board:

a) consider the applications listed in table one and table two and agree to fund, part-fund or decline each application in this round.

App ID	Organisation	Focus	Project Title	Requesting	Eligible
LG1612-204	Save Our St Heliers	Community	Towards the cost of expert advice for the protection of St Heliers Village	$6,985.00	Eligible
LG1612-205	Ensemble Polymnia Trust - Aorangi Symphony Orchestra	Arts and culture	Towards the venue hire fee for the performance of ‘White Night In St Petersburg’	$9,692.00	Eligible
LG1612-207	Festival of Life	Events	Towards the cost to hire amusement rides and entertainment for the ‘Festival of Life’ 2017	$10,000.00	Eligible
LG1612-208	Salva Shah	Community	Towards resource materials for a homework centre	$4,000.00	Eligible
LG1612-209	Taiwanese Hwa Hsia Society of NZ	Community	Towards the venue fee for Aotea Square venue, stage and equipment rental for ‘Taiwanese Day’	$4,000.00	Eligible
LG1612-210	Remuera West Scout Group	Community	Towards the cost to replace equipment	$8,030.00	Eligible
LG1612-212	Anton Lush	Environment	Towards stage one of a mangrove removal project	$5,240.00	In-eligible
LG1612-213	Tamaki Drive Protection Society Inc	Environment	Towards the cost of a desktop tree survey	$3,230.00	Eligible
LG1612-214	Bach Musica NZ Inc	Arts and culture	Towards the cost of venue hire for weekly rehearsals and orchestra dress rehearsals.	$6,000.00	Eligible
LG1612-216	Project Litefoot Trust	Environment	Towards the costs of the direct field implementation team, vehicle and administration	$4,574.00	Eligible
LG1612-218	Ōrākei Community Patrols	Community	Towards the cost of safety equipment and on-going costs such as petrol	$5,297.00	Eligible
LG1612-219	Ōrākei School Board of Trustees	Community	Towards the cost of purchasing new seating for the school hall.	$10,000.00	Ineligible applicant as per section 78 of the community group policy: public sector entities cannot apply for grants.
Total				$77,048.00
Table Two: Multi-board application
LG1620-228	Connected Media Charitable Trust	Arts and Culture	Towards the cost to hold one free workshop called ‘The Outlook for Someday’ in Auckland central	$1,962.80	Eligible
Total				$1,962.80

Comments

5. The implementation of the Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Ōrākei Local Board adopted its grants programme on 1 April 2015 (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff conducted a series of public workshops in local board areas, which were attended by approximately 1000 people across the Auckland region.

8. The Ōrākei Local Board set a total community funding budget of $99,000 and local events contestable fund of $14,000 for the 2015/2016 financial year. $6,500.00 of the local events contestable fund and $32,616.00 of the community funding budget has been allocated, in the previous local grant round, three quick response rounds and one events round.

9. A total of $73,884.00 remains in these budgets to be distributed in this second local grant round and quick response round four.

10. Thirteen applications were received in this second and final local grant round, with a total requested of $79,010.80. One application is a multi-board application.

Consideration

Local Board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori, one organisation in this round have identified as Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Ōrākei Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Ōrākei Local Board Grant Programme 2015/2016	51
b View	Ōrākei local grant round two application summaries	55

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

05 May 2016

Ōrākei Local Board Local Grants: Quick Response Round Four 2015 - 2016

File No.: CP2016/07501

Purpose

1. The purpose of this report is to present the applications received for round four of the Ōrākei Local Board quick response 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Ōrākei Local Board set a total community funding budget of $99,000 and local events contestable fund of $14,000 for the 2015/2016 financial year. $6,500.00 of the local events contestable fund and $32,616.00 of the community funding budget has been allocated in the previous local grant round, three quick response rounds and one events round.

3. A total of $73,884.00 remains in these budgets to be distributed in the second local grant round and this fourth quick response round.

4. Seven applications were received in this fourth and final quick response grant round with a total request of $17,449.00.

Recommendation/s

That the Ōrākei Local Board:

a) considers the applications listed in table one and agree to fund, part-fund or decline each application in this round.

App ID	Organisation	Main Focus	Project	Requested	Eligibility
QR1612-402	Training Ship (TS) Achilles Unit Branch Sea Cadets Association New Zealand (SCANZ)	Sport and recreation	Towards the cost to provide firearm safety training and marksmanship program to cadets	$675.00	Eligible
QR1612-403	Rotary Club of St Johns	Community	Towards the costs to deliver the Stonefields Community Fair	$2,800.00	Eligible
QR1612-404	Dance Therapy New Zealand	Community	Towards programme costs for 'Arts 4 Us' general Ōrākei	$2,974.00	Eligible
QR1612-405	Mission Bay Kohimarama Residents Association	Community	Towards the cost of a public meeting and community initiatives	$2,000.00	Eligible
QR1612-409	Ōrākei School Board of Trustees	Arts and culture	Towards rehearsal costs for the choir in Ōrākei School	$3,000.00	Ineligible applicant as per section 78 of the community grant policy: other public entities cannot apply for grants
QR1612-410	Ōrākei Community Association Inc.	Arts and culture	Towards organising an art competition event	$3,000.00	Eligible
QR1612-411	Friends United Ltd, trading as, Ōrākei Montessori Preschool	Sport and recreation	Towards the cost to re-surface the playground	$3,000.00	Eligible
Total				$17,449.00

Comments

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Ōrākei Local Board set a total community funding budget of $99,000 and local events contestable fund of $14,000 for the 2015/2016 financial year. $6,500.00 of the local events contestable fund and $32,616.00 of the community funding budget has been allocated in the previous local grant round, three quick response rounds and events round.

9. A total of $73,884.00 remains in these budgets to be distributed in the second local grant round and this fourth quick response round.

10. Seven applications were received in this fourth and final quick response grant round with a total request of $17,449.00.

Consideration

Local Board views and implications

Māori impact statement

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Ōrākei Local Board allocating funding for round four quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Ōrākei Local Board Grant Programme 15/16	99
b View	Ōrākei Local Board Quick Response Round Four application summaries	103

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

05 May 2016

Ōrākei Local Board Community Grants Programme 2016/2017

File No.: CP2016/07136

Purpose

1. To present the Ōrākei Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Ōrākei Local Board Community Grants Programme 2016/2017 for adoption (see attachment A).

Recommendation/s

That the Ōrākei Local Board:

a) adopts the Ōrākei Local Board Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Ōrākei Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. The following changes have been included in the updated 2016/2017 grant programme to reflect the local board’s consideration of grant applications:

· clarification of the local board priorities for grants

· clarification of the lower priorities for the grant allocations

· inclusion of funding exclusions for:

o past recipients who have not provided accountability reports;

o catering and

o travel expenses

· Increasing the minimum amount for quick response grants from $150 to $500.

9. Once the local board community grants programme for the 2016/2017 financial year has been adopted the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

10. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

11. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

12. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Ōrākei Local Board Grant Programme 2016/2017	123

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

05 May 2016

Contributions Policy Variation A

File No.: CP2016/07934

Purpose

1. The purpose of this report is to brief you on proposed variations to the 2015 Contributions Policy. Feedback is sought from Local Boards on the proposed changes.

Executive Summary

2. At its meeting on 17 March 2016 the Finance and Performance Committee adopted for consultation a proposal to amend the 2015 Contributions Policy to refine the parks (reserve acquisition, reserve development and community infrastructure activities) and stormwater funding areas, along with some minor definition changes.

3. Consultation with the public has been undertaken between 1 April 2016 and 21 April 2016. A consultation document, including the proposed policy variation is available on Shape Auckland. An event was held on 19 April 2016 to provide an opportunity for interested parties to present their views in person.

4. Staff will report the results of consultation and local board feedback to the Finance and Performance Committee in June 2016. Any amendments to the policy will take effect from 1 July 2016.

Proposed changes

5. The variations to the policy propose increasing the number of funding areas for stormwater from 22 to 36 and parks from 4 to 26. These changes reflect:

· geographic characteristics of stormwater and parks (reserve acquisition, reserve development and community infrastructure activities) usage

· growth priority areas

· desire for a stronger connection between where development contributions are collected and spent

· retention of the flexibility to amend plans to accommodate changes in the pattern of planned growth.

6. The proposed funding areas retain the flexibility to accommodate special housing areas and spatial priority areas and to respond to changes in the forecast patterns of growth.

7. The proposed changes do not affect the capital projects in the Long-term Plan 2015-2025.

Recommendation/s

That the Local Board provides any views it may have on proposed variations to the 2015 Contributions Policy for the Governing Body to consider.

Consideration

Significance of Decision

8. Adoption of a variation of the contributions policy is not a significant decision.

Local Board views and implications

9. Local boards provided feedback through the Long-term Plan 2015-2025 consultation process seeking a stronger connection between where development contributions were collected and where they were spent.

10. A number of local boards suggested that funding areas should be more locally focused. The proposal to increase the number of funding areas is consistent with this view.

Māori impact statement

11. Council does not hold information on the ethnicity of developers. The impact on Māori will be similar to the impact on other residents and ratepayers.

Legal and Legislative Implications

12. The options presented in this report comply with the requirements of the Local Government Act 2002.

Attachments

No.	Title	Page
a View	Contributions Policy 2015 Variation A	177
b View	Contributions Policy – report to 17 March Finance and Performance Committee	187

Signatories

Authors

Felipe Panteli – Senior Advisor Financial Policy

Andrew Duncan - Manager Financial Policy

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

05 May 2016

Board Member Report - Colin Davis

File No.: CP2016/00153

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since last reported.

Recommendation

a) That the report be received.

Portfolio Lead: Environment and Infrastructure; Heritage; Libraries (joint)

Other (alternate portfolio holder): Transport; Regulatory, Bylaws and Compliance; Civil Defence and Emergency Management; Local (non sports) Parks (joint)

Environment and Infrastructure

There is little to report. The Madill’s Farm and the Waiata Reserve projects are proceeding. I understand that there has been no interest by the residents whose properties are contiguous to the Madill’s Farm stream project in the Board’s offer to provide assistance with weed control. Additional projects are being evaluated for the next financial year. Financial assistance is currently being considered for an interesting environment project to be trialled in Hobson Bay to create a small area of foreshore and salt marsh habitat in an area of heavy mangrove growth. A recent newspaper item indicates a find of a rare endangered fish species in one of the steams in the Madill’s Farm catchment.

Heritage

World War One Commemorations

As a member of the Council’s WWI Centennial Memorial Working Party, which reports to the WWI Commemoration Political Steering Group, I attend regular meetings of both.

Restoration Heritage Searchlight Emplacements – Tamaki Drive

Weed and vegetation clearance on the Whenua around searchlight emplacement no. 3 has mainly been done with some clearing still to be completed. The entrance has been cleared and a lot of rubbish removed. Vector has raised the power line which was almost touching the structure. Spark is yet to raise its telecom line. The power pole has been assessed by Vector technicians who do not consider the pole to be at risk and therefore haven’t straightened it. This would have improved the visual amenity of the area. Once Spark has done its job the contractor will go back on site and complete the clearing of the vegetation, which does not require resource consent, from the building and the surrounding area.

A heritage architect is being engaged (although the Council employs a heritage team which presumably includes a specialist in heritage architecture) to look at the shutters on emplacement no. 3, and the door will be replaced as part of the upgrade works. In the meantime, the doorway on no. 3 will be secured to prevent unauthorized access.

There is some doubt about the text of the proposed signage, and some difficulty in obtaining illustrations for the sign, which may delay that part of the project.

Dingle Dell

The development of the new sign has stalled. Comms. is involved!

Stonefields Heritage Trail

I have nothing further to report on the project. However, it is understood that the Stonefields developer’s plans to erect apartment buildings near and in front of the Trail could have a negative impact on the amenity of the Trail by users in terms of views and sunlight.

ANZAC Day 2016

The Ōrākei Local Board was represented at the three Anzac Day commemoration services in the Ōrākei Ward: St Heliers, Ōrākei RSA and College Rifles, Remuera.

I again prepared the Order of Service for the St Heliers commemoration. This involved securing the guest speaker Finbar MacLeod, a student at Sacred Heart College (Auckland finalist in the 2016 annual ANZ RSA Cyril Bassett VC Speech Competition for secondary school students), the letters written by a soldier and a nurse serving at Gallipoli (and read at the Service by a scout and a guide), the cadet personnel from the Training Ship Achilles (based at Ōrākei) who provided a splendid Colour Guard with ceremonial drill rifles at the St Heliers War Memorial, and the clergy for the interdenominational service. As usual there was an emphasis on young people taking prominent parts in the Service, and other students included the trumpeters and the piper.

This year, civic events personnel worked with Board members to arrange the sound system, traffic management, and the fly past by the Warbirds as the finale, in particular, and on the day a civic events staff member worked on site to ensure all went well. The Board was again assisted by two residents who for a number of years have acted as commentator and parade marshal, and the manager of the St Heliers Village Association who in particular decorated the memorial garden with poppies, augmenting the 13 white crosses with the names of some of the residents of the eastern suburbs who served and died in WWI (details of these and other fallen personnel are in the Roll of Honour on the Board’s website). This year a soloist was engaged to lead the singing.

There was a large crowd, estimated by some at 1500, well down from those attending last year’s Service, but despite the school holidays and inclement weather, there was still a large number of school children attending as well as the contingent from the various areas of the Scouting movement. Sacred Heart, Selwyn and Glendowie Colleges were represented by very smartly dressed senior students who laid wreaths. Former service men and women were down in numbers as age takes its toll.

Libraries

Patronage is steady at both the Remuera and St Heliers libraries. School holiday programmes are on track. Each library hosts book groups. Computer tutorials are being held at both libraries.

Local (non sports) Parks

Bollards have been installed on the as yet unnamed reserve at the end of Homestead Place in Stonefields. Additional trees are soon to be planted on the reserve.

Activities since 24 March 2016

As well as assisting with a range of citizens’ enquiries, I have also attended the following to date:

1 April on-site meeting for story for Our Auckland on the Tamaki Drive searchlight project.

1 April on-site meeting with the Chair re the Waiata Reserve project.

4 April a meeting of the WWI Commemoration Political Steering Group.

4 April meeting of the St Heliers Village Association executive.

6 April public meeting to inform local residents and other interested parties, and to listen to their concerns and opportunities for the future use of the reserve land currently occupied by the Mission Bay Bowling Club.

7 April meeting with representatives of the Community of St Luke’s, Remuera.

7 April the Ōrākei Local Board business meeting.

9 April with the Chair, the Sacred Heart College Anzac Day memorial Mass.

11 April meeting of the Friends of Churchill Park.

12 April regular scheduled OLB parks portfolio holders’ briefing.

14 April Ōrākei Local Board workshop various topics.

14 April public presentation re the Glen Innes – Tamaki Drive shared pathway.

15 April OLB parks portfolio holders’ briefing.

16 April opening of the upgraded Madill’s Farm playground, which has proved to be a popular destination and a well used facility.

18 April Auckland Netball Board meeting.

18 April meeting of the St Heliers/Glendowie Residents’ Association.

19 April meeting with Council civic events staff regarding planning for the 2016 Anzac Day observance at St Heliers.

19 April meeting re the Melanesian Mission Building site, Mission Bay.

20 April meeting of the Stonefields Residents’ Association.

21 April portfolio holder’s briefing by the environment and infrastructure team.

21 April Ōrākei Local Board workshop various topics.

25 April Anzac Day Commemoration Service at St Heliers.

Attachments

No.	Title	Page
a View	Photographs from the ANZAC Day Commemoration Service at St Heliers	227

Signatory

Author

Colin Davis, Ōrākei Local Board, Auckland Council

Date: 25 April 2016

Ōrākei Local Board

05 May 2016

Board Member Report - Mark Thomas

File No.: CP2016/07812

Purpose

1. To update the Ōrākei Local Board Members on portfolio activities and projects, and other activities since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Economic Development and Urban Design

Sub- portfolios: Strategy, Finance, Rates and Governance; Unitary Plan

Other Memberships: Member, Remuera Business Association; Member East City Community Trust/ASB Stadium

Portfolio activities for the month

Economic Development and Urban Design:

· Visitor Strategy: Ellerslie, Remuera and Tamaki trails are progressing

· Work is underway using the visitor trail work as the main economic development project for 2015/16.

· ATEED’s implementation proposals involve supporting us on:

o Better leveraging events for local businesses

o Opportunities associated with Colin Maiden Park

o Visitor strategy

Remuera Village Upgrade Project (ReVUP)

· The AT/NZTA LED light trial in Remuera is underway

· The ReVUP project has been reviewed and the update presented to the board

· Liaison continues with PDA and AT on the Clonbern carpark

Any other issues

Annual agreement projects

Economic Development Strategy The Visitor Strategy – an Ōrākei Economic Development Strategy project – is being progressed. 5/10

Hobson Bay action plan:

1) Pre resource consent work on a mangrove management plan is underway. A recent update has been delivered.

2) The water quality project is being progressed as part of Colin’s Environment work programme.

3) Increasing access points around the Bay is being addressed by the proposal to establish a pontoon in the channel behind the cricket club. Progress 6/10.

Ōrākei Visitor Strategy: The primary focus now is progressing the visitor walkways in the Tamaki, Remuera and Ellerslie precincts. 5/10

Tamaki Drive Master Plan implementation: Slow progress. Progress 1/10

Unitary Plan: The Hearings Panel is nearing the end of its hearings with individual zone issues now being considered. Workshops have commenced within council to prepare to receive the recommendations from the Panel.

Other activity

· The usual busy month of meetings and events.

Attachments

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Signatory

Author

Board Member Thomas

Date: 30 April 2016

Governance Forward Work Calendar

File No.: CP2016/07942

Purpose

1. To provide the Ōrākei Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next 12 months.

Recommendation/s

That the Ōrākei Local Board:

a) notes the Ōrākei Local Board Governance Forward Work Calendar.

Attachments