Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 5 May 2016 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Kit Parkinson

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke, JP

 

 

 

 

Colin Davis, JP

 

 

 

 

Mark Thomas

 

 

 

 


Ōrākei Local Board

05 May 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

colin

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4      Confirmation of Minutes

 

That the minutes of the Ōrākei Local Board ordinary meeting held on Thursday, 7 April 2016 and the minutes of its extraordinary meeting, held on Thursday, 28 April 2016 be confirmed as true and correct records.

colin

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Remuera Business Association - Laura Carr

 

Documents were tabled in support of this item.

A copy of the tabled documents will be kept on file and made available on the

Auckland Council website.

 

Recommendation/s

That the Ōrākei Local Board:

a)     thanks Laura Carr, Remuera Business Association Manager for her attendance and presentation updating the Board on the Remuera Business Association BIDs activities.

b)     requests that the Auckland Arts Festival provides a copy of the debrief for the 2016 White Night Event noting scheduling of this event was challenging this year due to other events being scheduled at the same time.

c)     requests that the Auckland Arts Festival engage with local Business Associations involved in White Night 2017 as soon as possible.

Mark

 

Attachments

a     Presentation: Remuera Business Association

 

 

8.2

Deputation - Akarana Marine Sports Charitable Trust

 

Recommendation/s

That the Ōrākei Local Board:

a) thanks Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his attendance and presentation updating the Board on the Akarana Marine Sports Charitable Trust building project.

kate

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Tamaki Drive Rock Fall

 

The Ōrākei Local Board considered an item of extraordinary business at Item 32 of the agenda to discuss the Tamaki Drive cliff rock fall incident which occurred on Wednesday, 4 May 2016.

 

 

The reason for urgency is to address any erosion and stability issues of the Tamaki Drive cliff rock face which may impact on public safety.

 

 

 

That the Ōrākei Local Board:

 

a)     agrees to consider an Item of extraordinary business regarding the Tamaki Drive rock fall incident which occurred on Wednesday, 4 May 2016.

troy

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Relocation of East City BMX

 

 

Secretarial Note: This item was withdrawn.

 

13

Colin Maiden Park master plan

 

 

Secretarial Note: This item was withdrawn.

 

Secretarial Note: Item 16 was heard at this point.

 

14

Ōrākei Local Board Local Grants: Round Two 2015 - 2016

 

Recommendation/s

That the Ōrākei Local Board:

a) receives the report.

b) approves the funding amounts for specific projects as listed in the following table:

Organisation Name

Project

Amount

Requested

Allocated

Save Our St Heliers

Towards the cost of planning  witnesses for heritage protection of St Heliers Village

$6,985

$2,500

Festival of Life

Towards venue hire for the Festival of Life community support event

$10,000

$2,484

Remuera West Scout Group

Towards the purchase of two tents with the Orakei Local Board logo that will benefit the local scouting group and wider community

$8,030

$4,130

Anton Lush

Towards stage one of a mangrove removal project to assist ecological environment of Hobson Bay

$5,240

$5,240

Tamaki Drive Protection Society Inc

Towards the cost of a desktop tree survey to further assist the ecological study for preserving Auckland’s Harbour Cliff top Pohutukawa on Tamaki Drive

$3,230

$3,230

Bach Musica NZ Inc

Towards the cost of venue hire to assist/promote the cultural opportunities for Orakei ratepayers

$6,000

$2,500

Orakei Community Patrols

Towards the cost of safety equipment to assist the CPNZ volunteers in keeping our community safe

$4919.15

$2,378

Total

 

 

 

$22,462

 

 

c)     requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

d)     requests that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

e)     declines the  Ōrākei Local Board Local Grants: Round Two 2015 – 2016 applications as listed in the following table, noting these applications were either ineligible as they didn’t meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Organisation Name

Project

Ensemble Polymnia Trust - Aorangi Symphony Orchestra

Towards the venue hire fee for the performance of ‘White Night In St Petersburg’

Salva Shah

Towards resource materials for a  homework centre

Taiwanese Hwa Hsia Society of NZ

Towards the venue fee for Aotea Square venue, stage and equipment rental for ‘Taiwanese Day’

Project Litefoot Trust

Towards the costs of  the direct field implementation team, vehicle and administration

Ōrākei School Board of Trustees

Towards the cost of purchasing new seating for the school hall

Connected Media Charitable Trust

Towards the cost to hold one free workshop called ‘The Outlook for Someday’ in Auckland central

 

f)      notes that there is $51,422 remaining in the Local Contestable Grants Fund 2015/2016 for the Ōrākei Local Board.

kate

 

 

15

Orakei Local Board Local Grants: Quick Response Round Four 2015 - 2016

 

Recommendation/s

That the Ōrākei Local Board:

a)         receives the report.

b)         approves the funding amounts for specific projects as listed in the following table:

Organisation Name

Project

Amount

Requested

Allocated

TS Achilles Unit Branch SCANZ

Towards their safety programme for cadets

$675

$450

Rotary Club of St Johns

Towards promotion and stage and sound costs for Stonefields Community Fair

$2,800

$2,000

Dance Therapy New Zealand

Towards art supplies for the children’s group therapy drop-in programme

$2,974

$500

Total

 

 

 

$2,950

 

 

c)         requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

d)         requests that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

e)         declines the  Ōrākei Local Board Local Grants:  Quick Response Round Four 2015 - 2016 applications as listed in the following table, noting these applications were either ineligible as they didn’t meet funding criteria and/or for activities well outside the Ōrākei Local Board area:

Organisation Name

Project

Ōrākei  School Board of Trustees

Towards rehearsal costs for the choir in  Ōrākei  School

Friends United Ltd, trading as, Ōrākei  Montessori Preschool

Towards the cost to re-surface the playground

 

f)          notes that there is $48,472 remaining in the Local Contestable Grants Fund 2015/2016 for the Ōrākei Local Board.

g)         grants authority to the Chair and Deputy Chair to receive and approve funding applications for the remainder 2105/2016 Grants Fund following consultation with the Board.

Mark/colin

 

 

16

Ōrākei Local Board Community Grants Programme Policy 2016/2017

 

Recommendation/s

That the Ōrākei Local Board:

a)         adopts the Ōrākei Local Board Community Grants Programme Policy 2016/2017 subject to the following amendment:

the eligibility criteria is amended to allow for an individual to apply for application amounts over $1,000 if their application is supported by resolution from the local Residents Association and/or recognized local interest or community group from which the project impacts.

Colin

Troy voted against

 

 

17

Pānuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

 

Recommendation/s

That the Ōrākei Local Board:

a)      receives Pānuku Development Auckland’s Six-Monthly 1 July to 31 December 2015 update.

mark

 

 

18

Urgent Decision - ANZAC Day Event Budget

 

Recommendation/s

That the Ōrākei Local Board:

a)    notes the tabled urgent decision on the 2016/2017 ANZAC operational expenditure budget supported by Board Members.

colin

 

 

19

Contributions Policy Variation A

 

Recommendation/s

That the Ōrākei Local Board:

 

a)         provides any views it may have on proposed variations to the 2015 Contributions Policy for the Governing Body to consider.

b)        delegates to the Chair and Member Thomas to provide feedback on the Contributions Policy Variation A before the end of May 2016.

kit

 

 

20

Orākei Basin Advisory Group Update

 

Recommendation/s

That the Ōrākei Local Board:

a)         receives the minutes from the Orākei Basin Advisory Group (OBAG) meeting of Tuesday, 5 April 2016.

b)         requests that Parks, Sports and Recreation staff confirm in writing what actions will take place to ensure the Orakei Basin Western Reserve car park, coast protection works and other associated works are completed in time for the Orakei Yacht Club’s event on 21 May 2016.

c)         agrees to the scope for the State of the Orakei Basin report which will set up a regime for monitoring and annual reporting on the basin’s environment and open space areas, in line with the Orakei Basin Management Plan.

d)         requests a revised Orakei Basin Action Plan identifying the next project priorities in line with available budgets and resources.

e)         requests the preparation of an agenda item for consideration by the Parks, Sports and Recreation Committee before the end of the 2105/2016 financial year as required by the OBAG Terms of Reference.

f)          is concerned that a number of trees were removed from the Basin impacting the known bird corridor without any notification.

g)         requests an update via OBAG of the planting to remediate the tree removal.

h)         requests an independent review of the Orakei Basin road access project including but not limited to rip rap, erosion, water access, car park and stormwater aspects.

i)          is concerned that the Orakei Basin road access project is now well over a year behind schedule.

j)          is deeply concerned that the Orakei Basin road access and car park project has not met the needs of the Orakei Basin’s user groups and aligned correctly with the Orakei Basin Management Plan.

kit

 

 

21

Chairperson's Report

 

Recommendation/s

That the Orākei Local Board:

a)      receives the Chairperson’s May 2016 report.

troy

 

 

22

Board Member Report - Kit Parkinson

 

Recommendation

That the Orākei Local Board:

a)      receives Member Parkinson’s report.

colin

 

 

23

Board Member Report - Ken Baguley

 

Documents were tabled in support of this item.

A copy of the tabled documents will be kept on file and made available on the

Auckland Council website.

 

That the Orākei Local Board:

a)      receives Member Baguley’s tabled report.

kate

 

Attachments

a     Board Member Report - Ken Baguley

 

 

24

Board Member Report - Troy Churton

 

Recommendation/s

That the Orākei Local Board:

a)    receives Member Churton’s report.

 

colin

 

 

25

Board Member Report - Kate Cooke

 

Recommendation

That the Orākei Local Board:

a)      receives Member Cooke’s report.

ken

 

 

26

Board Member Report - Colin Davis

 

Recommendation/s

That the Orākei Local Board:

a)      receives Member Davis’s report.

kit

 

 

27

Board Member Report - Mark Thomas

 

Recommendation

That the Orākei Local Board:

a)      receives Member Thomas’s report.

ken

 

 

28

Governance Forward Work Calendar

 

Recommendation/s

That the Ōrākei Local Board Governance Forward Work Calendar be noted.

colin

 

 

29

Resolutions Pending Action

 

Recommendation/s

That the Ōrākei Local Board resolutions pending action report be noted.

colin

 

 

30

Local Board Workshop Record of Proceedings

 

Recommendation/s

That the Ōrākei Local Board record of proceedings for the Ōrākei Local Board workshops held on 14 April 2016 and 21 April 2016 be noted.

mark

 

 

31

Ōrākei Local Board Achievements Register

 

Recommendation/s

That the Ōrākei Local Board updated achievements register be noted.

colin

  

 

32        Consideration of Extraordinary Items

 

32.1

Tamaki Drive Rock Fall Incident

 

 

 

That the Ōrākei Local Board:

 

a)     requests that a copy of the geotechnical report prepared by Auckland Transport on the Tamaki Drive rock fall incident which occurred on Wednesday, 4 May 2016 be forwarded to the Board.

 

b)     requests clarification of Tamaki Drive Cliff Face land ownership and maintenance responsibility  from Parks and/or Auckland Transport.

 

ken

 

 

 

 

 

4.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................