Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 5 May 2016 at 3.30pm.
Chairperson |
Desley Simpson, JP |
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Deputy Chairperson |
Kit Parkinson |
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Members |
Ken Baguley |
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Troy Churton |
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Kate Cooke, JP |
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Colin Davis, JP |
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Mark Thomas |
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Ōrākei Local Board 05 May 2016 |
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1 Welcome
2 Apologies
colin |
3 Declaration of Interest
There were no declarations of interest.
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website. |
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That the Ōrākei Local Board: a) thanks Laura Carr, Remuera Business Association Manager for her attendance and presentation updating the Board on the Remuera Business Association BIDs activities. b) requests that the Auckland Arts Festival provides a copy of the debrief for the 2016 White Night Event noting scheduling of this event was challenging this year due to other events being scheduled at the same time. c) requests that the Auckland Arts Festival engage with local Business Associations involved in White Night 2017 as soon as possible. Mark |
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a Presentation: Remuera Business Association |
8.2 |
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That the Ōrākei Local Board: a) thanks Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his attendance and presentation updating the Board on the Akarana Marine Sports Charitable Trust building project. kate |
9 Public Forum
There was no public forum.
10 Extraordinary Business
10.1 |
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The Ōrākei Local Board considered an item of extraordinary business at Item 32 of the agenda to discuss the Tamaki Drive cliff rock fall incident which occurred on Wednesday, 4 May 2016.
The reason for urgency is to address any erosion and stability issues of the Tamaki Drive cliff rock face which may impact on public safety.
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a) agrees to consider an Item of extraordinary business regarding the Tamaki Drive rock fall incident which occurred on Wednesday, 4 May 2016. troy |
11 Notices of Motion
There were no notices of motion.
12 |
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Secretarial Note: This item was withdrawn.
13 |
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Secretarial Note: This item was withdrawn.
Secretarial Note: Item 16 was heard at this point.
14 |
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That the Ōrākei Local Board: a) receives the report. b) approves the funding amounts for specific projects as listed in the following table:
c) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements. d) requests that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend. e) declines the Ōrākei Local Board Local Grants: Round Two 2015 – 2016 applications as listed in the following table, noting these applications were either ineligible as they didn’t meet funding criteria and/or for activities well outside the Ōrākei Local Board area:
f) notes that there is $51,422 remaining in the Local Contestable Grants Fund 2015/2016 for the Ōrākei Local Board. kate |
16 |
Ōrākei Local Board Community Grants Programme Policy 2016/2017 |
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That the Ōrākei Local Board: a) adopts the Ōrākei Local Board Community Grants Programme Policy 2016/2017 subject to the following amendment: the eligibility criteria is amended to allow for an individual to apply for application amounts over $1,000 if their application is supported by resolution from the local Residents Association and/or recognized local interest or community group from which the project impacts. Colin Troy voted against |
17 |
Pānuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 |
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That the Ōrākei Local Board: a) receives Pānuku Development Auckland’s Six-Monthly 1 July to 31 December 2015 update. mark |
18 |
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That the Ōrākei Local Board: a) notes the tabled urgent decision on the 2016/2017 ANZAC operational expenditure budget supported by Board Members. colin |
19 |
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That the Ōrākei Local Board:
a) provides any views it may have on proposed variations to the 2015 Contributions Policy for the Governing Body to consider. b) delegates to the Chair and Member Thomas to provide feedback on the Contributions Policy Variation A before the end of May 2016. kit |
20 |
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That the Ōrākei Local Board: a) receives the minutes from the Orākei Basin Advisory Group (OBAG) meeting of Tuesday, 5 April 2016. b) requests that Parks, Sports and Recreation staff confirm in writing what actions will take place to ensure the Orakei Basin Western Reserve car park, coast protection works and other associated works are completed in time for the Orakei Yacht Club’s event on 21 May 2016. c) agrees to the scope for the State of the Orakei Basin report which will set up a regime for monitoring and annual reporting on the basin’s environment and open space areas, in line with the Orakei Basin Management Plan. d) requests a revised Orakei Basin Action Plan identifying the next project priorities in line with available budgets and resources. e) requests the preparation of an agenda item for consideration by the Parks, Sports and Recreation Committee before the end of the 2105/2016 financial year as required by the OBAG Terms of Reference. f) is concerned that a number of trees were removed from the Basin impacting the known bird corridor without any notification. g) requests an update via OBAG of the planting to remediate the tree removal. h) requests an independent review of the Orakei Basin road access project including but not limited to rip rap, erosion, water access, car park and stormwater aspects. i) is concerned that the Orakei Basin road access project is now well over a year behind schedule. j) is deeply concerned that the Orakei Basin road access and car park project has not met the needs of the Orakei Basin’s user groups and aligned correctly with the Orakei Basin Management Plan. kit |
21 |
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That the Orākei Local Board: a) receives the Chairperson’s May 2016 report. troy |
22 |
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That the Orākei Local Board: a) receives Member Parkinson’s report. colin |
23 |
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Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website. |
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a) receives Member Baguley’s tabled report. kate |
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a Board Member Report - Ken Baguley |
24 |
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That the Orākei Local Board: a) receives Member Churton’s report.
colin |
25 |
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That the Orākei Local Board: a) receives Member Cooke’s report. ken |
26 |
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That the Orākei Local Board: a) receives Member Davis’s report. kit |
27 |
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That the Orākei Local Board: a) receives Member Thomas’s report. ken |
28 |
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That the Ōrākei Local Board Governance Forward Work Calendar be noted. colin |
29 |
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That the Ōrākei Local Board resolutions pending action report be noted. colin |
30 |
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That the Ōrākei Local Board record of proceedings for the Ōrākei Local Board workshops held on 14 April 2016 and 21 April 2016 be noted. mark |
31 |
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That the Ōrākei Local Board updated achievements register be noted. colin |
32 Consideration of Extraordinary Items
32.1 |
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a) requests that a copy of the geotechnical report prepared by Auckland Transport on the Tamaki Drive rock fall incident which occurred on Wednesday, 4 May 2016 be forwarded to the Board.
b) requests clarification of Tamaki Drive Cliff Face land ownership and maintenance responsibility from Parks and/or Auckland Transport.
ken |
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4.16 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................