I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 18
May 2016
4.30pm
Council
Chamber
Ground Floor
Auckland Town
Hall
301-305 Queen Street
Auckland
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Pacific Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Aiolupotea Sina Aiolupotea-aiono
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Deputy Chairperson
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Sefita Hao'uli
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Members
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Cr Anae Arthur Anae
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Apulu Reece Autagavaia
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Tunumafono Ava Fa'amoe
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Rev Tevita Finau
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Tevita Funaki
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Afa'ese Manoa
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'Ofeina Manuel-Barbarich
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Richard Pamatatau
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Sam Sefuiva
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Leilani Tamu
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(Quorum 6 members)
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Jaimee Maha
Democracy Advisor
13 May 2016
Contact Telephone: (09) 890 8126
Email: Jaimee.maha@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Pacific
Peoples Advisory Panel
18 May 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Pasifika Festival 2016 7
6 Illegal rubbish dumping on Robertson Road, Mangere 11
7 Auckland Libraries International Day of the Older Persons 13
8 Pacific Peoples Advisory Panel Work Programme Update 15
9 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Pacific Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 6 April 2016, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Pacific
Peoples Advisory Panel
18 May 2016
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Pasifika
Festival 2016
File No.: CP2016/08409
Purpose
1. To update the Pacific Peoples
Advisory Panel on the review of the 2016 Pasifika Festival.
2. To update the Peoples Advisory
Panel on Pasifika Festival 2017 being the 25th anniversary of the festival as
requested by the panel.
3. To discuss the festival taking a
position on being “sugary drink free” as requested by the panel.
Executive
Summary
4. The Pasifika Festival was
delivered by Orange Productions, on behalf of Auckland Tourism, Events and
Economic Development (ATEED) on the weekend of 12 – 13 March 2016. The
festival was relocated back to Western Springs Park after being held at Hayman
Park in 2015 due to a request by the Ministry of Primary Industries as a part
of their containment of the Queensland fruit fly.
5. An evaluation survey and report
was undertaken by Malatest International on behalf of ATEED. ATEED conducts
research on each of its events in order to understand attendee perceptions, and
help ATEED plan and organize future events. For the Pasifika Festival, 125
online surveys were completed by visitors to the event.
6. The 25th anniversary of the
Pasifika Festival will be celebrated in 2017.
7. Discussions have been held
between FIZZ New Zealand and ATEED and Orange Productions on how the festival
can become a sugary-drink-free event.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) receive the Pasifika Festival
2016 report from Leisa Siteine, Event Production Manager, Auckland Tourism,
Events and Economic Development.
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Comments
Pasifika Festival 2016
8. The 24th annual Pasifika Festival
was successfully delivered by Orange Productions, on behalf of ATEED, at
Western Springs Park on Saturday 12 and Sunday 13 March 2016.
9. The festival opened with a flag
ceremony on Saturday morning in the Niue Village, where all participating villages
pledged their support for the festival. Once again the festival featured 11
Polynesian villages which were complemented with five Pan Pacific areas. An
addition to the footprint this year was the inclusion of MOTAT, which hosted
one of these Pan Pacific areas.
10. The Mayor attended the event and
was joined for a walkabout by a number of councillors, local board members,
Pacific Peoples Advisory Panel and Youth Panel members, and ATEED board members
and staff. Su’a William Sio and Pesata Sam Lotu-liga also enjoyed a walkabout
with their respective ministers and/or Auckland MPs.
11. Kiwi-Samoan hip hop artist Ladi6
was the festival ambassador, and former My Kitchen Rules contestants and
Pacific Island food icons Aaron and Heather Freeman were this year’s Pasifika
food ambassadors, while several Auckland Blues visited the More FM festival
family zone.
Evaluation Survey
12. Customer Satisfaction
· Overall, visitor survey
respondents were positive about the event with almost all (88%) agreeing they
were satisfied with the event.
· Almost all visitor survey
respondents said they were likely to attend the event in the future (89%) and
that they would recommend the event to friends or family (89%).
13. Community Cohesion
· Two-thirds (63%) of visitor
survey respondents said they had increased their understanding of Pacific
cultures by attending the event.
· Those who lived in Auckland
agreed that the event brings people from different ethnic groups together (99%)
and that events such as the Pasifika Festival make Auckland a more enjoyable
place to live (93%). Most Aucklanders surveyed (81%) agreed that events like
this increase their pride in Auckland.
14. Stallholders
· Half (52%) the stallholder
survey respondents rated the event positively and one-quarter (22%) were
neutral. Half (56%) of the stallholder survey respondents said they intended to
return to the event in 2017. Most of the remainder (37%) were undecided.
· Three-quarters (76%) of
stalls were run by a family group.
· Many stallholders suggested
the cost of the stalls was comparatively high.
15. Venue
· Visitor survey respondents
were positive about the event venue with most being satisfied with the event
venue and location (86%) and the facilities available (83%).
· Visitors suggested that there
needed to be more toilets and more parking, and that the venue space could have
been used better, including not having the villages so spread out and taking a
long time to move between.
16. Attendance
· The attendee numbers have
been estimated by ATEED through a venue capacity percentage calculation (venue
capacity percentage x 2.5 people turnover per day) and estimates the numbers at
65,000 over the two days.
Pasifika 2017
17. Pasifika celebrates 25 years of
existence in 2017. ATEED and Orange Productions have started discussions about
how this milestone will be recognized. Further discussion will take place with
the Pasifika Village Coordinators for their input, and ATEED welcomes the input
of the Pacific Peoples Advisory Panel as plans for the 25th festival are
considered.
18. Considerations for the 25th
festival include:
· Recognizing the people
and personalities who have been the driving force behind Pasifika over the
years
· Youth involvement
· 25th
anniversary-specific programming
· Community input
Sugary drink free event
19. On 10 December 2015, ATEED and
Orange Productions met with Dr Gerhard Sunborn from FIZZ New Zealand and PPAP
Deputy Chair Sefita Hao’uli to discuss the possibility of Pasifika Festival
becoming sugary drink free in 2016. Unfortunately due to the short time
frames, it was not practical to work any sugary-drink-free initiatives into the
festival for 2016. There are plans for FIZZ to work with Orange Productions and
village representatives to progress these initiatives in 2017, and discussions
are ongoing.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Leisa Siteine, Event Production Manager, Auckland
Tourism, Events and Economic Development
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Authorisers
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Graham Rouse, Acting HOD Major Events, Auckland
Tourism, Events and Economic Development
Kim Taunga – Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
18 May 2016
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Illegal rubbish dumping on Robertson Road, Mangere
File No.: CP2016/09409
Purpose
1. To provide an update on the
issue of illegal dumping that occurred at 70 Robertson Road Mangere in late
October 2015, and Auckland Council’s actions.
Executive
Summary
2. Following the illegal dumping of
October 2015 in Mangere, the Auckland Council Waste Solutions Team worked
collaboratively with Housing New Zealand Corporation (HNZC) to address the
issue. 13 known vehicles, from outside of the Mangere area, were witnessed and
reported by residents as illegally dumping at the Robertson Road site. Through
residents’ efforts to report and provide witness statements council was able to
follow their enforcement process under the Litter Act 1979. This led to three
litter infringements being issued.
3. Illegal dumping is a problem,
not only for the Auckland Council region, but nationally. This is a major cost
for HNZC. Collectively, Auckland Council and HNZC were able to address the
problem at Robertson Road. As a result, council has been able to build a
collaborative relationship with HNZC.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) receive the report from James
Young, Team Leader (Southern) – Contracts & Compliance Team, Waste
Solutions, Infrastructure and Environmental Services.
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Comments
4. As the illegal dumping was on
private property and not on council land HNZC removed all items at no cost to
Council. This included clearing the berm first. The approximate total cost of
clearance was over $30,000.
5. Council
provided guidance and support to prevent on-going dumping, similar to that
provided to any private land owner should they require council support. Council
provided assistance as follows:
· provision
of surveillance camera technology
· enforcement
and evidence gathering support, including the use of signage as a deterrent
· a
letter drop communicating illegal dumping issues to residents in the area and
encourage reporting of these
· face
to face door knocking with residents.
6. Due to the severity of the
issue, HNZC employed a security guard as a deterrent during their week long
clean up. Contractors also erected a barrier fence where the items were dumped
to discourage future illegal dumping issues.
7. Council’s Waste Solutions team,
in conjunction with HNZC, followed up on evidence supplied and assisted with
regular monitoring, not only during the initial clean-up but for six weeks
after.
8. Another illegal dumping occurred
at the end of March 2016. This was cleared promptly, again with Council working
with HNZC. There were no costs incurred by council.
9. Council’s position is that
illegal dumping and littering is intolerable. Enforcement and encouraging
residents to report dumping is an effective deterrent. There are various media
channels available to encourage residents to report illegal dumping:
· phone
the council call centre on 09 301 0101 or 0800 INTHEBIN
· text
022 INTHEBIN
· email
inthebin@aucklandcouncil.govt.nz
· using
the online form.
10. Council aims to continually
address the issue of illegal dumping in a number of ways:
· On-going
public education and awareness that illegal dumping is socially unacceptable
across all cultures and demographics, and of the consequences of doing so.
· Raising
awareness of the impacts of illegal dumping, including cost, environmental and
social impacts. Using media campaigns and channels to promote awareness.
· Promoting
our shared Auckland’s vision of protecting our environment aligned with our
Waste Management and Minimisation plan goal of zero waste by 2040. Encouraging
our communities to respect and look after their communities and adjacent
neighbourhoods.
· Educating
and encouraging residents to use alternative solutions to dispose of their
unwanted items to prevent illegal dumping. These alternatives can include
selling their goods, passing onto family or friends or donating items to community
groups such as the Salvation Army, Church groups, Ops shops etc.
· Working
with community partners to assist with taking a proactive lead in their
communities. As an example, Mangere East Family Services have assisted with the
new Inorganic regional rollout been engaging with their community to provide
other solutions around excess piles on properties.
11. Council's Waste Solutions team
members and contractors monitor hotspots on a regular basis including
proactively reporting illegal dumping jobs. These are cleared as soon as
possible if there is a Health and Safety risk to the public. In other cases
enforcement and compliance processes seek to identify and gather evidence
whilst working with local residents/businesses to assist prevention and report
incidents.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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James Young, Team Leader (Southern) – Contracts &
Compliance Team, Waste Solutions, Infrastructure and Environmental Services
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Authorisers
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Ian Stupple – General Manager, Waste Solutions,
Auckland Council
Kim Taunga - Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
18 May 2016
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Auckland Libraries International Day of the Older
Persons
File No.: CP2016/09336
Purpose
1. Morgan Borthwick, Libraries
Adviser, Inclusiveness, will provide a verbal update to the panel on planning
for several Auckland libraries events to mark international Day of the Older
Persons (IDOP) and request input, feedback and advice from the Pacific People’s
Advisory Panel.
Executive
Summary
2. International Day of the Older
Persons (IDOP) is a worldwide day (October 1st) designed to celebrate,
acknowledge and honour the older people (60+) in our societies.
3. This year, Auckland Libraries
have decided to be proactive in their planning to mark this day as our older
people and senior citizens are vital to community libraries all over Auckland.
Auckland Libraries is taking an intergenerational focus for IDOP this year,
bringing our young and old people together, from all ethnic backgrounds to
share, acknowledge and learn from one another.
4. The purpose of the IDOP
presentation is to inform the panel of the events in planning to mark this
occasion, ask for feedback on the panel’s perspective and thoughts on the
planned activities, advice on how to include our Pasifika older people in this
initiative and also provide contacts, useful information and valuable networks
to ensure the events are both as inclusive and as successful as possible.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) receive the update from Morgan
Borthwick, Libraries Advisor, Inclusiveness, for his attendance.
b) provide input on the success
criteria for the planned activity.
c) offer further advice on how
libraries should celebrate and acknowledge International Day of the Older
Person and include our Pacific Communities.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Morgan Borthwick, Libraries Advisor, Inclusiveness,
Libraries and Information
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Authorisers
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Kim Taunga - Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
18 May 2016
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Pacific Peoples Advisory Panel Work Programme Update
File No.: CP2016/08263
Purpose
1. To receive up-to-date
information regarding the Pacific Peoples Advisory Panel’s work programme.
Executive
Summary
2. Pacific Peoples Advisory Panel
provides advice to Council to ensure that the views and needs
of the Pacific communities of Auckland are incorporated in Council’s
decision-making, by:
· reviewing
and commenting on the content of Council’s strategies, policies, plans, bylaws
and projects
· advising
Council on ways to communicate and engage effectively with their communities.
· bringing
to the attention of Council any matters that they consider to be of particular
importance for or concern to Pacific communities.
3. Since its establishment in May
2014, the Pacific Peoples Advisory Panel in this electoral term has advised on
more than 30 council agendas including the Significance and Engagement Policy,
Arts and culture strategic action plan, Long-term Plan 2015-2025 and 2016 Local
Government Elections.
4. Panel meetings are set for 29
June and 10 August 2016. The Panel’s term ends in 9 September 2016, one month
prior to the 2016 Local Government Elections.
5. Due to the impending local
government elections, Austin Kim, Principal Advisor Panels will distribute a
memo regarding the Auckland Council Local Government Election Year Policy.
6. Advisory panels’ terms of
reference states that “the form and functioning of the Panel may be reviewed
prior to or after, the end of the Panel term in September 2016.” Council is
arranging an independent review process in readiness for the
2016-2019 council term. Austin Kim, Principal Advisor Panels will discuss the
timeframe of the review, if required.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) receive Pacific Peoples
Advisory Panel Work Programme Update for May 2016.
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Attachments
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No.
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Title
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Page
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aView
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Pacific Peoples Advisory Panel Schedule of Feedback
and Advice
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17
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bView
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Pacific Peoples Advisory Panel Work Programme 2016
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19
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Signatories
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Authors
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Austin Kim - Principal Advisor Panels
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Authorisers
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Kim Taunga - Lead Officer Support Pacific Peoples
Advisory Panel
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Pacific
Peoples Advisory Panel
18 May 2016
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Pacific Peoples
Advisory Panel
18 May 2016
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