Minutes of Papakura Local Board

That the Papakura Local Board acknowledge Phil Waterhouse and Elizabeth Thomson for their outstanding volunteer work with regards to Margans Bush and wish them well for the future.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation – Glenn Torrens, Dawn Hadfield and Richard Flinn, Papakura Crimewatch Community Patrol
	Resolution number PPK/2016/77 MOVED by Chairperson WF McEntee, seconded by Member S Britnell: That the Papakura Local Board thank Glenn Toreens, Dawn Hadfield and Richard Flinn from the Papakura Crimewatch Community Patrol Inc, for their presentation to the Board requesting a funding agreement with the board. CARRIED

	Attachments a PLB Attachment 18 May 2016_Crimewatch Patrol

9 Public Forum

9.1

Public Forum - Carol Dickson - Neighbourhood Watch

Resolution number PPK/2016/78

MOVED by Member S Britnell, seconded by Member B Catchpole:

That the Papakura Local Board thank Carol Dickson for her presentation to the board concerning financially supporting the Papakura Neighbourhood Watch Group to continue their work.

CARRIED

9.2

Public Forum - Heather Harrison – Public Art

Resolution number PPK/2016/79

MOVED by Member B Catchpole, seconded by Member DG Purdy:

That the Papakura Local Board thank Mrs Heather Harrison for her presentation to the board concerning the possibility of erecting public art along the rail corridor at Papakura to enhance visual amenity.

CARRIED

9.3

Public Forum - Jim Kelly – Noxious Weeds (Moth Plant)

Resolution number PPK/2016/80

MOVED by Member B Catchpole, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board thank Mr Jim Kelly for his presentation to the board concerning the prevalence of moth plant around Papakura.

CARRIED

10 Extraordinary Business

10.1

Extraordinary Item - Coastguard Papakura - Funding Request

Resolution number PPK/2016/81

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That an extraordinary item of business be considered as item 30.1 regarding a request for funding of $8,000 to allow urgent remedial work on the breaking system, axles and springs to pass a new Certificate of Fitness on the boat trailer for Coastguard Papakura’s primary rescue vessel because without this funding the vessel will have to be stood down.

CARRIED

11 Notices of Motion

11.1

Notice of Motion – Confidential – Takanini Library/Community Hub

Resolution number PPK/2016/82

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board deal with a confidential – Notice of Motion concerning the Takanini Library/Community Hub as provided in the Long-term Plan.

A division was called for, voting on which was as follows:

For

Member S Britnell

Chairperson WF McEntee

Member DG Purdy

Deputy Chairperson MV Turner

Against

Member B Catchpole

Abstained

The motion was declared carried by 4 votes to 1.

Councillors' Update

Resolution number PPK/2016/83

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

a) That the Papakura Local Board receive the verbal report from Councillors Penrose and Sir John Walker regarding the following issues:

- Annual Plan Meeting update and rates debate

- Interim Transport Levy

- Multi Agency Issues – including beggars and window washers.

- Parks – including contract obligations and levels of service

- Cemeteries – could see this returned inhouse by 2017

- Building Consents – increasing numbers being applied for

- Local Alcohol Policy – probably new year before result. Sitting with the Judge at present awaiting consideration.

- Dogs – gave an update on the effectiveness of the council amnesty.

- Wero Whitewater Rafting Opening

- Thanked the Board for their support and funding for the Find your Field of Dreams Project .

CARRIED

Development of Opaheke Park, Papakura

Resolution number PPK/2016/84

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Provides landowner approval in principle for the concept development plans for Opaheke Park, Papakura, prepared by Surface Design Inc, dated April 2016.

b) Agrees that future decisions concerning detailed design for the development of Opaheke Park will be considered by the board.

CARRIED

Board Member Catchpole abstained from voting on the above resolution

14	Performance Report for the Papakura Local Board for the Quarter Ending March 2016
	Resolution number PPK/2016/85 MOVED by Member S Britnell, seconded by Member DG Purdy: That the Papakura Local Board receive the Performance Report for the Papakura Local Board for the financial quarter ended March 2016. CARRIED

	Attachments a PLB Attachment 18 May 2016_Replacement Page - Graffiti

Auckland Transport Update - May 2016

Resolution number PPK/2016/86

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

That the Papakura Local Board receive the report Auckland Transport Update – May 2016

CARRIED

Resolution number PPK/2016/87

MOVED by Member B Catchpole, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Request that Auckland Transport arrange an onsite meeting with Transport Portfolio Holders at Milson Drive.

b) Request Auckland Transport meet with residents of Milson Drive to discuss the outcome of the prioritisation assessment .

CARRIED

16	Auckland Transport Quarterly Update to Local Boards
	Resolution number PPK/2016/88 MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board receive the Auckland Transport Quarterly Update to Local Boards. CARRIED
17	Papakura Art Gallery Business Planning Project
	Resolution number PPK/2016/89 MOVED by Member DG Purdy, seconded by Member B Catchpole: a) That the Papakura Local Board approve the scope of the Papakura Art Gallery Business Planning Project and stress that this should be undertaken in the most efficient and effective manner and reported to the February 2017 business meeting. CARRIED
	Resolution number PPK/2016/90 MOVED by Member B Catchpole, seconded by Member S Britnell: b) That the Papakura Local Board request that the review involves the local Gallery staff in respect to the Papakura Art Gallery Business Planning Project CARRIED

Local Dog Access Review

Resolution number PPK/2016/91

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Confirm its intention to propose an amendment as contained in a Statement of Proposal to the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

b) Adopt the Statement of Proposal in Attachment A and confirming:

i) the time and season rule set out in Table 3 for use if high use areas are identified.

Table 3: Alternative time and season rule

Summer (Labour Weekend until 31 March)
Before 10am	10am to 7pm	After 7pm
Under control off a leash	Prohibited	Under control off a leash
Winter (1 April until Friday before Labour Weekend)
Before 10am	10am to 4pm	After 4pm
Under control off a leash	Under control on a leash	Under control off a leash

ii) identify the areas within Table 5 as highly sensitive areas where dogs are prohibited

Table 5 – Highly sensitive areas

Highly sensitive areas (Dogs prohibited)
Location		Site specific reasons	Current Rule
Pahurehure Inlet foreshore		To protect shorebird species in the Papakura Channel and Pahurehure Inlet between Wattle Downs and Conifer Grove	Under control on-leash
Foreshore adjacent to Harbourside Drive Esplanade
Foreshore adjacent to Capriana Drive Esplanade
Foreshore adjacent to Paraekau Road Esplanade
Foreshore adjacent to Oakland Road Esplanade
Foreshore adjacent to Hayfield Way Esplanade
Keywella Drive foreshore		To protect wading birds roosting on the shore platform off Keywella Drive	Under control on-leash
Pararekau Island/Road foreshore		To protect shorebird species in the Papakura Channel and Pahurehure Inlet To protect wading birds between Wattle Downs and Conifer Grove	Under control on-leash
Foreshore adjacent to Brylee Reserve		To protect local wetland and salt marsh habitats, e.g. grey duck, white-faced heron, and fernbird	Under control on-leash
Foreshore adjacent to Conifer Grove Esplanade Reserve
Foreshore adjacent to Waimana Reserve
Foreshore adjacent to Wellington Park (also known as Longford Park)
Foreshore adjacent to Drury Esplanade Reserve
Pukekiwiriki Pa		The area is of high concern to parks staff	Under control on-leash
Bruce Pullman Park		The entirety of park is sportsfields of high use	Prohibited
Southern Park (excluding 5 mitre strip along western boundary of Kirks Bush)		The entirety of park is sportsfields of high use	Prohibited
	Village Green	Shops, car park and playground	Prohibited
	Central Park	The area is of high concern to parks staff	Prohibited
	Drury Domain	Predominantly busy at weekends. The area is of high concern to parks staff	1. Prohibited

iii) identify the areas within Table 7 as dog friendly areas where dogs are allowed under control off a leash.

Table 7 – Dog friendly areas

Dog friendly areas (under control off a leash)
Location	Site specific reasons	Current Rule
Brylee Reserve (North East area)	Suitable for dogs to run and play off a leash. Wildlife protected through on-leash rule on South West area of park and prohibited rule on foreshore	Under control off-leash
Boundary Road Reserve (situated to the east of Lipton Grove)	Suitable for dogs to run and play off a leash	Under control off-leash
The Children’s Forest	Suitable for dogs to run and play off a leash	Under control off-leash
Jack Farrel park	Suitable for dogs to run and play off a leash	Under control off-leash
Walter Strevens Reserve (south of car park to Pine Tree Point)	Suitable for dogs to run and play off a leash	Under control off-leash
Wharf Street Reserve	Suitable for dogs to run and play off a leash	Under control off-leash
The land immediately adjoining the eastern boundary of the Ngakoroa Stream extending from Bremner road to state Highway 22.	Suitable for dogs to run and play off a leash	Under control off-leash
The Red Hill Scenic Reserve – scenic reserve situated between Red Hill Road and Hays stream	Suitable for dogs to run and play off a leash	Under control off-leash
The reserve situated along the southern edge of the Papakura stream extending from the Southern Motorway to Porchester Road	Suitable for dogs to run and play off a leash	Under control off-leash

iv) identify the areas within Table 8 of the Statement of Proposal (Attachment A) as standard areas where dogs are allowed under control on a leash

Table 8 – Standard areas

Standard areas (under control on a leash)
Location	Site specific reasons	Current Rule
Brylee Reserve (South West area)	To protect local wetland and salt marsh habitats, e.g. grey duck from off-leash dogs on adjoining reserve	Under control on-leash
Hingaia Stream Esplanade Reserve - Harbourside Drive	Identified as high use or multi use but not requiring time and season	Under control on-leash
Longford Park Link Reserve	Identified as high use or multi use but not requiring time and season	Under control on-leash
Prince Edward Park	Identified as high use or multi use but not requiring time and season	Under control on-leash
Ray Small Park	Identified as high use or multi use but not requiring time and season	Under control on-leash
Roundtree Reserve	Identified as high use or multi use but not requiring time and season	Under control on-leash
Waimana Reserve	Identified as high use or multi use but not requiring time and season, and to better protect wildlife	Under control on-leash
Walter Strevens Reserve (except for south of car park to Pine Tree Point)	Identified as high use or multi use but not requiring time and season	Under control on-leash
Wellington Park (also known as Longford Park)	To protect local wetland and salt marsh habitats, e.g. grey duck from off-leash dogs on adjoining reserve	Under control off-leash Monday to Friday 9am to 6pm
Pahurehure Esplanade Reserve (also known as the foreshore walkway around the Pahurehure Inlet from Wellington Park to the Southern Motorway boundary (excluding area to the east of Gills Ave))	To protect shorebird species in the Papakura Channel and Pahurehure Inlet between Wattle Downs and Conifer Grove	Under control off-leash
Harbourside Drive Esplanade		Under control on-leash
Capriana Drive Esplanade		Under control on-leash
Paraekau Road Esplanade		Under control on-leash
Oakland Road Esplanade		Under control on-leash
Hayfield Way Esplanade		Under control on-leash

v) remove the specific rules for picnic and fitness areas, recreational walkways, public gardens, and sports parks.

c) Confirm that the proposed local dog access rules contained in the Statement of Proposal (Attachment A):

i) are consistent with the policy, principles, criteria and rules contained in the Auckland Council Policy on Dogs 2012

ii) are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

d) Authorise the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

e) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits

f) Amend the schedule of proposed changes to Auckland Council Policy on Dogs by removing Wharf Street Reserve from proposed dogs are all under control off leash to under control on a leash.

f) Appoints a panel of the whole to receive, hear and deliberate on submissions and other relevant information and decide on changes to the local dog access rules.

CARRIED

Great Spring Clean Papakura

Resolution number PPK/2016/92

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Approve $5,000 to Rosehill College to provide volunteers and equipment to support for the Great Spring Clean 2016 and the student driver licencing programme

b) Approve $5,000 to Papakura High School to provide volunteers and equipment to support for the Great Spring Clean and the student driver licencing programme

c) Approve $1,000 to the Manukau Beautification Charitable Trust to cover the costs of transport and waste disposal.

d) Would anticipate an improvement on last years number of volunteers from the two participating schools to undertake the Great Spring Clean in Papakura and a review of outcomes by February 2017.

CARRIED

235 Harbourside Drive, Hingaia Divestment Recommendation

Resolution number PPK/2016/93

MOVED by Deputy Chairperson MV Turner, seconded by Member B Catchpole:

That the Papakura Local Board endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 235 Harbourside Drive, Hingaia being of an estate in fee simple comprising approximately 728m² more or less being Lot 58 Deposited Plan 382903 contained in certificate of title 331182.

CARRIED

Contributions Policy Variation A

Resolution number PPK/2016/94

MOVED by Member S Britnell, seconded by Member DG Purdy:

That the Papakura Local Board supports the proposed variation to the Development Contributions Policy, as a more localised approach to funding areas will enable growth funding to be returned to the local areas from which contributions were collected.

CARRIED

Papakura Local Board Community Grants Programme 2016/2017

Resolution number PPK/2016/95

MOVED by Member S Britnell, seconded by Member DG Purdy:

That the Papakura Local Board adopt the Papakura Local Board Community Grants Programme 2016/2017.

CARRIED

Report back on Southern Resource Recovery Scoping Study and Request for Funding for On-going Development of Resource Recovery Activity

Resolution number PPK/2016/96

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

That the Papakura Local Board notes the results of the Southern Resource Recovery Scoping Study.

CARRIED

24	Allocation of Papakura Locally Driven Initiatives Budgets for 2015/2016
	Resolution number PPK/2016/97 MOVED by Member B Catchpole, seconded by Member DG Purdy: That the Papakura Local Board: a) Makes the following allocations from the locally driven initiatives ‘large sports events’ budget (N.005303.03) i. $24,000 to Find Your Field of Dreams Foundation, for the delivery of sports and recreation programmes in Papakura, commencing in June 2016 ii. $25,000 for weed control and initial under-storey planting at the Children’s Forest reserve; iii. $1,000 for temporary signage to inform users of the closure of the Massey Park walkway; b) Makes the following allocations from the locally driven initiatives ‘community response fund’ budget (N.005572.14) i. $5,000 to Papakura and District Historical Society, for the sourcing, collation and annotation of historical images for graphic display on the covered walkway extending from Papakura train station through to Averill Street and for the preparation of introductory text as part of the graphic display; ii. $15,000 for removal of juvenile mangrove growth from Pahurehure Inlet 2; iii. $10,000 for equipment purchase for Conifer Grove and Papakura emergency response groups; iv. $3,300 for coordination of Papakura Neighbourhood Support services in the remainder of the 2015/16 financial year subject to funding in 2016/2017. CARRIED

	Attachments a PLB Attachment 18 May 2016_Papakura Local Board LDI Allocations

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

Resolution number PPK/2016/98

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

CARRIED

Governance Forward Work Calendar

Resolution number PPK/2016/99

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board notes the attached Governance Forward Work Calendar.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2016/100

MOVED by Member S Britnell, seconded by Member DG Purdy:

a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

CARRIED

For Information: Reports referred to the Papakura Local Board

Recommendation/s

There were no reports received.

Papakura Local Board Workshop Notes

Resolution number PPK/2016/101

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

That the Papakura Local Board receive the workshop notes for the workshops held on 6 April 2016

CARRIED

30 Extraordinary Item

30.1	Extraordinary Item - Coastguard Papakura - Funding Request

	Resolution number PPK/2016/102 MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell: That the Papakura Local Board grants $8,000 from the local driven initatives- community response budget (N005572.14) to Coastguard Papakura to allow urgent remedial work on the trailer for their primary rescue vessel. CARRIED

	Attachments a PLB Attachment 18 May 2016_Coastguard Papakura

Notice of Motion - Takanini Library/Community Hub as provided in the Long-term Plan

Resolution number PPK/2016/103

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Councillor Calum Penrose be permitted to remain for Confidential Item C1, Takanini Library/Community Hub after the public has been excluded, because of their knowledge of the local area, which will help the Papakura Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information which is commercially sensitive.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

6.35 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

The public was readmitted at 6.36 pm

6.37 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy

Councillor	Calum Penrose
Councillor	Sir John Walker	(from 5.09 pm)

	Glenn Torrens, Dawn Hadfield and Richard Flinn	Deputation – Papakura Community Crimewatch Patrols Incorporated
Mrs	Carol Dickson	Public Forum – Neighbourhood Support
Mrs	Heather Harrison	Public Forum
Mr	Jim Kelly	Public Forum