I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Monday, 23
May 2016
6.00pm
Reception
Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland
|
|
Rainbow Communities Advisory Panel
OPEN AGENDA
|
MEMBERSHIP
|
Co-Chairperson
|
Jordon Harris
|
|
|
Co-Chairperson
|
Julie Radford-Poupard
|
|
|
Members
|
Moira Clunie
|
|
|
|
Mark Fisher
|
|
|
|
Audrey Hutcheson
|
|
|
|
Bruce Kilmister
|
|
|
|
Lexie Matheson
|
|
|
|
Duncan Matthews
|
|
|
|
Diana Rands
|
|
|
|
Merv Taueki-Ransom
|
|
|
|
Julie Watson
|
|
|
|
Aram Wu
|
|
(Quorum 6 members)
|
|
|
Katherine Wilson
Democracy Advisor
17 May 2016
Contact Telephone: 021 712 595
Email: katherine.wilson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
Review
The form and functioning of the Panel may
be reviewed prior to or after, the end of the Panel term in September 2016.
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
ITEM TABLE OF CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Extraordinary
Business 7
5 Public Input: LGBTI Cross-Party Working Group 9
6 Public Input: OUTLineNZ Inc. 11
7 Public Input: Proud to Play 13
8 Public Input: Pride NZ 15
9 Auckland Council Libraries, Inclusive Service Design Advisor 17
10 Modification of signage to accessible toilets in Auckland
Council office buildings, May 2016 update 21
11 Rainbow Communities Advisory Panel Sub-committees update, May
2016 23
12 Rainbow Communities Advisory Panel Work Programme Update May
2016 33
13 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
|
That the Rainbow Communities Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 11 April 2016, as a true and correct
record.
|
4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Public Input:
LGBTI Cross-Party Working Group
File No.: CP2016/06292
Purpose
1. To present the Rainbow
Communities Advisory Panel with an update on the Parliamentary LGBTI
Cross-Working Party.
Executive
Summary
2. Hon. Trevor Mallard, MP Louisa
Wall and MP Jan Logie will be in attendance to speak on behalf of the LGBTI
cross-party working group to the Rainbow Communities Advisory Panel.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive and thank Hon. Trevor
Mallard, MP Louisa Wall and MP Jan Logie on behalf of the cross-party working
group for their presentation to the Rainbow Communities Advisory Panel.
|
Attachments
There are no attachments for
this report.
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Public Input: OUTLineNZ Inc.
File No.: CP2016/05001
Purpose
1. To present the Rainbow Communities
Advisory Panel with an update on OUTLineNZ Inc. service to the lesbian, gay,
bisexual, transgender, intersex and questioning community (LGBTIQ) in Auckland.
Executive
Summary
2. Trevor Easton, General Manager
of OUTLineNZ Inc. will be in attendance to speak to the Rainbow Communities
Advisory Panel.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive and thank Trevor
Easton, General Manager of OUTLineNZ Inc. for his presentation to the Rainbow
Communities Advisory Panel.
|
Attachments
There are no attachments for
this report.
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Public Input: Proud to Play
File No.: CP2016/05080
Purpose
1. To present the Rainbow
Communities Advisory Panel with an update on the inaugural Proud to Play
tournament in Auckland between 13-20 February 2016.
Executive
Summary
2. Craig Watson, Event Organiser,
Proud to Play will be in attendance to speak to the Rainbow Communities Advisory
Panel.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the update and thank
Craig Watson, Event Organiser of Proud to Play, for his presentation to the
Rainbow Communities Advisory Panel.
|
Attachments
There are no attachments for
this report.
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
Austin Kim - Principal Advisor Panels
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Public Input: Pride NZ
File No.: CP2016/06539
Purpose
1. To present to the Rainbow
Communities Advisory panel with an update on Pride NZ, the 2016 Pride Parade
and seek feedback from the Rainbow Communities Advisory Panel on how Pride NZ
and the Panel can work together for future Pride events.
Executive
Summary
2. Kirsten Sibbit, Co-chair of the
Auckland Pride Festival Incorporated Board will be in attendance to speak to
the Rainbow Communities Advisory Panel.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive and thank Kirsten
Sibbit, Co-chair of Auckland Pride Festival for her presentation to the
Rainbow Communities Advisory Panel.
|
Attachments
There are no attachments for
this report.
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Auckland Council Libraries, Inclusive Service Design
Advisor
File No.: CP2016/09396
Purpose
1. To inform the Rainbow
Communities Advisory Panel on Auckland Council Libraries work in ensuring
Auckland’s rainbow communities feel included and safe within the libraries.
Executive
Summary
2. Morgan Borthwick, Libraries Adviser Inclusiveness, has provided an update via email
(Attachment A) to the panel on the planning for a library event to mark the 30
year anniversary of the Homosexual Law Reform in New Zealand.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive and thank Morgan
Borthwick, Libraries Advisor Inclusiveness for his update (Attachment A) and
provide feedback at the meeting.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
23 May 2016, Rainbow Communities Advisory Panel,
Auckland Libraries 30 year homosexual law reform celebrations.
|
19
|
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Modification of signage to accessible toilets in
Auckland Council office buildings, May 2016 update
File No.: CP2016/09649
Purpose
1. To update the Rainbow
Communities Advisory Panel on the progress and current status of the pilot programme
to retrofit a potential new signage of the accessible toilets in council
buildings.
Executive
Summary
2. Auckland Council staff will
provide a verbal update at the meeting.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the update from
Auckland Council staff on the modification of signage to accessible toilets
in Auckland Council office buildings.
|
Attachments
There are no attachments for
this report.
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Rainbow Communities Advisory Panel Sub-committees
update, May 2016
File No.: CP2016/09636
Purpose
1. To provide an update
to the Rainbow Community Advisory Panel on the activities of the sub-committees
of the panel.
Executive
Summary
2. The following
subcommittees will provide a verbal update at the meeting:
· Community
Summit: Members J Harris, B Kilmister, L Matheson, D Matthews, M Taueki-Ransom,
J Watson, and A Wu (lead).
· 30-year
Homosexual Law Reform Celebration: Members B Kilmister (lead), J Harris, J
Radford-Poupard, D Rands and J Watson.
3. The Community Engagement at
Auckland Council subcommittee consisting of Members M Clunie, A Hutcheson, L
Matheson, D Matthews (lead), M Taueki-Ransom and A Wu, have produced the final
Inclusive Engagement Guidelines (IEG) document to be approved by the committee
(Attachment A). Once the IEG has been approved by the panel, the final version
will be sent to the Market Research and Engagement unit at Auckland Council.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the verbal updates from
the community summit and 30-year homosexual law reform celebration
sub-committee
b) receive the Inclusive
Engagement Guidelines document from the sub-committee (Attachment A) and
approve the document to be sent to the Market Research and Engagement unit.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Rainbow Communities Advisory Panel, Inclusive
Engagement Guidelines Document - Final
|
25
|
Signatories
|
Author
|
Katherine Wilson - Democracy Advisor
|
|
Authoriser
|
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow Communities
Advisory Panel
23 May 2016
|
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
Rainbow Communities Advisory Panel Work Programme
Update May 2016
File No.: CP2016/08494
Purpose
1. To update the Rainbow
Communities Advisory Panel (the Panel) on the status of its work programme, and
provide information on arrangements related to the end of the term.
Executive
Summary
2. The Panel provides advice to
Council to ensure that the views and needs of the rainbow
communities of Auckland are incorporated in Council’s decision-making, by:
· reviewing
and commenting on the content of Council’s strategies, policies, plans, bylaws
and projects
· advising
Council on ways to communicate and engage effectively with their communities
· bringing
to the attention of Council any matters that they consider to be of particular
importance for or concern to Rainbow communities.
3. Since its establishment in
September 2015, the Panel has advised on 12 council agendas including Council’s
engagement with rainbow communities, Council and ATEED events, Council’s
research programme and the 2016 local government elections.
4. In February 2016, the Panel
participated in the Big Gay Out 2016 to understand the issues of rainbow
communities. The Panel is supporting the Council’s events team to celebrate, on
9 July 2016, the thirty-year anniversary of the homosexual law reform.
5. Panel meetings are set for 27
June and 22 August 2016. The Panel’s term ends on 9 September 2016, one month
prior to the 2016 Local Government Elections.
6. In view of the impending local
government elections, Austin Kim, Principal Advisor Panels, will distribute a
memo regarding the Auckland Council Local Government Election Year Policy.
7. Advisory panels’ terms of
reference state that “the form and functioning of the Panel may be reviewed
prior to, or after, the end of the Panel term in September 2016.” Council is
arranging an independent review process in readiness for the
2016-2019 council term.
|
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the Rainbow Communities
Advisory Panel Work Programme Update for May 2016.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Rainbow Communities Advisory Panel: Schedule of
Feedback and Advice for May 2016
|
35
|
|
bView
|
Rainbow Communities Advisory Panel Work Programme
|
37
|
Signatories
|
Author
|
Austin Kim - Principal Advisor Panels
|
|
Authorisers
|
Marguerite Delbet - Manager Democracy Services
James Hassall - Manager, Litigation & Regulatory
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
|
Rainbow
Communities Advisory Panel
23 May 2016
|
|
