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Rodney Local
Board
09 May 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Helensville Women and Family Centre
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Christine Salmon and Mikala Salmon were in attendance to provide
an update on the activities of the Helensville Women and Family Centre. Documents
were tabled, a copy of which has been placed on the file copy of the minutes
and can be viewed on the Auckland Council website.
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Resolution number RD/2016/40
MOVED
by Member TP Grace, seconded by Member JG McLean:
That the Rodney
Local Board:
a) thank the representatives
from the Helensville Women and Family Centre for their presentation outlining
the profile of the centre and its services.
CARRIED
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Attachments
a Helensville Women and Family
Centre
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9 Public Forum
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9.1
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Holly
Southernwood
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Holly
Southernwood was in attendance to discuss three funding applications; the
Helensville Christmas Dinner, a proposal for planter boxes in Helensville and
the Helensville Christmas Parade.
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Resolution number RD/2016/41
MOVED
by Member PM Pirrie, seconded by Member TP Grace:
That the Rodney
Local Board:
a) thank Holly Southernwood for
her presentation regarding three funding applications, the Helensville
Christmas Dinner, a proposal for planter boxes in Helensville and the
Helensville Christmas Parade.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Grant of new community lease to Leigh Bowling Club Incorporated at
Leigh Domain Recreation Reserve
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Karen Walby (Community
Lease Advisor) in attendance for this item.
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Resolution number RD/2016/42
MOVED
by Member PM Pirrie, seconded by Member JG McLean:
That the Rodney
Local Board:
a) grants a
new community lease to Leigh Bowling Club Incorporated on part of Leigh
Domain Recreation Reserve (Attachment B) subject to the following terms and
conditions:
i) Commencing
1 June 2016 for one term of 10 years and one right of renewal for 10 years;
ii) Rent $1.00
plus GST per annum if requested.
iii) A clause
to be included in the new lease to document that as the part of Leigh Domain
Recreation Reserve described as Lots 44, 45 and Part Lot 46 DP 36465 and Part
Lot 1 DP 30368 is owned by the Crown through the Department of Conservation,
only vested in trust in the council and as such, may be identified in future
years for treaty settlement.
iv) The
approved Leigh Bowling Club Incorporated Community Outcomes Plan be attached
to the lease document.
v) All other
terms and conditions in accordance with the Leigh Reserve Management Plan
adopted 3 August 2000 and the Auckland Council Community Occupancy Guidelines
2012.
b) approves
the Leigh Bowling Club Incorporated Community Outcomes Plan as attached to
the agenda report (Attachment C to the agenda report).
CARRIED
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13
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Progressing Warkworth Swimming Pool
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Neil Coventry (Sports Partnerships
Project Manager) in attendance for this item.
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Resolution number RD/2016/43
MOVED
by Member BP Houlbrooke, seconded by Member PM Pirrie:
That the Rodney
Local Board:
a) approve the proposed
approach to progress planning for a swimming pool in Warkworth focusing on
identifying potential development partners as phase one, identifying
potential funding options as phase two and undertaking the necessary design
and location assessment for a business case as phase three.
b) notes the approval of the
deferral of $70,000 of the Locally Driven Initiative budget to 2016/2017 (as
per the meeting of 28 April 2016, RD/2016/37) to
progress planning for a swimming pool in Warkworth on the basis resources
were not available to complete this work by 30 June 2016.
c) confirm local board Members
Houlbrooke and Sayers to work with officers and keep the local board informed
on progress.
CARRIED
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14
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Auckland Council's Performance Report for the Rodney Local Board
for the period ending 31 March 2016
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Jane Koch
(Lead Financial Advisor), Sue Dodds (Strategic Broker), Jeff Lyford (Parks
Advisor), Guia Nonoy (Relationship Advisor, Infrastructure and Environmental
Services) and Vicki Clarke (Service Delivery Manager, Kowhai Coast Libraries)
in attendance for this item.
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Resolution number RD/2016/44
MOVED
by Member PM Pirrie, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a)
receive the Auckland Council’s
Performance Report for the Rodney Local Board for the period ended 31 March
2016.
b)
request a report on identified areas of
underspend in the Auckland Council’s Performance Report for the Rodney Local
Board for the period ended 31 March 2016 with a clear set of solutions to
ensure delivery.
CARRIED
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Secretarial Note: Member Garner in
attendance from 10.58am.
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15
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Panuku Development Auckland Local Board Six-Monthly Update 1 July
to 31 December 2015
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Toni Giacon (Team
Leader Stakeholder and Community Engagement, Panuku Development Auckland) was
in attendance for this item.
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Resolution number RD/2016/45
MOVED
by Member PM Pirrie, seconded by Chairperson BM Steele:
That the Rodney
Local Board:
a) receive the Panuku
Development Auckland Local Board Six-Monthly update 1 July to 31 December
2015.
b) invite Panuku Development Auckland to allocate a staff member to join
the staff working group for the Kumeu Huapai Centre Plan.
c) provide
copies of the town centre design documents to Panuku Development Auckland to
support a future discussion of opportunities to work in the local board area.
d) invite
Toni Giacon (Team Leader Stakeholder and Community Engagement) to a future
workshop to discuss local board engagement with Panuku Development Auckland
and terms of reference.
CARRIED
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18
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Rodney Local Board 2015-2016 Community Centres and Halls Renewals
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Sandra May (Property Coordinator) in
attendance for this item.
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Resolution number RD/2016/48
MOVED
by Deputy Chairperson SR Garner, seconded by Chairperson BM Steele:
That the Rodney
Local Board:
a) approves
the allocation of $22,103 being the remainder of the Community Facilities
Capital Renewals budget towards additional works including the installation
of heat pumps for the Point Wells Hall and Library.
b) delegates responsibility to the Senior Programme Planner,
Community Facilities, to approve any moderate variances to project costs
already approved within the work programme budget for 2015/2016 for Community
Centres/Houses and Halls renewals.
CARRIED
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Member AG Sayers left the meeting at 12.05
pm.
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19
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Community Places 2016/2017 Community Centre and Venue for hire
fees
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Kevin
Marriott (Manager, Community Places) and Robyn McMichael (Team Leader Venue
Hire) in attendance for this item.
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Resolution number RD/2016/49
MOVED
by Deputy Chairperson SR Garner, seconded by Member PM Pirrie:
That the Rodney
Local Board:
a) agree to
apply the Hire Fee Framework from 1 July 2016 and adopt hire fees that are
consistent with the framework for those facilities that are likely to remain
within direct council management.
b) agree to
adopt the 2016/2017 community centre and venue for hire fees, as per
attachment A, to be applied to all new and causal hirers.
c) approve a
one year transitional arrangement for existing regular hirers with fee
increases for these customers being capped at a maximum of 20% of their
current charge, as per attachment B. Full rates will apply after 12 months.
d) approve a
one year transitional arrangement for “special arrangement” customers with
fee increases for these customers being capped at the equivalent of the
appropriate 2015/16 fee plus 20%. Full rates will apply after 12 months.
e) note that
there will be no requirement to underwrite the transitional arrangements
described above using local board Locally Driven Initiative funding during
the 2016/2017 year.
f) request
council staff to engage with key customer groups to advise them of the agreed
fees and to provide regular updates on the impact of the hire fees and the
performance of council-managed community facilities as part of quarterly
reporting arrangements. Also providing an impact analysis report after 6 months
of operation, describing any changes in users groups as well as covering
utilisation, visitation and revenue by facility.
CARRIED
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Attachments
a Feedback on proposed changes to
the hall hire fees
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Secretarial Note: Under Standing Orders 3.15.5 Members
Colville and Steele requested that their dissenting vote be recorded with
regard to Item 19.
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20
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Contributions Policy Variation A
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Resolution number RD/2016/50
MOVED
by Member PM Pirrie, seconded by Member JG Colville:
That the Rodney Local
Board:
a) generally
support the approach proposed in the Contributions Policy 2015 Variation A.
b)
request
that the Whenuapai/Kumeu Reserve Acquisition and Development Catchments in
the Contributions Policy 2015 Variation A be amended to create two catchments
being the Kumeu/Huapai/Riverhead catchment entirely within the Rodney Local
Board area and the Whenuapai/Westgate catchment entirely outside of the
Rodney Local Board area.
c) request
that the Parks Catchment Funding Area 2016 be redefined as a north Rodney
being Wellsford and Warkworth and south Rodney being Kumeu and Dairy Flat
subdivision.
CARRIED
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Resolution number RD/2016/51
MOVED
by Member PM Pirrie, seconded by Deputy Chairperson SR Garner:
That the Rodney Local
Board:
d) delegate to the Chairperson
and Deputy Chairperson to provide explanatory text in regard to
the local board’s feedback on the contributions Policy Variation A.
CARRIED
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Member AG Sayers returned to the meeting
at 12.15 pm.
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21
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Ward Councillor Update
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The Ward Councillor was unable to attend the meeting.
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25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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26 Procedural
motion to exclude the public
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Resolution number
RD/2016/55
MOVED by Member TP Grace, seconded by Member JG
McLean:
That the
Rodney Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Ezra Barwell, Principal Policy Analyst be permitted to remain for
Confidential Item C1, Acquisition of Open Space Land, Huapai after the public
has been excluded, because of their knowledge of the item being discussed,
which will help the Rodney Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of open space land - Huapai
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report identifies land the council seeks to acquire for open space
purposes.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report identifies land the council seeks to acquire for open space
purposes.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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12.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.57pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition of open space land - Huapai
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b) confirm
that there be no restatement of this confidential report, attachments or
resolutions for the acquisition of land for public open space in the Oraha
Road Special Housing Area until settlement of the purchase, and only then is
the resolution to be restated.
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12.57 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
