Tenders and Procurement Committee
OPEN MINUTES
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Minutes of a meeting of the Tenders and Procurement Committee held in the Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 17 May 2016 at 9.30am.
Chairperson |
Cr Dick Quax |
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Deputy Chairperson |
Cr Denise Krum |
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Members |
Cr Anae Arthur Anae |
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Cr Sharon Stewart, QSM |
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Cr Sir John Walker, KNZM, CBE |
From 9.39am, Item 9 |
ABSENT
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Cr Cameron Brewer |
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Deputy Mayor Penny Hulse |
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ALSO PRESENT
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Cr Cathy Casey |
Until 10.34am, Item C1 |
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Cr Penny Webster |
Until 10.14am, Item 11 |
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Cr George Wood |
From 9.39am, Item 9 |
IN ATTENDANCE
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Harry Doig |
Deputy Chair, Puketāpapa Local Board |
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Graeme Easte |
Albert-Eden Local Board Member |
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Julie Fairey |
Chair, Puketāpapa Local Board |
Tenders and Procurement Committee 17 May 2016 |
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1 Apologies
Resolution number TEN/2016/17 MOVED by Chairperson D Quax, seconded by Cr AJ Anae: That the Tenders and Procurement Committee: a) accept the apologies from Cr C Brewer and Deputy Mayor PA Hulse for absence. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number TEN/2016/18 MOVED by Chairperson D Quax, seconded by Deputy Chairperson DA Krum: That the Tenders and Procurement Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 April 2016, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
Facilities Management and Maintenance Contracts: Progress Update and Next Steps |
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A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Cr GS Wood entered the meeting at 9.39 am. Cr JG Walker entered the meeting at 9.39 am. |
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Note: Changes to the original motion were incorporated with the agreement of the meeting. |
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Resolution number TEN/2016/19 MOVED by Chairperson D Quax, seconded by Deputy Chairperson DA Krum: That the Tenders and Procurement Committee: a) receive the presentation for Facilities Management and Maintenance Contracts. b) note that quarterly updates will be provided to the Finance and Performance Committee (or appropriate committee) from July 2016. |
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a 17 May 2016, Tenders and Procurement, Item 9 - Facilities Management and Maintenance Contracts Presentation |
10 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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Cr MP Webster left the meeting at 10.14 am. |
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Resolution number TEN/2016/20 MOVED by Chairperson D Quax, seconded by Deputy Chairperson DA Krum: That the Tenders and Procurement Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Supporting information for Te Auaunga Awa Procurement Plan
C2 Stone Cladding Repairs for 135 Albert Street - Appointment of Contractors
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
10.14 am The public was excluded.
10.49 am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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MOVED by Chairperson D Quax, seconded by Deputy Chairperson DA Krum: Restatement c) confirm that there be no restatement of the confidential report, attachments or resolutions, with the exclusion of the following information: i) the Request for Tenders which will be publicly released. ii) for contracts arising from this procurement awarded over $100,000 Auckland Council will publish the following details on their website; the contract number, contract description, contract type, supplier’s trading name, contract start date and contract expiry date. |
10.49 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tenders and Procurement Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................