|
Tenders and
Procurement Committee
17 May 2016
|
|
1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
|
6.1
|
Local Board Input - Julie Fairey, Puketāpapa Local Board - Te
Auaunga Awa Stormwater Project
|
|
|
This item was addressed in the
confidential section of the meeting, at Item C1 – Supporting information for
the Te Auaunga Awa Procurement Plan.
|
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
|
9
|
Facilities Management and Maintenance Contracts: Progress Update
and Next Steps
|
|
|
|
|
|
A PowerPoint presentation was provided. A copy has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
|
|
|
|
|
|
Cr GS Wood entered the meeting at 9.39 am.
Cr JG Walker entered the meeting at 9.39 am.
|
|
|
|
|
|
Note: Changes
to the original motion were incorporated with the agreement of the meeting.
|
|
|
|
|
|
Resolution number TEN/2016/19
MOVED
by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
a) receive the presentation for
Facilities Management and Maintenance Contracts.
b) note that quarterly updates
will be provided to the Finance and Performance Committee (or appropriate
committee) from July 2016.
CARRIED
|
|
|
Attachments
a 17 May 2016, Tenders and
Procurement, Item 9 - Facilities Management and Maintenance Contracts
Presentation
|
10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
|
11 Procedural
motion to exclude the public
|
|
|
|
Cr MP Webster left the meeting at 10.14 am.
|
|
|
|
Resolution
number TEN/2016/20
MOVED by Chairperson D Quax, seconded by Deputy
Chairperson DA Krum:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Supporting
information for Te Auaunga Awa Procurement Plan
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
In particular, the report contains commercially sensitive
information relating to procurement of stormwater management services.
|
s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
C2 Stone Cladding Repairs for 135 Albert
Street - Appointment of Contractors
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains proposed contractual terms
and conditions, and contract values that if known would compromise
council's ability to effectively manage and control the contract works.
|
s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
10.14 am The
public was excluded.
10.49 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Supporting information for Te Auaunga Awa Procurement Plan
|
|
|
Resolution number
TEN/2016/21
MOVED by
Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
Restatement
c) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) the Request
for Tenders which will be publicly released.
ii) for
contracts arising from this procurement awarded over $100,000 Auckland
Council will publish the following details on their website; the contract
number, contract description, contract type, supplier’s trading name, contract
start date and contract expiry date.
|
|
C2
|
Stone Cladding Repairs for 135 Albert Street - Appointment of
Contractors
|
|
|
Resolution number
TEN/2016/22
MOVED by
Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
Restatement
d) confirm that
there will be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) the Request
for Tenders which will be publically released.
ii) for
contracts arising from this procurement awarded over $100,000 Auckland
Council will publish the following details on their website: the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
|
10.49 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
