Agenda of Waiheke Local Board

Waiheke Local Board

26 May 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Kennedy Point Boatharbour - Tony Mair 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Auckland Transport Report - May 2016 7

13 Auckland Transport Quarterly Update to Local Boards 13

14 Approval of Annex 3 for inclusion in the Auckland Transport Local Board Engagement Plan 35

15 Waiheke Local Board Quick Response Round Three 2015/2016 39

16 Waiheke Local Board Community Grants Programme 2016/2017 101

17 Waiheke Local Board Performance Report for nine months ending March 2016 107

18 Allocation Report - Marine Protected Area Assessment 143

19 Management Options for Ostend Hall, Anzac Reserve, Waiheke Island. 151

20 Alison Park Concept Plan Adoption 157

21 Community Lease at Alison Park 167

22 Walking Cycling Festival funding 177

23 Community Service Awards 183

24 Contributions Policy Variation A 187

25 List of resource consents 205

26 Reports requested/pending 211

27 Governance Forward Work Programme 219

28 Waiheke Local Board Workshop Record of Proceedings 223

29 Inward Correspondence 231

30 Chairperson's Report 235

31 Consideration of Extraordinary Items

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 April 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Kennedy Point Boatharbour - Tony Mair

Executive Summary

1. Tony Mair was in attendance to speak to the board about his initial ideas for a marina at Kennedy Point.

Recommendation/s

That the Waiheke Local Board:

a) thank Tony Mair for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waiheke Local Board

26 May 2016

Auckland Transport Report - May 2016

File No.: CP2016/09630

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the board and community. In particular:

· Response to resolution WHK/2016/78

· Taraire Street easement request

· Bus patronage

· Local Board Transport Fund

· Customer service enquiries

Recommendation/s

That the Waiheke Local Board:

a) Receives the Auckland Transport Report – May 2016.

Comments

Monthly Overview

Response to resolution WHK/2016/78

3. At its meeting on 28 April 2016, the Waiheke Local Board considered a notice of motion from the chair in regards to a proposed road stopping for road reserve located on The Strand, Onetangi and passed the following resolution:

12. Notice of Motion - Local decision-making and visitor growth

Resolution number WHK/2016/78

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

b) request Auckland Transport commence a road stopping process for the road reserve located on The Strand, Onetangi, and the resulting parcel of land classified as local purpose public utility reserve and the existing toilet block asset be managed by Local and Sports Parks department.

4. Auckland Transport advises that the road stopping process is governed by the Local Government Act 1974 and that it does not hold budget to undertake the road stopping. Associated costs would be met by either the Waiheke Local Board or Auckland Council. The process to progress the road stopping is outlined as follows.

5. Prerequisites:

· Confirmation which portion of the legal road is required to be stopped. A surveyor’s plan showing the dimensions to a survey office plan standard is required. Typically, the cost of survey is $2,000 to $3,000 plus GST depending upon complexity;

· Auckland Council Parks Sports and Recreation confirming that they are willing to accept the unformed road as local purpose reserve and meet the ongoing consequential costs. The toilet block is not an Auckland Transport asset and is managed by Auckland Council. The local board while having delegated governance over local parks is not a legal entity, so it cannot own land in its own right. Auckland Council owns the legal road so a change in status will mean the resulting new title will remain with AC.

6. Internal Auckland Transport / Auckland Council consultation (including planners, strategy and planning, elected member liaison) is required in order to determine the land is not required for transport purposes. Following that, the written consent of all the adjoining land owners is required and a land status report is required to show how the historical alienation of the land was undertaken and subsequent Mana Whenua engagement. Typically, the cost for iwi engagement ranges from $650 to $1,000 plus GST.

7. Approval would then be required by Auckland Transport’s Capital Review Committee and the Auckland Transport Board.

8. Auckland Council Parks Sports and Recreation would now manage the process from this point. The next step would be confirmation if Minister of Lands approval is required (rural area only), or if it is not applicable in this case.

9. Final steps would be public notification under the Local Government Act with a public consultation period of 40 days from the date of publication. Objections (if submitted) are heard in the Environment Court and any proceedings would need to be funded by the local board or Auckland Council. No estimate of court costs can be given, as that information will need to come from Auckland Council’s legal services.

10. Finally the public notice advertisement publicly notifying the road is stopped is lodged with Land Information New Zealand (LINZ) for registration, then a title issued in the name of Auckland Council for a local purpose reserve.

Local board engagement plan - engagement process guidelines

11. In August 2014, Auckland Transport engaged with the local board to develop the Auckland Transport Waiheke Local Board Engagement Plan. The document outlined how Auckland Transport would engage with the local board. The plan comprised several elements: the substantive document, setting out the principles which underlie the way in which Auckland Transport seeks to work with all local boards; annex 1, a three-year work programme; annex 2, advocacy initiatives; and annex 3, the engagement process guidelines.

12. The engagement process guidelines annex was individualised for the local board using their input. It set out specific processes applying to engagement on a wide range of Auckland Transport initiatives. Following further review and engagement, the local board has revised the engagement process guidelines annex and will formally adopt the updated document at the 26 May 2016 business meeting.

Taraire Street easement request

13. In 2015, the local board requested that Auckland Transport investigate an easement from Ministry of Education (MoE) land through to Taraire Street, Ostend.

14. Auckland Transport advises the local board that walking access to the school needs to be driven by the MoE since this is not a transport issue or a public work that would provide public access street to street in a legal format managed by Auckland Transport under its transport mandate. Auckland Transport advises the local board to formally approach the MoE in this matter.

Bus patronage

15. Auckland Transport does not currently have the mechanisms set up to supply daily records, however can supply a monthly record of bus usage, with the following limitations:

· Fullers monthly pass holders get bus travel included

· There are a number of tourist passes that include bus travel

· As a result there is a risk that the bus drivers may not always record boardings (even with best intentions) and this could be worse during the very busy periods.

· These limitations are likely to change once simplified fares are introduced.

Recorded Bus Patronage for Waiheke Bus Company

April 2016 Patronage = 58,661.

For historical bus patronage tracking, please refer to attachment A.

Ferry patronage

16. Information for ferry services patronage arriving or departing from Matiatia and Kennedy Point is only available on a monthly basis and is not split down by arrivals or departures.

17. The reporting data for April was not available at agenda close and will be tabled at the 26 May 2016 business meeting.

Local Board Transport Fund

18. The Waiheke Local Board’s funding allocation under the LBTCF is currently $200,000 per annum. The Board has $848,998 allocated of their Local Board Transport Fund, including $48,998 from the 2016/17 allocation..

19. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

Waiheke Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term (Four years including 2012-13)	$ 800,000
Spent to Date on Completed Projects (including money spent on cancelled projects)	$ 486,972
Committed to date on projects approved for design and/or construction	$ 355,000	41%	Percentage of these committments spent to date.
Total of Projects assessed to a Rough Order of Cost (ROC) stage but not approved by the LB.	$ -
Funds available from the next political term (2016-17)	$ 158,028	This is the unallocated balance of the 2016-17 Waiheke LBTCF budget.

Customer service enquiries

20. During April, a total of 83 customer service enquires were made to Auckland Transport’s contact centre in regards to issues within the Waiheke Local Board area. Of which, 67 have been resolved, 13 remain active and are still in progress and 3 were either duplicates or cancelled later.

Consideration

Local Board views and implications

21. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

22. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

23. All proposed schemes are subject to prioritisation, funding and consultation.

24. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s annual plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Attachments

No.	Title	Page
a View	Waiheke Bus Patronage Numbers	11

Signatories

Authors	Anthony Lewis, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

26 May 2016

Auckland Transport Quarterly Update to Local Boards

File No.: CP2016/09572

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months 1 January – 31 March 2016.

Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues.

Recommendation/s

That the Waiheke Local Board:

a) Receive the Auckland Transport Quarterly Update to Local Boards

Comments

Significant activities during the period under review

Strategy and Planning

2. Transport for Future Urban Growth (TFUG)

Under the new business case approach, AT has received approved funding to develop growth related Programme Business Cases (PBCs) to identify the transport infrastructure needed within the next 30 years for the following growth areas identified in Auckland Council's Future Urban Land Supply Strategy: Northwest, Southern, Northern and Warkworth.

A multi-disciplinary and cross organisational team has been established on these four growth areas and is currently working from a co-located space. Councillors, local boards, iwi, developers and other stakeholders have been informed and public consultation has taken place. Sequencing Workshops were scheduled for 22-23 March and the second round of public consultation scheduled from 15 April.

3. Central Access Strategy

A Programme Business Case for the Central Access Plan (Isthmus to City Centre) is jointly being developed with New Zealand Transport Agency (NZTA) and Auckland Council. It is anticipated that a preferred programme which identifies a series of interventions to resolve growing bus patronage demands against corridor/terminus capacity constraints will be provided to the NZTA Board in May for their approval.

Public Transport (PT) Development

4. City Rail Link

Enabling Works ECI Contract 2, construction of pipe jack (services relocation) commenced (Albert Street) 21 December 2015; Enabling Works Contract 1, Britomart to Lower Albert Street and Contract 2, Lower Albert Street to Wyndham Street, to commence in May 2016. Main Works: Construction start 2018/19 FY subject to funding agreement with Government.

5. Double Decker Network Mitigation works

Mitigation works on identified risks for Double decker buses such as building verandas, street furniture, signage, low hanging power/phone lines, service poles, overhanging trees, and low bridge structures to allow the safe passage of double decker buses. Botany route is cleared for double decker bus with some minor works on defects list to be completed. Mt Eden and Northern Express bus routes to be cleared in March 2016.

6. PT Safety, Security and Amenity

An evaluation is underway of the benefits of installing ticket barriers at selected stations on the network to improve safety and security. Current projects include completion of Ellerslie Station canopies, upgrade to Morningside Level Crossing and electronic gating at Manurewa Station. Onboard train digital information screens will commence testing in April.

PT Facilities Infrastructure Development

7. Wharf Renewals

Design is currently underway on a number of urgent wharf renewal project requests received from AT Metro (25th Feb). These are targeted to be completed by 30 June 2016. AT is on track to deliver these.

8. Bus Infrastructure Improvements

AT is still on target to spend the $4.7m budget. A significant number of physical works will be undertaken over May and June.

PT Operations

9. Highlights for the quarter

Rail patronage growth continues at around 20% year-on-year, and the month of March saw more than 1.6 million passenger journeys on the network, the highest month on record. Service delivery has maintained levels of around 95% of services arriving at the destinations on-time. The new operator tender process has been placed on hold, with the current contract with Transdev being conditionally extended for a period of up to 12-24 months, while the impacts on the rail services contract of long term projects such as CRL are assessed.

10. Integrated Fares

The 28 February 2016 annual AT Metro fare review included final fare zone boundary alignment between bus and rail prior to mid-2016 integrated fares implementation, including alignment at Orakei of two zone rail from the CBD with the existing two zone bus and removal of the inner CBD and airport mini-zones. An independent review of the proposed integrated fares product structure and price modelling by Deloitte is nearing completion and will support a final recommendation to the AT Board in April.

Road Design and Development

11. SMART (Southwest Multi-modal Airport Rapid Transit)

Future proofing of the SMART route on Kirkbride (trench) intersection is progressing together with the infrastructure works by Highway Network Operations of NZTA. This element of the project is expected to be complete in 2022. A funding application is in progress with NZTA and the team is working with the East West team to ensure the projects are well aligned at the critical points. The indicative business case is being updated for light and heavy rail. The cycle strategy for the wider Mangere area is underway.

Services

12. Whangaparaoa Road Dynamic Lane Trial

In the last quarter, designs for the trial along Whangaparaoa Road (between Red Beach Road and Hibiscus Coast Highway) have been assessed. A driver behaviour survey was undertaken, to understand perceptions of the trial and responses to a simplified scheme using just Light Emitting Diode (LED) in road markings. The purpose of this was to test reactions and guide design requirements for signage and LED requirements. The survey illustrated 21 scenarios with different markings and LED lights along the route (i.e. no signage or overhead lane control arrows were assumed).

The outcome of the survey showed the following:

Positives recognised:

· Improves traffic flow

· Flexible traffic control

· Better use of road space

· Increases road capacity

Concerns raised:

· Confusing

· Accident risk

· Unclear (lane direction) – Need clear signage

· Need to educate

Understanding gained from the driver perception survey and traffic condition surveys will be applied to the design before consultation is undertaken.

13. Auckland Bike Challenge

The Auckland Bike Challenge was undertaken in February encouraging businesses and workplaces to support staff to cycle. The month-long online challenge has had a significant success in encouraging greater uptake of cycling in Auckland. It has been well supported by key stakeholders including Healthy Auckland Together, Auckland Regional Public Health, the Sustainable Business Network and Bike Auckland. A total of 166 workplaces took part, and over 2,860 people registering to ride a bike in February including 600 new cyclists. A total of 23,111 trips were logged amounting to over 329,374 km travelled by bike.

14. Personalised Journey Planning for commuters

Three Personalised Journey Planning (PJP) projects are underway in Kingsland/ Morningside, Hauraki/Belmont and Stonefields residential areas. These are key areas for commuters to the city centre and reflect congested corridors on the network. Residents in each area who currently drive alone in peak times were offered personalised journey planning advice on other suitable modes of transport, and those that commit to trialling a new option are provided with supporting incentives. The goal of these projects is to encourage residents to make a long-term change, supporting modal share changes and reducing morning peak congestion.

15. Safer Communities

The Safer Communities programme is now underway with the Community and Road Safety team working more intensively in high risk communities to increase safe access to active and sustainable transport modes. The Community Transport team has delivered two safer Communities workshops for lead teacher and school management. These workshops were designed to provide information on the new delivery model for high risk communities and were very successful with 21 school attending. This was followed by two lead teacher workshops for the schools outside of the high risk communities.

16. Walking School Bus – Walking School Bus Week 15-19 February

Pedestrian safety is a high priority in the Auckland Region with an upward trend in Deaths and Serious Injuries (DSI) over the past five years. The Walking School Bus (WSB) Programme has an important role in improving pedestrian safety around schools while also reducing morning peak congestion. The Community and Road Safety team developed and delivered the first regional WSBs promotion week for primary schools across the Auckland region. The key objective was to raise awareness of the benefits of the programme and seek more participation from parents and students, as well as highlighting the road safety benefits the programme brings.

Currently, 154 schools in Auckland have WSBs (out of 345 total schools in Auckland with primary aged students) with over 4000 children on WSB routes and more than 1000 volunteers. During WSB Week, more than 4900 students registered to participate in themed days across the week. AMI Insurance sponsored Thursday’s ‘Be Bright Be Seen’ theme day with guest walkers including Jerome Kaino and Police dogs, who walked with WSBs across the region. WSB Week was a great success with positive media promotion including interviews on Radio Live, Stuff.co.nz, and articles in local papers.

17. Road Corridor Delivery (RCD)

The Assets and Maintenance Group is tasked with the responsibility for a wide range of activities within the Road Corridor. These include but are not limited to:

· The Delivery of roading and streetlight maintenance and renewal programmes

· Managing the access, co-ordination and traffic management impacts of activities taking place within the road corridor

· Promoting design innovation and efficiency around how work is carried out on the network

· The development of long term asset management plans and modelling which support the decision making process around the management of our roading assets.

18. RCD Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (including 88.9 km of hotmix and 391.2 km of chip seal), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.

Table 1: Progress against Asset Renewal Targets

Note* data is to February 2016

19. The team is 81% of the way through its Pavement Rehabilitation projects. Table 2 following outlines where key projects have been completed.

Table 2: Completed Rehabilitation Projects

20. The following table outlines the key priojects which are currently underway and are due for completion in Quarter 4.

Table 3: Rehabilitation Projects still underway

21. Year 5 (2015/16) of the UFB rollout is continuing and planning for Year 6 (2016/17) has already commenced.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the third quarter (2015/16) ending 31 March 2016	19
b View	Travelwise Schools activities broken down by local board	29
c View	Traffic Control Committee Decisions broken down by local board	31
d View	Local Board Advocacy Report	33

Signatories

Authors

Various Auckland Transport authors

Authorisers

Anthony Lewis, Elected Member Relationship Manager, Auckland Transport

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

26 May 2016

Waiheke Local Board Quick Response Round Three 2015/2016

File No.: CP2016/06704

Purpose

1. The purpose of this report is to present applications received for round three of the Waiheke Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Waiheke Local Board has set a total community grants budget of $40,000. A total of $14,995 was allocated under the quick response grants round one, $8,425 was allocated under local grants round one, $500 was allocated under the quick response grants round two leaving a total of $16,080 to be allocated for the remaining rounds.

3. Nineteen applications were received in this quick response round, with a total requested of $49,515.00.

Recommendation/s

That the Waiheke Local Board:

a) consider the application listed in the table below and agree to fund, part-fund or decline each application in this round

Applicant and application ID	Main focus	Project	Amount requested
Max Lawrence-Graham QR1618-303	Arts and culture	Towards the costs hiring a camera, lighting and props for the Waiheke Island music video between March to April 2016	$750.00
The Artworks Theatre Incorporated QR1618-304	Arts and culture	Towards the wages for the theater manager and administrator between May 2016 to May 2017	$4,000.00
New Zealand Chinese Federation of Literary and Art Circles Incorporated QR1618-311	Arts and culture	Towards the marketing materials for the 2016 Children’s Arts Festival between July to August 2016	$900.00
Show Me Shorts Film Festival Trust QR1618-320	Arts and culture	Towards printing, design, advertising and programming costs for the “Show Me Shorts” at Waiheke Island Cinema and Artworks in November 2016	$1,999.00
Waiheke Spiritual Cinema Circle QR1618-305	Community	Towards the hirage of the Waiheke Island Community Cinema once a month between May 2016 to April 2017	$900.00
Waiheke United AFC Stags QR1618-309	Community	Towards the costs of accommodation and competition costs for players and adult support to attend the Champions Youth Cup in Australia in September 2016	$4,000.00
Waiheke Island Playcentre QR1618-315	Community	Towards the purchase of two new signs for 5a Albert Crescent, Waiheke Island between May to December 2016	$1,100.00
Matiatia-Oneroa Residents and Ratepayers Association Inc. QR1618-319	Community	Towards the purchase of 18 meters of fencing material, two gates and the installation costs of the fence at 115 Ocean View Road, Waiheke between June to September 2016	$3,203.00
Youthline Auckland Charitable Trust QR1618-322	Community	Towards the purchase of a portable projector and public announcement system for community events in the Waiheke Local Board area between May to November 2016	$1,200.00
Waiheke Toy Library QR1618-323	Community	Towards two toy librarian wages between July 2016 to June 2017	$4,000.00
Waiheke Livingwaters - Assemblies of God QR1618-324	Community	Toward the purchase and installation of an air conditioner/heat pump at 4/92 The Esplanade, Waiheke in May 2016	$4,000.00
The Parenting Place QR1618-325	Community	Towards the cost of delivering five mental health presentation’s to Waiheke High School, ferry costs for the presenters and costs of seventy “Hardwired” handbook’s in May 2016	$1,144.00
Renee Casserly QR1618-328	Community	Towards the cost of marketing and coordination costs and purchase of stationary for “Fun Palaces 2016 Year of the Maker” event in October 2016	$1,000.00
Piritahi Marae Trust QR1618-329	Community	Towards the hirage of scaffolding, generator, and portaloos, purchase of paint, labour costs and installation costs, materials for making large hangi baskets, firewood and labour costs for caterers for the opening of the Whare Whakairo in June 2016	$8,000.00
Lucia Die Gil QR1618-302	Events	Towards the costs for audio, video, lighting and post production costs for event and live-streaming costs for the “TEDx Waiheke 2016” event on 16 October 2016	$4,000.00
Joe McCracken QR1618-321	Events	Towards the hirage of technical equipment, purchase of decorating equipment, marketing and advertising costs and artist costs and hospitality for the “After Hours at the Library” event on 4 June 2016	$1,000.00
Remy Sandoy QR1618-306	Sport and recreation	Towards the costs of flights, accommodation and food for Mr R Sendoy to represent New Zealand at the Ice Hockey World championships in Mexico in April 2016	$1,000.00
Waiheke Junior Golf QR1618-316	Sport and recreation	Towards the purchase of a dishwasher and a storage shed for the Waiheke Golf Club for 133 Onetangi Road, Waiheke Island between May to December 2016	$3,319.00
Kyle Smart QR1618-317	Sport and recreation	Towards the purchase of an emergency locator beacon, flairs, personal flotation device, very high frequency device, paddles and solar battery for the “Kayaking Through Winter” project between July to September 2016	$4,000.00
Total			$49,515.00

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waiheke Local Board adopted its grants programme on 23 April 2015 (see Attachment A).

5. The local board grants programmes sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Waiheke Local Board will operate three quick response grants rounds for this financial year. The third and last quick response grants round closed on 8 April 2016.

7. The Waiheke Local Board has set a total community grants budget of $40,000. A total of $14,995 was allocated under the quick response grants round one, $8,425 was allocated under local grants round one, $500 was allocated under the quick response grants round two leaving a total of $16,080 to be allocated for the remaining rounds.

8. Nineteen applications were received for this local grants round, requesting a total of $49,515.00.

Consideration

Local Board views and implications

9. Local boards are responsible for the decision making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One applicant has identified themselves a Maori organisation and six applicants in this round have indicated their project targets Maori outcomes.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Waiheke Local Board allocating funding for round two quick response grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Waiheke Local Board Grants Programme 2015/2016	43
b View	Waiheke Local Board Quick Response Round Three 2015/2016 application summaries	47

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Waiheke Local Board Community Grants Programme 2016/2017

File No.: CP2016/07977

Purpose

1. The purpose of the report is to present the Waiheke Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Waiheke Local Board Community Grants Programme 2016/2017 for adoption (see attachment A).

Recommendation/s

That the Waiheke Local Board:

a) adopt the Waiheke Local Board Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Waiheke Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2016/2017 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Waiheke Local Board Grant Programme 20162017	103

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Waiheke Local Board Performance Report for nine months ending March 2016

File No.: CP2016/03777

Purpose

1. To update the Waiheke Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive Summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments also present quarterly performance reports to the local boards

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5. The attached report contains the following reports this quarter

· Local Community Services including Libraries

· Local Environmental Management

· Local Sports Parks and Recreation

· Local Board Financial Performance

Recommendation/s

That the Waiheke Local Board:

a) receive the Performance Report for the Waiheke Local Board for nine months ending March 2016.

Comments

6. In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Maori impact statement

7. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Attachments

No.	Title	Page
a View	Waiheke Performance Report March 2016	109

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Allocation Report - Marine Protected Area Assessment

File No.: CP2016/09805

Purpose

1. To seek approval from the Waiheke Local Board for a marine environmental project delivered by the Environmental Services department (ES) in the 2015/2016 financial year with a budget of $24,000.

Executive summary

2. The Waiheke Local Board has identified an aspiration in their Local Board Plan 2014-2017 for ‘Treasured islands, coastlines, wetlands and marine areas’.

3. To give effect to this aspiration the local board committed $25,000 to marine initiatives in their Locally Driven Initiatives (LDI) budget for 2015/2016.

4. To deliver on the budget, a proposed project has been prepared by the Local Board Advisor. This has been informed by discussions with the board’s environmental portfolio holder.

5. The proposed project is described below:

Marine protected area assessment		Budget
Feasibility and Gap Analysis	Phase One	$12,000
Field work from Phase One recommendations	Phase Two	$ 4,000
Final Report	Phase Two	$ 3,000
Production of Brochure	Phase Two	$ 3,800
Production Management fee	Phase Two	$ 1,200
Total		$24,000

Table One. Proposed marine project for delivery

6. To date it is noted the board have delivered the production of a map of the proposed marine protected areas in support of their submission to the Ministry for the Environment on the proposed Marine Protected Areas Act at a cost of $450. The board have also funded an event for Seaweek Marine – Conservation Futures and the legacy of Bill Ballantine at a cost of $500.

7. Phase One of the proposed project will be delivered in the 2015/2016 financial year.

8. Phase Two of the proposed project will be delivered in the 2016/2017 financial year. The Governing Body has approved the carry forward of $12,000 LDI opex from the Marine research and education (ECAP) Empowered Communities Approach budget to the 2016/2017 financial year, at their meeting held on 13 May 2016.

Recommendations

That the Waiheke Local Board:

a) Approve the allocation of LDI opex budget – Marine research and education ECAP (Empowered Communities Approach), for the marine project to be delivered by the Environmental Services department in 2015/2016 as detailed below:

i) Marine protected area assessment - $24,000

b) Note that Phase One of the marine project, will be delivered in the 2015/2016 financial year and Phase Two will be delivered in the 2016/2017 financial year.

c) Request that any significant changes to project delivery be brought back to the Waiheke Local Board for consideration, having considered the advice of Council staff.

Comments

Context

9. The Waiheke Local Board is advocating for the establishment of a network of marine protected areas (MPAs). Previous work undertaken by Roger Grace (2013) indicated six potential areas of protection (described below), which would benefit from further investigations.

Geographical area

10. The proposed areas of protection are detailed below (see map in Attachment A):

Proposed MPA 1: Matiatia Harbour southern headland around to the western point of Oneroa Bay (Hakaimango Point) to a distance of 3 km stretching northwards. The board proposes that this marine reserve proposal covers the full 3 km northwards and may, by negotiation, with the Noises Islands Family Trust, continue to the Noises Island.

Proposed MPA 2: From the point at the end of the Te Whau Peninsula to the eastern headland of Whakanewha Bay extending south until the western corner abuts the Waiheke Local Board boundary.

Proposed MPA 3: Anzac Bay from the point at the end of Wharf Rd across to the eastern end of Okoka Bay.

Proposed MPA 4-4a: Little Oneroa from the rocky outcrops between Oneroa and Little Oneroa, around to Fisherman’s Rock. Area 4a Fisherman’s Rock to the western arm of Palm Beach. In order to preserve rock fishing and shellfish gathering, the board proposes that the proposed marine reserve begins 20 m from the shoreline, commencing at Fisherman’s Rock (the eastern arm of Little Oneroa Beach and the start of area 4a).

Proposed Set-net Ban Area 5 (ie, not a marine reserve proposal). Centred on Tarahiki Island to the southeast of Waiheke Island in order to protect the endangered Spotted Shag.

11. In order to progress the establishment of a network of no-take marine reserves around Waiheke Island, the following principles must be investigated:

a. Representation - all marine habitats must be represented in the network.

b. Replication - there should be more than one of each type of habitat in the network to guard against damage or loss of a particular habitat, in order to offer an improved chance of regeneration.

c. Connectivity - consider the possibility, that for some species, the areas set aside from use will reduce the risk of their removal where the natural distribution and movement of some species is localised.

d. Permanent - the marine reserves should be permanent so that the marine environment can be restored on a long term basis and biodiversity can increase.

e. Sufficient Quantity - there need to be enough marine protected areas, of sufficient size, for the network to be self-sustainable and viable.

Delivery Model

12. In response to direction from the board that this work be undertaken using the Empowered Communities Approach it is proposed that a local community group committed to Waiheke conservation drive and deliver the project on behalf of the board with the wider community, through a service agreement.

Project Description

13. It is proposed that this investigation takes place over two phases with a gateway review between them:

Phase One

a) Assess the suitability of each proposed area as a marine reserve using marine reserve design principles stated above, taking into account proposed principles in the MPA legislation, and SeaChange where desired;

b) Undertake a desktop analysis of available studies to:

i) Identify vulnerable habitats and species and the potential for rehabilitation in each area.

ii) Identify the potential spawning and nursery habitats in each area for specific species.

iii) Identify ideal sizes to optimise long term abundance and align with community values and needs.

c) Analyse available catchment data including stream walks to find solutions and potential enhancements for terrestrial interface impacts in each area.

d) Identify and provide recommendations on ways to involve the community in monitoring or surveys to inform any information gaps identified.

e) Gateway Review: Assess and review in with council technical officers the outcomes of Phase 1 to inform and refine Phase 2, particularly having regard to identifying other considerations affecting the merits of the placement of marine reserves in particular areas (eg, socio-economic considerations).

Phase Two

a) Further investigation work arising from phase 1 recommendations. This work could include:

i) Detailed inshore side scan tracks along the shore line

ii) Offshore side scan and single beam transects

iii) Representative suspended remote videos and still photographs across a range of areas

iv) Habitat mapping using sonar imagery, underwater video and photography, sediment data and aerial photography records.

b) Final report

c) Production of a brochure to present results to the Waiheke community

Benefits

14. The Waiheke Local Board wishes to progress the establishment of a network of no-take marine reserves around Waiheke Island, in order to achieve tangible ecological benefits for the local marine ecosystem. These benefits would include:

· An increase in the relative size and abundance of fish and invertebrates found within the areas of interest; and

· The maintenance and potential expansion/recovery of sensitive marine habitats.

Community Involvement

15. The board has requested that primary and high school students be involved with the investigation wherever possible. Board representatives are in discussion with schools on this issue.

Timeframes

16. The timeframes for delivery are:

a) Phase one is expected to be completed by 30 June 2016.

b) Gateway review is expected to be completed by October 2016.

c) Phase two is expected to be completed by May 2017.

Costings

17. It is estimated that this project will cost $24,000, as outlined below:

Work	Phase	Cost
Feasibility and Gap Analysis	Phase 1	$12,000
Field Work from Phase 1 recommendations	Phase 2	$4,000
Final Report	Phase 2	$3,000
Production of Brochure	Phase 2	$3,800
Project Management fee	Phase 2	$1200
Total		$24,000

Consideration

Local board views and implications

18. This report seeks approval from the Waiheke Local Board for the allocation of budgets for the 2015/2016 financial year.

19. The work programme described in this report was developed based on direction given by board members to the Local Board Advisor at portfolio meetings during 2016. It also delivers on the local board’s aspiration for the environment, as expressed in their Local Board Plan and detailed above.

Māori impact statement

20. The mana whenua iwi Ngati Paoa area are involved and engaged in the marine reserves aspirations of the board and the continued discussions will be further used to inform the work around marine protection outcomes.

Implementation

21. Phase one will be delivered in the 2015/2016 financial year.

22. Phase two will be delivered in the 2016/2017 financial year. The Governing Body have approved the carry forward of $12,000 LDI opex from the Marine research and education (ECAP) Empowered Communities Approach budget to the 2016/2017 financial year, at their meeting held on 13 May 2016.

23. Implementation of projects will be regularly reported to the Waiheke Local Board in the quarterly performance update reports from Infrastructure & Environmental Services. A more detailed report on project outcomes will be presented to the local board at the end of the financial year.

Attachments

No.	Title	Page
a	Map of proposed Marine Protected Areas

Signatories

Authors

Anne-Sophie Rodley - Environmental Analyst

Viv Sherwood – Catchment and Incentives Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

John Nash - Senior Local Board Advisor

Attachments

No.	Title	Page
a View	Map of proposed Marine Protected Areas	149

Signatories

Authors

Desiree Tukutama - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Management Options for Ostend Hall, Anzac Reserve, Waiheke Island.

File No.: CP2016/09831

Purpose

1. To provide the Waiheke Local Board with options for the management of Ostend War Memorial Hall.

Executive summary

2. Ostend War Memorial Hall (Ostend Hall) is an Auckland Council owned community facility. The hall is located over Lot 30 and 31 adjacent to the junction of Belgium Street and Ostend Road on Anzac Reserve situated in the settlement of Ostend, Waiheke Island. The site of the hall is classified as local purpose (community building) reserve.

3. The hall is currently run by Auckland Council as a venue for hire to casual users and community groups and is a venue for the very popular Saturday market days.

4. The Returned Services Association (RSA) has its clubrooms also over Lots 30 and 31 attached to the Ostend War Memorial Hall (Attachment A).

5. The local board requested to review the management options for Ostend Hall and to consider greater community management and use of Ostend Hall.

6. A benefits and challenges analysis table has been provided to review the management options for both community lease and license to occupy models (Attachment B).

7. Management options: There are three options for the local board to consider:

· Option 1: Community lease for Ostend Hall

o A public contestable process is considered to enable the Expression of Interest (EOI) for a community lease to a community group and/or organisation to run and manage the Ostend Hall.

· Option 2: License to operate and manage Ostend Hall

o A public contestable process is considered to enable the Expressions of Interest (EOI) for a license to operate and manage contract to a community group and/or organisation to run and manage the Ostend Hall.

· Option 3: Ostend Hall to continue as a venue for hire

o The building remains a under the management of Auckland Council and no change is considered.

Recommendation/s

That the Waiheke Local Board:

a) Approve Option 1: Community Lease with an open public contestable process to seek Expressions of Interest from community groups and/or organisations to run and manage the Ostend War Memorial Hall.

Comments

8. Anzac Reserve is situated in the settlement of Ostend, Waiheke Island. It is bordered on three sides by roads, these being Belgium Street, Ostend Road and Putiki Road. The total area occupied by the park is 8,201 m². The park consists of two reserves; land is classified as local purpose (community building) at the site of the hall (Lot 30 and 31). Lot 29, 32 – 35 is classified recreation reserve.

9. A Local Board directive to engage council staff to assist with the provision of options for the future utilisation of the Anzac Reserve to review the management options for Ostend Hall.

10. The proposed options have been developed as a result of the correlation of all information and advice received.

11. The Ostend Hall is currently used as a public facility and is subject to the rigours of being a high use community facility located upon a public reserve.

12. Options have been aligned with key planning documents including the Thriving Communities Strategy and the Community Facilities Network Plan.

13. A benefits and challenges table has been provided to support the local board in reviewing the management options for Ostend Hall (Attachment B).

Consideration

Local board views and implications

14. The Anzac Reserve is owned by the Crown and administered by council on its behalf.

15. A License to Occupy and Manage Ostend War Memorial Hall between Auckland Council and the successful applicant group requires the approval by the Local Board. It is proposed that this be approved with a Funding Agreement to the successful applicant group.

16. If the Local Board chooses to change the current management model for the Ostend Hall it will also forgo the revenue received from the venue as one of the bookable facilities under the management of Auckland Council.

17. Revenue from the hall’s hire for the ten months to 30 April 2016 totalled $9,560, providing an estimated figure of $11,472 for the year to 30 June 2016. The revenue received will now be redirected as part of the management conditions to the successful applicant group through the new management model.

Māori impact statement

18. The reserve is not the subject of any proposed treaty settlement with the Crown.

19. Maori are benefactors to any activity upon the Anzac Reserve.

Implementation

20. As set out in options.

Attachments

No.	Title	Page
a View	Aerial View of Ostend Hall	153
b View	Benefits and Challenges Table	155

Signatories

Authors

Toto Vu-Duc - Manager Community Leases

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Community Lease at Alison Park

File No.: CP2016/09999

Purpose

1. To seek approval from the local board to grant a new community lease for the council-owned building at Alison Park.

Executive summary

2. Following a public expression of interest process in December 2015, five community organisations applied for a community lease over the council owned building on Alison Park (Attachment A).

3. The five applicants were assessed against specific criteria, as provided for in the Community Occupancy Guidelines 2012 and with an emphasis on alignment with Local Board outcomes and programmes. The Waiheke Resource Trust scored the highest against the criteria set.

4. This report recommends that the Waiheke Local Board approves the grant of a new lease to the Waiheke Resource Trust under the terms and conditions of the community occupancy guidelines, for a period of five years with one further five-year right of renewal. The lease provides for community hireage of the facility to other groups.

5. A community outcomes plan will be negotiated with the successful lessee for approval by the Local Board lease portfolio holders and attached as a schedule to the lease agreement.

Recommendation/s

That the Waiheke Local Board:

a) Approve the grant of a new community lease to the Waiheke Resource Trust for the council-owned building at Alison Park (Attachment A) on the following terms and conditions:

i) Term - 5 years commencing on 1 July 2016, with one 5-year right of renewal

ii) Rent - $1.00 plus GST per annum

iii) An annual subsidised maintenance fee of $1000.00 per annum

iv) A Community Outcomes Plan to be separately agreed and approved by the Waiheke Local Board lease portfolio holders, to be attached as a schedule to the lease agreement

v) All other terms and conditions in accordance with the current Community Occupancy Guidelines 2012.

Comments

Background:

6. Allison Park is held by the Crown through the Department of Conservation as a classified recreation reserve, subject to the provisions of the Reserves Act and vested in the Auckland Council, in trust, for recreation purposes.

7. The Park was formerly the home of the Oneroa Bowling Club until the club closed and surrendered its lease and building to council in July 2012.

8. Council subsequently undertook repairs and an upgrade of the building before it was temporarily occupied by the Local Board in 2013-14 during refurbishment of the Board’s own offices in Ostend.

9. In 2015, iwi and public consultation commenced on a new concept plan for Alison Park to determine the future use of the building and green. In October 2015, the board endorsed a draft concept plan proposing a minor variation to the park’s management plan and reclassification of the footprint of the building, from recreation to local purpose reserve, enabling its use for community activities. A public notification process ran from mid-November to mid-January 2016.

10. From November to 17 December 2015 the Community Leasing staff publicly advertised for expressions of interest from community groups keen to apply for the community lease, with an open day held on 14 November. (Attachment B)

11. Five community organisations submitted expressions of interest for the building and have been assessed against a set of criteria for the local board’s consideration (Attachment C).

· Eligibility criteria; open membership, incorporated or charitable status

· Group Details; Financial stability, audited accounts, reliance on funding

· Alignment with Local Board Plan Outcomes

· Alignment with Auckland Plan

· Best fit; building size, configuration, location

· Ability to share and collaborate with other community organisations

· Hours of use

The five applicant groups with rankings:

a) Waiheke Island Toy Library (Toy library) 82%

The Toy Library has been incorporated since 2000 and registered as a charity since 2010. It operates from Council’s Surfdale Hall which it has regularly hired for fifteen years. Because the hall is also hired by users the Toy Library cannot permanently display items and must pack and store these after each session.

In 2015, volunteers from other Waiheke community organisations joined the Toy Library committee, to work with it to obtain new, permanent premises. The objective being to expand the Toy Library’s current operation, including hiring equipment such as children’s car seats, as well as catering for other groups with interests in family, the arts and the environment.

The Toy Library has a membership of 54 families and its application is supported by references from the following Waiheke organisations: Waiheke Playgroup, Rotary, Community Art Gallery, Homeschool, Family Services and a registered Midwife.

For the year ended 31 March 2015, the Toy Library’s income totalled $7,839, including $3,618 in grants. Its operating expenses totalled $12,097, which included $2,155 for council’s venue hire. Its financial report recorded a net loss of $4,517 and $11,249 in net assets.

b) Hauraki Gulf Conservation Trust (The Trust) 87%

The Trust currently operates from Palm Beach and was established as a registered charity in 1997. It is not membership based but has six volunteer trustees with objectives to protect, restore and enhance the natural environment in and around the Hauraki Gulf. This includes helping implement conservation and environmental projects, assisting groups in raising funds for such projects and providing umbrella funding for groups.

The Trust would like to work with Council and Friends of Alison Park to establish gardens and to decorate and fit out buildings for educational use. It states its projects are now more Waiheke based including:

· weed control,

· planting projects at Te Toki Reserve and Awaawaroa,

· Kauri die-back signage,

· banners and environmental information for ferry travellers

· major stakeholder of the annual walking festival in 2015.

For the year ended 31 March 2015, the Trust’s income totalled $136,366 including $123,900 in grants. After project costs and operating expenses it recorded $54,002 in net assets.

c) The Waiheke Resources Trust (WRT) 96%

The WRT was incorporated in 1999 as the Waiheke Waste Resource Trust and registered as a charitable entity in 2008 under its current name Waiheke Resources Trust, which also owns the limited liability company Clean Stream Waiheke. WRT is seeking to establish an environment centre on Waiheke to facilitate partnerships with community groups, schools and businesses as well as the Local Board and Auckland Council. Its application for a lease is supported by the Hauraki Island Branch of Forest and Bird. WRT has 45 part-time volunteers, 14 part-time and one full-time staff, who engage with the Waiheke public through projects and events, including:

· Love our Wetlands- ecological restoration through community planning

· The Good Life Eco Festival days- focussing on environmental sustainability

· Summer Beach Ambassador programme- management of public places through education and providing waste reduction, behaviour changes

· Community films at Waiheke Cinema

· Project Little Oneroa- to restore the Oneroa Stream to a safe level

For the year ended 30 June 2015, WRT’s income totalled $136,710 including $66,119 in grants and $60,310 in contract income. Its Annual Report recorded a net surplus of $6,975 contributing to $109,069 in net assets.

d) The Waiheke Island Rudolph Steiner Education Trust (Steiner Trust) 48%

The Steiner Trust is a registered charitable trust which has been incorporated since 1993. It currently operates from Fossil Bay Kindergarten in Oneroa. The Steiner Trust’s goal is to set up a primary school based on Steiner principles that will provide continuous Steiner education on Waiheke.

To this end, the Steiner Trust has applied for a community lease as it is seeking larger premises to add primary schooling to its current preschool operation.

The Steiner Trust has 25 children and approximately 20 families who are actively involved in the project. It states that in the long term, it intends to raise funds to purchase land for a permanent school. Financial statements were requested but not provided with the lease application, however a plan of capital investment and set-up costs for the school were provided which totalled $215,000

f) Headland Sculpture on the Gulf (HSOTG) 85%

Though scoring fairly highly, HSOTG is a limited liability company and currently ineligible for a community lease, being neither an incorporated society nor charitable trust as required by the Community Occupancy Guidelines 2012. The group is a wholly-owned subsidiary of the Waiheke Community Art Gallery, which has a community lease facility at Artworks in Oneroa. In 2003, HSOTG was set up as a sub-committee of the Gallery before becoming a subsidiary in 2011.

HSTOG has staged the biannual sculpture exhibition on the Matiatia walkway since 2003. In 2015 it recorded 55,000 visitors participating in the outdoor artistic experience which it states helps promote the “Waiheke Experience” and is a source of pride for the Waiheke Community.

HSOTG has 9 members on its board, 160 volunteers and 3 part-time staff. It is interested in the office space in the new facility, having previously used space within the gallery which it states is now too small and needed by the gallery itself.

For the year ended 30 June 2015, HSOTG income totalled $938,259 including $154,530 in grants. After operating expenses of $901,923 it recorded a net surplus of $36,336 providing a total equity of $75,336.

Consideration

Local board views and implications

12. The recommendations in this report fall within the board’s allocated authority relating to local, recreation, sports and community facilities.

13. The lease advisor attended a workshop with the board on 16 March 2016, to review the lease applications received. The board indicated that applicants’ alignment with local board outcomes and programmes is a key criteria for consideration in approving a new lease.

Māori impact statement

14. Iwi consultation on a proposed lease was completed by policy staff in July and November 2015.

15. The Alison Park Reserves Act Hearing Decision Report to the Waiheke Local Board meeting on 24 March 2016 states: All iwi were notified on 5 November 2015 over whether they wanted to be engaged over both the draft concept plan and the Reserves Act processes. Ngai Tai ki Tamaki and Ngati Paoa have provided support for the Reserves Act Processes being undertaken to enable the local board to enter into a new lease of the building to a community group or groups. In the case of Ngai Tai ki Tamaki, support is conditional on the future lessee making the building available to others at a reasonable rate.

16. A Treaty clause will be included in any approved lease reminding all parties of the underlying Crown ownership.

Implementation

17. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Aerial and Facility Plan	171
b View	Alison Park EOI	173
c View	Application Assessments	175

Signatories

Authors

Toto Vu-Duc - Manager Community Leases

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Walking Cycling Festival funding

File No.: CP2016/06330

Purpose

1. Seeking the board’s approval to allocate $10,000 to the Hauraki Gulf Conservation Trust to deliver the Waiheke Walking Festival 2016.

Executive Summary

2. The Waiheke Walking Festival was established by Auckland Council in 2010. The Hauraki Gulf Conservation Trust has delivered the festival since 2012.

3. This is a popular free event offering 46 guided walks over nine days. The festival promotes sustainable tourism and highlights the conservation work that has taken place on the island.

4. In November 2015 the Hauraki Gulf Conservation Trust applied for events funding of $20,000 to deliver the 2016 event (Attachment A).

5. The board approved $10,000 and noted the Trust could approach the board for further $10,000 should fundraising not provide sufficient funds to run the event.

6. The Trust has advised they are currently waiting for the results of a funding application, but to date the level of grants and sponsorship is not sufficient to deliver the 2016 event.

7. They have approached the board requesting the additional $10,000 to cover costs associated with running the event.

8. The board has $20,000 within their Locally Driven Initiatives budget for Walking and Cycling promotion for 2015/2016 and 2016/2017.

Recommendation/s

That the Waiheke Local Board:

a) approve $10,000 to the Hauraki Gulf Conservation Trust from the Locally Driven Initiatives budget 2015/2016 (Walking and Cycling promotion) for the Waiheke Walking Festival in November 2016.

Comments

9. The Waiheke Walking Festival was established by Auckland Council in 2010 and the governance of the event was passed to the Hauraki Gulf Conservation Trust in 2012.

10. The festival is a vehicle for promoting sustainable tourism by showcasing Waiheke Island as a walking destination in its own right. The festival demonstrates to visitors and community, the conservation work that is taking place on the Island, and grows the active support we have amongst our community to protect and enhance our natural environment.

11. It is a completely free event offering 46 guided walks over nine days, with walks that encourage families and individuals of all ages and abilities to enjoy the public walkways and private land that are available during the festival each year.

12. Many of the walks involve the Te Ara Hura walkway, Waiheke’s 100km network of trails, beaches and roadways that loop the island. This project has been a key priority for funding from the Waiheke Local Board.

13. The Waiheke Local Board has $20,000 within their 2015/2016 Locally Driven Initiatives budget for Walking and Cycling promotion.

14. In November 2015 the Hauraki Gulf Conservation Trust applied to the board events funding round for $20,000 to deliver the 2016 event (Attachment A).

15. The board approved $10,000 and noted the Trust could approach the board for the further $10,000 should fundraising not provide sufficient funds to run the event.

16. The Trust has recently contacted the board requesting the additional $10,000 to cover costs associated with running the event, specifically contracting fees for the festival co-ordinator.

17. They note they have received some sponsorship funding to date and are awaiting the outcome of another funding application. However those results won’t be known until October and funds approved could be received after the festival.

18. The event cannot be delivered without the support of grants and sponsorship and the Trust relies on the continued financial support of the board.

19. The board has indicated $20,000 from their Locally Driven Initiatives budget for Walking and Cycling promotion for 2015/2016, 2016/2017 and 2017/2018.

Consideration

Local Board views and implications

20. The Waiheke Local Board has supported the Waiheke Walking Festival since its establishment in 2010.

21. The event aligns with the aspirations of the board to develop walking, cycling and riding networks across the island which promote our natural environment, and encourages social cohesion.

Māori impact statement

22. The Trust has been working with Ngati Paoa and other local iwi to enrich the quality of the festival with a stronger focus on the cultural history and stories of Waiheke and surrounds.

Attachments

No.	Title	Page
a View	Hauraki Gulf Conservation Trust Walking Festival grant application	179

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Community Service Awards

File No.: CP2016/09699

Purpose

1. Seeking the Waiheke Local Board’s (the board’s) approval to grant $2,000 to the Waiheke Island Council of Social Services (WICOSS) to support delivery of a Waiheke Island Outstanding Community Service Awards event for the 2015/2016 year in conjunction with the WICOSS annual Volunteers Dinner.

Executive Summary

2. The board have $2,000 within their 2015/2016 budgets to support recognition of volunteers on the island.

3. The local board has historically provided funding to WICOSS in support of their annual Waiheke Volunteers Dinner in recognition of the contribution volunteers make on the island.

4. Last year board granted funding to WICOSS to also deliver the Waiheke Island Community Service Award in conjunction with the Volunteers Dinner.

5. Given the success of last year’s event the board propose funding be granted to WICOSS to organise the Outstanding Community Service Awards again this year in conjunction with their annual Volunteers Dinner.

Recommendation/s

That the Waiheke Local Board:

a) Grant $2,000 from the 2015/2016 Volunteers Day budget to the Waiheke Island Council of Social Services to support the delivery of a joint Volunteers Dinner and Waiheke Island Outstanding Community Service Award event.

6. The board have $2,000 within their 2015/2016 Locally Driven Initiatives budget to support recognition of volunteers on the island.

7. The Waiheke Island Council of Social Services organises an annual Volunteers Dinner in recognition of the contribution volunteers make to the island. The local board has historically provided funding to WICOSS in support of this event.

8. Last year the board granted funding to WICOSS to organise the Outstanding Community Service Awards in conjunction with the Volunteers Dinner.

9. This award is to recognise voluntary effort which benefits individuals and / or communities within the Waiheke Local Board area.

10. The board has proposed that funded be granted to WICOSS to organise and deliver the Outstanding Community Service Award event in conjunction with this year’s annual Volunteers Dinner.

11. Council’s civic events team are available to provide support to WICOSS as required.

12. The process and criteria will be similar to last year’s which was based on council’s standard Community Service Award objectives and criteria (Attachment A).

13. Following consultation with WICOSS it has been has suggested a grant of $2,000 would be a sufficient level of board support for these events.

14. Once the proposal and funding is approved, nominations will be invited through local media, council media, WICOSS website, social media, posters, direct contact with appropriate organisations.

15. The selection panel, consisting of the Chair of the Waiheke Local Board, a WICOSS representative and a member of the public chosen at the discretion of the local board and WICOSS will review applications and make decisions.

Consideration

Local Board views and implications

16. The local board plan recognises the role volunteers play in fostering community identity and looking after the natural environment.

17. WICOSS has worked with relevant board representatives and council officers to develop this proposal.

Māori impact statement

18. This report does not involve any significant decisions and does not have any particular benefits to or adverse effects on Maori.

Implementation

19. The actions recommended in this report can be implemented within the board’s existing budgets.

20. Once funding is approved, nominations will be called for, a selection panel will review all applications and make decisions on the recipients. The event date will be communicated by WICOSS once confirmed.

Attachments

No.	Title	Page
a View	Waiheke Island Outstanding Community Service Awards - draft Criteria and Information	185

Signatories

Authors	Janine Geddes - Local Board Advisor
Authorisers	John Nash - Senior Local Board Advisor

Waiheke Local Board

26 May 2016

Contributions Policy Variation A

File No.: CP2016/08254

Purpose

1. The purpose of this report is to brief you on proposed variations to the 2015 Contributions Policy. Feedback is sought from Local Boards on the proposed changes.

Executive Summary

2. At its meeting on 17 March 2016 the Finance and Performance Committee adopted for consultation a proposal to amend the 2015 Contributions Policy to refine the parks (reserve acquisition, reserve development and community infrastructure activities) and stormwater funding areas, along with some minor definition changes.

3. Consultation with the public has been undertaken between 1 April 2016 and 21 April 2016. A consultation document, including the proposed policy variation is available on Shape Auckland. An event was held on 19 April 2016 to provide an opportunity for interested parties to present their views in person.

4. Staff will report the results of consultation and local board feedback to the Finance and Performance Committee in June 2016. Any amendments to the policy will take effect from 1 July 2016.

Proposed changes

5. The variations to the policy propose increasing the number of funding areas for stormwater from 22 to 36 and parks from 4 to 26. These changes reflect:

· geographic characteristics of stormwater and parks (reserve acquisition, reserve development and community infrastructure activities) usage

· growth priority areas

· desire for a stronger connection between where development contributions are collected and spent

· retention of the flexibility to amend plans to accommodate changes in the pattern of planned growth.

6. The proposed funding areas retain the flexibility to accommodate special housing areas and spatial priority areas and to respond to changes in the forecast patterns of growth.

7. The proposed changes do not affect the capital projects in the Long-term Plan 2015-2025.

Recommendation/s

That the Local Board provides any views it may have on proposed variations to the 2015 Contributions Policy for the Governing Body to consider.

Consideration

Significance of Decision

8. Adoption of a variation of the contributions policy is not a significant decision.

Local Board views and implications

9. Local boards provided feedback through the Long-term Plan 2015-2025 consultation process seeking a stronger connection between where development contributions were collected and where they were spent.

10. A number of local boards suggested that funding areas should be more locally focused. The proposal to increase the number of funding areas is consistent with this view.

Māori impact statement

11. Council does not hold information on the ethnicity of developers. The impact on Māori will be similar to the impact on other residents and ratepayers.

Legal and Legislative Implications

12. The options presented in this report comply with the requirements of the Local Government Act 2002.

Attachments

No.	Title	Page
a View	Contributions Policy 2015 Variation A	189
b View	Contributions Policy – report to 17 March Finance and Performance Committee	199