Minutes of Waiheke Local Board

Waiheke Local Board

26 May 2016

1 Welcome

Member Treadwell led the meeting in prayer.

2 Apologies

Resolution number WHK/2016/96

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) accept the apology from Member Meeuwsen for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2016/97

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 April 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

Secretarial Note: The chairperson with the consent of the meeting accorded item 9.1 Skate Park at Ostend – Gareth Grace, Flynn Isra Stirling-Wilson and Teariki Hill precedence at this time

9.1	Skate Park at Ostend Road - Gareth Grace, Flynn Isra Stirling-Wilson and Teariki Hill
	Gareth Grace, Flynn Isra Stirling-Wilson and Teariki Hill were in attendance to speak to the board about health and safety concerns and possible renovations at the Ostend skate park.
	Resolution number WHK/2016/98 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receive the tabled documents and attach it to the minutes b) thank Gareth Grace, Flynn Isra Stirling-Wilson and Teariki Hill for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Skate Park

Secretarial Note: The order of business resumed at item 8.1.

8 Deputations

8.1	Kennedy Point Boatharbour - Tony Mair, Kit Littlejohn and Sarah Schmack
	Resolution number WHK/2016/99 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Tony Mair, Kit Littlejohn and Sarah Schmack for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Kennedy Point Marina Presentation

9 Public Forum

Secretarial Note: Item 9.1 Skate Park at Ostend Road - Gareth Grace, Flynn Isra Stirling-Wilson and Teariki Hill was considered before item 8.1.

9.2	Marina at Kennedy Point - Thomas Greve and Kristin Lewis
	Thomas Greve and Kristin Lewis were in attendance to talk to the board about the possibility of a marina at Kennedy Point.
	Resolution number WHK/2016/100 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Thomas Greve and Kristin Lewis for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Response to Marina proposal

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Auckland Transport Report - May 2016

Resolution number WHK/2016/101

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) receive the Auckland Transport Report – May 2016.

b) request Auckland Transport progress the road stopping process for the road reserve located on The Strand, Onetangi, utilising funds from the board’s LDI Community Response budget with delegation to the Chair Paul Walden to approve funds up to a maximum of $5,000.

c) request that Auckland Transport ensure that any development at Matiatia accords with the Matiatia Directional Plan (including the Matiatia Transport Plan), and notes the work of the City Transformation team and Direction Matiatia master planning exercise, in line with the board’s advocacy position, i.e.:

“Ensure that any further development at Matiatia is informed by a community-led master planning exercise. This will include working with Auckland Transport, Panuku Development Auckland and the governing body to develop a Master Plan which recognises the importance of Matiatia as a gateway and transport hub, addresses community aspirations and protects our environment and cultural heritage now and into the future.”

d) thank Anthony Lewis for his attendance.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number WHK/2016/102

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) receive the Auckland Transport Quarterly Update to Local Boards

b) thank Anthony Lewis for his attendance.

CARRIED

Approval of Annex 3 for inclusion in the Auckland Transport Local Board Engagement Plan

Resolution number WHK/2016/103

MOVED by Chairperson PA Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) approve the attached Waiheke Local Board Annex with the addition of the Waiheke Roading Strategy (1995) and refers it to Auckland Transport for their approval.

CARRIED

Secretarial Note: Councillor Mike Lee gave an update on the Waitemata and Gulf Ward.

Waiheke Local Board Quick Response Round Three 2015/2016

Resolution number WHK/2016/104

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) consider the application listed in the table below and agree to fund, part-fund or decline each application in this round:

Applicant and application ID	Main focus	Project	Amount allocated
Max Lawrence-Graham QR1618-303	Arts and culture	Towards the costs hiring a camera, lighting and props for the Waiheke Island music video between March to April 2016	$0.00 *resources can be borrowed from community organisations
The Artworks Theatre Incorporated QR1618-304	Arts and culture	Towards the wages for the theater manager and administrator between May 2016 to May 2017	$0.00 *lower priority as provided via funding agreement
New Zealand Chinese Federation of Literary and Art Circles Incorporated QR1618-311	Arts and culture	Towards the marketing materials for the 2016 Children’s Arts Festival between July to August 2016	$0.00 *lower priority as benefit will be to communities outside the Waiheke Local Board area
Show Me Shorts Film Festival Trust QR1618-320	Arts and culture	Towards printing, design, advertising and programming costs for the “Show Me Shorts” at Waiheke Island Cinema and Artworks in November 2016	$0.00 *lower priority as ticket event, consider opportunities for free event (eg school)
Waiheke Spiritual Cinema Circle QR1618-305	Community	Towards the hirage of the Waiheke Island Community Cinema once a month between May 2016 to April 2017	$500.00
Waiheke United AFC Stags QR1618-309	Community	Towards the costs of accommodation and competition costs for players and adult support to attend the Champions Youth Cup in Australia in September 2016	$0.00 *lower priority
Waiheke Island Playcentre QR1618-315	Community	Towards the purchase of two new signs for 5a Albert Crescent, Waiheke Island between May to December 2016	$1,100.00
Matiatia-Oneroa Residents and Ratepayers Association Inc. QR1618-319	Community	Towards the purchase of 18 meters of fencing material, two gates and the installation costs of the fence at 115 Ocean View Road, Waiheke between June to September 2016	$3,203.00
Youthline Auckland Charitable Trust QR1618-322	Community	Towards the purchase of a portable projector and public announcement system for community events in the Waiheke Local Board area between May to November 2016	$0.00 *resources can be borrowed from community organisations
Waiheke Toy Library QR1618-323	Community	Towards two toy librarian wages between July 2016 to June 2017	$0.00 *lower priority
Waiheke Livingwaters - Assemblies of God QR1618-324	Community	Toward the purchase and installation of an air conditioner/heat pump at 4/92 The Esplanade, Waiheke in May 2016	$0.00 *lower priority
The Parenting Place QR1618-325	Community	Towards the cost of delivering five mental health presentation’s to Waiheke High School, ferry costs for the presenters and costs of seventy “Hardwired” handbook’s in May 2016	$0.00 *lower priority
Renee Casserly QR1618-328	Community	Towards the cost of marketing and coordination costs and purchase of stationary for “Fun Palaces 2016 Year of the Maker” event in October 2016	$1,000.00 *Will need to use an umbrella organisation
Piritahi Marae Trust QR1618-329	Community	Towards the hirage of scaffolding, generator, and portaloos, purchase of paint, labour costs and installation costs, materials for making large hangi baskets, firewood and labour costs for caterers for the opening of the Whare Whakairo in June 2016	$4,000.00
Lucia Die Gil QR1618-302	Events	Towards the costs for audio, video, lighting and post production costs for event and live-streaming costs for the “TEDx Waiheke 2016” event on 16 October 2016	$0.00 *lower priority, consider from FY17 Economic Development budget
Joe McCracken QR1618-321	Events	Towards the hirage of technical equipment, purchase of decorating equipment, marketing and advertising costs and artist costs and hospitality for the “After Hours at the Library” event on 4 June 2016	$1,000.00
Remy Sandoy QR1618-306	Sport and recreation	Towards the costs of flights, accommodation and food for Mr R Sendoy to represent New Zealand at the Ice Hockey World championships in Mexico in April 2016	$0.00 *retrospective application
Waiheke Junior Golf QR1618-316	Sport and recreation	Towards the purchase of a dishwasher and a storage shed for the Waiheke Golf Club for 133 Onetangi Road, Waiheke Island between May to December 2016	$0.00
Kyle Smart QR1618-317	Sport and recreation	Towards the purchase of an emergency locator beacon, flairs, personal flotation device, very high frequency device, paddles and solar battery for the “Kayaking Through Winter” project between July to September 2016	$0.00 *resources can be borrowed from community organisations
Total			$10,803.00

b) thank Kim Hammond for her attendance.

CARRIED

Waiheke Local Board Community Grants Programme 2016/2017

Resolution number WHK/2016/105

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:

That the Waiheke Local Board:

a) adopt the Waiheke Local Board Community Grants Programme 2016/2017.

CARRIED

Waiheke Local Board Performance Report for nine months ending March 2016

Resolution number WHK/2016/106

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) receive the Performance Report for the Waiheke Local Board for nine months ending March 2016.

CARRIED

Allocation Report - Marine Protected Area Assessment

Resolution number WHK/2016/107

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) approve the allocation of LDI opex budget – Marine research and education ECAP (Empowered Communities Approach), for the marine project to be delivered by the Environmental Services department in 2015/2016 as detailed below:

i) Marine protected area assessment - $24,000

b) note that Phase One of the marine project, will be delivered in the 2015/2016 financial year and Phase Two will be delivered in the 2016/2017 financial year.

c) request that any significant changes to project delivery be brought back to the Waiheke Local Board Chairperson and Deputy Chairperson for consideration.

d) draw this project to the attention of Councillor Lee who is on the Seachange Project Steering Group.

CARRIED

Management Options for Ostend Hall, Anzac Reserve, Waiheke Island.

Resolution number WHK/2016/108

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) request officers progress a 2 year licence to occupy with the RSA, due to their historic and ongoing interest in running and managing the Ostend War Memorial Hall in line with the board’s priority to improve access and affordability of council facilities for the community.

CARRIED

Alison Park Concept Plan Adoption

Resolution number WHK/2016/109

MOVED by Member BM Treadwell, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) adopt the final Alison Park Concept Plan

b) request that the relevant section of the Kauri Dieback report is annexed to the Alison Park concept plan for implementation.

CARRIED

21	Community Lease at Alison Park
	MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) approve the grant of a new community lease to the Waiheke Resource Trust for the council-owned building at Alison Park (Attachment A) on the following terms and conditions: i) Term - 5 years commencing on 1 July 2016, with one 5-year right of renewal ii) Rent - $1.00 plus GST per annum iii) An annual subsidised maintenance fee of $1000.00 per annum iv) A Community Outcomes Plan to be separately agreed and approved by the Waiheke Local Board, to be attached as a schedule to the lease agreement v) All other terms and conditions in accordance with the current Community Occupancy Guidelines 2012. b) note the willingness of the Waiheke Resource Trust to accommodate the Hauraki Gulf Conservation Trust, Sculpture on the Gulf and the Toy Library. c) support in principle the Waiheke Island Rudolf Steiner Education Trust proposal for a long term hireage agreement at Surfdale Hall, as tabled at the 25 February 2016 board meeting and at subsequent meetings.

	MOVED by Member S Brown, seconded by Member BM Treadwell: Member Brown moved an amendment to the original motion as follows; a) approve the grant of a new community lease to the Waiheke Resource Trust for the council-owned building at Alison Park (Attachment A) on the following terms and conditions: i) Term - 2 years commencing on 1 July 2016, with one 2-year right of renewal ii) Rent - $1.00 plus GST per annum iii) An annual subsidised maintenance fee of $1000.00 per annum iv) A Community Outcomes Plan to be separately agreed and approved by the Waiheke Local Board, to be attached as a schedule to the lease agreement v) All other terms and conditions in accordance with the current Community Occupancy Guidelines 2012. The amendment was put and declared LOST

	Resolution number WHK/2016/110 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: The Chair put the substantive motion; That the Waiheke Local Board: a) approve the grant of a new community lease to the Waiheke Resource Trust for the council-owned building at Alison Park (Attachment A) on the following terms and conditions: i) Term - 5 years commencing on 1 July 2016, with one 5-year right of renewal ii) Rent - $1.00 plus GST per annum iii) An annual subsidised maintenance fee of $1000.00 per annum iv) A Community Outcomes Plan to be separately agreed and approved by the Waiheke Local Board, to be attached as a schedule to the lease agreement v) All other terms and conditions in accordance with the current Community Occupancy Guidelines 2012. b) note the willingness of the Waiheke Resource Trust to accommodate the Hauraki Gulf Conservation Trust, Sculpture on the Gulf and the Toy Library. The substantive motion was put and declared CARRIED

	Deputy Chairperson Ballard declared an interest in part c and took no part in the discussion or voting on this part.

	Resolution number WHK/2016/111 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: c) support in principle the Waiheke Island Rudolf Steiner Education Trust proposal for a long term hireage agreement at Surfdale Hall, as tabled at the 25 February 2016 board meeting and at subsequent meetings. CARRIED

Walking Cycling Festival funding

Resolution number WHK/2016/112

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) approve $10,000 to the Hauraki Gulf Conservation Trust from the Locally Driven Initiatives budget 2015/2016 (Walking and Cycling promotion) for the Waiheke Walking Festival in November 2016.

CARRIED

Community Service Awards

Resolution number WHK/2016/113

MOVED by Member BM Treadwell, seconded by Member S Brown:

That the Waiheke Local Board:

a) grant $2,000 from the 2015/2016 Volunteers Day budget to the Waiheke Island Council of Social Services to support the delivery of a Volunteers Dinner and a Waiheke Island Outstanding Community Service Award event.

CARRIED

Contributions Policy Variation A

Resolution number WHK/2016/114

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) receive the proposed variations to the 2015 Contributions Policy report.

CARRIED

List of resource consents

Resolution number WHK/2016/115

MOVED by Chairperson PA Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the list of resource consents lodged during 19 April 2016 to 13 May 2016 related to Waiheke Island.