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Whau Local
Board
18 May 2016
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1 Welcome
The meeting
opened with a karakia.
2 Apologies
3 Declaration of Interest
Members were
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
Members
declared conflict of interests as below.
Register:
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Board Member
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Organisation /
Position
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Catherine Farmer
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·
Avondale-Waterview Historical Society – Committee
Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls - Patron
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Susan Zhu
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·
Chinese Oral History Foundation – Committee member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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·
Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Ami Chand
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Kelston Community Trust – Trustee
· Portage Licensing Trust – Deputy Chair
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Rupa Aur Aap Trust – Trustee
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Kelston Community Hub – Chair
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Community Organisation Grants Scheme (COGS) Waitakere
City Local Distribution Committee– Committee Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Historical Society - Member
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Avondale Jockey Club – Member
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Ruby
Manukia-Schaumkel
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Wesley College - Trustee
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Kelston Girls College – Trustee
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Problem Gambling Foundation – Board Member
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Simon Matafai
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International Pacific Council – President
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United for Education and Sustainable Futures – Ambassador
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Global Youth Music Committee – Ambassador
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Helping Youth Pursue Emancipation – Ambassador
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Auckland City Peace Ambassador
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Pacific Events and Entertainment Trust - Patron
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The register was updated for member Matafai with the
addition of Pacific Events and Entertainment Trust.
Member Matafai declared conflict
of interest with funding application from Pacific Events and Entertainment
Trust (item 17).
4 Confirmation of Minutes
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Resolution number WH/2016/51
MOVED by Chairperson CM Farmer,
seconded by Member A Chand:
That the Whau Local Board:
a)
confirm the ordinary minutes of its
meeting, held on Wednesday, 20 April 2016, as
a true and correct record subject to the following word insertion to clarify
to item 25, resolution e) so as to read as follows:
e) allocate $1,000 from Community Response Operating
Fund, $10,000 from Community Group Assistance
and $5,000 from Civic Functions to Community Arts
Broker Programmes.
CARRIED
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5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
7 Ward Councillor’s Update
Councillor Clow updated the
board on matters being addressed by the Governing Body
including rate increase of 2.4% and transport levy.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Waitakere
Japanese Supplementary School Charitable Trust - Mariko
Nakade-Marceau
- thanked the
board for its support and request for continues support from the board.
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Member Ruby Manukia-Schaumkel joined
the meeting at 6.45pm.
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9.2
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Keith Coelho
- raised the issues of traffic
congestion on various roads including Great North Rd, Ash St, Rata St,
Rosebank Rd and Blockhouse Bay Rd especially on Avondale market days.
- requested parking ban on GNR
to make it safe for cycles.
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Resolution number WH/2016/53
MOVED
by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) thank Mariko Nakade-Marceau from the Waitakere Japanese
Supplementary School Charitable Trust (WJSS) and Keith Coelho for their
presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Whau Local Board Chairperson - Catherine Farmer's report
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Resolution number WH/2016/54
MOVED
by Chairperson CM Farmer, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) receive Whau Local Board
Chairperson Catherine Farmer’s report.
b) request
that Development Project Office prepare a report back to the board in July
2016 on the timeframe and process of road access through the Margan Reserve
and any other relevant matters regarding the Crown Lynn Precinct Master Plan.
CARRIED
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15
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Auckland Transport Update - May 2016 – Whau Local Board
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Resolution number WH/2016/57
MOVED
by Deputy Chairperson S Zhu, seconded by Member A Chand:
That the Whau Local
Board:
a) receive
the Auckland Transport Update Report May 2016.
b) request that Auckland
Transport install signs on the bus lane on Great North Road between Avondale
and New Lynn indicating times as appropriate.
c) request that AT move
proposed bus stop at 71 Hepburn Rd to 73 or 69 Hepburn Rd, to avoid covering
private drive-way.
CARRIED
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17
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Whau Local Board Quick Response Grants: Round Four 2015/2016
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Secretarial Note: Member
Matafai declared a conflict of interest with Pacific Events
and Entertainment Trust application (QR1621-429) and took no part in
the discussion or voting on the matter.
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Resolution number WH/2016/59
MOVED
by Member R Manukia-Schaumkel, seconded by Member A Chand:
That the Whau Local
Board:
a) agree to the following allocation for Round four of 2015/2016 Whau Local Board quick response applications as listed in Table 1 below:
Table
One: Whau Local Board Round Four Quick Response Applications
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App Number
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Main Focus
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Organisation Name
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Project
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Total Requested
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Amount Approved
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QR1621-431
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Arts and Culture
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Saintz Up Performing Arts Trust
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Towards the Saintz Up Performing
Arts Trust - (drama/dance/music/vocals)
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$2,000
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$2,000
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QR1621-401
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Community
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New Lynn, Kelston Community Patrol
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Towards New Lynn, Kelston Community
Patrol costs
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$1,924.50
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$1,500
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QR1621-405
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Community
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Generation Ignite
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Towards the community food bank
costs
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$1,423
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$1,423
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QR1621-412
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Community
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Bangla School Charitable Trust
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To provide a 'light and healthy
snack' to the students and teachers of the Bangla school.
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$900
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0
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QR1621-424
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Community
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Koloa Misiloi
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Towards the Tongan homework centre
costs
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$940
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$940
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QR1621-428
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Community
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RNZPS Waitemata Area Society Inc.
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Towards delivery of the First Aid
courses
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$2,000
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$1,753
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QR1621-429
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Community
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Pacific Events and Entertainment
Trust
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Towards delivery of the 50a
Community Fale
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$2,000
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$2,000
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QR1621-415
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Community
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New Zealand Jain Sangh Trust
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Towards the community centre rent
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$2,000
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$2,000
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QR1621-426
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Community
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Island Security and Watchman
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Towards the Community safety
awareness project
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$2,000
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Deferred to next round
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QR1621-430
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Events
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Kelston Community Parents Group
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Towards the “Celebrating Family
(parents and children) Week”
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$2,000
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$2,000
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QR1621-402
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Events
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Church of the Saviour
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Towards the holiday programme
delivery
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$1,500
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$1,070
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QR1621-408
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Events
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Green Bay Community House
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Towards the Green Bay Street Food
Community Restaurant
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$684.59
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$684.59
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QR1621-423
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Historic and Heritage
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New Lynn Protection Society Inc.
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Towards the development of a
conservation plan for the St Andrews Sunday School Hall
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$5,000
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$2,000
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Total
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$24,372.09
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$17,370.59
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CARRIED
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18
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Whau Local Board Community Grants Programme 2016/2017
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Resolution number WH/2016/60
MOVED
by Member SPT Matafai, seconded by Member A Chand:
That the Whau Local
Board:
a) adopt the Whau Local
Board Community Grants Programme 2016/2017
b) note that an additional
Business Meeting will need to be scheduled on 7 September 2016 to make
decisions on round one allocations.
CARRIED
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19
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Grant of renewal of community lease to Lions Club of Avondale
Incorporated, 1650 Great North Road, Avondale
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Resolution number WH/2016/61
MOVED
by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) grant a
renewal of community lease to Lions Club of Avondale subject to the following
terms and conditions:
i) Term: 5
years commencing 1 October 2016;
ii) Rent:
$500 plus GST per annum.
b) approve
all other terms and conditions as contained in the existing community lease
dated 30 April 2014 excluding this right of renewal.
CARRIED
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20
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New Lynn Night Market Update
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Resolution number WH/2016/62
MOVED
by Member SPT Matafai, seconded by Member A Chand:
That the Whau Local
Board:
a) approve the
transition of the delivery of the New Lynn Night Market from council to an
established community organisation for a two year period starting in July
2016.
b) will consider funding support for the continued social capital development of
the New Lynn Night Market in 2016/2017
financial year during the finalisation of its 2016/2017 local board
agreement.
CARRIED
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21
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Fire ceremonies within community centres and venues for hire
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Resolution number WH/2016/63
MOVED
by Member A Chand, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) note
procedures are now in place to enable the safe and appropriate use of fire
within community centres and venues for hire
b) note
the costs associated with this use of this activity will be on-charged to
the customer.
CARRIED
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22
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Report-back on GMO and glyphosate options
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Resolution number WH/2016/64
MOVED
by Chairperson CM Farmer, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) note that the Proposed Auckland Unitary Plan
contains provisions which potentially allow the use of genetically modified
organisms. Thus, while the Board may adopt an aspirational statement in
relation to GMOs, a GMO-free declaration would be inconsistent with the
position outlined in the Proposed Unitary Plan.
b) note that the Board may cost and develop
future policy on glyphosate for the facilities which it manages, consistent
with the weed management policy and the outcomes set out in its local board
plan.
c) request a briefing on the review of the Full
Facilities Contract to explore greater flexibility for weed control options
in the future.
d) note that the board already supports the
reduced chemical weed management spray area on some of the council sites.
CARRIED
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25
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The Auckland Libraries West Auckland Research Centre request for
Whau Local Board funding support of two minor Whau heritage projects
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Secretarial Note: It was
noted that on page 153 of the agenda, line two of paragraph
2 should read “corner of Great North Rd and Delta Avenue”.
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Resolution number WH/2016/67
MOVED
by Member D Battersby, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) will
consider future funding from its 2016/17 Heritage budget to scope and deliver
the installation of a plaque to mark the site of the historic Delta Theatre
i) The
estimated cost is about $2,500.00.
ii) It is
recommended that scoping of the project, and is approval is obtained from the
landowner of the site:
· in order to determine what type of
plaque and cost of design (including WLB logo);
· to ascertain consenting status,
and installation.
iii) It is
recommended that the Auckland Libraries Research team work with the Parks
Team to scope the project.
b) agree to
provision of $200 from its 2015/16 Heritage budget to cover the cost of
producing “A Brief History of New Lynn” booklet as a resource for the west
libraries and the Whau Local Board office.
c) note that
the booklet will include a credit to Whau Local Board for support and
funding, using the Whau Board logo.
CARRIED
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26
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Local Board Dog Access Rule review
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Resolution number WH/2016/68
MOVED
by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) confirm its
intention to propose an amendment as contained in a statement of proposal to
the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog
Control Act 1996.
b) adopt the
statement of proposal in Attachment A and confirm:
i) the
areas within Table 6 of statement of proposal (Attachment A) as highly
sensitive areas where dogs are prohibited
ii) the
areas within Table 8 of the Statement of Proposal (Attachment A) as dog
friendly areas where dogs are allowed under control off a leash
iii) the
areas within Table 9 of the Statement of Proposal (Attachment A) as standard
areas where dogs are allowed under control on a leash
iv) remove the
specific rules for dog exercise areas; picnic and fitness areas.
c) confirm
that the proposed local dog access rules contained in the statement of
proposal (Attachment A):
i) are
consistent with the policy, principles, criteria and rules contained in the
Auckland Council Policy on Dogs 2012
ii) are in
accordance with relevant legislative requirements in particular the Local
Government Act 2002 and Dog Control Act 1996.
d) authorise
the Manager Social Policy and Bylaws, in consultation with the local board
chair, to make any amendments to the Statement of Proposal to reflect
decisions made by the local board.
e) authorise
the Manager Social Policy and Bylaws to make any minor edits or amendments to
the Statement of Proposal to correct any identified errors or typographical
edits.
f) appoint
a panel of the whole to receive, hear and deliberate on submissions and other
relevant information and decide on changes to the local dog access rules.
CARRIED
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27
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Contributions Policy Variation A
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Resolution number WH/2016/69
MOVED
by Member A Chand, seconded by Member R Manukia-Schaumkel:
That the Whau Local Board
a) provide
the following feedback on proposed variations to the 2015 Contributions
Policy for the Governing Body to consider:
i.
welcome
the opportunity to provide feedback on the proposed change to the
contributions policy.
ii.
support the proposed changes of
increasing the number of funding areas for stormwater and parks, to better
reflect the differing infrastructure investment requirements in different
parts of the region and in particular to address the shortage of open space.
iii.
support the principles of the changes
and look forward to seeing how the new principles will achieve growth
objectives.
iv.
request
that an advocacy paper to central government be developed for a review of the
role of financial contributions in responding to Auckland’s growth to enable
funding support for all infrastructure needs which are significantly impacted
by growth including aquatic and recreation centres, community facilities and
libraries.
v.
request that an approach be created so
that currently unfunded future projects can be captured in the long-term
plan, in order to appropriately collect associated development contributions
funding.
CARRIED
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30 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.20pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
